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USM SSP 25_001 Notice of Proposed Sole Source Purchase of Ex Libris Primo.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150005880

Comments/objections will be received as required per Section 31‐7‐13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on September 20, 2024.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice to:

Jacob Cochran

Interim Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406 bids@usm.edu

Phone: 601‐266‐4131

Subject Line must read "Sole Source Objection USM SSP 25_001"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.

Run Dates: 9/3, 9/10

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 25_001

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure:

USM Libraries requires a comprehensive and flexible discovery tool to integrate the multiple platforms, databases, and collections needed by the University community into a single search, that does not require a developer to configure.

2. Explanation of why the commodity is the only one that meets the needs of the agency:

Only Ex Libris' Primo allows us to normalize the data from each system ‐‐ including but not limited to Alma, ArchivesSpace, CONTENTdm, Digital Commons, Preservica, and The Ex Libris

Central Discovery Index (CDI) ‐‐ into the same interface, regardless of its original format, without the need for a developer or maintaining our own technical infrastructure. Additionally, the platform must support multiple search views with independent branding and the ability to customize the search data for each view.

3. Explanation of why the source is the only source is the only person or entity that can provide the required commodity:

Primo VE is proprietary and only available from Ex Libris.

Other comparable discovery solutions do not meet our requirements. Some solutions such as

Blacklight and Vufind are open source and necessitate having a standalone server as well as a full‐time developer on staff, which University Libraries does not have. Some other solutions will only bring together one or two systems but not all our systems.

4. Explanation of why the amount to be expended for the commodity is reasonable:

The amount for the software is lower than the annual salary for a qualified developer.

5. Efforts that the agency went through to obtain the best possible price for the commodity:

The price was negotiated down from a 5% increase per year to a 2% increase per year.

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 25_001

Advertisement Schedule Date

1st scheduled 9/3/2024

2nd scheduled 9/10/2024

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity shall submit a written notice by September 20, 2024, 8:00 AM CST, to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 25_001"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the proposed sole source request can be provided by another person or entity, then USM will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving that the commodity is only provided by one (1) source.