Doors-Specs- Request for Quotation.pdf

REQUEST FOR QUOTATION

Interior Doors

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Corrections and Rehabilitation, Pruntytown Correctional Center and Jail, Agency, is soliciting bids to establish a contract for the one-time purchase of interior doors. The facility is located at: Pruntytown Correctional

Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions.

http://www.state.wv.us/admin/purchase/TCA.pdf

2.1 "Contract Item" means doors more fully described by these specifications.

2.2 "Pricing Page" means the pages, contained in wvOasis, or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Item.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Agency.

3. GENERAL REQUIREMENTS

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below. Installation of the contract items will be performed by the Agency; as well as door locks and deadbolts.

3.1.1 Fire Rated Steel Door (36 inch)

3.1.1.1 Door must be a 90-minute fire rated steel door

3.1.1.2 Door must be right hand swing out

3.1.1.3 Door must be 36" wide x 79-1/2" high

3.1.1.4 Door must include 36" door swipe

3.1.1.5 Door must have 6" frame

3.1.1.6 Door must be ready for lock set; 42-1/2"to center 2-3/4"

3.1.1.7 Door must be ready for deadbolt; 47- 1/8" to center 2-3/4"

3.1.1.8 Door must be primed grey

http://www.state.wv.us/admin/purchase/TCA.pdf

3.1.2 Fire Rated Steel Double Door (60 inch)

3.1.2.1 Door must be a 90-minute fire rated steel door

3.1.2.2 Door must be right hand swing out

3.1.2.3 60-inch door must consist of two independent doors on same frame

3.1.2.3a Larger Door must be 35-3/4" wide x 80" high with

35-3/4" door swipe

3.1.2.3b. Smaller Door must be 23-3/4" wide x 80" high with 23-3/4" door swipe

3.1.2.4 Door must have 4-7/8" frame

3.1.2.5 Door must be ready for lockset; 42-1/2"to center 2-3/4"

3.1.2.6 Door must be ready for deadbolt; 47-1/8" to center 2-3/4"

3.1.2.7 Smaller door (23-3/4" wide x 80" high) must have head bolt and foot bolt

3.1.2.8 Door must be primed grey

4. CONTRACT AWARD

4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Item. The Contract shall be awarded to the Vendor that provides the

Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.

4.2 Pricing Page: Vendor should complete the Pricing Page by giving their best price for the Contract Item in the Solicitation. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Item immediately after being awarded the Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Item within seven (7) calendar days after receiving a purchase order or notice to proceed. Contract Item must be delivered to Agency at Pruntytown

Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any delay in delivery that could cause harm to the Agency will be grounds for cancellation of the

Contract, and/or obtaining the Contract Item from a third party.

Any Agency seeking to obtain the Contract Item from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Item F.O.B.

destination to the Agency's location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that the Contract Item is unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be

F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency's discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within thirty (30) days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a Vendor default under this Contract:

7.1.1 Failure to provide the Contract Item in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Item provided under this Contract.

7.1.4 Failure to remedy deficient performance under request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.