DOT-ITB-23-5009-FTC Complete.pdf

ITBSHELL.SERVICES 2/1/2021

State of Florida Department of Transportation

INVITATION TO BID

Fuel Storage Tank Cleaning Services for District Five

DOT-ITB-23-5009-FTC

Florida Department of Transportation District Five Headquarters

719 South Woodland Boulevard DeLand, Florida 32720-6834

State of Florida Department of Transportation

District Five 719 S. Woodland Boulevard DeLand, Florida 32720-6834

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D5.ProcurementQuestions@dot.state.fl.us

Bid Number: DOT-ITB-23-5009-FTC

Title: Fuel Storage Tank Cleaning Services for District Five

Bid Due Date & Time (On or Before): March 21, 2023, by 10:00AM

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading.

Complete the information below e-mail to D5.ProcurementQuestions@dot.state.fl.us

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com, under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, e-mail D5.ProcurementQuestions@dot.state.fl.us

Form No. 1 https://vendor.myfloridamarketplace.com/

BID PRICE PROPOSAL

BID NUMBER: ITB-DOT-23-5009-FTC

BID TITLE: Fuel Storage Tank Cleaning Services for District Five

Services to be provided as specified in attached “Technical Specifications.”

A. Brevard Operations, DEP Facility # 8943490, 555 Camp Rd., Cocoa, Fl

1. Tank Size 10K AST / Diesel Product $

2. Tank Size 10K AST / Unleaded Product $

3. Tank Size 3,500 gallon AST / Emergency Diesel Generator $

4. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

B. Deland Operations, DEP Facility # 8622801, 1650 N. Kepler Rd., Deland, Fl

1. Tank Size 10K AST / Diesel Product $

2. Tank Size 10K AST / Unleaded Product $

3. Tank Size 700 gallon AST / Emergency Diesel Generator $

4. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

C. Leesburg Operations, DEP Facility # 9804638, 1405 Thomas Ave, Leesburg, Fl

1. Tank Size 10K AST / Diesel Product $

2. Tank Size 10K AST / Unleaded Product $

3. Tank Size 2350 gallon AST / Emergency Diesel Generator $

4. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

Form No. 2

D. Ocala Operations, DEP Facility # 8518661, 627 N.W. 30th Ave, Ocala, Fl

1. Tank Size 10K AST / Diesel Product $

2. Tank Size 10K AST / Unleaded Product $

3. Tank Size 238 gallon AST / Emergency Diesel Generator $

4. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

E. Orlando Operations, DEP Facility # 8943862, 420 W. Landstreet Rd., Orlando, Fl

1. Tank Size 10K AST / Diesel Product $

2. Tank Size 10K AST / Unleaded Product $

3. Tank Size 1,500 gallon AST / Emergency Diesel Generator

4. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

F. Oviedo Operations, DEP Facility # 8520666, 2400 Camp Rd., Oviedo, Fl

1. Tank Size 10K AST / Diesel Product $

2. Tank Size 10K AST / Unleaded Product $

3. Tank Size 545 gallon AST / Emergency Diesel Generator $

4. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

G. Regional Traffic Management Center, 4975 Wilson Rd., Sanford, Fl

1. Tank 1 Size 7,800 gallon UST / Emergency Diesel Generator $

2. Tank 2 Size 7,800 gallon UST / Emergency Diesel Generator $

3. Remove contaminants and dispose of according to Local, State and Federal Procedures (price PER GALLON)

Grand Total: Lump Sum for all locations (Sum of Tables A-G) $

Form No. 2 Continued

Totals above are to include all labor, installation, all time and materials needed, supplies, fees, etc.

The Department reserves the right to correct the Grand Total if calculated improperly.

This project will be awarded to the Vendor who provides the lowest Grand Total Price above, providing all line items are bid and all requirements are met as listed in the Special Conditions and Technical Specifications.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID# .

Address:_______________________________City,State,Zip: .

Phone: E-mail:

Authorized Signature: ______________________________________ Date: ______________

Printed/Typed: _________________________________________Title:__________________________

Form No. 2 Continued

DOT-ITB-23-5009-FTC

MINIMUM QUALIFICATIONS STATEMENT

How many years has your business performed the type of services being requested?

Provide a written statement detailing your qualifications:

WORK REFERENCES

List the names of three references for which your business has provided similar services.

BUSINESS NAME ADDRESS CONTACT PERSON PHONE NO.

1. ________________________________________________________________________________________

2. ________________________________________________________________________________________

3. ________________________________________________________________________________________

Form No. 3

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

Form No. 4

MBE PLANNED UTILIZATION

375-040-24

PROCUREMENT

03/17

PROCUREMENT NO. DOT-ITB-23-5009-FTC FINANCIAL PROJECT NO. 418114-1-71-98

(DEPARTMENT USE ONLY)

DESCRIPTION: Fuel Storage Tank Cleaning Services for District Five

I, , (name) (title) of plan to subcontract at least % (percent) of the project costs on the above referenced project to Minority

Business Enterprises.

