DRAFT 693JJ326R000003.pdf

693JJ326R000003

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 3304 (a) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

X

693JJ3

FEDERAL HIGHWAY ADMINISTRATION

OFC OF ACQUISITION AND GRANTS MGMT

1200 NEW JERSEY AVE., SE

WASHINGTON DC 20590

1200 ET 01/05/2026

ROCHELLE INFANTE

Rochelle.Infante@dot.gov

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AMALIA RODEZNO

AUTHORIZED FOR LOCAL REPRODUCTION

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STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

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12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted amalia.rodezno Draft amalia.rodezno Draft

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 IDIQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

The government intends to award a single award 60-month Indefinite-Delivery-Indefinite- Quantity (IDIQ) contract utilizing Firm-Fixed Price (FFP) and Time and Materials (T&M)/Labor Hour (LH), or a hybrid of both types, Task Orders (TOs) in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of $100,000. The maximum amount of all TOs issued against this contract shall not exceed a ceiling of $18,000,000.

NOTE: The maximum amount of the contract is inclusive of travel costs and materials.

B.2 SCHEDULE OF RATES

All work and TOs issued will be subject to the pricing set forth in Attachment J.1, Labor Rate Schedule. Labor categories and hourly labor rate ceilings governing TOs under this IDIQ contract shall conform to Attachment J.1. The requirements for each Labor Category, including the years of experience and education level, are located in Attachment J.6. The hourly labor rates (unit of issue) are the maximum burdened rates allowable for T&M/LH TOs and FFP TOs. The Contractor may elect to propose lower hourly rates on a TO basis. The rates that are proposed and accepted at the time of TO award shall remain in effect through the duration of the TO award.

The hourly labor rates reflect fully-burdened hourly rates for each labor category with all proportional overhead, fringe, profit/fee, G&A, etc. The labor rates under this contract represent the blended hourly rates, which means rates include Contractor employee labor, subcontractor employee labor, and consultant labor.

NOTE TO OFFERORS: FHWA anticipates that most tasks will include performance of work activities onsite at Federal Highway Administration (FHWA)’s Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia, in the Federal Outdoor Impact Laboratory (FOIL). However, offsite work may be required periodically.

Throughout the life of the contract, at the request of either the Contractor or the Government, the Contractor may propose additional labor categories, rates and descriptions in addition to the Government labor categories. These additional labor categories, rates, and descriptions will be considered and negotiated on a case-by-case basis.

Travel and materials shall be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

NOTE TO OFFERORS: The fully burdened ceiling rates accepted at the time of the IDIQ award shall serve as the basis for all future year pricing. Thus, the resulting IDIQ contract will include Attachment J.1 with the accepted Contractor loaded labor rates inserted in the pricing table.

amalia.rodezno Draft

NOTE TO OFFERORS: In Attachment J.1, the Year 6 rates will be applicable for pricing purposes of task orders that are awarded within the ordering period and are required to be completed within 12 months past the end of the ordering period of this contract.

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 BACKGROUND

The Federal Outdoor Impact Laboratory (FOIL) is an International Organization for Standardization (ISO) 17025 accredited highway research and crash testing laboratory that supports Federal Highway Administration (FHWA) Safety Research and Development programs and other Federal security initiatives. Research at the FOIL focuses on crash events and dynamic loading from crash impacts. FOIL’s research involves computer simulation as well as crash testing of roadside hardware (e.g., guardrails, sign supports, cable barriers, concrete safety shapes) to evaluate effectiveness. The lab uses crash data from on-site tests to populate rich finite element models showing the impact of vehicle collisions and other events on roadways and roadside hardware. Researchers use these test data and models to formulate and test computer-generated crash predictions.

The FOIL’s unique capabilities support FHWA’s vision to eliminate fatalities and serious injuries on the Nation’s roadways. The FOIL is used by customers within FHWA and other government agencies to conduct research that requires advanced crash-testing facilities and finite element modeling. FOIL’s customers use research data generated at the lab to support specialized analysis of roadside hardware. The data collected at FOIL is publicly available to researchers around the world (National Security and State Department data is generally the only data not released).

The FHWA Office of Safety Research and Development (R&D) Roadway Team primarily supports the U.S. Department of Transportation’s (USDOT) strategic goal to reduce fatalities and injuries on the Nation’s roadways, but also serves to enhance efforts to improve safety worldwide. The mission of the Advanced Crash Analysis Program includes:

• Improving safety by expanding researchers’ knowledge about crashes;

• Developing and sharing detailed vehicle and hardware models; and

• Leading efforts to apply computer simulation tools to enable researchers to study the complex interactions associated with crashes.

