DOT-ITB-24-2014-JB Addendum 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1109 South Marion Avenue Lake City, FL 32025-5874

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

DISTRICT TWO

PROCUREMENT OFFICE

ADDENDUM 1

DOT-ITB-24-2014-JB

Lake Jeffery Office Janitorial Services

Addendum No. 1 hereby incorporates the following:

1. Provides Answers to Questions received.

The Bidder must acknowledge receipt of this Addendum by completing and returning to the Procurement Office with its bid package by or before the time and date of the bid opening. Failure to do so may deem the Bidder non-responsive.

Company Name

Signature

Date

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Note: All written questions are reproduced in the same format as submitted by the Respondent.

Question Answer

1. What is the name of the incumbent company servicing the contract?

1. Equa Cleaning Services Inc.

2. What is the state currently paying for an annual contract for this RFP?

2. $33,600.00 per year.

3. What is the monthly usage of consumables by the state? (How much toilet paper, paper towels, soaps etc are they paying on a monthly basis?)

3. The Department does not keep up with the quantities used. This is the contractors responsibility.

4. Could you confirm the budget for this project is $25,000?

4. The contract will be awarded to the low bid. We do not have this set as a maximum limiting amount.

5. Do you have the information about the past contract awarded for this kind of service?

5. Current contract is BEB60 (Equacleaning Services, Inc.)

6. If so, could you please share with me that information?

6. Current contract amount is $33,600 yearly.

7. Would you require us to use the same suppliers included in the bid? Do you have a supplier list you can share with us?

7. There is no supplier list. The supplies listed in the scope of services are for reference purposes only and equivalent products may be accepted by the Department.

8. What is the amount of the last contractor? 8. $33,600.00 per year.

9. Do you know what is the monthly supply cost toilet paper, etc?

9. This is the contractor’s responsibility, DOT does not keep up with this.

10. Do you know what is the score of the building? We have to be monthly Buffet

10. Please see attached form.

11. What is the timeframe of the cleaning? Do you know starting at five till? What time do you have a proximity of it

11. Please see Exhibit A – Scope of Services

12. What is the current contract price being paid today? Date contract started?

12. $ 33,600.00 per year / Contract started July 2021

13. How many hours per day per location does the cleaning crew work?

13. 5 to 6 Hrs. Per Night

14. For Strip & Wax jobs, How many coats of wax per strip? How many coats of wax per Scrub?

14. The number of coats required will depend upon the product that is being used to achieve the proper sheen and durable.

15. How many square feet of your floors is to be stripped & waxed?

15. Please see attached form.

16. When we perform a strip & wax, would we be responsible for moving any furniture?

16. Yes

17. How many square feet is carpet? 17. Please see attached form.

18. What are the previous or current cost of the consumables used each month?

18. This is the contractor’s responsibility, DOT does not keep up with this.

19. What is your budget? 19. The contract will be awarded to the low bid. We do not have a set maximum limiting amount.

20. Is there a Bond required? 20. No

21. Do we need to clean the 2nd story exterior windows of the Administration Building? If so would we need to provide a boom lift?

21. Yes. Method of work is contractors’ responsibility.