DOTRFP-2930 Additional Requirements.pdf

I O W A D E P A R T M E N T O F T R A N S P O R T A T I O N | I O W A D O T . G O V

Technical Proposal Requirements

Any informa�on provided in the Technical Proposal is subject to considera�on, evalua�on, and scoring. The following documents and responses shall be included in the Technical Proposal in the order given below. Failure to adhere to this Proposal format may result in the rejec�on of the Proposal.

I. Leter of Transmital (Required) An individual authorized to legally bind the Respondent shall sign the transmital leter. The following elements are mandatory for all submissions: the Respondent’s mailing address, email address, fax number, and telephone number.

II. Execu�ve Summary The Respondent shall prepare an execu�ve summary and overview of the goods and/or services it is offering, including all of the following informa�on:

a. An overview of the Respondent’s plans for complying with the specifica�ons of this RFP.

b. Any other summary informa�on the Respondent deems to be per�nent.

III. Respondent Background Informa�on The Respondent shall provide the following general background informa�on:

a. DBAs, assumed names, or other opera�ng names of the Respondent and any local addresses and phone numbers.

b. The loca�on(s) including address and telephone numbers of the offices and other facili�es that relate to the Respondent’s performance under the terms of this RFP.

c. Number of employees.

d. Name, address and telephone number of the Respondent’s representa�ve to contact regarding all contractual and technical maters concerning the Proposal.

e. Name, contact informa�on and qualifica�ons of any subcontractors who will be involved with this project the Respondent proposes to use and the nature of the goods and/or services the subcontractor would perform.

f. Respondent’s accoun�ng firm.

g. Awarded Respondent will be required to register to do business in Iowa before payments can be made.

IV. Key Personnel Resumes Bidders must provide resumes (as atachments) for all key personnel who will be involved in providing the goods and/or services. The following informa�on must be included in the resumes:

a. Full name

b. Educa�on

c. Years of experience and employment history as it relates to the requirements of this solicita�on

I O W A D E P A R T M E N T O F T R A N S P O R T A T I O N | I O W A D O T . G O V

V. Termina�on, Li�ga�on, and Debarment

The Respondent must provide the following informa�on for the past five (5) years:

a. Has the Respondent had a contract for goods and/or services terminated for any reason? If so, provide full details regarding the termina�on.

b. Describe any damages or penal�es assessed against or dispute resolu�on setlements entered into by Respondent under any exis�ng or past contracts for goods and/or services. Provide full details regarding the circumstances, including dollar amount of damages, penal�es and setlement payments.

c. Describe any order, judgment or decree of any Federal or State authority barring, suspending or otherwise limi�ng the right of the Respondent to engage in any business, prac�ce or ac�vity.

d. A list and summary of all li�ga�on or threatened li�ga�on, administra�ve or regulatory proceedings, or similar maters to which the Respondent or its officers have been a party.

e. Any irregulari�es discovered in any of the accounts maintained by the Respondent on behalf of others. Describe the circumstances and disposi�on of the irregulari�es. Failure to disclose these maters may result in rejec�on of the Proposal or termina�on of any subsequent Contract. The above disclosures are a con�nuing requirement of the Respondent. Respondent shall provide writen no�fica�on to the Agency of any such mater commencing or occurring a�er submission of a Proposal, and with respect to the successful Respondent, following execu�on of the Contract.

XII. Nonmaterial Variances

The Agency reserves the right to waive or permit cure of nonmaterial variances in the Proposal if, in the judgment of the Agency, it is in the State’s best interest to do so. Nonmaterial variances include but are not limited to, minor failures to comply that: do not affect overall responsiveness, are merely a mater of form or format, do not change the rela�ve standing or otherwise prejudice other Respondents, do not change the meaning or scope of the RFP, or do not reflect a material change in the specifica�ons of the RFP. In the event the Agency waives or permits cure of nonmaterial variances, such waiver or cure will not modify the RFP specifica�ons or excuse the Respondent from full compliance with RFP specifica�ons or other Contract specifica�ons if the Respondent is awarded the Contract. The determina�on of materiality is in the sole discre�on of the Agency.