RFQ_-_Services_Dorm_Carpet_071615.docx

07/16/15

Subject: Request for Quotation (RFQ) – Dorm Carpet Project 071615-1

To potential bidders:

THIS IS A SUBCONTRACTING OPPORTUNITY with Management & Training Corporation (MTC), operator of the Inland Empire Job Corps Center, referred to henceforth as the Center. The Center is requesting bids for the services as referenced in the Statement of Work. Please provide a price quote on the attached Bid Sheet by no later than 2:00 PM (PDT) on Tuesday, August 11, 2015.

Statement of Work:

Contractor shall remove existing carpet and cove then provide and install new carpet in 4 dorm rooms in building J-3 and 3 dorm rooms in Building J-2, offices 102 and 202 in J-3, 2 counseling offices in building J-1, 2 counseling offices in building J-2 and TEAP office in Health and Wellness. Furniture to be moved by contractor.

Specifications:

1. Building J-3, Contractor to remove approximately 1260 Sq. Ft. in 4 rooms of building J-3 (To be verified in field) of existing glue down carpet and wall cove base. Hall A room 7, hall B room 9, hall D room 5 and hall D room 6. Approximately 1260 Sq. Ft. total Contractor shall provide and install new Shaw Queen Commercial carpet squares Intermix j0135, 00311 Combine Monolithic installation(or equivalent) with Roppe 125 Fig 4” Cove Base (amount to be determined in field) in each of the 4 above mentioned rooms of building J-3, approximately 315 Sq. Ft. per room.

2. Offices 102 & 202 in Building J-3, Contractor to remove approximately 1260 Sq. Ft. in offices 102 & 202 building J-3 (To be verified in field) of existing glue down carpet and wall cove base. Approximately 154 Sq. Ft. per office Contractor shall provide and install new Shaw Queen Commercial carpet squares Intermix j0135, 00311 Combine Monolithic installation (or equivalent) with Roppe 125 Fig 4” Cove Base (amount to be determined in field) in each of the offices 102 and 202 of building J-3, approximately 128 Sq. Ft. per room.

3. Building J-2, Dorm 4, Contractor to remove Top layer only approximately 1008 Sq. Ft. (to be verified in field) of existing glue down carpet and wall cove base in Building J-2. Dorm 4, Rooms 1, 7 and 8.

Contractor shall provide and install new Shaw Halifax Canyon Commercial carpet 25489 Deep Water (or equivalent) using Advantage system over existing bottom layer of carpet with Roppe 139 Deep Navy 4” Cove Base (amount to be determined in field) in each of the 3 above-mentioned rooms of building J-2, approximately 336 Sq. Ft. per room.

4. Counseling offices Building J-1 & J-2, Contractor shall provide and install new Shaw Halifax Canyon Commercial carpet 25789 Campsite (or equivalent) using Advantage system over existing carpet with Roppe 139 Deep Navy 4” Cove Base (amount to be determined in field). Approximately 190 Sq. Ft. per office

5. TEAP office in Health and Wellness, Contractor shall provide and install over existing VCT tile new Shaw Queen Commercial carpet squares Intermix j0135, 00507 Merge Monolithic installation (or equivalent) with Roppe 148 Steel Grey 4” Cove Base (amount to be determined in field). Approximately 150 Sq. Ft.

6. Contractor shall be responsible for cleanup and disposal off sight of all disposable material debris from this work

7. All material and construction shall meet all local, state and federal codes Special Note: It is possible that asbestos-containing or lead materials may be located I IEJCC areas. Therefore, it is the contractor’s responsibility to recognize any suspicious materials in accordance with all Local, State and Federal laws and immediately report findings to Mr. Robert Groezinger Facilities Manager or Mr. Andy Zody Buyer.

Pre Bid Conference/Job Walk Interested bidders shall attend a pre bid meeting and job walk for this project in order to verify measurements and confirm the work area

Services are to be performed at:

Inland Empire Job Corps Center 3173 Kerry St San Bernardino CA 92407

Response to Solicitation: The following must be received by the bid due date to be considered for award.

1. Bid Sheet

2. MTC Vendor Self-Certification Form (Project/Solicitation Number as listed in subject line)

3. W-9

4. Three (3) References required for projects of similar scope

MTC Terms and Conditions:

Management & Training Corporation (MTC) Terms and Conditions are included with this RFQ, and can be found at www.mtctrains.com. It is the Contractor’s responsibility to verify MTC’s current Terms and Conditions at the time services and/or goods are provided.