The resources of the Roadway Team help researchers quantify and understand the crash performance of vehicles, the effects of a vehicle’s performance on drivers and passengers, and the compatibility of vehicles with each other and with roadside hardware during crashes. Using the data and information collected by the team, researchers can optimize the safety of vehicle and hardware designs, formulate guidelines for more effective deployment of safety features, and develop innovative safety treatments to avoid crashes or minimize the impact of crashes.

Similarly, the team serves to apply advanced crash analysis technologies to improve the physical security of facilities, particularly related to threats posed by vehicle impacts.

The Roadway team’s mission supports the USDOT goals by expanding the knowledge of the causes of crashes, advancing the use of crash simulations for the analysis of problems, and applying these to develop novel solutions. This may involve efforts to adapt approaches used in other fields or forming new partnerships to expand the capabilities in the application of advanced crash analyses.

The Roadway Team has compiled a long list of achievements. These include:

• The development of detailed finite elements (FE) models for more than a dozen passenger cars, Sports Utility Vehicles (SUVs), or pick-up trucks. These can all be used for simulation of frontal crashes, and many can be used for side-impact analyses;

• The development of FE models of single-unit trucks and a tractor-trailer combination;

• The development of FE models for guardrails, concrete safety shapes, transitions, end treatments, sign supports, breakaway devices, cable barriers, mailboxes, and other roadside hardware;

• The application of FE models in crash simulation software for the analyses of vehicle to barriers or roadside hardware crashes as well as vehicle-to-vehicle crashes;

• The establishment of a website for convenient dissemination of these models to other researchers. Much of the crash simulation work around the world uses models developed under contract for FHWA/ National Highway Traffic Safety Administration

(NHTSA);

• The improvement of the techniques and internal material models for crash simulations using LS-DYNA (see below for definition);

• The establishment of protocols for model validation using full scale crash tests;

• The operation of the FHWA FOIL located in McLean, VA to capture crash performance measures to enhance models or validate them;

• Addressing security needs by using models to develop various anti-ram barriers; and

• Conducting numerous workshops and seminars to exchange ideas and develop consensus on crash analysis methods.

Acronyms:

AASHTO: American Association of State Highway Transportation Officials CDC: Centers for Disease Control and Prevention COE: Centers of Excellence CO: Contracting Officer COR: Contacting Officer’s Representative DOS: Department of State FE: Finite Element FOIL: Federal Outdoor Impact Laboratory LS-DYNA: General-purpose finite element program capable of simulating complex real-world problems. It is used by the automobile, aerospace, construction, military, manufacturing, and bioengineering industries.

NASS: National Accident Sampling System NCAC: Prior to about 2008, FHWA research activities in the subject research areas were conducted under the name National Crash Analysis Center (NCAC.) Since then, activities have been conducted as part of the Office of Safety R&D Roadway Team. This change resulted from an increase in the breadth of the program with revised emphasis on certain areas and new approaches to managing the program.

NHTSA: National Highway Traffic Safety Administration TFHRC: Turner Fairbank Highway Research Center TRB: Transportation Research Board

C.2 OBJECTIVE

The objectives of this IDIQ are:

1. To provide non-personal technical support services on an as needed basis;

2. To develop and promote knowledge and technologies for advanced crash analyses to improve highway and vehicle safety and infrastructure security; and

3. To operate and maintain the FOIL at FHWA’s TFHRC in McLean, Virginia.

To achieve these objectives, Task Orders (TOs) may include the following activities:

(a) Conducting advanced crash research to assist researchers and engineers in resolving transportation safety and security issues;

(b) Applying advanced research methods and techniques for the development and evaluation of vehicles, road features and hardware, and infrastructure protection systems to improve safety and security;

(c) Advancing the state-of-the-art in crash analysis methods and technologies;

(d) Conducting crash and impact testing to validate computer models and produce relevant data for crash analysis to improve highway and vehicle safety and physical security;

(e) Disseminating the findings of the research and the applications of the advanced technologies to foster increases in data and knowledge and the application of improved tools for addressing safety and security issues;

(f) Supporting multifaceted information sharing and educational opportunities to practitioners, students, decision makers and others to enhance awareness of safety and security issues and advance means to develop and deploy means to mitigate them; and

(g) Maintaining and refreshing lab equipment, supplies and technology, and managing lab certification as needed.

