DQ1 2016_0778 28' Enclosed Tralier with Gooseneck Hitch_Mod #1.pdf
PDF 585 KB Posted
- Solicitation number
- DQ1 PMAA 2016000778 3
- Issued by
- Arapahoe County, Denver City, Colorado
About this file
This is a Documented Quote (DQ1) issued by the State of Colorado Department of Natural Resources on behalf of the Colorado Division of Parks and Wildlife for the procurement of one new 28-foot enclosed trailer with a gooseneck hitch. The solicitation requires vendors to submit proposals that meet detailed specifications including an 8'x20' cargo box, 12,000-pound GVWR (or higher), tandem axle torsion axles rated for 6,000 pounds (or higher), DOT-compliant electric breakaway brakes, a white aluminum exterior with ATP stoneguard, and an interior featuring 6'6" height with 3/4-inch plywood walls, 3/8-inch plywood ceiling, rubber or vinyl non-skid flooring, two 12-volt interior lights, and two 18-inch cabinets along one sidewall. Delivery must be completed on or before March 1, 2016, to the Colorado Parks and Wildlife Littleton Office Center in Littleton, Colorado; alternatively, vendors located within approximately 300 miles may arrange for pickup. The written inquiry deadline was December 14, 2015, at 4:00 p.m. MST, with responses posted by December 15, 2015, at 5:00 p.m. MST. Bids were due December 17, 2015, at 11:00 a.m. MST, with an expected award announcement by December 23, 2015. It is not the intent of Colorado Parks and Wildlife to make multiple awards; only one vendor will be selected.
Bid responses must include a completed specification table, bid pricing sheet with warranty information, and vendor information sheet submitted via the Colorado Vendor Self-Service website, email, USPS, courier, or personal delivery to the Procurement Office in Denver. All costs, including delivery, trade-in values, and discounts, must be included in the final bid price, and the State of Colorado will not reimburse shipping or freight expenses. Vendors must confirm whether they accept Colorado Purchase Order Terms and Conditions and whether all solicitation requirements have been met. A W-9 Form is required for vendors not registered in the VSS system. The solicitation specifies that only new equipment will be accepted, and interested vendors are urged to review all specifications and terms thoroughly before submitting their proposals.
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State of Colorado Documented Quote
Page 1 of 8 DQ1 2016*0778
DQ1 2016*0778
BIDS DUE: December 17, 2015 @ 11:00 AM (MST)
All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions
Bidders are urged to read the bid thoroughly before submitting a bid.
ISSUING OFFICE
This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:
Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office
1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:
Email: dnr_cpw_bids@state.co.us
PURPOSE
The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for one (1) 28' Enclosed Trailer with Gooseneck Hitch.
It is not the intent of Colorado Parks and Wildlife to make multiple awards to different vendors on this solicitation.
The equipment proposed by bidders must meet all specifications listed.
file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us
Page 2 of 8 DQ1 2016*0778
SPECIFICATIONS
**This solicitation is for new equipment only**
Model Description 28' Enclosed Trailer with Gooseneck Hitch
Quantity 1
Hitch Gooseneck
Cargo Trailer 8’x20’ Box
28’ Total Length with Overhead
GVWR 12000lbs (a higher GVWR is acceptable)
Tires EZ- Lube Hubs
16” Tires
8 Lug Wheels
DOT Breakaway
Electric Brakes on both Axles
Tandem Axle
Torsion Axles 6,000lb (a higher Torsion Axle is acceptable)
Battery Sufficient to operate breakaway system as required by DOT that engages trailer brake if trailer disconnects while being towed
Top Crank a-Frame Jack 2000lbs
Exterior Color; White
.030 Aluminum
ATP Stoneguard 24”
Clearance Lights Exterior
Rear Ramp Door Max Size
Ramp Doors
Side Entry Door 36’
Corner Post Drop Legs N/A
Interior Height 6’ 6’’
Roof Vent N/A
Finished Ceiling 3/8 Plywood Walls
3/4 Plywood Floor
Ceiling of trailer needs to have the same materials as used on walls
Floor Covering Rubber, vinyl or Lon Coin vinyl non-skid ( or equivalent) Interior Lights (2) - 12 Volt, with wall switch
Cabinets (2) - 18”x 18”
Both Cabinets should run along the same sidewall
Page 3 of 8 DQ1 2016*0778
DELIVERY
One (1) 28' Enclosed Trailer with Gooseneck Hitch must be delivered to the address listed below:
Colorado Parks and Wildlife Littleton Office Center
13787 South Highway 85 Littleton, CO 80125
***If the 28’ Enclosed Trailer can only be picked up, the vendor must be located approximately 300 miles from the Littleton Office Center.
