DOT-ITB-26-7009-EG

State of Florida Department of Transportation

INVITATION TO BID

FUEL DISPENSERS REMOVAL AND REPLACEMENT FOR

DISTRICT SEVEN

DOT-ITB-26-7009-EG

CONTACT FOR QUESTIONS:

Enrique Garcia, Purchasing Agent enrique.garcia@dot.state.fl.us

Phone: (813) 975-6156 or (800) 226-7220 x6156 Fax: (813) 975-6473

Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456

State of Florida Department of Transportation Procurement Office, MS 7-700 11201 North McKinley Drive Tampa, Florida 33612-6456

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO ENRIQUE GARCIA AT ENRIQUE.GARCIA@DOT.STATE.FL.US

Bid Number: DOT-ITB-26-7009-EG

Title: Fuel Dispensers Removal and Replacement for District Seven.

Bid Due Date and Time (On or Before): See Introduction Section 2 (Timeline)

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and email to Enrique Garcia at enrique.garcia@dot.state.fl.us.

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda) will be posted on the Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail, or telephone: Enrique Garcia, Purchasing Agent at enrique.garcia@dot.state.fl.us or (813) 975-6156 or (800) 226-7220 x6156.

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish a contract to provide Fuel Dispensers Removal and Replacement for District Seven. It is anticipated that the term of the contract will begin upon contract execution and be effective for one year thereafter.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the Invitation to Bid (ITB), including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

MANDATORY PRE-BID MEETING:

District Seven Headquarters 12-22-2025 9:00AM Tarpon Conference Room 11201 North McKinley Drive, Tampa, Florida 33612

Tampa Operations Center 12-22-2025 10:30AM 2822 Leslie Road, Tampa, FL 33619

Brooksville Operations Center 12-23-2025 11:00AM 16411 Spring Hill Drive, Brooksville, Florida 34604

DEADLINE FOR TECHNICAL QUESTIONS 12-29-2025 5:00 PM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) 1-6-2026 5:00 PM

ELECTRONIC SUBMISSIONS OF BIDS – PLEASE SEE NO.3 BELOW

PUBLIC OPENING 1-7-2026 10:00 AM

Florida Department of Transportation Manatee Conference Room 11201 North McKinley Drive, Tampa, Florida 33612

POSTING OF INTENDED DECISION/AWARD 1-13-2025 5:00 PM

3) ELECTRONIC SUBMISSION OF BIDS

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive bids will not be evaluated.

a) Subject line must show: DOT-ITB-26-7009-EG – VENDOR’S NAME

b) Email shall contain one file attachment marked as the following: DOT-ITB-26-7009-EG –

VENDOR’S NAME

c) Documents shall be submitted in portable document format (PDF).

d) The body of the email shall not contain any information other than the PDF documents, and the signature line (text only, no graphics).

e) Email limit is 25MB per message. That total includes all attachments, email body and if you use stationary backgrounds, artwork, etc.

f) Bids shall be submitted ONLY to: D7.Purch@dot.state.fl.us

NOTE: It is the bidder’s responsibility to assure that the bid is delivered to the email address above on or before the bid due date and time (See Introduction Section 2 Timeline).

Bids which for any reason are not so delivered, will not be considered.

4) AGENDA FOR PUBLIC MEETINGS

Agenda for Mandatory Pre-Bid Meeting

All pre-bid meetings are open to the public and will be conducted according to the following agenda:

- Opening remarks - Approximate time of two minutes by Department Procurement Office personnel.

- Review contract administrative requirements.

- Review scope of services, method of compensation, and bid sheet.

- Questions and answers session.

- Adjourn meeting.

Agenda for Bid Opening Public Meeting

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

- Opening remarks – Approximate time of two minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

- Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name to be read aloud.

- Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

5) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid meeting, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MYFLORIDAMARKETPLACE

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR

THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 20). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS AND ANSWERS

In accordance with section 287.057(25), Florida Statutes (F.S.), respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this ITB must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Enrique Garcia at D7-PurchQuestions@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (813) 975-6156 or (800) 226- 7220 extension 6156.

4) ORAL INSTRUCTIONS/CHANGES TO THE ITB (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida VIP at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

6) INTENDED AWARD

The Department intends to award this contract to the responsive and responsible bidder that submits the lowest responsive bid.

