DPW 2024-008 Council Chambers Video System - Final.2 6-21-24.pdf

Request for Proposals (RFP) for

Town of Riverdal Park

Council Chamber Video System

RFP No. DPW 2024 – 008C

Original RFP Release Date: June 17, 2024

Reissue Date: June 21, 2024

Due Date: July 12, 2024, 12:00 PM ii

Content

Proposal Identification Cover Page

1. Request for Proposals (RFP)

2. Solicitation Schedule

3. Pre-Proposal Meeting

4. Pre- Bid Site Visit

5. Questions and Clarifications of RFP Requirements

6. Explanation to Prospective Proposers

7. Proposal Submission, Security, and Irrevocability

8. Definition of Terms

9. Background

10. Scope of Services

11. Submission Specifications

12. Additional RFP Provisions

13. Insurance Requirements

14. Protest

15. Performance Bond

16. Evaluation Criteria

17. Liquidated Damages

18. Execution of the Contract

19. Diversity, Equity, and Inclusion

20. Required Documents

ATTACHMENT A: Acknowledgement of Addendum

ATTACHMENT B: List of Sub-Contractor(s)

ATTACHEMENT C: Proposal Form

ATTACHMENT C 1: Proposal Form Price Authorization

ATTACHEMENT D: Price Proposal Form

ATTACHMENT E: References:

ATTACHMENT F: Non-Collusion Affidavit

ATTACHMENT G: False Pretenses Affidavit

ATTACHMENT H: Affidavit of Non-Conviction

ATTACHMENT I: Certificate of non-suspension iii

Proposal Identification Cover Page

Use this page as the Cover Page of your proposal:

TITLE: Council Chamber Video Production System

PROPOSAL NO.:

RFP DPW 2024 – 008C

FROM: Company Business Name

President Name

Company Address

DATE SUBMITTED: [Date Submitted]

SUBMITTED TO: RFP-BIDQuestions@RiverdaleParkMD.Gov

Attention: Akena Allen, Special Projects

Coordinator mailto:RFP-BIDQuestions@RiverdaleParkMD.Gov

1. Request for Proposals (RFP)

The Town is requesting proposals from companies qualified to design, develop, and install upgraded audio, video, and sound system equipment in the Town Hall Council Chambers to provide live and recorded cable broadcast, along with interoperability with a remote participation platform such as Zoom, Microsoft Teams, or Google Meets. This request is for the immediate replacement and upgrade of the existing system.

The successful Contractor(s) shall be required to enter into an agreement with the Town for the installation and maintenance of the Council Chamber Video production system, based on the specifications outlined in this RFP.

The information and instructions provided in this RFP are designed to solicit responses that demonstrate the Contractor(s) ability to satisfy the Town’s requirements. Contractor(s) submitting proposals shall be capable, and able to demonstrate experience in the type of work described in the RFP and have available resources in the form of trained and licensed personnel, support services, specialized sub-Contractor(s) as needed, and financial resources to carry out the work required by individual projects. Additionally, the Contractor(s) must be able to respond to an emergency call out within 1 – 2 hours.

Proposals must adhere to the format and content of this solicitation and will not be evaluated unless all parts requested are submitted in a complete package, and by the due date.

2. Solicitation Schedule This schedule is an estimate of the time to complete this RFP process. The Town reserves the right to modify this schedule as needed to accommodate the completion of the process.

Original RFP Release Issue Date: June 17, 2024

Reissued Date of Revised RFP June 21, 2024

Pre-Proposal Zoom Meeting June 24, 2024, 10:00 AM https://zoom.us/j/91479684986?pwd=UIxC3uwkPMI93oEQLztuDttMW0vMTs.1

Meeting ID: 914 7968 4986 Passcode: 7WKmCjLast

Council Chambers Walk-thru June 28, 2024, 2:00 pm – 3:30 pm

Last Date for Questions July 5, 2024, 5:00 PM

Last Date for Responses to Questions July 9, 2024

Proposal Due Date July 12, 2024, 12:00 Noon

Contractor(s) Selection On or after July 29, 2024 https://zoom.us/j/91479684986?pwd=UIxC3uwkPMI93oEQLztuDttMW0vMTs.1

3. Pre-Proposal Meeting The pre-proposal zoom meeting will be held on Monday, June 24th at 10:00 am. The pre-proposal meeting is strongly encouraged. The information presented will be informative, and the meeting is an opportunity to ask questions.