Delivery must be made on or before March 1, 2016.
INQUIRIES
Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.
Questions must be submitted in writing to:
Raven Lopez Department of Natural Resources
Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us
Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule
QUESTIONS ABOUT THE DOCUMENTED QUOTE
All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us
If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.
SOLICITATION SCHEDULE
Bid Posted December 8, 2015
Written Inquiry Deadline December 14, 2015 at 4:00 pm MST
Answers to Written Solicitation Questions to be posted on VSS
December 15, 2015 by 5:00 pm MST
Bid Closes December 17, 2015 at 11:00 am MST
Bid Award Expected by December 23, 2015
ColoradoVSS WEBSITE mailto:dnr_cpw_bids@state.co.us
Page 4 of 8 DQ1 2016*0778
This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.
VENDOR REQUIREMENTS
It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.
VSS and its registration information can be found at:
https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService
When submitting a response via VSS, take into consideration that the registration process for VSS may take some time, so please plan accordingly.
NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.
COLORADO PURCHASE ORDER
A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.
HOW TO SUBMIT A BID RESPONSE
All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include the following:
1) The Specification Table (Page 5-6)
2) The Bid Pricing Sheet (including Warranty Information) (Page 7) and;
3) The Vendor Information Sheet (Page 8) by one of the following methods:
Via VSS (Vendor Self-Service - see registration information above).
Via email to DNR_CPW_Bids@state.co.us;
Delivery via USPS or other courier services
Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2016*0778, 1313 Sherman Street, Denver, CO 80203.
Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.
PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS
ATTACHMENTS:
Colorado Purchase Order Terms and Conditions
W-9 Form (Required if not registered in VSS) http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us
Page 5 of 8 DQ1 2016*0778
SUBMITTAL
SPECIFICATIONS
Model Description
28' Enclosed Trailer with Gooseneck Hitch
Vendor Specifications – REQUIRED!
Does your bid item meet or exceed the published specs?
Yes No If No, Identify your bid item specifications
Quantity 1 Hitch Gooseneck Cargo Trailer 8’x20’ Box
28’ Total Length with Overhead GVWR 12000lbs (a higher GVWR is acceptable)
Tires EZ- Lube Hubs 16” Tires 8 Lug Wheels
DOT Breakaway
Electric Brakes on both Axles
Tandem Axle Torsion Axles 6,000lb 6,000lb (a higher
Torsion Axle is acceptable)
Battery Sufficient to operate breakaway system as required by DOT that engages trailer brake if trailer disconnects while being towed
Top Crank a-Frame Jack 2000lbs
Exterior Color; White
.030 Aluminum
ATP Stoneguard 24” Clearance Lights Exterior Rear Ramp Door Max Size Ramp Doors Side Entry Door 36’ Corner Post Drop Legs N/A Interior Height 6’ 6’’ Roof Vent N/A Finished Ceiling 3/8 Plywood Walls 3/4 Plywood Floor Ceiling of trailer needs to have the same materials as used on walls
Floor Covering Rubber, vinyl or Lon Coin vinyl non-skid ( or equivalent)
Page 6 of 8 DQ1 2016*0778
**This solicitation is for new equipment only**
Interior Lights (2) - 12 Volt, with wall switch Cabinets (2) - 18”x 18” Both Cabinets should run along the same sidewall
Delivery Able to deliver on/before 3/1/16?
If delivery unavailable, will equipment be ready for pick up on/before 3/1/16?
Is the site for pick-up located 300 miles from the Littleton Office Center?
Page 7 of 8 DQ1 2016*0778
PRICING
Item Quantity Price (Per Item) One (1) 28' Enclosed Trailer with Gooseneck Hitch
1 $
Delivery N/A $
Total Price $
WARRANTY
Warranty Time Period
What does the warranty cover?
Page 8 of 8 DQ1 2016*0778
VENDOR INFORMATION
Delivery Date
Company Name
Address
City/State/Zip
Phone/Fax
Email Address
Signature
Typed/Printed Name
Title
Date
Have all requirements for this solicitation, as stated above, been met? Yes No
Do you accept Colorado PO Terms and conditions? Yes No
All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will NOT pay for shipping and/or freight.
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