7) MANDATORY PRE-BID MEETING

A MANDATORY pre-bid meeting will be held at the date, time and location in the Timeline. The purpose of this meeting is to provide an open forum for the Department to review the scope of services and respond to questions from potential bidders regarding the scope of services, ITB requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, affect the work to be performed. Any changes and/or resulting Addenda to the ITB will be the sole prerogative of the Department.

Attendance at this pre-bid meeting is MANDATORY. Failure by a bidder to attend or be represented at this pre-bid meeting will constitute a non-responsive determination of their bid package. Bids found to be non-responsive will not be considered.

8) QUALIFICATIONS

8.1 GENERAL

The Vendor must meet the following minimum qualifications:

8.1.1 Been actively engaged in the type of business being requested for a minimum of five years.

8.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 8.1, above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

8.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, F.S., out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

8.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

9) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than one year from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

10) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance (COI) to the Florida Department of Transportation, Procurement Office, MS 7-700, Enrique Garcia, enrique.garcia@dot.state.fl.us, 11201 North McKinley Drive, Tampa, Florida 33612-6456 within ten days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 minimum per person and $300,000.00 minimum each occurrence, and property damage insurance of at least $200,000.00 minimum each occurrence, for the services to be rendered in accordance with this contract.

With respect to any general liability insurance policy required pursuant to this contract, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, 30 days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

11) PERFORMANCE BOND

A performance bond is not required for this project.

12) METHOD OF COMPENSATION

For the satisfactory performance of these services, the Vendor shall be paid up to a maximum amount of $To Be Determined. The Vendor shall submit an invoice upon completion of each phase in a format acceptable to the Department. Payment shall be made for the satisfactory completion of each phase as approved by the Department.

13) CONTRACT DOCUMENT

PURCHASE ORDER

The MyFloridaMarketPlace “Purchase Order Terms and Conditions” and the Department’s “Purchase Order Terms & Conditions” are referenced or attached hereto and made a part hereof.

The terms and conditions contained therein will become an integral part of each Purchase Order issued for this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

14) REVIEW OF BIDDER'S FACILITIES AND QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

15) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after the posting of the solicitation, the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest in compliance with Section 120.57(3), F.S., within ten days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

17) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists.

The form should be submitted with the price proposal.

Section 287.135, F.S., prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, F.S., or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, F.S., or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section 287.135 , F.S., the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 , F.S., or maintain the Contract if the conditions of Section 287.135, F.S. are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

19) ADDITIONAL TERMS AND CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET.

The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this ITB in accordance with all requirements of this ITB. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the Department Procurement Office.

21) BID SHEET

The bidder must use the attached bid sheet to submit its bid. The bid sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

22) IDENTICAL PRICING

In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

23) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, F.S. Therefore, such material will be subject to viewing by the public but copies of the material will not be provided to the public.

24) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, F.S., in a separate bound document labeled "Attachment to ITB, Number DOT-ITB- 26-7009-EG - Confidential Material". The bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the bidder upon submission, effective after opening.

25) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder.

Upon receipt and acceptance of such a request, the entire bid will not be considered unless is resubmitted by the due date and time. Bidders may also send a change in separate email to be opened at the same time as the bid. Bid modification and changes must be submitted in accordance with Introduction Section No.3, Electronic Submissions of Bids.

26) POSTING OF INTENDED DECISION/AWARD

26.1 General:

The Department’s decision will be posted on the Florida VIP, at https://vendor.myfloridamarketplace.com/, on the date in the Timeline, and will remain posted for a period of 72 hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within 72 hours after posting of the Intended Award, (the notice of protest may be faxed to (850) 414-5264, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), F.S., within 10 days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the

Department must also be submitted in an amount equal to 1% of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), F. S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

26.2 Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida VIP (see special condition 26.1, above) and/or telephone.

The Department will provide notification of any future posting in a timely manner.

26.3 Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within 72 hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

27) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

A Purchase Order issued by the Department.

28) ATTACHED FORMS

Exhibit “B”, Bid Sheet Minimum Qualifications Statement Vendor Certification Regarding Scrutinized Companies Lists (Form 375-030-60) E-Verify (Form 375-031-06) Affidavit Regarding Labor and Services (Form 375-030-31) PUR 1355 Foreign Country of Concern Attestation (Form PUR1355)

29) TERMS AND CONDITIONS

29.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this ITB:

Paragraph 8(a), Dispute Resolution - PUR 1000

Paragraph 5(l), PRIDE – PUR 1000, when federal funds are utilized.

