DOT-ITB-26-2006-JB Addendum 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1109 South Marion Avenue Lake City, FL 32025-5874

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

DISTRICT TWO

PROCUREMENT OFFICE

ADDENDUM 1

DOT-ITB-26-2006-JB

Employment Services - Bridge Maintenance

Addendum No. 1 hereby incorporates the following:

1. Provides Answers to Questions received.

The Bidder must acknowledge receipt of this Addendum by completing and returning to the Procurement Office with its bid package by or before the time and date of the bid opening. Failure to do so may deem the Bidder non-responsive.

Company Name

Signature

Date

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Note: All written questions are reproduced in the same format as submitted by the Respondent.

Question Answer

1. Who is the incumbent for these services? 1. Aligned Employment Services, LLC

2. How long have they had the contract? 2. Executed October 10, 2024

3. What is the anticipated annual and total spend for this contract?

3. Total 156K / Annual 50,485.65

4. What is the current markup/bill rate for this contract?

4. 25%

5. If government-mandated costs or expenses are enacted during the contract term, will respondents be allowed to request rate increases to cover these higher rates? i.e.

Minimum wage

5. No

6. Can conversion fees &/or Direct Hire fees be added to our pricing?

6. Must be included in the Average Percentage Mark-up

7. How will orders be released for this award?

Who places orders?

7. Project manager will work with vendor when positions are needed.

8. Is ordering done from HR only via email released or in a portal?

8. Please see question above.

9. How many vendors were awarded the contract currently?

9. One (1)

10. Were other vendors brought into the contract after the initial award?

10. No

11. Does DOT intend to award multiple vendors to ITB 26-2006 contract? If so, explain how vendors will be selected?

11. No

12. If multiple vendors are awarded the contract how will new work orders be distributed to staffing firms?

12. N/A

13. What required training and qualifications could be required by the vendor?

13. Chainsaw Safety, MOT Certification, Boating Safety

14. Is this training coordinated by the Department?

14. If possible, yes

15. Please provide a further explanation of requirements and expectations as it relates to training and qualifications other than what is listed in the brief paragraph? This section is vague and unclear.

15. Chainsaw Safety, MOT Certification, Boating Safety

16. How many employees are working under the incumbent firm?

16. Five (5)

17. Will those employees be transferred to the awarded firm? If no, please provide a detailed answer explaining why they will not be transferred.

17. It is the Department’s hope that they will be transferred, however, the Department realizes that this may not be possible.

18. How many open positions are currently open for the listed roles?

18. One (1)

19. Aligned Employment Resources was awarded the bid in 2024. In detail, please explain why the contract was not extended.

19. Contractors’ choice not to renew.

20. Under section V. Classification, pay rate ranges are listed for all positions. Who determines employee pay rates?

20. The project manager. Pay based position description of the position being filled.

21. Are pay rates communicated in writing to the staffing firm? If yes, how?

21. Letter of Authorization

22. This section does not reference state and local taxes. Are staffing firms allowed to classify employees provided for this bid as 1099 employees?

22. The Department does not intend to dictate how the vendor designated its employees.

23. If no, please explain how this will be enforced? There is no contract language requiring staffing firms to pay employees as W2 employees or noted enforcement of such a requirement.

23. Please see question above.

24. What steps and measures are taken to ensure the staffing firm actually pays the employees the hourly rate given by the department? (Reason) Mark-ups provided on the 2024 ITB are very low. It is common among staffing firms to bid on projects with a very low markup to win the bid. Once bids are secured, firms will pay employees $0.25

- $1.00 less than the required wages to make up for the low markups and increase margin ensuring the account is profitable. In some cases, this practice is in violation of the contract agreements. There is no such language in this contract or this agreement.

What specific steps will the DOT take to ensure staffing firms are paying employees the required wages as stated in the contract or issued by the department?

24. Exhibit C, Method of Compensation. The Invoice documentation of man-hours provided and itemization of cost incurred (including receipts).

25. The contract states the budget is not to exceed $312,000. Please provide budget spending for 2024, 2023, and 2022.

25. 2024 is the first time this contract was advertised and awarded to a vendor.

26. Please confirm FDOT will provide bridge maintenance work plans, checklists, and schedules, and that the Contractor’s role is labor execution under FDOT direction—not design/management of the preventive maintenance program.

26. Confirmed

27. Please provide the list of required courses (e.g., fall protection, confined space, Basic/Intermediate/Advanced MOT, first aid).

27. There is no required training currently.

Required training and qualifications will be determined by the Department, paid for by the

If FDOT intends to release a standard list to all Contractors, can FDOT provide it now or indicate when it will be posted (ideally prior to bid submission)? Additionally, please clarify whether training time is billable, the recertification policy, and any pre-approval and billing documentation required for reimbursed training (no mark-up).

Vendor, and reimbursed to the Vendor by the Department with no mark-up applied.

28. Please state the required response times for emergency incidents, any on-call/standby expectations, minimum call-back hours (if applicable), and how overtime will be pre-approved in emergency situations.

28. There is no required response time for emergencies. There are no on call/standby expectations. Overtime will be any hours worked over 40 hours in a normal work week.

29. Please clarify whether FDOT supplies MOT plans/devices and whether Contractor personnel will be expected to set up/maintain traffic control under FDOT direction. Also, please specify the MOT certification level(s) required.

29. FDOT supplies MOT plans and devices.

Contractor personnel may be required to set up/maintain traffic control devices. No minimum MOT certification required unless specified in the Letter of Authorization or request for candidates.

30. Please confirm that FDOT will furnish vehicles and task-specific equipment (e.g., lifts/MEWPs, power tools, meters) while the Contractor furnishes PPE. If responsibilities differ, could FDOT provide an equipment responsibility matrix?

30. Confirmed

31. Can FDOT provide the performance evaluation criteria and KPIs used for monitoring and renewal decisions (e.g., timeliness, safety compliance, training completion, background-check compliance, customer satisfaction)? If FDOT intends to provide these criteria, when will they be made available (ideally prior to bid submission)?

31. Minimum performance level is based on the response from the vendor when a letter of authorization is issued for a candidate(s) to fill a position(s). As well as, the vendor’s response, when we have a deficiency that needs to be corrected as well as timeliness, safety compliance, training completion, background-check compliance, and customer satisfaction.

32. Can FDOT share the anticipated average headcount by site (Lake City vs.

Jacksonville), typical shift coverage, and expected concurrency of LOAs over the base year?

32. Anticipated as follows: Lake City 4; Jacksonville: 2;

Additional LOAs will be contingent on FDOT needs.