C.3 SCOPE

The Contractor will furnish non-personal technical support services to perform advanced crash analysis research and FOIL Technical Support Services. The Contractor must furnish technical crash analysis and transportation engineering research support services in support of the activities of the FOIL, including general lab maintenance and operations. On a task order basis as needed, the Contractor will conduct project-specific lab testing and research activities in the advanced crash analysis research area.

The scope of this contract includes the following:

1. The Contractor must conduct fundamental and applied research to include conduct of crash and impact testing in support of the missions of the FHWA, NHTSA, DOS, and potentially other Government agencies.

2. The Contractor must analyze technical, deployment, logistical, and administrative issues and provide technical advice, recommendations, and technical support to the FHWA.

3. The Contractor must develop and apply modeling and other analytical techniques, which may involve considerations of all types of vehicles, different roadway and roadside conditions, varying impact conditions (e.g., speed and angle of crash), and various occupants.

4. The Contractor must support and coordinate programs and activities related to the following:

o Developing FE models, crash simulations, and other simulation techniques to analyze the potentials for new design concepts for safety hardware;

o Product engineering;

o Conducting field tests and evaluations;

o Marketing; and o Delivering safety products and technologies.

5. The Contractor must operate, maintain, upkeep, refresh, and enhance the FOIL lab equipment and facility.

Specific work to be performed will be set forth under individual task orders in one or more of the following Task Areas.

Task Area A: Crash Modeling and Simulation

1. Develop, Validate, and Maintain FE Models of Vehicles and Hardware

2. Advancement of Modeling and Analysis Strategies and Techniques

3. Research Reporting, Information Sharing, and Collaboration

TASK AREA A-1: DEVELOP, VALIDATE, AND MAINTAIN FE MODELS OF

VEHICLES AND HARDWARE

The Contractor must develop, validate, and maintain FE models of vehicles, roadside hardware, testing equipment, other roadway elements, and various physical security barriers. These efforts must involve building increasingly more detailed models, e.g., recent FE vehicle models have had from 800,000 to one million elements. These will include effective representations of active components (e.g., steering and suspension systems) with appropriate characterizations of the material properties and contact surface interactions for all elements.

The Contractor must build FE models for use with LS-Dyna software to facilitate comparison with previously generated results. The Contractor must undertake model building in a manner that will provide the opportunities for varied applications of the models over time. This implies a strong need for effective documentation of the models and a process for continual improvement of the models. The Contractor must support an on-line database (i.e., website) to make all Government-furnished models (developed under previous awards) as well as new models available to potential users.

The following lists examples of the type of work related to this task area. The list is not all inclusive:

1. Model Development - The Contractor must develop several new vehicle and hardware FE models. The Contractor must provide solid capabilities in reverse engineering of vehicles using methods that allow accurate but rapid capture of element geometries and connection details. The Contractor must implement strategies that will allow the reverse engineering process to support various applications of the models (e.g., frontal and side impacts with other vehicles and oblique impacts into roadside barriers). The Contractor must conduct material testing of samples from the reverse engineering process, component testing, non-destructive tests, comparisons of results from full-scale crash tests, and other efforts to validate the models.

2. Model Verification & Validation – The Contractor must validate the FE models to the levels required in task orders. This validation is essential to the credibility of the crash simulation results derived from the application of the FE models. The Contractor must update FE models to ensure that they are in compliance with any FHWA procedures that may be adopted during this contract.

3. Strategic Reduction of Models – Efforts to develop detailed vehicle models have been shown to increase the breadth of applications of the models. The Contractor must undertake efforts to create strategically reduced models for special applications. These models must be created by merging elements from areas of detailed models in a manner that will reduce the number of elements the computer has to process for each time step while leaving sufficient detail for the type of crash being analyzed (e.g., for oblique impacts into roadside barriers only the front right quadrant of the vehicle needs to be represented by small elements while the rest can be merged to form larger elements).

4. Model Documentation – The Contractor must provide complete documentation of the structure, element characteristics, contacts, materials properties, specification of the LS Dyna functions used, and modeling assumptions for each newly developed model.

5. Model Maintenance and Support - The Contractor must provide on-going maintenance for those previously developed models as well as any new models developed under this or other FHWA/NHTSA/DOS contracts. The support must include effort, as directed by the COR, toward resolving problems discovered in new applications or enhancing models. The Contractor must update documentation and post revised versions of the models as needed.

TASK AREA A-2: ADVANCEMENT OF MODELING AND ANALYSIS STRATEGIES

AND TECHNIQUES

The Contractor must conduct research and technical support activities to support advancement of modeling and analysis strategies.

