1415442-event.pdf

20 August 2026

Statewide Drug and Alcohol Testing Statewide Drug and Alcohol Testing

20 August 2026

Open 8/20/2026, 2:17 PM CDT Type RFP - Request for Proposal Close 9/10/2026, 1:00 PM CDT Number 645-RFP-2923-2027 Currency US Dollar

Sealed Until 9/10/2026, 1:00 PM CDT

Payment Terms 0% 0, Net 60

20 August 2026

Contacts Mallory Hunter mallory.hunter@iowadot.us

Phone +1 515-239-1347

20 August 2026

Commodity Codes Commodity Code Description 95207 Alcohol and Drug Testing Services

20 August 202620 August 202620 August 202620 August 202620 August 202620 August 202620 August 202620 August 202620 August 2026 mailto:mallory.hunter@iowadot.us

Overview

The Iowa DOT is seeking competitive proposals for statewide drug and alcohol testing. The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivisions.

Purpose

The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible Respondents to provide the goods and/or services identified in the solicitation and further described in the Mandatory Specifications of this RFP to the DOT. DOT intends to award a Contract(s) for the initial period identified in the RFP and may extend the Contract(s) for up to the number of renewals identified on the RFP.

Award

The Successful Responder will be awarded a one-year contract with the option of five renewals in one-year increments. The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivisions.

Communication

Until a contract is awarded, the sole point of contact for this solicitation will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submission Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.

Tax Exemption

The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.

Overview of the RFP Process

This RFP is designed to provide Respondents with the information necessary for the preparation of competitive Proposals. The RFP process is for the Agency’s benefit and is intended to provide the Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Respondent is responsible for determining all factors necessary for submission of a comprehensive Proposal.

Financial Information

Short listed responders may be asked to provide the following financial information:

1. One of the following for the last three (3) years:

o Audited financial statements o Profit & loss statements o Dun & Bradstreet reports o Tax returns

2. A minimum of three (3) financial references.

Evaluation and Selection Process

Overview of Evaluation

Description

All submitted Responses will be first evaluated by the Purchasing Agent to determine if they comply with the mandatory requirements. To be deemed a responsible Responder, any proposed Response must comply with the mandatory requirements. Failure to meet the mandatory requirements will result in the rejection of the Response. In the event that all Responders do not meet the mandatory requirements, the Iowa DOT reserves the right to continue the evaluation of the responses to select the Response most closely meeting the requirements specified or may choose to reject all responses and consider the solicitation closed.

All compliant Responses will be evaluated using an evaluation matrix. If a demonstration or presentation is in the Evaluation Matrix, Iowa DOT reserves the right to determine which construction firms will be "short listed" for further consideration based on the written responses that best meet the requirements of the RFP. Some responders may be selected from the overall compliant responses to move to the Demonstration or Presentation portion of the evaluation. They will be required to demonstrate or make a presentation illustrating their proposed solution as described and required in the RFP. It is recommended Responder's engage key personnel to demonstrate their proposed solution, their authority and reporting relationships within their firm, their expertise and their management style.

The successful demonstration or presentation of the construction firms product(s) and/or service(s) is only one segment of the evaluation criteria and does not solely constitute the overall award.

Selected responders will be provided no less than one week's notice for the scheduling of a demonstration or presentation to be held in Ames, IA unless otherwise specified. The Iowa DOT may offer a web conferencing method as an alternative, if desired. Detailed notes of demonstrations or presentations may be recorded and supplemental information (such as briefing charts, etc.) will be accepted. Additional written information gathered in this manner must not constitute replacement of response contents. The Iowa DOT reserves the right to record demonstrations or presentations on audio or video as desired. Any costs incidental for the demonstrations or presentations must be the sole responsibility of the Responder.

Evaluation Criteria

The evaluation criteria below shall be used by the Evaluation Committee for purposes of award. Items are not listed in any particular order of importance. If a demonstration/presentation is included in the evaluation criteria, only those short-listed Responders must be given a point rating and total consensus score to be considered for award.

Evaluation Criteria

Overall content of written submitted proposal information

Clarity and completeness of the proposal, including how well the submission addresses all required elements of the RFP.

