Doral_Central_Park_Aquatics_Center_Starting_Block_&_Backstroke_Flagpole_Anchor_Installation_(Addendum_#1_Revision).pdf

CITY OF DORAL

INVITATION TO BID (ITB) No. 2026-20

Doral Central Park Aquatics Center Starting Block & Backstroke Flagpole Anchor

Installation

NOTICE IS HEREBY GIVEN that the City of Doral is soliciting Invitation to Bid from qualified contractors to submit their solicitation response for Doral Central Park Aquatics Center Starting

Block & Backstroke Flagpole Anchor Installation

Solicitation documents, addenda, and notices for this Solicitation can be viewed and downloaded through OpenGov Interested parties must register with OpenGov to receive automatic notifications of addenda or notices related to this Solicitation.

Electronic responses will only be received online via OpenGov.

Issuance/Advertisement Date August 14, 2026

Pre-Bid Conference (Non-

Mandatory)

August 25, 2026, 10:00am

Doral Central Park Aquatics Center 3005 NW 92nd Ave Doral, FL. 33172

Cut-off Date for Written Questions September 4, 2026, 3:00pm https://procurement.opengov.com/portal/cityofdoral https://procurement.opengov.com/portal/cityofdoral

Deadline for Submittals & Bid

Opening

September 14, 2026, 2:00pm

Microsoft Teams meeting

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Attendance at the scheduled pre-bid meeting is HIGHLY encouraged. Attendees will be able to receive important information which will be discussed as it relates to this ITB procurement process.

This ITB procurement process is subject to the “Cone of Silence” as more particularly described in the solicitation. Accordingly, all questions regarding this ITB must be made in writing using the OpenGov platform.

Connie Diaz, MMC

City Clerk, City of Doral https://teams.microsoft.com/meet/274084084681749?p=xedvPmQ1ewkjYXEMJQ https://teams.microsoft.com/meet/274084084681749?p=xedvPmQ1ewkjYXEMJQ

CITY OF DORAL

Invitation to Bid

Doral Central Park Aquatics Center

Starting Block & Backstroke Flagpole

Anchor Installation

Submission Due Date: Monday, September 14, 2026, at 2:00 pm

ITB No. 2026-20

Procurement and Asset Management Director:

ROMAN MARTINEZ, MPA, CPPO, CPPB

Table Of Contents

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

2. SCOPE OF WORK

2.1. Technical Specifications

3. RESPONSE REQUIREMENTS

3.1. Required Forms & Certifications

4. MINIMUM INSURANCE REQUIREMENTS

4.1. MINIMUM INSURANCE REQUIREMENTS

5. ADDITIONAL SPECIFICATIONS

5.1. Specifications in Addition to the Scope of Work

6. SPECIAL PROVISIONS

6.1. Special Contract Provisions

7. GENERAL DEFINITIONS & SOLICITATION TERMS & CONDITIONS

7.1. General Definitions

7.2. General Terms and Conditions

8. VENDOR RESPONSE

8.1. Vendor Questionnaire

8.2. Bid Pricing

Attachments:

A - 2026.05.04_AQ_Doral_REV34

B - Doral Additional Starting Blocks

C - Doral Starting Block Detail

D - Anchor Specifications

E - Anchor Installation Guide (1)

F - Anchor Installation Guide

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

1.1.1. Notice to Proposers

NOTICE: The City of Doral (“City”) hereby gives notice of its intent to seek Bids from interested and qualified parties in response to this Invitation to Bid (“ITB”) to provide the goods and services described herein. Bids must be received no later than the deadline date and time specified below.

1.1.2. Solicitation Overview

The City of Doral is seeking Bids from a qualified Contractor to provide Doral Central Park Aquatics Center

Starting Block & Backstroke Flagpole Anchor Installation.

The City of Doral is soliciting proposals from qualified contractors to provide all labor, supervision, equipment, tools, and incidental materials necessary to install owner-furnished starting block anchors and backstroke flagpole anchors at the Doral Aquatic Center. The work includes concrete coring, anchor installation, bonding to the existing equipotential bonding grid, deck restoration, testing, and all work necessary to provide a complete, operational, and code-compliant installation.

Through the ITB process described herein, qualified Contractors interested in providing such goods and services to the City must prepare and submit a bid packet in accordance with the procedures and schedule of this ITB.

1.1.3. Procurement Schedule

All dates and times in this Solicitation may be changed by a written addendum issued by the City.

The City’s schedule for this ITB is as follows:

Issuance/Advertisement Date: August 14, 2026

Pre-Bid Conference (Non-Mandatory): August 25, 2026, 10:00am

Doral Central Park Aquatics Center 3005 NW 92nd Ave Doral, FL. 33172

Cut-off Date for Written Questions: September 4, 2026, 3:00pm

Deadline for Submittals & Bid Opening: September 14, 2026, 2:00pm

Microsoft Teams meeting

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4681749?p=xedvPmQ1ewkjYXEMJQ

Meeting ID:

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Passcode:

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1.1.4. Pre-Bid Conference

Conference Type: Non-Mandatory

A Pre-Bid Conference will be held on the date and time specified in the Procurement Schedule. During this meeting, the requirements of this Solicitation will be reviewed and discussed.