29.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this ITB by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

29.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mf mp_agency_customers/po_terms_conditions

Section 8(B), PRIDE, is not applicable when using federal funds.

30) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A”, Scope of Services Exhibit “B”, Bid Sheet Purchase Order Instructions to Respondents (PUR 1001) General Conditions (PUR 1000) Introduction Section

31) ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), F.S., a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

32) PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701, F.S., an awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, and an awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interest.

33) CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN

PROHIBITED

The bidder must submit, with its bid, a completed Foreign Country of Concern Attestation (PUR 1355) (Form 6). Form 6 must be completed by an officer or representative of the bidder on behalf of the bidder.

34) AFFIDAVIT REGARDING LABOR AND SERVICES

Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete, and submit the FDOT form, Affidavit Regarding Labor and Services, No. 375-030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

35) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

EXHIBIT "A"

SCOPE OF SERVICES

FUEL DISPENSERS REMOVAL AND REPLACEMENT FOR DISTRICT SEVEN

I. OBJECTIVE:

The Florida Department of Transportation (FDOT), District Seven, hereinafter referred to as the Department, is soliciting the services of a qualified Vendor for the removal and replacement of seven fuel dispensers at the following locations:

1. District Seven Headquarters (See Attachment 1 for dispenser photos) 11201 North Mckinley Drive, Tampa, FL 33612

• Tank 1- One dispenser, unleaded, dual hose, high flow.

2. Tampa Operations Center (See Attachment 2 for dispensers’ photos) 2822 Leslie Road, Tampa, FL 33619

• Tank 1- One dispenser, unleaded, dual hose, high flow

• Tank 2- One dispenser, unleaded, dual hose, high flow

• Tank 3- One dispenser, diesel, dual hose, high flow

• Tank 4- One dispenser, diesel, dual hose, ultra-high flow

3. Brooksville Operations Center (See Attachment 3 for dispensers’ photos) 16411 Spring Hill Drive, Brooksville, Florida 34604

• Tank 1- One dispenser, unleaded, dual hose, high flow

• Tank 2- One dispenser, diesel, dual hose, high flow

II. SERVICES TO BE PROVIDED:

1. Provide a plan of work that includes a timeline for each phase of work, emergency procedures (spills, etc.), safety plan (required personal protective equipment, safe work procedures, etc.) and personnel (indicating who is the supervisor on site).

2. Lock-out/tag-out system to prevent energizing.

3. Disconnect electrical and fuel piping and remove existing dispensers.

4. Provide and install new Gasboy AtlasX series dispensers and pedestal sumps (as required, see photos). Total required:

Six Gasboy AtlasX 9100G series mechanical dispensers. This will replace all current dispensers, except for the Tank 4 dispenser at Tampa Operations.

One Gasboy AtlasX Ultra-High Flow dispenser for Tank 4 at Tampa Operations.

5. Reconnect piping, electrical, and fuel management systems to new dispensers.

6. Clean areas as per existing conditions. Retain old dispensers onsite and dispose of all debris.

7. Provide and install new hoses, retractors, breakaways, nozzles, and any other component needed for a complete and operational dispenser.

III. GENERAL REQUIRMENTS:

1. The Vendor’s bid shall include all materials, components, incidentals, labor, permits, and any/all other costs for completion in this scope of services.

2. The Vendor shall issue a one-year minimum warranty on labor and craftsmanship. The Vendor shall supply the Department with all associated material warranties.

3. The Vendor shall complete all work in accordance with local, state, and federal laws, and codes.

4. All installations, modifications, or reinstallations must comply with the most recent Florida Building Codes.

5. The Vendor shall meet with the Department Contract Manager to discuss inspection report details, answers, sign off on work and finishes, and provide clarification, as necessary.

6. All material supplied by the Vendor shall be NEW and without flaws.

7. The Vendor shall be present for a kick-off meeting and walk through the work area to identify and document any existing conditions before the project begins.

8. Prior to final acceptance by the Department, all items will be tested after installation to prove and document that it meets the manufacturer’s specifications. Prior to final payment, the project must be inspected and approved by the Department Contract Manager to issue a written certification of completion that the project has been completed in accordance with the scope of services.

IV. VENDOR RESPONSIBILTIES:

1. The Vendor shall be responsible for compliance with all Occupational Safety and Health Administration (OSHA) rules and regulations.

