DQ1 2027-0121 Web Developer FY27.pdf

DQ1 2027-0121 1

Web Developer

SECTION 1: GENERAL REQUIREMENTS

Colorado Operations Resource Engine (CORE) and Vendor Self Service (VSS) Information This solicitation is published using the Colorado Vendor Self-Service (ColoradoVSS System). Vendors must be registered on Colorado VSS to download solicitation documents and information (including any amendments or modifications), and to be able to respond, electronically, to solicitations, and to receive email notifications of new solicitations. Bids submitted by vendors not registered at the time of submission of the response will be considered non-responsive. Registration information may be accessed through:

https://codpa-vss.cloud.cgifederal.com/webapp/PRDVSS2X1/AltSelfService

Vendor Agreement

History Colorado is seeking bids in accordance with the specifications, terms, and conditions of this solicitation.

All vendors, by submitting a bid, guarantee to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding.

The preferred vendor will be registered in good standing with the State of Colorado Secretary of State.

All vendors, by submitting a bid, guarantee to the State that they understand and agree to the State of Colorado Purchase Order Terms and Conditions, Exhibit A.

Minority/Women Based Enterprises It is the State’s goal to achieve maximum participation of minorities and women-owned businesses in the procurement process. Accordingly, minority and women owned business enterprises are to be utilized whenever possible.

Service Disabled Veteran Owned Small Businesses (SDVOSB) In accordance with House Bill 14-1224, HC reports on contracts with Service-Disabled Veteran Owned Small Businesses (SDVOSB) who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado. HB 14-1224 also provides for the application of a 5% preference allowance. HC will apply a 5% preference allowance to the cost proposal for evaluation purposes. Only SDVOSBs that meet minimum specs will be considered for the percentage preference and the preference is considered for evaluation purposes only.

Bidders who qualify as SDVOSBs and provided for HB 14-1224 are required to submit documentation from the US Department of Veterans Affairs with their response.

RETURN ALL BIDS BY EMAIL TO:

michael.carrara@state.co.us

Colorado History Museum 1200 N. Broadway Denver, CO 80203

Phone: 303-866-4293 Fax: 303-866-2711

DOCUMENTED QUOTE

WEB DEVELOPER

SOLICITATION ID: DQ1 2027-0121

HISTORY COLORADO

DUE DATE: October 12, 2026

BID DUE TIME: 4:00 PM MST

LATE BIDS WILL NOT BE ACCEPTED

mailto:michael.carrara@state.co.us

DQ1 2027-0121 2

SECTION 2: VENDOR REQUIREMENTS

Public Contracts with Natural Persons A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24- 76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103 (3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.

SECTION 3: BID SUBMISSION

Bid submission deadline is October 12, 2026, at 4:00 PM MT. Bids will be accepted via, fax, e-mail, or in person to the above- mentioned address.

Bidders are urged to read the document thoroughly before submitting a response. Quotes must be in accordance with specifications and terms and conditions herein set forth and/or attached and remain valid for sixty (60) days from Bid award date.

Estimated bid prices are not acceptable. Bid prices will be considered your best and final offer. Bid must be inclusive of all costs. All prices quoted must include shipping and handling charges. No additional fees, charges and/or administrative fees will be considered.

HCC reserves the right to adjust quantities stated in this solicitation. Available funding versus prices bid may affect actual quantities ordered. HCC may choose to increase or decrease quantities stated in the documents depending on the circumstance. HCC is not obligated to place any order for a given amount subsequent to the award of this solicitation. HCC may use any stated estimated quantities in the award evaluation process. In no event shall HCC be liable for payments in excess of the amount due for quantities of goods or services actually ordered.

HCC reserves the right to purchase additional equipment at quoted or current market prices, whichever amount is lesser, for the period of sixty (60) days following date of purchase order.

Bid Modifications

Should HCC issue any modifications to this bid, they will be posted on the State of Colorado’s VSS web site https://codpa- vss.hostams.com/webapp/PRDVSS1X1/AltSelfService. Bidders will not be automatically notified of the existence of a modification. It shall be the responsibility of VSS registered bidders to check the web site periodically to see if any modifications have been issued. Failure to retrieve such modifications, and include their provisions in your solicitation response, may result in your bid being disqualified. Any bid submitted as a modification to a previous bid response must be noted as such, or may be deemed as a receipt of an alternate bid, therefore being disqualified.