If Mandatory: Prospective Respondents must attend. Those who do not attend will be ineligible to submit a

Response. Any Response submitted by a non-attendee will be deemed non-responsive.

If Non-Mandatory: Prospective Respondents are encouraged to attend, but attendance is not required to submit a Response.

Any changes to this Solicitation discussed during the conference or site visit are not binding unless included in a written addendum issued by the City.

Any substantive questions regarding the Solicitation must be submitted in writing using the OpenGov platform, on or before the question deadline.

Respondents are responsible for reviewing all information related to this Solicitation, including information presented at the conference. By submitting a Proposal, the Proposer certifies that it is sufficiently familiar with the facilities, work requirements, and all conditions that may affect contract performance.

1.1.5. Cone of Silence Policy and Inquiries

This ITB is subject to the “Cone of Silence”. Accordingly, all questions and/or comments regarding this ITB must be made in writing and be directed to Procurement at the following email at procurement@cityofdoral.com. All inquiries must reference “2026-20 Doral Central Park Aquatics Center

Starting Block & Backstroke Flagpole Anchor Installation” in the subject line. No phone calls will be accepted in reference to this solicitation. If it becomes necessary to provide additional clarifying information that revises any part of this solicitation, supplements or revisions will be made available via a written addendum.

1.1.6. Method and Deadline for Submittal

Bids must be submitted electronically through the OpenGov Procurement

Portal https://procurement.opengov.com/portal/cityofdoral/projects/280692 by the date and time stated above.

The responsibility for submitting a Bid before the stated time and date is solely and strictly that of the Bidder.

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The City is not responsible for any delayed, lost, late, misdelivered, or non-delivered Bids, no matter the cause.

Any submittals received after the due date and time specified will not be considered.

Solicitations and addenda or notices in connection therewith may be downloaded OpenGov. To receive notifications of addenda or notices issued in connection with this ITB, interested parties must register with

OpenGov.

The City reserves the right to accept any response deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Bids, or to reject any or all Bids and to re-advertise for new Bids, in accordance with the applicable sections of the

Florida Statutes, the City Charter and Code, and this ITB. Minor issues may be corrected at the City’s discretion; however, material deficiencies, missing mandatory information, or failure to meet basic requirements may result in disqualification.

1.1.7. Identification of Subcontractors

Bidders shall list all proposed subcontractors in the appropriate portion of the Vendor Questionnaire.

Contractor shall be responsible for the coordination of the trades, Subcontractors, materials and staff necessary to complete the Work.

1.1.8. Term of Contract & Renewal Options

The initial contract resulting from this solicitation will be for a term of until project completion.

The Awarded Bidder(s) must uphold the terms and conditions of the original contract throughout any extended period(s). The decision to extend the contract beyond its initial term, including the exercise of any optional extensions, rests solely with the City and does not constitute a right entitled to the Awarded Bidder(s).

The City and the Awarded Respondent(s) shall execute a contract within thirty (30) days after Notification of the Award based upon the requirements outlined in the ITB through action taken by the City Council at a fully authorized meeting. If the Respondent awarded the contract fails to enter into a contract as herein provided, the award may be declared null and void, and the contract may be awarded to the next most responsible and responsive Respondent or re-advertised, as determined by the City.

A.

1.1.9. Pricing

Should the Bidder be awarded a contract pursuant to this ITB, the prices provided in their Bid must remain fixed and unchanged throughout the duration of the contract. Nonetheless, the Bidder is permitted to propose incentives and discounts from the fixed price to the City at any point during the term of the contract.

The City reserves the right to negotiate reduced prices for any additional term(s) based on market trends or other relevant factors that may affect pricing. Furthermore, the City may adjust the pricing for these additional term(s) in response to decreases in the relevant pricing index.

1.1.10. Method of Ordering

Goods and services will be ordered via individual Purchase Order. Invoices must be submitted against each individual Purchase Order.

2. SCOPE OF WORK

2.1. Technical Specifications

2.1.1. Statement of Need/Objectives

The City of Doral seeks to retain a qualified contractor to install owner-furnished starting block anchors and backstroke flagpole anchors at the Doral Aquatics Center. The objective of this project is to provide a safe, durable, and code-compliant installation that supports competitive swimming events and daily aquatic programming while preserving the integrity of the existing pool deck and infrastructure.

The selected contractor shall perform all required concrete coring, anchor installation, electrical bonding, deck restoration, testing, and related work necessary to deliver a complete and operational installation. All work shall comply with the manufacturer's installation requirements, the National Electrical Code (NEC) Article 680, applicable Florida Building Code requirements, and all other governing regulations.

The City's objectives for this project are to:

• Install twenty-one (21) starting block anchors and two (2) backstroke flagpole anchors in accordance with approved installation details.