4. Pre- Bid Site Visit Contractors that intend to submit a bid are strongly encouraged to attend, at 5008

Queensbury Rd, Riverdale, MD 20737, for an overview of the project scope and the opportunity to ask questions and seek clarification on any aspect of the ITB or process. The meeting will be held on June 28, 2024, 2:00 pm – 3:30 pm.

5. Questions and Clarifications of RFP Requirements Following the Pre-Proposal Meeting and site walk-thru, all questions concerning this RFP shall be submitted in writing; questions may be submitted until 5:00 pm on July 5th to

RFP-BIDQuestions@RiverdaleParkMD.Gov and include the company’s name, point of contact, email and business addresses, and telephone number. Reference the specific section of the RFP in question. Questions submitted after June 9th will not be addressed. A written response to all questions will be posted on the Town’s website

(WWW.RiverdaleParkMD.Gov). Final written responses will be provided on June 9th.

Notices of changes, additions, and/or deletions to the specifications in this RFP will be provided as addenda and posted on the Town’s website. It shall be the responsibility of all potential respondents to this RFP to frequently visit the Town’s website www.RiverdaleParkMD.Gov (click Business and OPEN RFP/RFPS) to check for revisions and responses to questions.

6. Explanation to Prospective Proposers Each Proposers shall carefully examine this RFP and any and all amendments, addenda, or other revisions, and thoroughly familiarize themselves with all requirements prior to submitting a proposal. Should a Proposer find discrepancies or ambiguities in, or omissions from, the RFP and amendments, addenda, or revisions, or otherwise desire an explanation or interpretation of the RFP, amendments, addenda, or revisions, it must submit a request for an interpretation or correction in writing and convey it through the email address provided, no later than 5:00 pm on July 5th After the Pre-Proposal Meeting, any new or revised information will be provided via addendum to this RFP if, in the sole discretion of the Town, it is necessary in proffering a proposal or if the lack of it would be prejudicial to any other prospective Proposers.

7. Proposal Submission, Security, and Irrevocability All proposals must be submitted by email no later than 12 noon on July 12, 2024, any proposal received after this date and time will not be considered. Notwithstanding any other provisions of this RFP to the contrary, a late modification of an otherwise successful proposal that makes its terms more favorable to the Town may be considered at any time it is received and may be accepted. Email proposals to:

RFPBIDQuestions@RiverdaleParkMD.Gov; Subject Line: Proposal RFP DPW 2024-

008.

mailto:RFP-BIDQuestions@RiverdaleParkMD.Gov http://www.riverdaleparkmd.gov/ http://www.riverdaleparkmd.gov/ mailto:RFPBIDQuestions@RiverdaleParkMD.Gov

a. All price proposals must remain in effect for at least ninety (90) days from submittal.

No Proposers may withdraw its proposal within sixty (60) days after the actual date of the opening. The Town reserves the right to accept proposals individually or collectively, to accept or reject any or all proposals, waive any informality, cancel the solicitation prior to opening proposals, or take whatever action is in the best interest of the Town. There is no guarantee, either expressed or implied, that an award of a contract will be made to any company. The Town may request additional information, samples, or presentations in support of proposals. Additionally, the Town may perform an interview with Contractor(s) under consideration to clarify any information provided, or to gather more evidence of managerial, financial, and technical abilities.

b. A Proposer may submit only one proposal in response to this RFP. More than one proposal from an individual, firm or partnership, corporation, or association under the same or different names will not be considered and will be considered grounds for disqualification and/or rejection of the proposals involved unless prior approval has been given by the Town.

c. The submission of a proposal will constitute a representation by the Proposer that they have complied with every requirement of this RFP.

d. All submissions will be retained by the Town, except for proprietary or confidential financial information, and will become the property of the Town, and the Town has the right to distribute or use such information as it determines. A Proposer must identify any part of a proposal submission that the Proposer deems to be proprietary or confidential.

e. The Town shall not bear or assume any financial obligations or liabilities regarding the preparation of any proposals submitted in response to the RFP.

