DQ-2024-123-GS Deformable Mirror System.docx

Documented Quote

DQ-2024-123-GS

Deformable Mirror System for ALEPH Laser

THIS IS NOT AN ORDER

PROCUREMENT CONTACT:

GREG SMITH

Gregory.Smith@colostate.edu

(970) 491-2689

DUE DATE AND TIME:

Day, January 14, 2025 2:00 P.M. Mountain Time

Labor to Establish First Wavefront Correction: (fill-in)

Travel Cost if Required if Remote Assistance Impractical: (fill-in)

By signing below, the Offeror affirms acceptance of all terms listed in this DQ. The Offeror shall identify clearly and thoroughly any exceptions to this DQ in section VI.E.

Offeror’s Legal Name:

Printed Name of Authorized Representative:

Signature of Authorized Representative:

Title:

Telephone:

Email:

Date of Signature:

DQ-2024-123-GS Deformable Mirror System Page 2 of 2

Section I. Summary Colorado State University is seeking firm pricing for a deformable mirror system for the ALEPH Laser Upgrade per the specifications and requirements contained herein.

Section II. Specifications/Requirements/Performance Requirements A. Brand Specific OR Brand Specific or Equals Information here.

NOTE: The parts and model numbers listed below are from Imagine Optic and are listed for reference purposes. Bidders may submit a bid for the exact item(s) listed or alternative item(s). Any alternate products being offered shall be of equivalent, or greater, specifications for the product in the space provided. If you are providing an alternate product, please provide Colorado State University with sufficient literature to evaluate the equivalency of your offer to the product.

Colorado State University reserves the right to determine whether the alternative products offered are equivalent to those specified.

ILAO Star 200-52:

Intense Laser Adaptive Optics Deformable Mirror *New generation 52 actuators, SAMM25 type *Correction up to the 8th radial Zernike order *Substrate diameter: 200mm Coating: dielectric, metallic or hybrid Surface quality (active flat): 10nm RMS *Linearity: >95% *Hysteresis: <0.1% *AOI: a) small angle <10°

b) 45° Possible correction diameter:

a) 90mm to 120mm

b) 55mm to 85mm *Included mirror controller with three 3-meter long cables for air use.

WaveTune Adaptive Optics Software:

*Adaptive optics loop with HASO sensors control software *Compatible with Imagine Optic or third party SLM / DM active components *Runs under Windows environment.

B. Minimum Specifications/Requirements/Performance Requirements.

Minimum requirements for the Deformable Mirror purchase are as follows

1. Laser Correction diameter: 90-120mm

2. High Laser induced damage threshold dielectric coating (>10J/cm^2 @ 500ps pulse duration)

3. Correction up to 8th radial Zernike

4. 20nm RMS active flat wavefront error

5. Linearity: >95%

6. hysteresis: < 0.1%

7. Field replaceable actuators

8. Closed loop correction at 10 Hz with TTL trig

9. Ability to go from one beam mode shape to another beam mode shape with no intermediate transition (single movement laser correction).

10. Include support to establish the first wavefront correction as a separate line item

11. Note: Travel expenses must be quoted as a separate line item and will be used if remote assistance is unavailable or impractical.

C. Warranty Information

Minimum of 1 year warranty.

D. Timeline.

Provide shipping timeline ARO

E. Delivery All shipments must be quoted as DAP=Destination/CSU, with freight costs included or clearly specified as a separate cost and divulged at the time of solicitation response. CSU reserves the right to schedule a separate Freight Carrier if the cost is advantageous to the University.

F. Pricing Price must be inclusive of all fees, taxes, shipping, etc.

G. Tax Exempt Colorado State University is a Colorado sales tax exempt entity. A sales tax exemption certificate will be provided to the successful vendor on demand. If your state does not recognize our tax exemption status, then your price will be deemed to already include any and all sales or use taxes imposed.

Section III. Evaluation and Award A. Factors for Consideration Award determination will be to the low, responsible Offeror.

B. Award Notification Results of this Documented Quote will be posted on Rocky Mountain E-Purchasing System/BidNet. Results will not be given over the phone.

Section IV. Schedule of Activities

All times are Mountain Time

A. Inquiries Inquiries must be submitted in writing and directed to gregory.smith@colostate.edu.

The subject line of all inquiries should read DQ-2024-123-GS: Deformable Mirror System.

Vendors who phone in questions will be asked to submit their inquiry in writing.