Note: Recent industry examples of advancements made by automotive manufactures and academia are listed below. These recent advancements provided useful insights on the safety performance in crash events and demonstrated new approaches that could be used by researchers and practitioners, but these approaches have yet to be widely applied.

• Apply “mesh-less modeling” methods to enhance the computer representation of soil materials;

• Use vehicle dynamics analysis to provide new insights on vehicle-to-barrier interfaces;

• Promote non-destructive tests of new FE models (e.g., bump and terrain response of vehicle suspension systems) for improved validation of model representation of these suspension systems;

• Analyze fluid movements in fuel tank to understand the potentials for failures in impacts; and

• Material testing to understand the effects of cracks or tears in guardrails to understand their performance in secondary crashes.

The Contractor must conduct activities as needed to continue advancement of modeling, simulation, and analysis such as, for example, formulating viable modeling verification and validation procedures, testing and analyzing for the development of improved tire models (including side wall friction and response), developing applications of tractor-trailer models in crash investigations, performing investigations to establish a generic means to assess vehicle-to-hardware compatibility, developing new materials models, enhancing material failure models (e.g., crack propagation), developing applications of motorcycle models, and formulating methods to incorporate optimization into crash analyses.

The following lists examples of the type of work related to this task area. The list is not all inclusive:

1. Undertaking studies to formulate or validate new modeling or analysis techniques;

2. Testing new versions of software and/or features of software packages to determine their usefulness to advanced crash analyses;

3. Assessing the feasibility of new applications of modeling, crash simulation, and other analyses techniques through benchmark and other tests;

4. Investigating the sensitivity of various model formulations for realism, accuracy, run times, and other measures to develop improved analyses strategies;

5. Documenting efforts in research papers for critical peer review and promotion of new approaches; and

6. Conducting FOIL tests to provide data to support efforts to develop sophisticated models with failure modes, to include novel types of dynamic tests.

TASK AREA A-3: RESEARCH REPORTING, INFORMATION SHARING, AND

COLLABORATION

The Contractor must perform research reporting, information sharing, and collaboration. The Contractor must document the advanced crash analysis research efforts under this contract. The Contractor must disseminate findings to a broad audience to increase awareness and understanding of crash events.

1. Preparation of technical reports with appropriate documentation of background, approach, assumptions, analysis plans, instrumentations, data gathered, interpretations, conclusions, and references. The Contractor must make use of the web for distribution of materials, as well as the application of emerging technologies.

2. Generation of technical and executive summaries, topical articles, program summaries, presentations, and research papers associated with each of the research efforts undertaken.

3. Maintenance of a website for sharing data and providing access to the materials generated under this contract.

4. Formulation and delivery of information sharing programs including those to support AASHTO, TRB, and other groups.

5. Provision of support for Pooled Fund Studies and other efforts aimed at reducing the number and severity of road departure crashes.

6. Provision of support for visiting scholars, industry information sharing, workshops, and other programs aimed at promoting both the results from advanced crash analyses and the increased application of the methods and models in both private and public sectors (e.g., increased efforts to publish within the Society of Automotive Engineers).

7. Provision of support for interaction in international forums, support for visiting scholars, and conduct of demonstration projects to advance the state-of-the-art.

Task Area B: Analyze and Develop Systems for Physical Protection and Security

Note: Past projects have involved developing various types of anti-ram barriers for the DOS.

The process involved the use of FE models and crash simulation to evaluate existing barrier designs, evaluate improvement options, develop and assess new concepts, plan validation tests, and/or determine feasibility in specific applications. Past efforts have looked at bollards, knee walls, super fences, street planters, cable fences, and other types of barriers. The use of advanced analyses techniques is seen as a powerful means to determine the effectiveness of security measures under a broad range of conditions. Impact testing of barrier components has played an integral part of past evaluations.

The Contractor must undertake analyses and testing to develop and evaluate systems for physical protection and security of the infrastructure. The Contractor must conduct tests as necessary to validate the results of the advanced analysis. The tests must be conducted in conformance with DOS and American Standards for Testing & Materials (ASTM) [www.astm.org] standards. The Contractor must support or perform impact tests with trucks at various speeds. The Contractor must oversee the construction of barriers for the tests.