8. Definition of Terms

a. Change Order: A written order to the Contractor(s) authorizing an addition, deletion or revision in the Work within the general scope of this RFP or authorizing an adjustment in the Contract Price or Project schedule, after execution of the Contract.

b. Contract Administrator: The Director of Administrative Services for the Town of

Riverdale Park, or their designee.

c. Contractor(s): Company(s) contracted for Council Chambers Video Production System services.

d. Notice to Proceed: Written communication issued by the Town to the Contractor(s) authorizing them to proceed with the Work and establishing the date of commencement of the Work.

e. Town: The Town of Riverdale Park.

f. Town Manager: The Town Manager of the Town of Riverdale Park, or the Town

Manager’s designee

g. Work: All labor necessary to produce the installation and maintenance required by this RFP and all materials and equipment incorporated in the Work.

9. Background The Council Chambers, located in the Town Hall at 5008 Queensbury Road, Riverdale Park, MD, 20737, serves as a facility for not only Town Council, boards, commissions, and committee meetings but also community meetings and Town events.

Currently, Town Council meetings are held via Zoom and the meetings are streamed (and/or live and recorded) on Facebook, YouTube, and the Town’s website. In the past, Town Council meetings have been shown on the Town’s cable channel (Verizon and Comcast).

The primary goal of this project is to update the audiovisual equipment and user interface with more modern, user-friendly, affordable, and durable equipment in the Council Chambers and to broadcast meetings in a hybrid format, allowing for virtual viewing and participation.

Town Hall is undergoing significant renovations so coordination with the renovation project schedule will be imperative.

10. Scope of Services The Council Chambers and related control systems will be upgraded, where needed, to utilize current, reliable, and supportable technology to allow the Town to conduct Town meetings and other presentations requiring internal AV support.

The new Council Chamber Video production system will include:

• new audio and video recording equipment;

• video production equipment for broadcasting;

• integration of multiple cameras;

• an automated camera system that allows for switching from one speaker to the next without staff assistance;

• microphones (stationary and wireless);

• video controllers and other equipment;

• cable broadcast capabilities; and

• online streaming capabilities.

An integrated control system will be used to allow easy and intuitive user control of the system. The control system will provide full system control, including the selection and control of source devices, presentation switching, and audio control for multiple users.

The Town desires to fully replace the existing system with a modern, digital presentation system that provides clear audio and enhanced presentation viewing in all areas of the Council

Chambers as well as ancillary rooms or areas. All the technology must be digital and IP-based, and interoperable.

The goals of the audio/visual upgrade are the following;

1. Improved video display and recording capabilities.

2. Improved audio capabilities.

3. Improved reliability and energy efficiency.

4. Installation and implementation of designed audio, video, and sound system solutions into the newly renovated Council Chambers.

5. Improved ease of use for Town staff for conducting meetings, recording and online streaming of meetings, and the integration of in-person and online meeting participants for hybrid meetings.

6. Integration and ease of use with streaming and archival software, with both current and other named Contractors.

Audio equipment will need to be integrated with cameras to capture clearer sound than is currently possible with the existing equipment. New or additional cabling may need to be installed where no cables currently exist.

Specific deliverable requirements requested by the Town as part of this Scope of Work include the following:

• Provide a single line drawing of new audio, video, and sound systems to the Town. Detailed system fabrication, interface, and cabling drawings will be prepared in AutoCAD format. PDF or other standard graphic files will also be provided of the overall design for ease of review. The

Contractor is responsible for all aspects of design, equipment, wiring, installation, and integration of the new system.

• Provide a listing of all labor and materials to install the complete audio, video, and sound systems. Supply of all required equipment to provide a turnkey system. Supply of interface and mounting components - Contractor will supply interface and mounting components and cabling, connectors, and installation materials Provide testing and adjustments after the installation of the new video production system (audio, video, and sound system). Assist the Town with programming and commissioning the new systems after installation. Once the site is verified as completely prepared and acceptable for receipt of the systems, the components and equipment will be transported to the site and installed. Complete system installation to supporting infrastructure (conduit, electrical, cabling, etc.) will be performed by the Contractor during the timeframe designated for the project completion

• After all video production systems are installed, Contractors will provide a post-installation demon to Town-assigned staff to verify that the audio/visual system in the council chamber is installed as required. This includes confirming the locations, coverage areas, and functionality of cameras and other equipment. The demonstration will ensure that all components are correctly positioned and operational, meeting the project specifications and the Town's requirements for the upgraded system.