If I have indicated above that a portion of the project costs will be subcontracted to MBE(s), the firms considered as proposed subconsultants/contractors and the types of services or commodities to be subcontracted are as follows:

MBE SUBCONSULTANTS/CONTRACTORS TYPES OF SERVICES/COMMODITIES

I understand that I will need to submit Minority Business Enterprises (MBE) payment certification forms to the Department for reporting purposes only.

Signed:

Title:

Date:

Form No. 5

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No: DOT-ITB-23-5009-FTC

Financial Project No(s): 418114-1-71-98

Project Description: Fuel Storage Tank Cleaning Services for District Five

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Form No. 6

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Form No. 7

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish a contract to provide fuel storage tank cleaning services for 7 locations throughout District Five. It is anticipated that the term of the contract will begin on or about March 31, 2023. Services must be completed no later than May 1, 2023.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the Invitation to Bid, including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

All public meetings, unless otherwise specified below, will be held at the District Office at 719 S.

Woodland Boulevard, DeLand, Florida 32720-6834

ACTION / LOCATION DATE LOCAL TIME

ADVERTISEMENT DATE March 1, 2023

DEADLINE FOR ALL QUESTIONS March 14, 2023 10:00 AM

POSTING OF ALL QUESTIONS AND ANSWERS March 16, 2023 10:00 AM

BIDS DUE (ON OR BEFORE) March 21, 2023 10:00 AM

PUBLIC OPENING March 21, 2023 11:00 AM

SELECTION COMMITTEE MEETING TO March 27, 2023 9:30 AM

DETERMINE INTENDED AWARD

POSTING OF INTENDED DECISION/AWARD March 27, 2023 By 2:00 PM (must post for 72 hours)

3) PUBLIC MEETING AGENDAS

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time, and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Bid Opening of proposals received by the due date/time:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a reasonable amount of time for public input related to the bid solicitation.

Bids opened – At conclusion of public input period, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

Selection Committee Meeting:

Opening remarks - Approx. 2 minutes by Department Procurement Office personnel.

Public input period – To allow a reasonable amount of time for public input related to the ITB Solicitation Summarize - Price Proposal Scores Announce - Anticipated Award decision(s) Adjourn meeting

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771

(TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM

BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY BE CONSIDERED NON-RESPONSIVE

(see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

3) QUESTIONS & ANSWERS

In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline.

The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com (“Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

All Questions should be submitted to: D5.ProcurementQuestions@dot.state.fl.us.

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com (“Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their Bid Sheet. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

https://vendor.myfloridamarketplace.com/ http://www.osd.dms.state.fl.us/

6) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Technical Specifications, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award this contract to the responsive and responsible bidder that submits the lowest responsive bid. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free WorkPlace

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

9) QUALIFICATIONS

9.1 GENERAL

Bidder must meet the following minimum qualifications:

9.1.1 Been actively engaged in the type of business being requested for a minimum of 3 years.

9.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 9.1.1, above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

9.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items and returning those that are defective.

11) INSURANCE

Vendor shall carry all insurance required as part of license or certification to provide services as specified in the Technical Specifications. This includes any and all policies required by Florida Department of Environmental Protection (DEP), Florida Department of Business & Professional Regulation (DBPR), and any other applicable Local, State or Federal entity.

12) PERFORMANCE BOND

A Performance Bond is not required for this project.

13) METHOD OF COMPENSATION

Payments will be made in accordance with the Bid Price Proposal, Form No. 2, The MyFloridaMarketPlace “Purchase Order Terms and Conditions” and the Department’s “Purchase Order Terms & Conditions.”

14) CONTRACT DOCUMENT

PURCHASE ORDER

A purchase order will be issued from each District Five location, as identified in Technical Specifications, Section III.

The MyFloridaMarketPlace “Purchase Order Terms and Conditions” and the Department’s “Purchase Order Terms & Conditions” are referenced or attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of each Purchase Order issued for this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

Section 287.135 of the Florida Statutes or maintain the Contract if the conditions of Section 287.135 of the Florida Statutes are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this Invitation to Bid in accordance with all requirements of this Invitation to Bid. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

22) BID PRICE PROPOSAL

The bidder must use the attached Bid Price Proposal form to submit its bid. The Bid Price Proposal must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All Bid Price Proposals and other documentation submitted in response to this solicitation must be executed and submitted in accordance with the instructions in Special Condition 27.