1. Synthesizing past efforts and findings - New research efforts must start with an effort to synthesize past efforts and findings to serve as a basis for approaching the problem, providing validation data, and focusing on critical aspects;

http://www.astm.org/

2. Developing analysis and testing plans that reflect the range of conditions that infrastructure protection must function to provide strong assurances of effectiveness;

3. Applying FE models, crash simulation and/or vehicle dynamics software; to evaluate existing forms of infrastructure protection, and/or developing concepts for innovative designs;

4. Generating data and summaries reflecting the findings; and

5. Documenting efforts.

Task Area C: Operate and Maintain the FOIL at TFHRC

1. General FOIL Operation and Maintenance Onsite at TFHRC

2. Conduct Crash Tests and Impact Tests at the FOIL to Characterize Material Properties and Support Crash Analysis Research

TASK AREA C-1: GENERAL FOIL OPERATION AND MAINTENANCE ONSITE AT

TFHRC

Crash and impact tests of vehicles and roadside hardware and their components and subassemblies have been conducted at the FHWA’s FOIL located in McLean, Virginia for over 30 years. These tests and the data generated supported efforts to develop and validate FE models of vehicles and hardware as well as provide quantitative measures for the evaluation of safety devices. Testing has included full-scale vehicle and pendulum tests at different impact speeds, angles, and critical impact points as needed.

The FOIL facility has a hydraulically-driven looped cable accelerator system capable of getting a 15,000 Lbs. vehicle to 60 miles per hour, and a pendulum impactor with 1800 and 4500 pound weights that can replicate impacts at about 20 miles per hour. The facility is equipped with a full range of data sensors and seven high-speed, digital cameras for capture crash event data. A computer system is available in the control center to execute the tests, capture data, and store the results. A three-bay vehicle prep building with a full set of tools and equipment is also part of the facility. Other equipment is available from the resources of the TFHRC. On average, a total of 12 full scale and 150 pendulum tests are conducted at the FOIL each year. The Contractor is required to maintain full capabilities of the FOIL (as described above) through the duration of the contract.

The Contractor must be responsible for FOIL lab and facility maintenance, upkeep, refresh, and enhancement, and must perform all tasks necessary to ensure the FOIL remains fully capable to provide the services described above.

The Contractor must be responsible for certification of the FOIL. As such the Contractor may be directed to participate in activities such as inter-lab testing and comparisons of data, processing protocols, or crashworthiness evaluation.

The Contractor must follow the latest version of the FOIL Accreditation Manual. (See Section J, Attachments.)

Contractor Use of the FHWA FOIL Facilities and Equipment for Other Uses: Pursuant to FAR 52.245-1(c), the FHWA authorizes the Contractor to use the FHWA FOIL facilities and equipment for non-government purposes, including provision of crash and impact testing for non-governmental commercial purposes. The Contractor may use the Government property for commercial use. In exchange for such non-government use, the Contractor must provide consideration in the form of discount that reflects the cost-shared expenses necessary to maintain, upkeep, refresh and enhance the lab equipment and facility. The Contractor will have authorization to use the Government property for non-governmental commercial purposes for up to 40% of the total operating time as agreed upon at the time of contract award. The terms of the non-governmental use and the discount as a result of the cost-sharing will be detailed and defined at the Task Order level.

TASK AREA C-2: CONDUCT CRASH TESTS AND IMPACT TESTS AT THE FOIL TO

CHARACTERIZE MATERIAL PROPERTIES

The Contractor must conduct crash and impact tests at the FOIL to evaluate vehicle safety performance, roadside hardware crashworthiness, verify the adequacy or response of components, and/or demonstrate that security treatments to meet the requirements of the task orders. This includes pendulum, static, and component level tests to determine material behavior and component failure data that would be incorporated in existing vehicle and roadside hardware FE models. The Contractor must undertake other efforts such as the analysis of crash test videos, processing of crash test data, and correlation of crash data to the corresponding crash videos.

The Contractor must be responsible for test set-up, vehicle preparations, and other efforts needed to conduct a test, and provide the maintenance and operation of the facility.

The Contractor must follow the latest version of the FOIL Operations Manual. (See Section J, Attachments.)

The following lists examples of the type of work related to this task area. The list is not all inclusive:

1. Develop test plans;

2. Prepare vehicles and test articles for testing;

3. Install instrumentation;

4. Execute tests; and

5. Maintain the facility.

Task Area D: Modeling/Simulation of Vehicle and Occupant Safety

1. Apply Models & Simulation for the Analyzing Vehicle Safety

2. Conduct Investigations into Occupant Risks

TASK AREA D-1: THE CONTRACTOR MUST APPLY MODELS AND SIMULATION

FOR ANALYZING VEHICLE SAFETY.

