DOT-ITB-27-2003-JB Addendum 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1109 South Marion Avenue Lake City, FL 32025-5874

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

DISTRICT TWO

PROCUREMENT OFFICE

ADDENDUM 1

DOT-ITB-27-2003-JB

FDOT Bridge Maintenance Employment Services

Addendum No. 1 hereby incorporates the following:

1. Provides Answers to Questions received.

The Bidder must acknowledge receipt of this Addendum by completing and returning to the Procurement Office with its bid package by or before the time and date of the bid opening. Failure to do so may deem the Bidder non-responsive.

Company Name

Signature

Date

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Note: All written questions are reproduced in the same format as submitted by the Respondent.

Question Answer

1. What is the comp code that is being used for this ITB?

1. If “comp code” refers to a workers' compensation classification code, the Department does not assign one and none is required; the ITB requires only that the Vendor carry Workers' Compensation insurance under Florida's Workers' Compensation Law (see "Vendor Requirements," Section III, and paragraph 4.C, "Workers' Compensation," of the Standard Written Agreement).

2. Could you please provide a specific job description for our Insurance?

2. Maintenance Technician - Entry Level Performs all related tasks associated with the maintenance and repair of various highway structures and other roadway assets. Requires using a variety of tools, preparing materials, equipment and maintaining communication with local units, coworkers and/or other crews.

3. Will the Maintenance Techs be working on land or actually on the Bridges?

3. Maintenance crews will be working on structures over land at various locations in D2.

4. Will the Maintenance Techs be required to work over water at any time?

4. Maintenance crews will be working on overwater structures at various locations in D2.

5. 1. How many workers do you need at each location? How many hours a week will each one work?

5. Exact number of workers will vary based on many variables. Approximates estimate is 3 at each location.

6. 2. What is the normal work schedule?

For example, five 8-hour days, four 10-hour days, or something else?

6. Four 10-hour days.

7. 3. What jobs will the workers do? Will they work over water, up high, or near traffic?

7. Maintenance Technician - Entry Level Performs all related tasks associated with the maintenance and repair of various highway structures and other roadway assets. Requires using a variety of tools, preparing materials, equipment and maintaining communication with local units, coworkers and/or other crews.

Maintenance crews will be working on structures over land, over water, and near traffic at various locations in D2.

8. 4. Will you pick more than one company? If so, how will you split the work?

8. No. FDOT reserves the right to award multiple vendors.

9. 5. For "other positions as needed," what markup should we use?

9. Same as Maintenance Technicians

10. 6. Does the "Letter of Authorization" and receipt process in Exhibit C apply? Or do we bill the hourly wage times our markup on a monthly invoice?

10. Hourly wage times markup will be invoiced every 30 days.

11. 7. Please confirm that holiday and floating-day pay are our cost and cannot be billed to you.

11. See Scope of Services, Section III, Vendor Requirements, section b).

12. 8. If the Department hires one of our workers, may we charge a hiring (conversion) fee?

12. See Scope of Services, Section III, Vendor Requirements, section a).

13. 9. The bid lists two different insurance limits. Which is correct: $200,000/$300,000, or $250,000 per event/$500,000 total?

13. $250,000 per event/$500,000 total as per Scope of Services.

14. 10. Is this contract paid with federal money? If so, Appendix I applies, and we must follow extra rules.

14. This contract does not use Federal Funds

15. 11. Must we run a background check on every person we interview, or only on the people FDOT picks? What type of check is needed?

15. The Vendor shall be required to perform a background check on all candidates selected by the Vendor for an interview, prior to the interview, at the Vendor’s expense.

16. 12. Are drug tests required? 16. No, Vendor is responsible for the employee.

17. 13. Besides boots, what safety gear must we provide?

17. None

18. 14. Should we send our bid by email only, or also mail a sealed copy? Special Conditions 21 and 26 seem to say different things.

18. Either is acceptable, but electronic is preferred as per Section 26.

19. 15. Where can we find the Foreign Country of Concern Attestation (PUR 1355)?

It was not in the bid packet.

19. The Foreign Country of Concern Attestation (PUR 1355) is not applicable to this solicitation.

20. 16. Who has this contract now? What markup do they charge? How many hours were used last year?

20. ND Global Consulting Services, Inc.

19.5% To date 3,586 MH

21. Would experience providing and managing employees under commercial service contracts qualify as similar experience for the Minimum Qualifications Statement and work references, or must the bidder's references specifically involve temporary staffing/employment services?