23) ESTIMATED QUANTITIES

The Department anticipates purchasing the estimated quantities shown on the Bid Price Proposal. The estimated quantities are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be authorized under this contract. The Vendor(s) shall supply, at bid prices, the actual quantities authorized regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

24) "DRUG-FREE WORKPLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), Florida Statutes, giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, Florida

Statutes. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

25) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

26) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Bid, Number DOT-ITB- 23-5009-FTC - Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the Bidder upon submission, effective after opening.

27) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids. Failure to do so may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-23-5009-FTC

b) Email shall contain one file attachment marked as the following: DOT-ITB-23-5009-FTC Bid

Submittal

c) Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

d) The body of the email shall not contain any information.

e) Bids shall be submitted to: D5.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the proper place on or before the Bid Due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

Upon receipt of bidder’s submittal to D5.Purch@dot.state.fl.us, an automatic email reply will be sent. If you submit a bid, but do not receive the automatic reply, please reach out to Jennifer Allcock at 386-943- 5523.

28) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified bid.

mailto:D5.Purch@dot.state.fl.us mailto:D5.Purch@dot.state.fl.us

29) POSTING OF INTENDED DECISION/AWARD

29.1 - General:

The Department’s decision will be posted on the Florida Vendor Information Portal, at https://vendor.myfloridamarketplace.com, on the date and time in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the Intended Award, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

29.2 - Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida Vendor Information Portal (see special condition 29.1, above) or by telephone.

The Department will provide notification of any future posting in a timely manner.

29.3 - Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within seventy-two

(72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

30) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract: a Purchase Order issued by the Department.

31) RENEWAL

This contract will not be renewed.

32) ATTACHED FORMS

Registration Form, Form No. 1 Bid Price Proposal, Form No. 2 Minimum Qualifications Statement, Form No. 3 Drug-Free Workplace Program Certification, Form No. 4 MBE Planned Utilization, Form No. 5 E-Verify, Form No. 6 Vendor Certification Regarding Scrutinized Companies Lists, Form No. 7

33) TERMS AND CONDITIONS

33.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 31, Dispute Resolution - PUR 1000 Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

33.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

33.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

Section 8(B), PRIDE, is not applicable when using federal funds.

34) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Technical Specifications Bid Price Proposal MFMP Purchase Order Terms and Conditions – Section 8(B), PRIDE, is not applicable when using federal funds http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf http://www.dms.myflorida.com/content/download/117735/646919/Purchase_Order_Terms_Sept_1,_2015_.pdf

Fuel Storage Tank Cleaning Services for District Five

DOT-ITB-23-5009-FTC

Exhibit “A”

TECHNICAL SPECIFICATIONS

This Contract provides all using Department of Transportation Districts complete fuel storage tank cleaning and fuel purification processes. It is the Supplier's responsibility to ensure the cleaning process complies with all applicable federal safety standards, OSHA requirements, environmental regulations and state regulations, including proper disposal of extracted waste materials.

FUEL STORAGE TANK CLEANING

STATEMENT OF WORK

The following shall indicate MINIMUM requirements for fuel tank cleaning and fuel purification processes. It is the supplier’s responsibility to ensure the cleaning process complies with all current applicable federal safety standards, OSHA requirements, environmental regulations, and state regulations, including proper disposal of extracted waste materials.

I. SCOPE OF SERVICE:

A system shall be implemented to clean suspended particles and deposits in fuel storage tanks. The following guidelines are for all fuel tanks with a capacity of 200 gallons or more. Types of fuels to be included (but not limited to) are #2 Ultra low sulfur diesel and E10 gasoline.

Bidder(s) shall indicate the cleaning process that will be used and provide all labor, equipment, and any materials necessary for completion of the cleaning process. All foreign particles larger than 10 microns shall be removed. Water and sediment content shall be removed for both fuels --> to ensure compliance with the workmanship clauses of the specification for diesel fuel (D975) and gasoline (D4814) testing will be conducted immediately after the tanks are cleaned.

II. PERFORMANCE:

A. The method used to clean the tanks will be a fuel filtration process capable of cleaning the fuel and the tank. The following two cleaning methods will be considered:

1) Total Fuel Evacuation Method

a) Bottom sweep tank to remove algae, water and sediment prior to removing fuel

b) Fuel is removed prior to tank cleaning

c) The interior of the tank will be washed and rinsed under high pressure

d) Solid waste and water and cleaning byproducts are vacuum extracted from the tank

e) Fuel is filtered to its original specification and all water is removed from the fuel

f) Clean, dry fuel is then returned to the tank

2) Re-circulating Filtration Method

a) A dual wall hose is inserted into the fuel tank

b) Fuel is suctioned through the outer hose and pumped through multistep filtration process by which all particulate, water and other contaminates are removed.

c) Simultaneously fuel will be returned to the tank, through a smaller inner hose, under at least 100 PSI there-by agitating debris on the tank sides and bottom. During this process the hose will be relocated periodically to all portions of the tank.

d) This agitation will suspend contaminates in the fuel and this process will continually repeat until the fuel has been cleared. A minimum of 90 gallons per minute flow rate is required.

e) A minimum 24” depth of fuel will be required in the tank, with a minimum amount of fifty gallons removed.