• Bond all installed anchors to the existing equipotential bonding system to ensure compliance with NEC

Article 680.

• Restore all disturbed deck surfaces to match existing conditions.

• Minimize disruption to Aquatics Center operations throughout construction.

• Deliver a high-quality installation that is safe, durable, and ready for immediate use upon project completion.

2.1.2. Qualifications

To be considered responsive, proposers shall meet the following minimum qualifications:

1. Licensing

• The Contractor shall possess a current and valid Florida Commercial Pool/Spa Contractor License issued by the State of Florida pursuant to Chapter 489, Florida Statutes, or another Florida contractor license authorized to perform the work described in this solicitation.

• The Contractor shall maintain all required federal, state, county, and local licenses, registrations, and certifications necessary to perform the Work.

• Any electrical work associated with the installation and bonding of the starting block anchors and backstroke flagpole anchors shall be performed by a properly licensed electrical contractor or by personnel authorized under Florida law.

• All licenses shall remain active and in good standing for the duration of the contract.

2. Experience

The Contractor shall have successfully completed a minimum of three (3) commercial aquatics facility projects of similar size and scope within the past five (5) years, involving one or more of the following:

• Installation of competitive swimming starting block anchors.

• Installation of pool equipment requiring equipotential bonding.

• Commercial pool deck coring and restoration.

• Construction, renovation, or modification of public or commercial swimming pools.

3. References

The Contractor shall provide a minimum of three (3) references for similar projects completed within the last five (5) years. References shall include:

• Owner/Agency Name

• Project Name

• Project Location

• Description of Work Performed

• Contract Value

• Contact Person

• Telephone Number

• Email Address

4. Personnel

The Contractor shall employ personnel experienced in commercial aquatics facility construction and renovation. Personnel performing electrical bonding work shall be properly licensed and qualified in accordance with Florida law and the National Electrical Code (NEC).

5. Insurance

The Contractor shall maintain insurance coverage meeting the City of Doral's minimum insurance requirements throughout the duration of the contract and provide certificates of insurance prior to commencing work.

6. Subcontractors

The Contractor may utilize subcontractors for specialized portions of the Work; however:

• The Prime Contractor shall identify all proposed subcontractors and the portion of work each will perform.

• All subcontractors shall possess the appropriate licenses required for their respective trades.

• The Prime Contractor shall remain fully responsible for the performance, supervision, scheduling, safety, quality, warranty, and code compliance of all work performed under this contract.

7. Code Compliance

The Contractor shall demonstrate knowledge and experience with commercial aquatics facility construction and shall perform all work in accordance with:

• National Electrical Code (NEC) Article 680.

• Florida Building Code.

• Florida Department of Health regulations for public swimming pools.

• Manufacturer's installation requirements.

• All applicable federal, state, and local codes and regulations.

8. Financial Responsibility

The Contractor shall demonstrate the financial capability, staffing, equipment, and resources necessary to successfully complete the project within the required schedule.

9. Responsiveness

Failure to meet the minimum qualifications or provide the required documentation may result in the proposal being deemed non-responsive and ineligible for award.

2.1.3. Contractor Responsibilities

Contractor Responsibilities

The Contractor shall furnish all labor, supervision, equipment, tools, materials (except owner-furnished anchors), transportation, permits (if applicable), and incidentals necessary to complete the Work in accordance with the Contract Documents.

The Contractor's responsibilities shall include, but not be limited to, the following:

• Verify all existing field conditions and dimensions prior to commencing work.

• Coordinate the Work with the City of Doral to minimize disruption to Aquatics Center operations.

• Protect all existing pool finishes, deck surfaces, tile, utilities, and adjacent facilities from damage during construction.

• Provide all layout, concrete coring, drilling, excavation, installation, alignment, grouting, and anchoring required for the installation of twenty-one (21) starting block anchors and two (2) backstroke flagpole anchors.

• Install all owner-furnished anchors in accordance with the manufacturer's installation instructions, project details, and industry standards.

• Bond each installed anchor to the existing pool equipotential bonding grid in accordance with NEC

Article 680, Florida Building Code requirements, and all applicable codes and regulations.

• Provide all bonding conductors, connectors, hardware, and materials necessary to complete a fully functional and code-compliant bonding system.

• Restore all disturbed deck surfaces to match the existing finish, texture, and elevation.

• Remove and properly dispose of all construction debris and leave the work area clean upon completion.

• Maintain a safe work environment and comply with all applicable OSHA, federal, state, and local safety regulations.

• Coordinate and schedule inspections, if required under the selected contract option.

• Correct, at no additional cost to the City, any deficiencies identified during inspections or resulting from defective workmanship.

• Provide all closeout documentation, including warranties, inspection approvals (if applicable), and any manufacturer documentation related to the installation.

The Contractor shall be responsible for all means and methods of construction and shall ensure that the completed installation is fully operational, structurally sound, and compliant with all applicable codes, manufacturer requirements, and the Contract Documents.