The Procurement Official listed herein is to be the SOLE point of contact concerning this DQ. Offerors shall not directly contact other personnel regarding matters concerning this DQ or to arrange meetings related to such.

B. Addendum or Supplement In the event it becomes necessary to revise any part of this Documented Quote, an Addendum to this DQ will be published on Rocky Mountain E-Purchasing System. It is the responsibility of Offerors to review all Addendums. Offerors shall not rely on any other interpretations, changes, or corrections.

Section V. Administrative Information

A. General Conditions for Invitation for Bid / Documented Quote This solicitation is subject to the Colorado State University General Conditions for Invitation for Bid/Documented Quote.

B. Purchase Order Terms and Conditions A University Purchase Order will be issued to the successful Offeror. The Colorado State University Purchase Order Terms and Conditions for Goods will govern this procurement.

C. Offeror Terms and Conditions Proposals with preprinted Offeror terms will not be accepted. Any terms and conditions submitted after the award will be null and void.

D. Group Purchasing Organization / Consortiums Colorado State University is a member of various group purchasing organizations or consortiums such as E&I, Omnia, Vizient, BuyBoard, and others.

E. Cooperative Purchasing Any price agreement from this solicitation may be extended to other cities, counties, institutions of higher education, and school districts or other political subdivisions, providing they are willing to order against the Agreement in accordance with the prices, services and terms and conditions of the Agreement. Extension is limited to the prices, services and terms contained in the University's Agreement, except where applicable, additional terms and conditions may be negotiated with such other entities as agreed to by those parties.

F. Supplier Inclusion Program The Supplier Inclusion Program at Colorado State University supports the University’s goals for promoting inclusive, equitable, and socially responsible purchasing. The University encourages vendors to provide for participation of diverse business participation through subcontracts or other contractual opportunities in connection with the performance of this solicitation.

G. Method of Payment The University’s standard payment terms are N30.

Payment can be expedited as N5 using the Colorado State University AP System, an electronic payment solution using single-use commercial credit card numbers. This program is being used in conjunction with our commercial card provider, JP Morgan Chase. Since this program uses the commercial credit card network, suppliers must be prepared to accept credit cards and should understand that processing fees are involved.

H. Federal Uniform Guidance This is a federally funded project and subject to compliance with Federal Uniform Guidance under 2 CFR 200.318-326. Awarded contractor(s) may be required to provide cost breakdown information, including labor (hours and hourly rates), materials, overhead, G&A, and profit AND a comparison of how the charges compare to other customers.

I. Accessibility of Information Communication Technology Colorado State University is committed to making our campus accessible by acquiring Information Communication Technology (ICT) in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, pursuant to Section §24-85-103 (2.5), C.R.S. Supplier shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ICT means any and all technology used for the creation, manipulation, storage, display, receipt, or transmission of electronic data and information. Examples include but are not limited to; computers, information kiosks, transaction machines, telecom equipment, office machines (copiers/scanners), software and applications, websites, videos and electronic documents.

Section VI. Submission Information A. New CSU Vendors.

If you are a new vendor to CSU, or recently had a name change or Tax ID # change, include your W9 and the CSU Vendor Self-Certification form with your solicitation response for accurate payment if awarded.

B. Warranty Information Provide standard equipment warranty information with your response

A. Accessibility of Information Communication Technology If you are providing Information Communication Technology, provide certification and attestation documentation related to security and accessibility, including the Higher Education Vulnerability Assessment Tool (HECVAT Lite), version 3.02 or higher, and a current Voluntary Product Accessibility Template (VPAT), referencing WCAG 2.1 standards or higher.

C. Pricing.

Submit all information on cover sheet (which may expand to more than one page. If quoting equivalent equipment/software vs brand specific, be sure to include the manufacturer, part #, etc. Do not submit on vendor forms.

D. Signature Page.

The Offeror must complete and include the COVER PAGE with their response.

E. Exclusions.

The Offeror must include any exclusions to this DQ in this section.

F. Electronic Submission Your written response with complete pricing information must be submitted to Procurement Services via Rocky Mountain E-Purchasing System (RMEPS)/ BidNet by 2:00 P.M. MT on Tuesday, January, 14, 2025. The file name(s) must include “DQ-2024-123-GS: Deformable Mirror System.”

UNDER NO CIRCUMSTANCES WILL A TELEPHONE, EMAIL, FAX, OR PAPER RESPONSE BE ACCEPTED.

G. Rocky Mountain E-Purchasing System/BidNet Vendor Guides You can find user guides on How to Register, How to Place your Bid, etc.

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