B. The process shall be able to remove particles larger than 10 microns, bacteria, algae, sludge, foreign objects, and all water from the tank and existing fuel supply.

C. The cleaning process shall be capable of removing all deposits that adhere to the interior of the tank. Any method that does not remove deposits of contaminates that adhere to the tank interior will be unacceptable. Remove and dispose of contaminants according to Local, State, and Federal Procedures.

D. No method will be accepted that requires entry into the tank by any individuals.

E. Bidders shall provide documented specifications relative to the tank cleaning method proposed.

F. Diesel and emergency generator tanks are to be treated with a biocide additive only as needed, and when requested by the using agency.

G. Biocide treatment shall be Innospec Biocide 6000 or approved equal. This product will be billed at an additional cost.

1) The biocide additives shall be bid at cost per 100 gallons of fuel treated.

III. DISTRICT 5 LOCATIONS ARE AS FOLLOWS:

5. Brevard Operations, DEP Facility # 8943490, 555 Camp Rd., Cocoa, Fl

6. Tank Size 10K AST / Diesel Product

7. Tank Size 10K AST / Unleaded Product

8. Tank Size 3,500 gallon AST / Emergency Diesel Generator

9. Deland Operations, DEP Facility # 8622801, 1650 N. Kepler Rd., Deland, Fl

a. Tank Size 10K AST / Diesel Product

b. Tank Size 10K AST / Unleaded Product

c. Tank Size 700 gallon AST / Emergency Diesel Generator

10. Leesburg Operations, DEP Facility # 9804638, 1405 Thomas Ave, Leesburg, Fl

a. Tank Size 10K AST / Diesel Product

b. Tank Size 10K AST / Unleaded Product

c. Tank Size 2350 gallon AST / Emergency Diesel Generator

11. Ocala Operations, DEP Facility # 8518661, 627 N.W. 30th Ave, Ocala, Fl

a. Tank Size 10K AST / Diesel Product

b. Tank Size 10K AST / Unleaded Product

c. Tank Size 238 gallon AST / Emergency Diesel Generator

12. Orlando Operations, DEP Facility # 8943862, 420 W. Landstreet Rd., Orlando, Fl

a. Tank Size 10K AST / Diesel Product

b. Tank Size 10K AST / Unleaded Product

c. Tank Size 1,500 gallon AST / Emergency Diesel Generator

13. Oviedo Operations, DEP Facility # 8520666, 2400 Camp Rd., Oviedo, Fl

a. Tank Size 10K AST / Diesel Product

b. Tank Size 10K AST / Unleaded Product

c. Tank Size 545 gallon AST / Emergency Diesel Generator

14. Regional Traffic Management Center, 4975 Wilson Rd., Sanford, Fl

a. Tank 1 Size 7,800 gallon UST / Emergency Diesel Generator

b. Tank 2 Size 7,800 gallon UST / Emergency Diesel Generator

i. QUANTITIES:

It shall be understood and agreed that any quantities listed in the proposal are estimated only and may be increased or decreased in accordance with the actual requirements of the District and that the District in accepting any bid or portion thereof, contracts only and agrees to purchase only the services, supplies, equipment, or materials in such quantities as represent the actual requirements of the District.

V. OTHER LOCATIONS

This contract may be used by any other Dept. of Transportation Districts.

BID CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR BID)

This Checklist is provided as a guideline, only, to assist bidders in the preparation of their bid response.

Included are some important matters that the bidder should check. This checklist is just a guideline and is not intended to include all matters required by the ITB. Bidders are responsible to read and comply with the ITB in its entirety.

Check off each the following:

____ 1. The “Bid Price Proposal” has been filled out completely, signed, and enclosed in the bid response.

____ 2. The Federal Employers Identification Number or Social Security Number has been entered in the space provided.

____ 3. “Drug-Free Workplace Program Certification” form has been read, signed, and enclosed in the bid response, if applicable.

____ 4. “Scrutinized Companies Lists” certification form has been read, signed, and enclosed in the bid response.

____ 5. The Technical Specifications section has been thoroughly reviewed for compliance to the bid requirements.

____ 6. The prices bid have been reviewed for accuracy and all price corrections have been initialed in ink.

____ 7. The https://vendor.myfloridamarketplace.com website has been checked and any Addendums posted have been completed, signed, and included in the bid response.

____ 8. The bid response must be received, at the location specified, on or before the Bid Due Date and Time designated in the ITB.

____ 9. Electronic Submission of Proposal guidelines laid out in Special Condition 27 are strictly followed.

https://vendor.myfloridamarketplace.com/