2.1.4. City’s Responsibility

The City of Doral shall be responsible for the following:

• Furnish twenty-one (21) starting block anchors and two (2) backstroke flagpole anchors for installation.

• Provide the Contractor with the manufacturer's product information, installation details, and any available project drawings relevant to the installation.

• Designate a City representative to serve as the primary point of contact throughout the project.

• Provide the Contractor with reasonable access to the project site during approved working hours.

• Coordinate facility access and scheduling to minimize impacts on Aquatics Center operations.

• Review and approve submittals, requests for information (RFIs), and other project documentation in a timely manner.

• Coordinate permitting and required inspections if the City elects the Installation Only option.

• Conduct a final inspection of the completed work prior to project acceptance.

• Process payment in accordance with the terms and conditions of the resulting contract upon satisfactory completion of the Work.

The City reserves the right to inspect the Work at any time during construction, require correction of non-conforming work, and reject any work that does not comply with the Contract Documents, manufacturer's installation requirements, or applicable codes and standards.

3. RESPONSE REQUIREMENTS

3.1. Required Forms & Certifications

Interested Respondents shall submit the following forms, including insertion of documents where specified.

The following materials are considered essential and non-waivable for any response to this solicitation.

1. Submission Forms

The forms, found under the Vendor Questionnaire section, are inclusive of the following:

o Ownership Disclosure o Public Entity Crimes o Compliance with Foreign Entity Laws o Disability Non-Discrimination & Equal Employment Opportunity o Conformance with OSHA Standards o E-Verify Program Affidavit o No Contingency Affidavit o Copeland “Anti-Kickback” Act Affidavit o Non-Collusion Affidavit o Drug Free Workplace Program o Cone of Silence Certification o Bidder Affirmation o Performance Evaluation Survey o Bidder References o Proposer Qualification Statement o List of Proposed Subcontractors (if applicable) o Bidder/Proposer Affidavits o Conflict of Interest Disclosure o Certificate of Authority o Affidavit regarding Unauthorized Aliens o Affidavit regarding the use of Coercion o Bid Price Sheet o Veteran Certified Certificate (if applicable)

Respondents are required to submit the following if checked.

√ Licenses and Permits

Contractor shall obtain all permits and provide any licenses necessary to conduct this project. The cost of all permits should be included in the bid proposal.

Respondents are required to submit the following if checked.

☐ Licenses and Permits

Contractor shall obtain all permits and provide any licenses necessary to conduct this project. The cost of all permits should be included in the bid proposal.

4. MINIMUM INSURANCE REQUIREMENTS

4.1. MINIMUM INSURANCE REQUIREMENTS

4.1.1. Commercial General Liability

Limits of Liability Bodily Injury & Property Damage Liability

Each Occurrence Policy Aggregate Personal & Advertising Injury Products & Completed Operations

$1,000,000 $2,000,000 $1,000,000 $2,000,000

Endorsements Required City of Doral listed as an additional insured

4.1.2. Business Automobile Liability

Limits of Liability Bodily Injury & Property Damage Liability Combined Single Limit Any Auto/Owned Autos or Scheduled Autos Including Hired and Non-Owned Autos

Any One Accident $1,000,000

Endorsements Required City of Doral listed as an additional insured

4.1.3. Workers Compensation

Statutory- State of Florida

Employer’s Liability

Limits of Liability

Bodily Injury Caused by an Accident, Each Accident Bodily Injury Caused by Disease, Each Employee Bodily Injury Caused by Disease, Policy Limit

$1,000,000 $1,000,000 $1,000,000

Workers Compensation insurance must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted.

4.1.4. Umbrella or Excess Liability Insurance

Can be utilized to provide the required limits. Coverage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as

Additional Insured status.

4.1.5. Subcontractors' Compliance

It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements.

The above policies shall provide the City of Doral with written notice of cancellation or material change from the insurer in accordance to policy provisions. Companies authorized to do business in the State of Florida with the following qualifications shall issue all insurance policies required above. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition.

The Company must be rated no less than “A-” as to management, and no less than “Class V” as to financial strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management.

Please Note: The Certificate shall contain a provision that coverage afforded under the policy will not be cancelled, or materially changed until at least thirty (30) days prior written notice has been given to the City.

Certificates of insurance, reflecting evidence of the required insurance, shall be provided to the City, or in accordance to policy provisions. In the event the Certificate of Insurance provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the vendor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement or extension hereunder is in effect.

The City reserves the right to require additional or alternative insurance in order to meet the full value of the scope of services.

At time of award, the successful bidder must furnish a Certificate of Insurance and Declaration of

Coverage Page showing the City of Doral as additional named insured on each of the policies referenced above.

5. ADDITIONAL SPECIFICATIONS

5.1. Specifications in Addition to the Scope of Work

Specifications in Addition to the Scope of Work

In addition to the Scope of Work, the Contractor shall comply with the following technical specifications and requirements:

1. Manufacturer Requirements

• All owner-furnished starting block anchors and backstroke flagpole anchors shall be installed in strict accordance with the manufacturer's published installation instructions and recommendations.