Quality and relevance of provided documentation (e.g., resumes, work samples, methodology descriptions).

Demonstrated understanding of the scope, objectives, and deliverables.

Accuracy and thoroughness of the vendor’s responses to questions, forms, and required templates.

Business knowledge

Knowledge of Industry Standards and Applications Evidence of experience working with similar public-sector organizations or within similar regulatory frameworks.

Responder’s ability to anticipate business challenges and propose viable, practical solutions.

Alignment of the proposed approach with the agency’s business needs, constraints, and timelines.

• Level of insight into business process impacts, dependencies, and change management considerations.

Work experience in required skill sets Relevant technical or functional experience directly tied to the required skill sets listed in the requirements document.

Depth and breadth of the team’s experience performing similar work, including past project roles, duration, and outcomes.

Demonstrated success on comparable projects, including examples of past work.

Strength and relevance of proposed personnel, including clarity of roles and responsibilities.

Presentation or demonstration (as applicable)

• Scoring is based on the vendor's presentation and responses to Iowa DOT questions.

Cost

Weighting of evaluation categories is not available to Responders prior to the opening of all submitted Responses.

Evaluation Committee

The Iowa DOT must conduct a comprehensive, fair, and impartial evaluation of all compliant responses received. The Iowa DOT will use an evaluation committee to review and evaluate responses. The Evaluation Committee must consist of members with technical knowledge of the desired services, users of the solution and other appropriate persons to best evaluate the Responses.

Recommendation of the Evaluation Committee

The final evaluation will be based on the criterion listed above.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and evaluation matrix will be posted publicly on the IMPACS Business Opportunities site.

Protest of Award

Appeals of award must be made in accordance with the Iowa Administrative Code 7-2506.101-103.

Bid Opening

Date: September 10, 2026

Time: 1:00 PM CST

Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/25998010047943?p=ArckSRWfg8JwpQnMl4

Meeting ID: 259 980 100 479 43

Passcode: 2xS9FF9S

Need help? | System reference

Dial in by phone

+1 515-817-6093,,584461113# United States, Ames

Find a local number

Phone conference ID: 584 461 113#

Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.

https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410 https://teams.microsoft.com/meet/25998010047943?p=ArckSRWfg8JwpQnMl4 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2Y4NDQ1MTYtNmMzOC00N2QyLWE1YjItOWQ4ZTU4NjA2MjFm%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22760917a2-01f0-422d-b44a-9e864646e39d%22%7d https://dialin.teams.cloud.microsoft/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=584461113

Required to View Event

Prerequisites Required to Enter Bid

20 August 2026

1. Respondent shall certify that they have read, understand, and accept.

2. Bidder shall certify that they have read, understand, and accept.

3. Respondent shall certify that they have read, understand, and accept.

4. Respondent shall certify that they have read, understand, and accept.

5. Respondent shall certify that they have read, understand, and accept.

6. Respondent shall certify that they have read, understand, and accept.

7. Respondent shall certify that they have read, understand, and accept.

8. Bidder shall certify that they have read, understand, and accept.

9. Bidder shall certify that they have read, understand, and accept.

10. Respondent shall certify that they have read, understand, and accept.

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Buyer Attachments

1. Statewide Drug & Alcohol Testing RFP Requirements.pdf

2. DOTRFP-2930 Additional Requirements.pdf

3. Attachment 5.xlsx

4. 645-DOTRFP-2923-2027 Timeline.pdf

20 August 202620 August 202620 August 202620 August 202620 August 202620 August 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NDQyLTIwODAwNTg3NTlTdGF0ZXdpZGUgRHJ1ZyAmIEFsY29ob2wgVGVzdGluZyBSRlAgUmVxdWlyZW1lbnRzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NDQyLTIwODE4MTkwMTNET1RSRlAtMjkzMCBBZGRpdGlvbmFsIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NDQyLTIwODAwNTkxMThBdHRhY2htZW50IDUueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE1NDQyLTIwODE3Mjk5NzI2NDUtRE9UUkZQLTI5MjMtMjAyNyBUaW1lbGluZS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: RFP Terms, Objections & Request for Confidentiality Instructions:

1.1 RFP ONLY: Acceptance of Standard Terms & Conditions: Please acknowledge that you have read, understand and accept the standard terms and conditions. Objections must be specifically identified below.

