Addendum_1_Dorm_Carpet_071615.docx

ADDENDUM #1

Date: July 27, 2015

This Addendum forms a part of the Contract Documents and is issued for the purpose of changing the scope of work of this project and/or provides additional essential information. Acknowledge receipt of Addendum in the space provided on the Bid Form.

Clarification to RFQ:

In Item #2: Offices #101 and #102 in building J-3 are 154 square feet, not 1,260. This will be a total of 308 square feet.

In Item #3: Change carpet specification from Shaw Halifax Canyon Commercial carpet 25489 in Building J-2, Dorm 4, Rooms 1, 7 and 8 to Shaw Broadloom Ultraloc Commercial carpet homeroom II IO102 Preparatory 00428 (or equal), with Roppe Deep navy 4” Cove base.

In Item #4: Change carpet specification from Shaw Halifax Canyon Commercial carpet 25789 Campsite to Shaw Broadloom Ultraloc Commercial carpet Homeroom II IO102 Sat’s 00539 (or equal) with Roppe 624 Chameleon 4” cove base.

Clarifications from Pre Bid meeting:

Item 1:

Staging area for disposing of carpet and trash:

The center will identify an area to be used to stage installation and other work related tasks in accordance with this project. The selected vendor shall be responsible for providing their own dumpsters to haul away and dispose of waste related to this project.

Item 2:

Cutting doors in Counselor offices Building J-1 & J-2:

The center will cut the doors for the Counselor’s offices in buildings J-1 & J-2 to allow for the advantage system carpet installation.

Item 3:

Furniture Clarification:

The center will box up all items in desks and book shelves prior to the start of the project. The selected vendor will be responsible for removing and re-installing the furniture in the offices and dormitories.

Item 4:

Carpet Tiles – box of extra carpet:

The selected vendor shall provide one box of extra tiles per style or project. Example: if the dormitories use the same type of carpet tile, one box will suffice for every three rooms of like carpet.

Item 5:

Dormitory rooms to hallway:

In the Dormitory rooms where the carpet butts up against hallway carpet the selected vendor will decide if a reducer is required to avoid any height differential. It is preferred to have the carpets butt up against one another.

Item 6:

Work areas and completion times:

Dormitory carpet must be installed and furniture replaced within the same day to avoid trainee displacement for the night.

Item 7:

Hours of vendor access:

Trainees live on this center 24/7 while attending classes and vocational training. The selected vendor work hours are as follows:

Monday – Wednesday, Friday: 8:00am to 3:45pm (Trainees return to dorms at 4:00pm) Thursday: 8:00am to 1:45pm (Trainees return to dorms at 2:00pm) All carpet in the dorms must be complete and furniture reset prior to the trainees returning to their rooms. (Specifications #1 and #3 in RFQ).

Saturday-Sunday, evenings: Work is not permissible during this time period.

Item 8:

Selected Vendor’s timeline to complete the project:

Please be sure to complete the modified Bid Sheet (Fee-For-Service) that includes the number of work days required by the bidder to complete the work if awarded this project.

The rest of the Request for Quotation remains unchanged.

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