Tax Exemption:

Center is exempt from the assessment of sales tax for the purchase of tangible property or services under the provisions of the Workforce Investment Act, U.S. Public Law 105-220 dated August 7, 1998.

North American Industry Classification System (NAICS):

Bidder must self-certify under the following NAICS code (NAICS codes can be found at http://www.census.gov/eos/www/naics/): 442210 Carpet Stores

Insurance:

Contractor shall provide and maintain and cause its subcontractors to provide and maintain the insurance coverage identified in the Terms and Conditions until obligations under this contract are satisfied.

For general liability, Contractor shall ensure the insurance policy names MTC as additional insured, as their interests may appear. If the insurance carrier will not add MTC as an additional insured, Contractor shall provide a letter from the carrier stating why this cannot be done.

Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty (30) days prior written notice to the other party. Contractor shall obtain the required insurance from a provider that is rated A- or better by A.M. Best or as acceptable by MTC.

Wage Comparability: The contractor agrees: (1) to pay at least the prevailing applicable Federal Contractor Minimum Wage as required by Executive Order 13658. (refer to Section 6(a) (1) of the Fair Labor Standards Act of 1938, as amended); and (2) that DOL shall reimburse for compensation in excess of the minimum only to the extent that such compensation does not exceed the standards set forth for reasonableness thereof in the applicable Cost Principles (FAR 31.2). In general, compensation should be limited to an amount that does not exceed the wage or salary payable to persons providing substantially similar services in the area where the program is being carried out, or the area of the particular employee's immediately preceding employment, whichever is higher.

Service Contract Act (SCA):

This service is subject to the provisions of the Service Contract Act (SCA) of 1965, as amended (see FAR 52.222-41). Subcontractors must comply with WD# 2005-2053 (Rev 12) dated 06/15/2010. If this subcontract includes option year(s) and/or an extension, the subcontractor shall be notified if the referenced WD# is revised by the Department of Labor. Wage determinations can be found at http://www.wdol.gov.

The subcontractor is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. The poster “Notice to Employees Working on Government Contracts” (WH Publication 1313) is available at: http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

Federal Funding and Accountability Act of 2006 (FFATA):

For organizations, projects with a value of $25,000 or more (and any modifications to a project that change previously reported data) may be subject to the provisions of FFATA, per FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. Reported information will be made public via the FFATA Sub-award Reporting System (FSRS.gov).

For applicable subcontracts, this information must be provided to (MTC/Clearfield Job Corps Center) prior to the final award of the subcontract using the enclosed FAR 52.204-10 First-Tier Subcontractor Information form. The vendor must acquire a DUNS number to fulfill this requirement.

Termination.

Termination for Convenience. At any time during the term of this Agreement, either party hereto may notify the other party of its intent to terminate this Agreement, for any reason, by providing notice to the other party in writing. Such termination will be effective thirty (30) days after the receipt of such notice by the non-terminating party.

Termination for Cause. MTC may terminate this Agreement at any time for “cause”. In the event the Agreement is terminated for cause, termination shall be effective immediately upon notification unless otherwise noted. MTC shall have the sole discretion in determining if cause exists. Cause includes, but is not limited to, the following:

Provider has breached any of the material terms and conditions of this Agreement or the exhibits or attachments hereto.

Any activities or actions of Provider that, in the judgment of MTC, are deemed to be detrimental to MTC.

The failure of Provider to meet any of the qualification requirements specified in this Agreement or any misrepresentation by Provider of Provider’s qualifications.

Provider’s anticipated inability to meet its obligations pursuant to this Agreement due to financial insolvency, bankruptcy, or lack of capacity to provide health care services.

Bids must be received by no later than 2:00 PM (PDT) on Tuesday, August 11, 2015:

Electronically: zody.andrew@jobcorps.org or delivered to the address noted above.

MTC reserves the right to reject any or all bids or waive any formality connected with the bids. MTC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

If you have any questions, please contact me at (909) 887-7157.

Sincerely, Andy Zody Buyer

BID SHEET (Fee-For-Service) RFQ# Dorm Carpet Project 071615-1 OFFER TO: Management & Training Corporation (MTC), operator of the Inland Empire Job Corps Center.

In compliance with and by signature below acknowledges and agrees to the Bid Provision, Scope of Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide carpet replacement in dormitories and surrounding offices for the Center.

Bid Price The prices herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services or products.

DORMITORY CARPET SERVICES

Lump Sum Fee

Above prices include necessary labor, transportation and supervision required to accomplish statement of work. Any additional charges for services or products that are not included in the above pricing will be listed below:

Requested payment terms (Net 30, Net 15, etc.): ________________________________ Respectfully submitted,

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