Budget

The budget for this project is not to exceed $300,000.00

DQ1 2027-0121 3

Evaluation & Award

History Colorado reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the proposals received, and to approve bid awards in total or in part, whichever, in its judgment best serves the interests of History Colorado and the State of Colorado. HCC will be the sole judge in determining the acceptability of an offer and in determining compliance with bid specifications. HC reserves the right to cancel this bid in its entirety at any time without penalty. A bid with missing or inconsistent information may be considered non-responsive and may not be evaluated.

Awards shall be made, in entirety, with reasonable promptness, to the low responsive and responsible vendor whose bid meets the requirements and criteria set forth in the Solicitation.

Bid Preference

Low, tie bids shall be decided in accordance with the provision in C.R.S. section 24-103-202.5, as it currently exists or is hereafter amended, which gives a preference to resident bidders. Any bidder who wishes to be considered a “resident bidder” for purposes of the tie bid procedure provided in C.R.S. section 24-103-202.5 shall include with their bid proof that they meet the definition of resident bidder as set forth in either C.R.S. 24-103-101(6A) or C.R.S.

section 24-103- 101(6B):

“Resident bidder” means: A person or business that is authorized to transact business in Colorado and that maintains its principal place of business in Colorado; or A person or business that is authorized to transact business in Colorado, that maintains a place of business in Colorado, and that has filed Colorado unemployment compensation reports in at least seventy-five percent of the eight quarters immediately before bidding on a contract.

SECTION 4: SPECIFICATIONS

1. Introduction & Summary History Colorado requires the support of contractors for much of our website operations. The day-to-day functions of our websites are dependent upon regular updates to their platforms, for both security and stability; and changes to the overall design of the websites are required to ensure compliance with state guidelines including digital accessibility, continued functionality of certain web features, and the best possible user experience.

The maximum budget for these projects collectively is not to exceed $300,000 during the 2027 fiscal year (FY27) and may be an amount less than this. Final project scope and total expenditure is determined solely by History Colorado.

2. Description of Work The agreement with a web developer would be required to be effective November 1, 2026, and the period would be from November 1, 2026, through June 30, 2027 (a portion of the 2027 fiscal year/FY27).

History Colorado currently manages the two websites listed below that are both covered under this DQ:

• www.historycolorado.org

• www.coloradoencyclopedia.org

This contractor may need to deliver the following projects and services as requested by History Colorado:

http://www.historycolorado.org/ http://www.coloradoencyclopedia.org/

DQ1 2027-0121 4

• Regular security updates, maintenance, digital accessibility compliance and upgrades, and back-ups for the www.historycolorado.org and www.coloradoencyclopedia.org websites.

• Specifically:

o Monitor the Drupal Security team announcements o Apply security updates to Drupal core and/or contributed modules to stay up to date with the latest stable releases o Provide at least bi-weekly back-ups for the websites o Maintain digital accessibility compliance with all websites according the Colorado House Bill 21-

• Maintain web ecosystem including web hosting services on AWS (Amazon Web Services)

• The completion of special projects, including but not limited to:

o Address developer level digital accessibility issues as identified through the History Colorado manual testing process on ColoradoEncyclopedia.org o Address developer level digital accessibility issues as identified through the History Colorado manual testing process on HistoryColorado.org o Complete design and develop 2-3 new internal page templates including organization, tagging and new features if necessary on HistoryColorado.org

Complete the Restructure “Venue” pages to improve user experience and prioritize ticket sales for desktop and mobile devices

Complete the Restructure “Exhibition” pages to improve user experience and prioritize ticket sales for desktop and mobile devises

Landing page template with core content cards and buttons Adjust landing pages content blocks to be more center focused o Content migration assistance from Google site to Drupal pages on HistoryColorado.org Mass deletion of redundant webpages o Migration of both websites to State of Colorado AWS system o Continue addressing developer level broken links on both sites - fully remove URL addresses

• Providing consultation for and completion of website development and design updates, both minor and major, including urgent issues and errors.

o Should an urgent issue require additional work not explicitly outlined here, the contractor will receive approval from History Colorado to complete the work o Maintaining History Colorado’s compliance with digital accessibility standards for included websites as outlined in Colorado House Bill 21-1110

• Providing a regular monthly service plan to offer support, consultation, proactive solutions and regular communication in the form of weekly meetings and additional as needed as well as email communications.