• The Contractor shall verify that the owner-furnished anchors are compatible with the existing pool deck conditions prior to installation and immediately notify the City of any discrepancies.

2. Starting Block Anchors

• Install twenty-one (21) owner-furnished starting block anchors.

• Anchor sockets shall be installed plumb, level, and flush with the finished deck surface.

• Each anchor shall be securely installed to prevent movement or rocking of the installed starting block.

• Stainless-steel deck caps shall be installed on all anchor sockets when starting blocks are removed.

• The City will utilize its existing inventory of competitive starting blocks. No starting blocks are included in this project.

3. Backstroke Flagpole Anchors

• Install two (2) owner-furnished backstroke flagpole anchors.

• Anchors shall be installed plumb, securely anchored, and flush with the finished pool deck.

4. Concrete Coring and Deck Restoration

• Perform all required concrete coring, drilling, excavation, and deck modifications necessary for installation.

• Protect existing pool finishes, tile, expansion joints, utilities, and surrounding improvements during construction.

• Restore all disturbed deck areas to match the existing finish, color, texture, elevation, and slope.

• Remove all debris resulting from construction activities.

5. Equipotential Bonding

• All installed anchors shall be permanently bonded to the existing pool equipotential bonding system in accordance with NEC Article 680 and all applicable codes.

• Bond each anchor using a minimum #8 solid bare copper bonding conductor, or larger if required by code.

• Bonding connections shall be mechanically secure, corrosion resistant, and readily inspectable prior to concealment.

• The Contractor shall verify continuity of the bonding system before project completion.

6. Codes and Standards

All work shall comply with the latest editions of the following, as applicable:

• National Electrical Code (NEC), Article 680.

• Florida Building Code.

• Florida Building Code – Existing Building.

• Florida Department of Health regulations governing public swimming pools.

• Manufacturer's installation requirements.

• All applicable federal, state, county, and local laws, codes, and regulations.

7. Quality of Work

• Installation shall be performed by experienced personnel familiar with commercial aquatic facilities.

• All work shall be completed in a neat and workmanlike manner.

• Any damaged concrete, finishes, tile, or adjacent improvements shall be repaired or replaced at no additional cost to the City.

8. Testing and Inspection

• The Contractor shall verify proper installation and alignment of all anchors prior to final acceptance.

• When applicable, the Contractor shall coordinate and pass all required inspections.

• Any deficiencies identified during inspection shall be corrected promptly at no additional cost to the

City.

9. Warranty

• The Contractor shall provide a minimum one (1) year warranty on workmanship from the date of final acceptance.

• Warranty shall include correction of defective installation, bonding deficiencies, or deck restoration failures attributable to the Contractor's work.

10. Project Closeout

Prior to final payment, the Contractor shall provide:

• Warranty documentation.

• Inspection approvals (if applicable).

• Record of any field modifications.

• Manufacturer installation documentation.

• Confirmation that the installation complies with the Contract Documents and applicable codes.

These specifications are intended to supplement, and not replace, the Scope of Work. Where conflicts exist, the more stringent requirement shall govern.

6. SPECIAL PROVISIONS

6.1. Special Contract Provisions

Special Contract Provisions

The following provisions shall apply specifically to this Project and shall supplement the City's standard contract terms and conditions.

1. Site Verification

Prior to submitting a bid, bidders are encouraged to visit the project site and verify existing field conditions, dimensions, utilities, and any conditions that may affect the Work. Submission of a bid shall constitute acknowledgment that the Contractor has become familiar with the project site and conditions.

2. Protection of Existing Facilities

The Contractor shall protect all existing pool finishes, deck surfaces, tile, gutters, drains, utilities, equipment, and adjacent improvements from damage during construction. Any damage resulting from the Contractor's operations shall be repaired or replaced at no additional cost to the City.

3. Coordination with Facility Operations

The Doral Aquatics Center will remain operational during portions of the project. The Contractor shall coordinate all work with the City's Project Manager and schedule activities to minimize disruption to aquatic programs, public use, and special events.

4. Work Hours

Normal work hours shall be Monday through Friday between 7:00 a.m. and 5:00 p.m., unless otherwise approved in writing by the City. Work outside these hours may require prior written approval.

5. Safety Requirements

The Contractor shall comply with all applicable OSHA regulations and maintain a safe work environment at all times. Appropriate barriers, signage, and protective measures shall be provided to prevent unauthorized access to the work area.

6. Temporary Shutdowns

If temporary closure of any portion of the pool or deck is required, the Contractor shall coordinate the shutdown with the City at least five (5) business days in advance. No shutdowns shall occur without prior City approval.

7. Existing Conditions

The Contractor shall immediately notify the City of any unforeseen conditions, concealed utilities, damaged concrete, or other conditions that may impact the Work. No additional work shall proceed without written authorization from the City.

8. Permits and Inspections

The Contractor shall obtain all required permits, coordinate inspections, and secure final approvals from the appropriate authorities having jurisdiction.