Provide training for the new systems after installation for staff and for elected and appointed officials. Once all systems are installed, and final testing and adjustments have been completed, operational training for Town staff will be performed. An allowance of eight (8) hours of operational training shall be included. Additional operational training and manufacturer-specific operational training may be provided upon request at an additional charge.

• Provide the Town with support for manufacturer warranties for service during the warranty period and provide the Town with service support labor rates. As needed, repair and routine maintenance of the new audio system. Repair costs should include but are not limited to trip charges, hourly rates, equipment replacement costs for hardware, etc. and include how the selected firm will handle all costs over the term of the Contract.

Real-time, Spanish language interpretation will be broadcast on the second channel of the assistive listening system. One of The Town of Riverdale Park editing suites will be equipped with a microphone and headphones for an interpreter to monitor hearings and provide interpretation on channel 2 of the assistive listening system.

• Provide quick response support. The Town’s video production system is critical and requires a reliable company to provide as needed support in a timely manner. Please detail your company's commitment to providing a quick response in the event of a significant system failure occurring during or less than 24 hours prior to a public meeting.

• Provide an escalation procedure. The Town requires a formalized escalation procedure with the selected firm to include cell phone numbers for management personnel as this video production system is essential to support the Town’s official meetings. The Town would only use those numbers in the case of an emergency or in the event that our customer service level expectations were not being met. The Town does not require the actual contact information as part of this submittal; only an outline of the escalation procedure, response time and a commitment to provide the information as part of the contract negotiation process.

• Provide System Updates and Upgrades. The Contractor must outline their approach to software and hardware updates, ensuring the system remains up to date with the latest technological advancements. This includes compatibility with future operating system updates and integration with new software or hardware that may be released.

• Provide written Documentation. The Town requires that the selected contractor provide all operating manuals and formal documentation for the new system installed. This must include, but is not limited to:

o Wiring paths and diagrams including a component-to-component wiring o Default system settings o All component manuals

• Contractor will provide one system engineer on-site for the first three Town Council meetings that will utilize the new system.

• Single Contractor Preference: The Town prefers a single Contractor that can provide and be responsible for the entire upgrade and implementation of video production capabilities and control room playback capabilities from the Council Chambers and the adjacent control room area. However, the Town will consider a team of Contractors (through a joint proposal or with one member of the team being the lead contractor) that together can provide all the necessary services and equipment.

11. Submission Specifications All submissions shall include the following information:

1. Description of the Proposer’s ability to satisfactorily perform the required work including:

▪ A brief profile of the Proposer, including the types of services offered; years in business (a minimum of seven years is required); form of the organization

(corporation, partnership, or sole proprietorship); number and location of offices;

and total number of employees;

▪ A description of specialized training, experience and professional competence in the areas directly related to the services being offered; and

2. Proposal Identification Cover Page

3. Attachment A: Receipt of Addenda. All Proposers are required to complete and submit

Attachment A, acknowledging that it has received all addenda provided as part of the submission.

4. Attachment B: List of Sub-Contractor(s).

5. Attachment C: Proposal Form: signed by the Proposer’s official who is authorized to bind the offeror to the terms of the proposal and who will have contractual responsibility with the Town. Include the legal name of company, corporate address, telephone number and email address of the official, and the office to which this project will be assigned (if the Proposer operates from more than one location); and an overview of the history of the company, years in business, the disciplines that the proposer is offering to provide and a brief description of the specialties of sub-

Contractor(s) the Proposer anticipates using.

6. Attachment C1: Proposal Form Price Authorization attesting that all required information has been submitted.

7. Attachment D: Price Proposal Form

8. Attachment E: References for completed work similar to the Scope of Services, completed within the last five (5) years.

9. Attachments F: Non-Collusion Affidavit; G: False Pretenses Affidavit; H: Affidavit of

Non-Conviction; and, I: Certification of Non-Suspension.

12. Additional RFP Provisions

1. The Contractor(s) shall pay all sales, consumer, use and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The Town is exempt from the State of Maryland Sales Tax with respect to items purchased directly.

2. List any lawsuits or arbitration proceedings that have been initiated by or against your

Company in the past five years. Briefly state the nature of the action and the outcome.