In the past, NHTSA and FHWA have supported research that has addressed a range of issues related to vehicle and occupant safety using advanced crash analysis. These efforts have included studies of vehicle-to-vehicle crash compatibility, developing protocols for testing under the New Car Assessment Program (NCAP), the analysis of crash forces on occupants, and the assessment of the effectiveness of air bags and child safety seats. The Contractor must conduct activities to continue to address these and similar issues.

1. Synthesis of past research - New research efforts must start with an effort to synthesize past efforts and findings to serve as a basis for approaching the problem, providing validation data, and focusing on critical aspects.

2. Development of analysis and testing plans – Generate a plan that describes the scope of each research effort, the factors to be considered, the associated measures, and the planned approach. This plan must ensure a systematic effort that leads to useful results. Revisions to the plan may be appropriate when preliminary results differ from expectations.

3. Analyses using appropriate methods and software tools - Perform vehicle crash analysis applying FE models and crash simulation software to provide a detailed representation of a crash event. The FE models can be applied in many ways and, based upon the nature of the crash evaluation needed, varying types of measurement and analyses may be needed. An example of this is recent work that has involved efforts to understand the vehicle to barrier interface on sloped terrain to assess its effectiveness in catching an errant vehicle. This required adding accelerometers to measure vertical displacement of the vehicle’s suspension (on both test vehicles and the modeled versions) as well as the use of special formulations of graphics software to generate traces of the vertical displacements of suspension components and the bumper relative to the barrier. Measurements of yaw, pitch, and roll are common in the analyses, but new crashworthiness standards may require other measurements.

The Contractor must have the ability to conduct required measures needed for any type of crash analysis.

4. Data analysis and interpretation - The Contractor must weigh effectiveness against Federal Motor Vehicle Safety Standards (FMVSS), the NCAP, or other measures.

5. Documentation - The Contractor must provide documentation of efforts and information sharing materials.

Notes to Offerors:

• Past NHTSA efforts in this area have involved working with the auto industry, other academic institutions, and hospital trauma centers in the analyses of occupant trauma resulting from crashes.

• Efforts to analyze the compatibility between vehicles and roadside hardware and to improve the evaluation of occupant risk to highway and roadside crashes are expected.

TASK AREA D-2: THE CONTRACTOR MUST CONDUCT INVESTIGATIONS INTO

OCCUPANT RISKS.

The Contractor must provide biomechanical and vehicle systems engineering services in support of medical injury research teams designated by the FHWA and NHTSA. The work must include crash simulation modeling, accident data and film analysis, and the creation of reports summarizing crash injury investigations from the files of the hospital-based studies, the NASS/CDS, and the NHTSA special accident investigation studies.

The Contractor must undertake occupant risk analyses of vehicle designs, restraint systems, and/or highway safety improvements. In addition, the Contractor must provide studies to explore vehicle safety performance (e.g., crush zone functionality, restraint system deployment) and the resulting injuries that occur in the elements of the fleet as specified.

1. Synthesizing past efforts and findings - New research efforts must start with an effort to synthesize past efforts and findings to serve as a basis for approaching the problem, providing validation data, and focusing on critical aspects;

2. Developing analysis and testing plans – Generate a plan that describes the scope of each research effort, the factors to be considered, the associated measures, and the planned approach. This plan must ensure a systematic effort that leads to useful results. Revisions to the plan may be appropriate when preliminary results differ from expectations;

3. Applying multi-body models and crash simulation software to quantify forces imposed on vehicle occupants in crashes;

4. Generating data and summaries reflecting the findings; and

5. Documenting efforts and the preparation of information sharing materials.

Notes to Offerors:

• The current FE models library includes models of anthropomorphic dummies and the human body and specific parts from past crash analyses.

• Some of the vehicle models in the array include details for interiors elements making them particularly suitable for occupant risk analyses.

• Recent efforts have led to the development of models for various test sleds and test protocols for using them (e.g., Takata sled) that will be available for future occupant risk analyses.

C.4 ID/IQ KICK-OFF MEETING

The Contractor shall organize and attend a virtual kick-off meeting within three weeks of the contract award. The objective of this meeting is to introduce attendees, to provide an opportunity for the Contractor to meet with the CO and/or Contract Administrator and the Contracting Officer’s Representative (COR), discuss the terms and condition of this ID/IQ, define roles and responsibilities, and respond to questions. Contractor Key Personnel and contract administration (i.e., business) representatives shall attend this meeting. The costs incurred to organize and attend the kick-off meeting are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government.