9. Cleanup

The Contractor shall maintain the project site in a clean and orderly condition throughout construction. Upon completion, all debris, excess materials, equipment, and temporary protection shall be removed from the site.

10. Warranty

The Contractor shall warrant all workmanship for a period of one (1) year from the date of final acceptance by the City. Any defects resulting from faulty workmanship or installation shall be corrected promptly at no additional cost to the City.

11. Substantial Completion

The Work shall be considered substantially complete when:

• All anchors have been installed.

• Bonding has been completed and verified.

• Deck restoration is complete.

• Required inspections have been successfully completed (if applicable).

• The work area has been cleaned and restored.

• The installation is ready for its intended use.

12. Submittals

Prior to commencing work, the Contractor shall submit, at a minimum:

• Project schedule.

• Proposed subcontractor list (if applicable).

• Certificates of insurance.

• Copies of required licenses.

• Product information for any Contractor-supplied materials.

• Permit documentation, if applicable.

13. Final Acceptance

Final acceptance will occur only after the City has determined that all work has been completed in accordance with the Contract Documents, all punch list items have been corrected, all required closeout documents have been received, and the installation has passed all required inspections.

14. Payment

Payment shall be made upon satisfactory completion and acceptance of the Work in accordance with the terms of the executed contract. No payment shall be made for work not completed or accepted by the City.

15. Right to Reject Work

The City reserves the right to reject any work, materials, or installation that does not conform to the Contract

Documents, manufacturer's recommendations, applicable codes, or accepted industry standards. The

Contractor shall promptly correct all deficient work at no additional cost to the City.

7. GENERAL DEFINITIONS & SOLICITATION TERMS & CONDITIONS

7.1. General Definitions

A. “Authorized Representative” means the Department contact for interaction regarding contract administration.

B. “City” means the City of Doral, a duly organized municipality under the laws of the State of Florida. This term may also refer to one of the various departments or agencies of the City of Doral, as the context indicates.

C. “Contract” means the contractual agreement ultimately entered into by the City and the Successful

Respondent(s) in accordance with the terms of this Solicitation and applicable laws.

D. “Department(s)” means the City department(s) and offices for which this solicitation is prepared, which will be the end user(s) of the goods and/or services sought.

E. “Procurement Division” means the office responsible for handling procurement-related matters within the City.

F. “Respondent(s)”: means any person, individual, or entity submitting a response to this solicitation. The terms “Proposer” and “Bidder” are each interchangeable with “Respondent” and with each other and will be used as appropriate in the given context.

G. “Response(s)” means the written, sealed document submitted by the Respondent(s) according to the instructions set forth in this Solicitation. A response to this Solicitation shall not include any verbal interactions with the City apart from submittal of a formal written submittal. The terms “Proposal” and

“Bid” are each interchangeable with “Response” and with each other will be used as appropriate in the given context.

H. “Solicitation” means this formal request to solicit Responses from responsible and responsive

Respondents for the scope and specifications set forth herein. The terms “Invitation to Bid”, “Request for Proposals”, “Request for Qualifications”, and the like are each interchangeable with “Solicitation” and will be used as appropriate in the given context.

I. “Successful Respondent(s)” means the Respondent(s) whose response to this Solicitation is deemed by the City to be in the City’s best interest and is awarded a contract in accordance with the terms of this Solicitation. The terms “Successful Proposer”, “Successful Bidder”, or “Contractor” are each interchangeable with “Successful Respondent” and will be used as appropriate in the given context.

J. “Work” means the actual task (i.e., good and/or services to be provided) contemplated by this

Solicitation and required in accordance with the terms of the Contract.

7.2. General Terms and Conditions

7.2.1. Addition/Deletion of Goods or Services

The City reserves the right to amend this contract to add or remove goods or services at its discretion. The awarded Respondent will be requested to provide price quotations for any additional goods or services. Should these quotations be deemed fair and reasonable by the City, the awarded Respondent will be granted the opportunity to supply these additional goods or services.

7.2.2. Anti-Trust/Non-Exclusivity

At such times as may serve its best interest, the City reserves the right to advertise for, receive, and award additional Contracts for the goods and/or services specified in this Solicitation, and to make use of other contracts for the purchase of these goods and/or services as may be available.

In case of a default by the Successful Respondent or failure of Successful Respondent to provide the goods and/or services indicated in the Contract, the City may procure the applicable goods and/or services from other sources and hold the Successful Respondent responsible for any excess costs incurred thereby, including, without limitation and as applicable, by retaining any amounts held by the City.

7.2.3. Assignment or Transfer

The Successful Respondent shall not assign, transfer, convey, sublet, or otherwise dispose of its interest in the

Solicitation or the subsequent Contract, including any or all of its right, title, or interest therein, or its power to execute such Contract to any person, company, or corporation without the prior written consent of the City at its sole and absolute discretion.