1.2 Objections to any solicitation terms and conditions must be specifically identified and include the reason for the objection.

1.3

Objections to Solicitation Content:

Objections to any solicitation requirements or specifications must be specifically identified and include the reason for the objection.

Objections or responses that materially alter the solicitation may be deemed non-responsive and may result in rejection.

If the information exceeds the maximum length allowed in this section, please include as an attachment in the Vendor Attachments section.

Any questions relating to the solicitation are to be submitted through the Q&A Board.

1.4 Form 22: A signed Form 22 is required on all submissions to indicate whether confidential treatment is requested. Attach below.

1.5 Has the Respondent requested confidential treatment of information contained within the proposal?

1.6 A Public Copy of the Technical Proposal, from which confidential information has been excised, is required with a request for confidentiality. The confidential information must be excised in such a way as to allow the public to determine the general nature of the information removed and to retain as much of the Proposal as possible.

Group 2: RFP Technical and Cost Proposals

Instructions:

Instructions: The Proposal shall be divided into two separate parts: (1) Technical Proposal and (2) Cost Proposal. Each file is to be labeled with the following information: RFP Title – Respondent Name –Technical Proposal; RFP Title – Respondent Name –Cost Proposal. If a Respondent proposes more than one solution to the RFP specifications, each shall be labeled and submitted in a separate Proposal and each will be evaluated separately.

2.1 Technical Proposal: Any information provided in the Technical Proposal is subject to consideration, evaluation, and scoring. The Technical Proposal must be a single master document that is electronically searchable with material clearly labeled in a table of contents.

2.2

Cost Proposal: Bidders must provide a cost proposal for the proposed goods and/or services. If applicable, Bidders may submit additional pages to their cost proposal to accurately reflect the overall costs of the goods and/or services proposed. The Iowa DOT reserves the right to purchase any or all items on the cost proposal offered either individually or bundled. All prices are quoted pursuant to the terms and conditions of this RFP. Bidders' Cost Proposal shall be all-inclusive, itemized, total cost in U.S. Dollars (including all travel, expenses, etc. in prices) for the proposed services. All pricing is to be FOB Destination, freight cost, all expenses included, and based on Net 60 Days Payment Terms. Cost proposals must include the following: 1) Any one time and recurring costs for system. 2) Recurring costs are to be for a 6 year period to cover initial term and extensions to contract. 3) Equipment costs. 4) Any other costs associated with proposed system. 5) Pricing for options.

2.3 Responders must complete Attachment 5 – Collection Site Addresses as part of their proposal submission.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Service # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Normal business hours-DOT Drug Test (in-network) 1 EA - Each

S2 Normal business hours-Breath Alcohol Test (in-network) 1 EA - Each

S3 Normal business hours- DOT Drug Test (out-of-network) 1 EA - Each

S4 Normal business hours- Breath Test (out-of-network) 1 EA - Each

S5 After Hours Fee 1 EA - Each

S6 Shy Bladder Fee 1 EA - Each

S7 Observation Fee 1 EA - Each

S8 Re-Analysis/Split Specimen Fee 1 EA - Each

S9 Cancellation Fee 1 EA - Each

S10 Education and Training per hour 1 HR - Hour

S11 Expert Witness Testimony per hour 1 HR - Hour

S12 Training Options- Provide breakdown in Cost Proposal document submission. 1 JA - Job

If training options exceed one line item, please provide additional details in your cost proposal document submission.

2. Costs Associated with Any of the Following Items # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Chain of custody forms 1 EA - Each

S2 Collection supplies 1 EA - Each

S3 Shipping supplies 1 EA - Each

S4 MRO (bundled vs. unbundled) 1 EA - Each

S5 Testing Laboratory 1 EA - Each

S6 Reporting test results 1 EA - Each

S7 Compliance Reports / Data Integration 1 EA - Each

3. Other Costs # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Are there any one time and recurring costs to provide this service? 1 EA - Each

S2 Are there any other costs associated with proposed program? 1 EA - Each

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