13. Insurance Requirements

A. The Company shall provide proof of compliance with State law as to workers’ compensation and unemployment insurance, and of adequate comprehensive general liability insurance (bodily injury of $1,000,000.00 for each occurrence/aggregate;

property damage of $500,000.00 for each occurrence/aggregate) and automobile fleet coverage ($1,000,000.00 for each occurrence/aggregate; property damage of

$500,000.00 for each occurrence/aggregate). The Company shall indemnify and save harmless the Town, its officers, agents, servants, and employees, from all suits, actions, and damages or cost of every kind and description arising directly or indirectly out of the performance of the Contract, including attorneys’ fees, whether caused by actions or omissions on the part of the Company, its agents, servants and employees, or other causes.

B. The Town shall be named as an additional Insured on the Comprehensive General

Liability Insurance, the Automobile Fleet Insurance, and the Property Damage

Insurance.

C. A Certificate of Insurance shall be provided to the Town by the Company within five business days after the award of the contract and in any event prior to commencing work under the contract. The Certificate shall demonstrate that the

Company has complied with the requirements of this section and be in a form acceptable to the Town.

D. Liability insurance on all major divisions of coverage for each and every Company and sub-Contractor(s) shall be required for the length of the contract. The Company and all sub-Contractor(s) must supply evidence of insurance upon request. Each Company agrees to assist in every manner possible in the reporting and investigation of any accident, and upon request, agrees to cooperate with all interested insurance carriers in the handling of any claim or suit. The Company shall be prepared to show evidence of insurance as required by the Town included herein, prior to the to the execution of any contract. The Company shall provide the Certificate of Insurance to the Finance

Department. Failure to provide an acceptable Certificate of Insurance with the timeframe stated above shall be cause to terminate the contract. The Certificate shall state that such insurance is in full force and cannot be cancelled or released except upon thirty (30) days after written notice to the Town. If any of the stated coverages expire during the term of this contract, the Company shall deliver renewal certificates to the

Town at least ten (10) calendar days prior to the expiration.

14. Protest Any Proposer with a concern about the final award may submit a protest to the Town

Manager. Bid protests must be submitted in writing within five (5) working days following the official public announcement of the contract award.

15. Performance Bond A Performance Bond will be required in the amount of One Hundred (100) percent of the contract price covering faithful performance of the contract, made out to the Town of

Riverdale Park within ten (10) calendar days following the issuance of the executed Task

Order Contract. The surety thereon must be such surety company or companies as are authorized and licensed to transact business in the State of Maryland.

16. Evaluation Criteria Companies must submit a proposal on the entire project. In determining which proposal best meets the Town’s expectations, a Review Committee comprising Town staff will take into consideration the specifics of the proposal, proposal prices, and the experience, qualifications, capacity, references and past performance, responsibility, and financial resources of the Company to perform the work. The Town reserves the right to reject any or all proposals, and to exercise its sole discretion to best serve the interests of the Town. The

Town reserves the right to cancel the Award of the Contract at any time prior to the execution of the contract without liability on the part of the Town.

17. Liquidated Damages The Town will include a liquidated damages provision in the Contract. If the Work is not completed as provided, the Town will assess, and the Contractor(s) shall pay liquidated damage in the amount of $250.00 for each calendar day until final completion and shall be deducted from any money due the Contractor(s). The Town and Contractor(s) agree that actual damage due to delay in completion would be difficult or impossible to ascertain at the time the Task Order is executed and that the amount of liquidated damages herein provided for is adequate as a measure thereof and not as a penalty or forfeiture.

18. Execution of the Contract The Contractor(s) selected will be expected to sign an Agreement within ten (10) business days after receipt of the Agreement and submit such other documents as required by the contract including required insurance certificates. Failure to execute an Agreement and submit such other documents as required shall be just cause for annulment of the Award. If the awardee fails to execute the Agreement as herein provided, the award may be annulled and the contract awarded, at the discretion of the Town, to another Contractor(s), and such

Contractor(s) shall fulfill every stipulation embraced herein, as if he/she were the original party to whom the award was made, or the Town may reject all of the proposals, as its interest may require.

19. Diversity, Equity, and Inclusion The successful Contractor(s) is expected to comply with the Town's Diversity and Inclusion

Statement (Exhibit B).