• Ensure seamless transition of url redirects specifically related but not limited to, History Colorado Center through HistoryColorado.org

2.1 Security Updates, Maintenance, Website Back-Up & Hosting

History Colorado currently manages two websites related to this DQ which require regular updates and maintenance to ensure their continued functionality. These updates also ensure that our websites and their users are secure from online attacks, including hacking, cracking, and DDOS attacks, et cetera.

https://leg.colorado.gov/bills/hb21-1110 https://leg.colorado.gov/bills/hb21-1110 http://coloradoencyclopedia.org/ http://historycolorado.org/ http://historycolorado.org/ https://leg.colorado.gov/bills/hb21-1110

DQ1 2027-0121 5

We must maintain a AA standard with respect to digital Accessibility as outlined in Colorado House Bill 21-1110 and rely on the web developer to maintain the standards accordingly.

We also require that our web development contractor be able and available to perform emergency maintenance on the websites in the event of serious error or failure.

Our websites also require regular back-ups to be performed, no less frequently than bi-weekly, to ensure that if something does go irreparably wrong, an older version of the website is available to replace the current (broken) build.

AWS hosting services are a required element of this web development project.

2.2 Special Projects

For FY27 we have a number of one-time special projects that we are considering implementing based on pricing and business needs. They may include, but are not limited to:

Both websites have some broken links that will need to be addressed at the web developer level.

History Colorado is interested in migrating our two websites to the State of Colorado AWS hosting platform from another ASW platform. There are two large sites (www.historycolorado.org and www.coloradoencyclopedia.org) that need to be moved.

The creation of 2-3 new internal page templates for HistoryColorado.org which include features such as:

Restructure “Venue” pages to improve user experience and prioritize ticket sales Restructure “Exhibit” pages to improve user experience and prioritize ticket sales Landing page template with core content cards and buttons

Complete micro site build, including template pages, for the “Exhibits" pages including accessibility, remediation edits, and quality of life updates past launch.

Complete development of Curriculum site including quality of life updates past launch.

Updating the website URL paths and establishing standardized, nested structures across major sections of the site.

Additional potential projects include, but are not limited to: template updates, the addition of a .pdf reader plugin, improvement of the in-site search bar, the addition of secondary navigation menus, the addition of an audio player plugin, and the addition of interactive online exhibit features. Which projects will be completed in FY27 depends on the evolving priorities of History Colorado.

2.3 Website Design & Changes

There are many web design updates that we have planned which would improve the overall user experience of those who visit our websites. The majority of these updates require coding changes to our websites.

https://leg.colorado.gov/bills/hb21-1110

DQ1 2027-0121 6

We require our contractor to have the expertise to make recommendations and to carry out these changes, while staying flexible to work with adapting priorities on our end. We require an hourly rate for this work, the details and estimations of which will be developed over the course of the year. Any additional projects will require the review and pre-approval of History Colorado prior to work being started.

History Colorado must maintain these websites (historycolorado.org; coloradoencyclopedia.org) to comply with the digital accessibility requirements of Colorado House Bill 21-1110.

2.4 Support & Consultation

Regular and consistent communication is required between the web vendor and the History Colorado marketing and technology teams to ensure that each project meets the needs of the organization in an effective and efficient manner. We look to the web developer to offer proactive solutions to both technical and design problems that may arise. Weekly meetings, phone calls, communication platforms (i.e. BugHerd, etc.) and regular emails are useful to maintain a healthy working relationship, as well as specialized planning meetings as needed.

Likewise, this work requires a significant measure of familiarity with the History Colorado organization and its websites, including their layouts, unique features, and the unique requirements History Colorado faces as an agency of the state of Colorado, as well as a non-profit entity, combined with the public-facing nature of our organization.

3. Payment Schedule

Time-and-materials invoices indicating billable time with hourly breakdown will be submitted on a monthly basis, preferably the first workday of each month.

Bids are due by October 12, 2026, at 4:00 PM MT at the following address:

Colorado History Museum Attn: Michael Carrara

1200 N. Broadway Denver, CO 80203 michael.carrara@state.co.us

The above schedule is tentative. Responding firms and resident bidders shall be notified of revisions in a timely manner by email. Respondents may elect to verify times and dates by email.

Comments: Late bids will be rejected without consideration. The HCC and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

https://leg.colorado.gov/bills/hb21-1110 mailto:michael.carrara@state.co.us

3. Payment Schedule