21. Experience providing and managing employees under commercial service contracts would qualify as similar experience for the Minimum Qualifications Statement and work references.

22. Also, is there a minimum number of years of experience required for a bidder to be considered responsive?

22. No

23. Is the ITB Registration Form required to be submitted with the proposal, or should it be completed and submitted prior to proposal submission?

23. Please submit prior to proposal submission.

24. Will the Agency accept commercial/private-sector references, or are references required to be from government or public-sector clients?

24. Yes, the Agency will accept commercial/private-sector references.

25. Are bidders required to provide any equipment, tools, technology, or other materials as part of the services?

25. No

26. Is a narrative/technical response required in addition to the solicitation forms, or should bidders submit only the completed forms and required attachments?

26. A technical response is not needed. Please only submit the completed forms and required attachments.

27. Is this solicitation intended to result in a single award or multiple awards?

27. Single. FDOT only reserves the right to award multiple vendors.

28. Does the stated range of $19–$26 per hour refer to the pay rate paid directly to the employee, or the total bill rate charged by the contractor to FDOT, including employment costs and contractor markup?

28. The stated range of $19–$26 per hour refers to the pay rate paid directly to the employee

29. May we propose the same personnel currently working under our existing contract for the corresponding positions under this solicitation? If so, do we need to resubmit their résumés and qualification documents with our bid?

29. Yes, there is no need to resubmit resumes or qualification documents. A new LOA would be submitted for the new contract by the Department.

30. What is the estimated start date for the new contract, and how will it align with the current contract’s end date? This will help us plan staff availability and reassignment to maintain continuity of service if awarded.

30. Estimated start date is 10/28/2026

31. Please clarify whether the Department will consider the relevant experience and qualifications of an identified subcontractor or teaming partner when determining whether the Bidder meets the minimum qualifications for this ITB, or whether all minimum qualification experience must be held solely by the prime Bidder.

31. All minimum qualification experience must be held solely by the prime Bidder.

32. Please clarify whether the required three references must be contracts performed directly by the prime Bidder, or whether references for substantially similar employment/staffing services performed by a proposed subcontractor or teaming partner may be included and considered.

32. The required three references must be contracts performed directly by the prime Bidder.

33. Please confirm that the Department-established Bridge Maintenance Technician wage range is the base employee wage and that the Bidder’s proposed percentage markup is applied to that wage to cover employer payroll burden, workers’ compensation, unemployment, insurance, background screening, administration, and profit.

33. The wage range is the base employee wage and the Bidder’s proposed percentage markup is applied to that wage.

34. Please clarify whether the Department will select or approve the specific employee wage within the stated wage range for each technician, or whether the Vendor may

34. The Department will select the specific employee wage within the stated wage range for each technician.

establish the employee wage within the allowed range based on experience and assignment requirements.

35. Please confirm whether the Vendor’s background-check cost must be fully absorbed within the proposed percentage markup and may not be billed separately.

35. The Vendor’s background-check cost must be fully absorbed within the proposed percentage markup and may not be billed separately.

36. 1. Does FDOT currently use an MSP or other third-party provider to manage its staffing suppliers?

36. No

37. 2. Could you please clarify the payment and invoicing process?

37. Vendor can invoice every 30 days. Payment can take up to 30 days to process.

38. • Are invoices submitted through a VMS or directly to FDOT?

38. Directly to FDOT.

39. • Are there any applicable VMS or transaction fees? If so, what is the applicable percentage?

39. NA

40. • If a VMS is used, is billing automated based on approved weekly timesheets?

40. NA

41. • Is the VMS also used as the online portal for contingent workers to enter and submit timesheets, or is a manual timesheet process used?

41. Manual timesheet process is used.

42. Is there a specific background screening agency or provider that suppliers are required to use for background checks and drug testing.

42. No

43. • Do we need to submit certificates of insurance with the RFP response?

43. You can, but it is not required to be submitted with the bid submittal.

44. • Do we need to submit a signed copy of the Affidavit Regarding Labor and Services with the RFP response

44. You can, but it is not required to be submitted with the bid submittal.

45. • Please clarify the vehicle insurance responsibilities and whether FDOT will provide all required liability and other applicable insurance coverage for vehicles provided for contractor use.

45. FDOT will provide all required liability and other applicable insurance coverage for vehicles provided for contractor use.