Further, in the event that the majority ownership or control of the Successful Respondent changes subsequent to the award of this Solicitation or Contract, the Successful Respondent shall promptly notify City in writing of such change at least thirty (30) days prior to such change and the City shall have the right to terminate the contract, at City’s sole discretion.

7.2.4. Attorney Fees

In connection with any litigation, mediation, or arbitration arising out of this Contract, each party shall be responsible for its own attorney fees through and including appellate litigation and any post-judgment proceedings.

7.2.5. Audit Rights and Records Retention

The Successful Respondent agrees to provide access to the City, or any of their duly authorized representatives, to any books, documents, papers, and records of the Successful Respondent which are directly pertinent to the Contract, for the purposes of audit, examination, excerpts, and transcriptions. The

Successful Respondent shall maintain and retain any and all of the aforementioned records for a minimum of three years after the expiration and/or termination of the Contract.

7.2.6. Basis of Award

Bids shall be evaluated on a unit price basis. Award of this Contract will be made to the lowest responsive and

Responsible Bidder who bids on all items and whose Bid offers the lowest total project cost when all items are added in the aggregate as indicated in the Bid Price Sheet. Failure to bid on all items shall deem your Bid non-responsive. Additionally, the City shall give preference to a responsive and Responsible Bidder that is a certified veteran business enterprise in accordance with the provisions set forth in City Code Section 2-

324(2)(a).

The City reserves the right to utilize any combination of the base bid, add alternates as they so desire to achieve the proper balance between the required improvements, desired improvements, and the City’s available project budget. The City reserves the right to request per unit/each pricing of materials listed on the bid form for clarification or to purchase additional materials.

Award of this contract may be made to up to two (2) vendors, a primary and secondary, for each group of items. Award will be made to the lowest priced responsive, responsible respondents. The City reserves the right to award in any manner that the City determines to be in its best interest.

While the award may be made to multiple respondents to ensure availability, the primary respondent will be given the first opportunity to perform under this contract. Awarding multiple respondents is made for the convenience of the City and does not exempt the primary respondent from fulfilling its contractual obligations.

Failure to perform as noted may result in the respondent being deemed in breach of contract. If applicable, the

City may terminate the contract for default and charge the respondent re-procurement costs.

If the vendor fails to execute a contract or perform, the City may award the contract to the next lowest responsible and responsive bidder during the original bid process.

The City will open all submittals received before the stated deadline in a public forum and announce the names and bid amounts submitted. The city will then review and evaluate all submittals for bid compliance according to the requirements outlined in this ITB.

To be deemed responsive, the bids must meet or exceed this ITB's minimum requirements and provide all required forms. Respondents considered for an award must also be responsible. In awarding a contract to

Respondent(s), the City reserves the right to consider such Respondent’s price, responsiveness, and responsibility, including but not limited to its capacity to perform, such as a performance record, references, staffing, materials, experience, etc. The City, at its sole discretion, reserves the right to inspect Respondents’ facilities to determine their capability of meeting the requirements for the Contract. The City of Doral shall be the sole judge in determining the Respondent’s qualifications and responsibilities.

Upon approval of the City Council, a contract shall be awarded to one (1) or more Respondents selected as the most responsible, responsive Respondent(s), meeting all specifications and providing the lowest pricing per group. Any award made shall be subject to the execution of the contract in a form and substance which the

City Attorney approves. The City of Doral reserves the right not to award or to reject proposals from vendors that are currently in litigation with the City of Doral or as a result of any prior lawsuit with the City of Doral.

7.2.7. Brand Names

Unless otherwise provided in this Solicitation, if a brand name, make, manufacturer trade name, or vendor catalog is mentioned, whether followed by the words "approved equal" or otherwise, it is the intent of the City that such name is included for the purpose of establishing a grade or quality of material only. Bidder may offer alternatives of equal quality and appropriateness for the City’s needs with appropriate identification, samples, and/or specifications. The City shall be the sole judge concerning the merits of items as equals.

7.2.8. Capital and Other Expenditures

Successful Respondent understands that any capital expenditures that the Successful Respondent makes, or prepares to make, in order to provide the goods or perform the services required by the City under the

Contract, is a business risk which the Successful Respondent must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures or any other expenses unless otherwise explicitly agreed to by the City in writing and as part of the Contract.

7.2.9. City Property

Unless explicitly provided otherwise in this Solicitation, property owned by the City which may be furnished for repair, modification, study, etc., shall remain the property of the City. The Successful Respondent shall be liable for any and all damages to City-owned property occurring while in the Successful Respondent’s possession. Damages occurring to such property while in route to the City shall be the responsibility of the

Successful Respondent. In the event that such property is destroyed or declared a total loss, the Successful

Respondent shall be responsible for replacement value of the property at the current market value, less depreciation of the property if any plus any other damages incurred by the City as a result of such loss.

Where Successful Respondents are required to enter onto City real property to deliver materials or to perform work or services in connection with a Contract, the Successful Respondent will assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, inspections, and insurance required. The Successful

Respondent shall be liable for any damages or loss to the City occasioned by negligence of the Successful

Respondent (or their agent, representatives, or invitees).