The Town of Riverdale Park strives to be a model of diversity, equity, and inclusion. The

Town’s Mayor and Council, residents, businesses, and staff reflect the many faces, cultures and walks of life that proudly make up our world. We respect, value, and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together throughout our Town allows us to collectively and more effectively address the issues that face our community. It is the Town of Riverdale Park’s aim, and that all of us be guided by these core values:

Diversity: the quality of being different or unique at the individual or group level. This includes age; ethnicity; gender; gender identity; language differences; nationality; parental status; physical, mental, and developmental abilities; race; religion; sexual orientation; skin color; socio-economic status; work and behavioral styles; the perspectives of each individual shaped by their background, experiences and culture—and more. Even when people appear the same on the outside, they are different!

Equity: a focus on fair treatment for all considering; a person’s unique circumstances and adjusting to ensure that opportunities and outcomes are not predicted by identity. Equity aims to level the playing field and create equal outcomes.

Inclusion: a strategy to leverage diversity. Diversity always exists in social systems.

Inclusion, on the other hand, must be created. In order to leverage diversity, an environment must be created where people feel supported, listened to and able to do their personal best.

The Town of Riverdale Park is a diverse and inclusive community and is committed to equity and leveraging our diversity as we continually create a community where the inherit worth and dignity of each person is recognized and celebrated.

20. Required Documents

The following documents must be completed and submitted by the due date and time along with other required information:

1. Attachment A: Acknowledgement of Addendum

2. Attachment B: List of Sub-Contractor(s)

3. Attachment C: Proposal Form

4. Attachment C1: Proposal Form Price Authorization

5. Attachment D: Price Proposal

6. Attachment E: References

7. Attachment F: Non-Collusion Affidavit

8. Attachment G: False Pretenses Affidavit

9. Attachment H: Affidavit of Non-Conviction

10. Attachment I: Certificate of non-suspension

ATTACHMENT A: Acknowledgement of Addendum

THE CONTRACTOR HEREBY ACKNOWLEDGES RECEIPT OF THE FOLLOWING

ADDENDUM.

Number Date Initials

Sign for Identification Printed Name

ATTACHMENT B: List of Sub-Contractor(s)

Company Name Expertise Role on Project

ATTACHEMENT C: Proposal Form

In order to qualify for this project, the Company must submit this form affixed to the front of the Transmittal Letter.

Company Name:

President/CEO Name:

Address:

City, State and Zip:

Telephone:

Email Address:

Years in Business:

Business Structure: ( ) Partnership ( ) Corporation ( ) Sole Proprietor

Types of services provided and technical details that qualify the Company to perform the work

(add pages as needed):

ATTACHMENT C 1: Proposal Form Price Authorization

By signing this proposal form, such action certifies that the Company has personal knowledge of the following:

1. That said Company has examined this RFP and specifications, carefully prepared the proposal form, and has checked the same in detail before submitting said proposal; and that said Company, or the agents, officers, or employees thereof, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competition in connection with this proposal.

2. That all of said work will be performed at the Company's own proper cost and expense. The

Company will furnish all necessary materials, labor, tools, machinery, apparatus and other means of Maintenance in the manner provided in the applicable specifications, and at the time stated in the contract.

3. The undersigned, being a reputable company hereby submits in good faith and in full accordance with all specifications, attached or integral, their Proposal:

Authorized Signature:

Printed Name and Title of Signatory:

Date:

SEAL: (If corporation)

ATTACHEMENT D: Price Proposal Form

Item

No. Approx. Quant.

ITEMS AND UNIT

PRICES BID (Please

Spell out the Unit Price

Unit Price

Dollars &Cents

Total Cost

Dollars Cents

ATTACHMENT E: References:

List three (3) references with whom you have had similar contracts during the past five (5) years.

These references must be included with the proposal.

1. Name of Client:

Name and Title of Client’s Primary Contact:

Contact’s Telephone Number:

Contact’s Email:

Brief description of the types of services provided, the location where the services were provided, and dates of service:

2. Name of Client:

3. Name of Client:

ATTACHMENT F: Non-Collusion Affidavit

I, , being duly sworn on oath, deposes and says:

That they are the (Owner, Partner, Title if on behalf of a Corporation) of , (Name of Business, Corporation or Partnership) the party submitting the foregoing Proposal; that (he has not) (no officer of the said Corporation has) (no partner of the said Partnership has) nor has any person, Company or corporation acting on (their) (its) behalf; agreed, conspired, connived or colluded to produce a deceptive show of competition in the compilation of the Proposal being submitted herewith; and that {he/she) (the said Corporation) (the said

Partnership) has not in any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the Proposal Price of the Contractor(s) herein or any competitor, or otherwise taken any action in restraint of free competitive proposal in connection with the contract for which the within

Proposal is submitted; that in making this Affidavit, the affiant represents that he/she has personal knowledge of the matters and facts herein stated. The Affiant hereby declares and affirms under the penalties of perjury that the foregoing is true to the best of their knowledge and information.