C.5 IDIQ MONTHLY PROGRESS REPORTS

The Contractor shall submit an electronic copy (Microsoft (MS) Office or Adobe Acrobat) of a contract level consolidated monthly progress report to the Contracting Officer (CO) and/or Contract Administrator, and the COR, by the 15th of the month following the calendar month being reported. The costs incurred in the administrative reporting are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

The report shall provide, for all active TOs under the contract, a summary that includes at a minimum:

(a) TO number, TO title, TO type (i.e., FFP or T&M), period of performance, TO COR.

(b) A description of any problem encountered or anticipated that will affect the completion of any individual TO within the time and fiscal constraints as set forth in the TO, together with recommended solution to such problem; or, a statement that no problem was encountered.

(c) For T&M/LH only, a tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each TO.

(d) For T&M/LH only, a chart showing:

i. Current and cumulative expenditures versus planned expenditure for each TO.

ii. Cumulative expenditures versus obligated funds.

(e) A summary on a task by task basis for all work under the specific TO that includes:

i. A clear and complete account of work performed on each task and an outline of the work to be accomplished during the next reporting period.

ii. Identified risks.

iii. Plan to mitigate identified risks.

iv. Project schedule status based on opinion of the PM, shown as red (major delays and significant impact overall), yellow (slight delay to schedule but minimum impact overall), and green (on schedule).

(f) For TOs for which the period of performance has expired and/or the technical requirements have been completed, the Contractor shall include a statement indicating this status.

C.6 ANNUAL REPORT

The contractor shall furnish one electronic copy (in Microsoft Office or Adobe Acrobat) of a letter-type annual report and COR on or before 30 calendar days after the end of each contract year. The annual report shall contain the following:

(a) State the period of performance covered by the report (dates must be in MM/DD/YYYY format).

(b) Current Contract Dollar Value: state the total amount obligated on all orders, including modifications.

(c) As applicable, date of last Individual Subcontracting Report (ISR) / Summary Subcontracting Report (SSR).

(d) Provide a list of all active orders during the covered evaluation period and for each order indicate the following information:

i. Task Order number, title of the order/project, contract type, value of the order.

ii. A discussion of the activities conducted during the period being reported.

iii. Identify subcontractors, including Unique Entity ID (DUNS), performing either a critical aspect of the contracted effort or more than 25 percent of the dollar value of the effort.

(e) Clear and concise information that accurately reflects the contractor’s performance during the reporting period for each of the following areas:

i. Quality of Product/Service

ii. Schedule

iii. Cost Control

iv. Business Relations

v. Management of Key Personnel

vi. Utilization of Small Businesses

vii. Other: Specify additional evaluation areas that are unique to the ID/IQ, or that cannot be captured elsewhere in the evaluation

NOTE: The annual report will be used by the COR and CO as part of the annual performance review. For each area listed above, the Contractor shall discuss how it met the contractual requirements and, as applicable, discuss any problems and any corrective actions taken. If the Contractor believes it has exceeded the contract requirements, it must identify a significant event(s) and state how it was a benefit to the Government.

C.7 RELEASE OF DELIVERABLES AND IP RIGHTS

Unless specified otherwise, all rights will be assigned to the FHWA upon acceptance of the final deliverable. As a result, the FHWA may modify and distribute to the public, including employees of public agencies, without restriction.

C.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

Unless specified otherwise, all reports developed for publication under this contract shall be prepared in accordance with FHWA’s editorial requirements or the most recent update of the TFHRC Communications Reference Guide (CRG), FHWA-HRT-15-058, (electronic copy available at: https://www.fhwa.dot.gov/publications/research/general/15058/). Unless otherwise specified in a TO, the Government will have up to 30 business days to review and provide technical comments to all draft deliverables. The Contractor shall revise deliverables after receiving technical comments, as required. If the Contractor receives no comments in this period, the deliverable will be considered technically accepted and may be submitted for editorial review. The Government will review and provide editorial comments to the Contractor within 30 business days after receiving draft final deliverables. The Contractor shall revise deliverables after receiving editorial comments, as required. Following editorial review, all final deliverables that have an external audience will be submitted to the FHWA Office of Public Affairs and Office of Chief Counsel for review and approval.

(End of Section C) https://www.fhwa.dot.gov/publications/research/general/15058/

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

D.2 F.O.B. POINT

The F.O.B. point for any hard copy submittals and delivered items, unless otherwise directed by the Government shall be:

Federal Highway Administration Turner Fairbank Highway Research Center Office of Operations Research and Development

6300 Georgetown Pike McLean, VA 22101 Attn: COR designated at award

D.3 EQUIPMENT REMOVAL

Any Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the Contractor’s expense, within 30 calendar days after contract expiration. Exceptions to this requirement shall be mutually agreed upon by the Government and the Contractor and written notice issued by the CO.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR is responsible for inspection and acceptance of all incoming shipments, documents, and services. Acceptance of the final deliverables shall be made in writing by the COR.