7.2.10. City Rights as Sovereign

Notwithstanding any language contained in this Solicitation or subsequent Contract, Successful Respondent understands that the City retains all of its sovereign prerogatives and rights as a municipality under applicable laws, including, but not limited to, any regulatory authority and approvals. Neither the issuance of this

Solicitation nor any subsequent Contract shall constitute a waiver of the City’s rights as sovereign. In no event shall the City have any obligations or liabilities to the Successful Respondent under the Contract or otherwise on account of the City’s exercise of its sovereign prerogatives and rights and regulatory authority (quasi-judicial or otherwise) as a municipal government.

7.2.11. Clarifications and Addenda

Questions regarding this Solicitation shall be directed in writing by email to the Procurement Division at the email address specified in this Solicitation. Answers will be issued simultaneously to all registered

Respondents. If it becomes evident that this Solicitation must be amended, the City will issue a formal written addendum to all registered Respondent(s) via email or through OpenGov. The addendum will be uploaded to the City’s Procurement webpage.

No person is authorized to give oral interpretations of, or make oral changes to, the Solicitation. The issuance of a written addendum shall be the only official method whereby such a clarification is made. Only questions answered by written addenda shall be binding.

7.2.12. Collusion

Where two (2) or more related parties, as defined herein, each submit a Response to this Solicitation, such

Responses shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control, and management of such related parties in preparation and submission under such solicitation. Related parties shall mean employees, officers, or the principals thereof, who have a direct or indirect ownership interest in another firm or in which a parent company or the principals thereof of one Respondent have a direct or indirect ownership interest in another Respondent, for the same

Project. Responses found to be collusive, or related as provided above, shall be rejected.

7.2.13. Compliance with Applicable Laws

Successful Respondent(s) shall comply with all local, state, and federal directives, ordinances, rules, orders, and laws as applicable to this Solicitation and subsequent Contract. Lack of knowledge by the Respondent(s) will in no way be a cause for relief from responsibility. Respondents must be legally authorized to transact business in the State of Florida.

Non-compliance with all local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s). If the Successful Respondent(s) observe that the Response or subsequent Contract is at variance with applicable laws, the Successful Respondent(s) will give the City prompt written notice thereof. If the Successful Respondent(s) perform knowing it to be contrary to such laws, ordinances, rules, and regulations, such Successful Respondent(s) will bear all liability arising therefrom.

In the event that any governmental restrictions are imposed that would necessitate alteration of the goods or services requested by this Solicitation and/or offered by the Successful Respondent prior to delivery or completion, it shall be the responsibility of the Respondent(s) to notify the City immediately. In the event the

City determines that the alteration diminishes the City’s bargained-for exchange or frustrates the project, the

City reserves the right to accept the alteration or cancel the Contract.

7.2.14. Compliance with Occupational Health and Safety Act (OSHA) Standards

Respondent certifies that all materials, equipment, etc., contained in its Response meet all OSHA requirements. Respondent further certifies that, if he/she is the Successful Respondent, and the materials, equipment, etc., delivered are subsequently found to be deficient in any OSHA requirement in effect on the date of use, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne solely by the Successful Respondent. Upon request, the contractor shall provide the City with a copy of their written safety program pertaining to the subject of the

Contract, if such a program is required by law.

The Successful Respondent shall be solely and completely responsible for the conditions of the job site, including the safety of all persons (including employees) and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours. Safety provisions shall conform to the U.S. Department of Labor OSHA, Florida Department of Labor, and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations. Where any of these are in conflict, the more stringent requirement shall be followed.

7.2.15. Cone of Silence

This Solicitation shall be subject to the “Cone of Silence” which shall mean a prohibition on any communication regarding a Solicitation between potential Respondent(s) or their lobbyists or representatives and the City

Council, City staff including, but not limited to, the City Manager and his or her staff, and any member of the

City’s selection or evaluation committee, except as otherwise explicitly provided herein.

The Cone of Silence shall be imposed upon this Solicitation after the advertisement thereof and shall terminate upon the issuance of the City Manager’s recommendation to award. However, if the City Council refers the City

Manager’s recommendation back to the City Manager or committee for further review, the Cone of Silence shall be re-imposed until such time a recommendation is issued by the City Manager after such additional review.

The Cone of Silence shall not apply to:

• Communications with the City Attorney;

• Oral presentations before evaluation committees;

• Public presentations made to the City Council during any duly noticed public meeting;

• Written communications regarding a particular Solicitation between a potential Respondent, and the

City’s Procurement Division, provided the communication is limited strictly to matters of process or procedure already contained in the Solicitation;

• Duly noticed site visits to determine the competency of Bidders/Respondent(s)s regarding a particular

Bid/Proposal during the time period between the opening of Bids and the time the City Manager makes his or her written recommendation;

• Any emergency procurement of goods or services pursuant to City Code;

• Responses to the City’s request for clarification or additional information;

• Contract negotiations during any…