2. The Vendor shall take all necessary precautions and implement necessary measures to ensure the safety of all people on site, visiting the site, and working on the site.

3. The Vendor shall not cause disruption to the operations taking place outside the project work area. The Vendor shall notify the Department Contract Manager should any disruptions need to take place as part of work.

4. Trash and debris shall not be placed in the Department trash dumpster or property.

5. All debris shall be cleaned up at the site daily and disposed of in compliance with all applicable local, state, and federal laws and regulations.

6. The Vendor shall coordinate all work schedules, material acquisitions, and property access with the Department Contract Manager.

7. The Vendor shall be responsible for repairing and finishing any damage to the facility, structure, or property made by the Vendor and/or their sub-contractors during the replacement process. Prior to final acceptance by the Department, the Contract Manager will generate a closing punch list that the Vendor shall use to make any corrections or repairs to complete the project.

8. The Vendor shall submit any project delay/rain delay days to the Department Contract Manager within 48 hours of the delay.

9. The Vendor shall inspect completed work for compliance with applicable codes, scope of services, as well as industry standards of quality and craftsmanship before requesting inspections or submitting invoice.

10. The Vendor shall provide full-time, onsite project management/supervision throughout the project performance period; supervisor may or may not be part of the work crew.

11. The Vendor shall keep detailed daily project notes and submit them by email to the Department Contract Manager at regular intervals. Intervals to be determined by the Department Contract Manager.

12. The Vendor shall inform the Department Contract Manager where conflict in existing scope occurs and shall submit a proposed solution for review and approval by the Department Contract Manager prior to acting.

13. The Vendor is prohibited from any deviation of the scope of services or executing directives from anyone other than the Department Contract Manager.

V. ACCESS TO THE SITE:

1. The Department will provide access to the Vendor and their sub-contractors to the work site.

2. The Vendor shall provide the Department Contract Manager with a schedule of work hours/days requested. All work performed, unless otherwise authorized by the Department Contract Manager, shall be done between the hours of 7:00 a.m. and 6:00p.m. Monday through Friday. There will be no variance in this schedule unless authorized in advance by the Department Contract Manager.

3. The Vendor must coordinate with the Department Contract Manager access requirements for all employees and equipment of the Vendor and/or sub-contractors.

4. The Department Contract Manager may also request a list of contractors, tradesmen, and employees. The Department Contract Manager also reserves the right to deny property access to any unapproved contractor, sub-contractor, or employee.

VII. DEPARTMENT RESPONSIBILITIES:

1. The Department will designate Sean McBride, District Seven Fleet Manager, as Contract Manager for administering the terms and conditions of this contract.

Mr. McBride can be contacted at email address: Sean.McBride@dot.state.fl.us, or phone number: (813) 975-6267

The Department reserves the right to change the Contract Manager or appoint a delegate at any time.

2. Electricity and staging will be provided to the Vendor by the Department Contract Manager.

3. After execution of the contract and prior to any work being performed, the Department’s Contract Manager shall schedule a meeting to coordinate all work activity schedules, material acquisitions, and property access with the Vendor or their representative. The Contract Manager will review the requested work schedule (hours and dates) and will approve or request that the schedule be modified as required by the Department.

4. The Department will provide an outdoor staging area. Vendor shall submit a request for preferred staging area location(s) to the Department Contract Manager.

VI. BEGINNING AND LENGTH OF SERVICE:

The term of the contract will begin upon contract execution and be effective for one year thereafter.

Attachment 1

District Seven Headquarters

11201 N McKinley Dr, Tampa FL 33612

Tank 1 Dispenser – Unleaded

Attachment 2

Tampa Operations

2822 Leslie Rd, Tampa FL 33619

Tank 1 Dispenser - Unleaded

Tank 2 Dispenser – Unleaded

Tank 3 Dispenser – Diesel

Tank 4 Dispenser – Diesel

Attachment 3

Brooksville Operations

16411 Spring Hill Dr, Brooksville FL 34604

Tank 1 Dispenser– Diesel

Attachment 3

Brooksville Operations

16411 Spring Hill Dr, Brooksville FL 34604

Tank 2 Dispenser – Unleaded

C-1

EXHIBIT “B”