To be signed by Contractor(s), if the Contractor(s) is an Individual; or by a Partner, if the Contractor(s) is a Partnership; or by a duly authorized Officer, if the Contractor(s) is a Corporation.

(Signature) (Date)

(SEAL if a corporation)

ATTACHMENT G: False Pretenses Affidavit

I, , the undersigned

(Office Held) of , being first duly sworn on oath, (Name of Business Entity) affirms and says this day of , 2024, that I hold the aforementioned office in .

(Name of Business Entity)

I FURTHER ATTEST, under the penalties of perjury, that neither I, nor to the best of my knowledge, information and belief, the above Business Entity nor any officer, director, partner, member or associate thereof; nor any of its employees directly involved in obtaining contracts with the Town, has been convicted of false pretenses, attempted false pretenses or conspiracy to commit false pretenses under the laws of any state or federal government, based upon acts committed after July 1, 1981.

To be signed by Contractor(s), if the Contractor(s) is an Individual; or by a Partner, if the

Contractor(s) is a Partnership; or by a duly authorized Officer, if the Contractor(s) is a

Corporation.

(Signature) (Date)

(SEAL if a Corporation)

ATTACHMENT H: Affidavit of Non-Conviction

I hereby affirm company that:

(1) I am the (Title) and duly authorized representative of (Name of Business

Entity) whose address is and that I possess the legal authority to make this affidavit on behalf of myself and the Company for which I am acting.

(2) Except as described in Paragraph 6 below, neither I nor the above

Company nor, to the best of my knowledge, any of its officers, directors, or partners or any of its employees directly involved in obtaining contracts with the State, or any county, bi-county or multi-county agency or subdivision of the State have been convicted, or in an official investigation or other proceeding admitted in writing or under oath, acts or omissions which constitute bribery, attempted bribery or conspiracy to bribe under the provisions of Criminal Law Article of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported); and

(3) Except as described in Paragraph 6 below, neither I nor the above

Company nor, to the best of my knowledge, any of its officers, directors, or partners or any of its employees directly involved in obtaining contracts with the State, or any county, bi-county or multi-county agency or subdivision of the State have been convicted under a

State of federal law or statute of any offense enumerated in §16-203 of the State Finance and Procurement Article; and

(4) Except as described in Paragraph 6 below, neither I nor the above or partners or any of its employees directly involved in obtaining contracts with the State, or any county, bi-county or multi-county agency or subdivision of the State have been found civilly liable under a State or federal antitrust statute as provided in §16-203 of the State Finance and

Procurement Article.

(5) Except as described in Paragraph 6 below, neither I nor the above or partners or any of its employees who will provide, directly or indirectly, supplies, services, architectural services, Tree maintenance related services, leases of real property, or Tree maintenance have debarred or suspended under this subtitle.

(6) State "none" or, as appropriate, list any conviction, plea or admission described in Paragraphs 2 through 5 above, with the date, court, official or administrative body, the individuals involved and their position with the

Company, and the sentence or disposition, if any.

I acknowledge that this affidavit is to be furnished, where appropriate, to the Town of Riverdale

Park, Maryland, under Section 16-311 of the State of Maryland Finance and Procurement Article of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this affidavit are not true and correct, the Town of Riverdale Park may terminate any contract awarded and take any other appropriate actions. I further acknowledge that I am executing this affidavit in compliance with Section 16-309 of the State Finance and Procurement Article of the

Annotated Code of Maryland which ordains that any person convicted of bribery (upon acts committed after July 1, 1977) in furtherance of obtaining a contract from the State or any subdivision of the State of Maryland shall be disqualified from entering into a contract with the

Town.

I do solemnly declare and affirm under the penalties of perjury that the contents of the affidavit are true and correct.

Signature Date

Printed Name

ATTACHMENT I: Certificate of non-suspension

I, , do hereby certify that has not been suspended or Name of

Contractor(s) barred from participation in contract activities with any government.

Signature:

Title:

Date: _____________________________________