E.2 GOVERNMENT ACCEPTANCE PERIOD

Unless stated elsewhere, the FHWA will have 15 calendar days to review draft deliverables and make comments. The contractor shall have seven calendar days to make revisions and return the revised deliverable to the Government. Upon receipt of the final deliverables, the FHWA will have 15 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance.

Certification by the COR or CO of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the contract, any TO issued, and all modifications. Deliverable items rejected under any resulting TO shall be corrected in accordance with the applicable clauses. Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies, identified in writing by the Government, have been corrected.

E.3 CLAUSES INCORPORATED BY REFERENCE

52.246-2 INSPECTION OF SUPPLIES – FIXED PRICE (AUG 1996)

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-6 INSPECTION--TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

52.246-7 INSPECTION OF RESEARCH AND DEVELOPMENT-FIXED-PRICE. (AUG

1996)

52.246-16 RESPONSIBILITY FOR SUPPLIES (APR 1984)

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance of this IDIQ Contract (for the purpose of placing orders) is 60 months from the effective date of award.

Orders may be issued up to the final day within the period of performance of this contract provided that they can be completed within 12 months past the end of the period of performance of this contract. There are no option periods under the contract; however, options may be included in task orders issued under this contract.

F.2 METHOD OF DELIVERY

Electronic copies shall be delivered using MS Office suite tools (for example, MS Word, MS Excel, MS PowerPoint, MS Project, or MS Access format) version 2016 or later, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.

F.3 PLACE OF DELIVERY

The contractor shall submit interim and final deliverables electronically to the COR. The contractor shall include the contract number (and task order number if appropriate) in the email for each deliverable.

F.4 DELIVERABLE/DELIVERY SUMMARY

For task orders issued under this contract, specific deliverables and due dates will be specified in the task order documents. Below is a general guide for the anticipated deliverables under the contract.

Deliverable Delivery Date Medium/Format Recipient Progress Reports

Monthly, submitted by the 10th of the month following the month reported.

Electronic copy in Microsoft or Adobe Acrobat format.

COR

Annual Report

Annually, on or before 30 calendar days before the end of each contract year.

Electronic copy in Microsoft or Adobe Acrobat format.

COR

F.5 PLACE OF PERFORMANCE (TASK ORDER SPECIFIC)

The work under this contract shall be performed primarily at the Turner-Fairbank Highway Research Center in McLean, Virginia. Place of performance will be specified at the TO level.

F.6 TASK ORDER DELIVERABLES

Task orders will identify specific deliverables and performance standards required in the performance of each order.

F.7 CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP-WORK ORDER. (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK. (APR 1984)

52.247-34 F.O.B. DESTINATION. (NOV 1991)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

Specifically, the Contractor shall designate a single program manager to oversee this contract, supervise staff assigned to this contract, and ensure the quality of all products/deliverables and services.

G.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer’s Address:

United States Department of Transportation Federal Highway Administration 1200 New Jersey Ave, SE Mail Stop: E62-204 Washington, DC 20590

G.3 PAYMENT – (IDIQ)

For each FFP order, the Government shall pay the Contractor for the prices delineated in each TO.

Payment shall be made upon review and written acceptance of the deliverable(s) by the Government.

For each T&M/LH order, the Contractor may request payment on a monthly basis for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice. For allowable material costs, including travel expenses, the Contractor shall provide sufficient supporting documentation to support costs incurred to include vendor receipts. See FAR 52.232-7 Payments Under Time-and-Materials and Labor-Hour Contracts.

NOTE: For each T&M TO, allowable material costs, including travel expenses, shall be reimbursed at cost. Inclusion of indirect burden amounts or profit on material costs, including travel expenses, is not allowable.

G.4 NOTIFICATION OF EXPENDITURE OF FUNDS

The Contractor shall not accrue costs in excess of the amount funded under a T&M/LH order. Any work performed in excess of the amount funded is at the Contractor’s own risk. The Contractor shall notify the Contract Specialist and COR in writing, within 5 calendar days, when costs incurred in the performance of a T&M/LH TO exceed 75% of the TO’s obligated funds.

G.5 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract and must have the advance written approval of the COR.

The contractor…