BID SHEET

FUEL DISPENSERS REMOVAL AND REPLACEMENT FOR DISTRICT SEVEN

SERVICES TO BE PROVIDED AS SPECIFIED IN

EXHBIT “A”, SCOPE OF SERVICES

Phase # Description Price

Phase #1 District Seven Headquarters 11201 N Mckinley Drive Tampa, FL 33612

Tank 1 - One dispenser, unleaded, dual hose, high flow $__________

Phase #2 Tampa Operations Center 2822 Leslie Road Tampa, FL 33619

Tank 1 - One dispenser, unleaded, dual hose, high flow

Tank 2 - One dispenser, unleaded, dual hose, high flow

Tank 3 - One dispenser, diesel, dual hose, high flow

Tank 4 - One dispenser, diesel, dual hose, ultra-high flow

Phase #3 Brooksville Operations 16411 Spring Hill Drive Brooksville, FL 34604

Tank 1 - One dispenser, unleaded, dual hose, high flow

Tank 2 - One dispenser, diesel, dual hose, high flow

GRAND TOTAL $___________

Prices shall include the costs of salaries, overhead, fringe benefits, operating margin, labor, materials, permits and all miscellaneous expenses including mileage and relevant insurance coverage as required to perform the work.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fee imposed shall be based upon the date of issuance of the payment.

NOTE:

In submitting a response, the bidder acknowledges they have read and agreed to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

C-2

ACKNOWLEDGEMENT:

I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID #

Address: City, State, Zip:

Phone: E-mail:

Authorized Signature: Date:

Printed / Typed: Title:

MINIMUM QUALIFICATIONS STATEMENT

Please provide a written statement detailing how you meet the minimum qualifications (see Special Condition 8, Qualifications, Subsection 8.1).

(Use additional sheets if necessary)

WORK REFERENCES

List the names of three references for which your business has provided similar services.

BUSINESS NAME ADDRESS CONTACT PERSON PHONE NO.

1.

2.

3.

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 08/25

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 11/25

Contract No: DOT-ITB-26-7009-EG

Financial Project No(s):

Project Description: Fuel Dispensers Removal and Replacement for District Seven.

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

AFFIDAVIT REGARDING LABOR AND SERVICES

375-030-31

PROCUREMENT

11/25

Effective July 1, 2024, pursuant to §787.06(14), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services.

Nongovernmental Entity's Name:

Address:

Phone Number:

Authorized Representative’s Name:

Authorized Representative’s Title:

Email Address:

AFFIDAVIT

I, insert nongovernmental entity's authorized representative name, as authorized representative attest that insert nongovernmental entity's namedoes not use coercion for labor or services as defined in §787.06, Florida Statutes.

Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true.

(Signature of authorized representative) Date

STATE

COUNTY OF

Sworn to (or affirmed) and subscribed before me, by means of physical presence or online notarization, this day of , (year), by

Notary Public

Commission Expires Personally Known OR Produced Identification Type of Identification Produced

PUR 1355 (10/23) Page 1 of 1 Rule 60A-1.020, F.A.C.

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual’s Personal Identifying Information.

Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C.

_______________________________________ is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name:

Title:

Signature: Date:

BID CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR BID)

This checklist is provided as a guideline only, to assist bidders in the preparation of their bid response. Included are some important matters that the bidder should check. This checklist is just a guideline and is not intended to include all matters required by the ITB. Bidders are responsible to read and comply with the ITB in its entirety.

Check off each the following:

____ 1. Exhibit “B”, Bid Sheet has been filled out completely, signed, and enclosed in the bid response.

____ 2. The Federal Employers Identification Number or Social Security Number has been entered in the space provided.

____ 3. The “Minimum Qualifications Statement” form has been completed and enclosed in the bid response.

____ 4. The following forms have been completed, signed and enclosed in the bid response:

Vendor Certification Regarding Scrutinized Companies Lists Form.

E-Verify” Form.

Foreign Country of Concern Attestation Form (PUR1355)

____ 5. The “Affidavit Regarding Labor and Services” form has been reviewed. This form will be required by the awarded vendors only.

____ 6. Exhibit “A”, Scope of Services, has been thoroughly reviewed for compliance to the bid requirements.

____ 7. The bid prices have been reviewed for accuracy and all price corrections have been initialed in ink.

____ 8. The https://vendor.myfloridamarketplace.com/ website has been checked and any Addendums posted have been completed, signed, and included in the bid response.

____ 9. The bid response must be received, at the location specified, on or before the bid due date and time designated in the ITB.

____ 10. Electronic Submission of Bid guidelines laid out in Special Condition 3 are strictly followed.