Dome Visual System - SOW 2024.01.30.pdf

FEDERAL AVIATION ADMINISTRATION

CIVIL AEROSPACE MEDICAL INSTITUTE

DOME VISUAL SYSTEM

FOR

AAM-510 Flight Deck Human Factors Research Branch

STATEMENT OF WORK

December 13, 2023

Page ii

Table of Contents

1. BACKGROUND

1.1. OVERVIEW

1.2. OBJECTIVES

1.3. ACRONYMS AND ABBREVIATIONS

2. REQUIREMENTS

2.1. PROJECT MANAGEMENT

2.1.1. PROJECT ADMINISTRATION

2.1.2. PROJECT SCHEDULE

2.1.3. REPORTING REQUIREMENTS

2.1.4. PROJECT STATUS MONITORING

2.2. DOME VISUAL SYSTEM TECHNICAL REQUIREMENTS

2.2.1. SIZE CONSTRAINTS:

2.2.2. DOME SYSTEM REQUIREMENTS:

2.2.3. PROJECTOR REQUIREMENTS:

2.2.4. IMAGE GENERATOR HARDWARE REQUIREMENTS:

2.2.5. IMAGE GENERATOR SOFTWARE REQUIREMENTS:

2.2.6. OTHER REQUIREMENTS:

2.2.7. DOCUMENTATION REQUIREMENTS:

2.2.8. ENERGY EFFICIENCY

2.2.9. INTEGRATION/ COMPATIBILITY WITH LAB SIMULATORS AND LAB SPACE

2.2.10. SYSTEM UPDATES

2.2.11. CONFIGURABILITY AND CALIBRATION

2.2.12. EASE OF USE

2.2.13. SAVING/EXPORTING CONFIGURATION

2.3. PRE-INSTALLATION ACTIVITIES

2.4. DELIVERY PLANNING

2.5. SITE INSTALLATION AND INTEGRATION

2.6. ACCEPTANCE TEST PROCEDURE (ATP)

2.7. TRAINING AND SUPPORT

2.7.1. TRAINING:

2.7.2. SUPPORT:

3. GENERAL REQUIREMENTS

3.1. GOVERNMENT FURNISHED PROPERTY

Page iii

3.2. PLACE OF PERFORMANCE

3.3. SECURITY

3.4. CONTRACTING OFFICER’S REPRESENTATIVE

3.5. CONTRACT DELIVERABLES

3.6. DEFINITIONS

1. Background

1.1. Overview

This document defines the required configuration, delivery, installation, setup, testing, and support for a Dome Visual System to support flight simulators for the Federal Aviation Administration (FAA) Civil Aerospace Medical Institute (CAMI), located on the FAA Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, Oklahoma. The purchase of this Dome Visual System is part of the Aerospace Medical Equipment Needs (AMEN) Sustainment 3 acquisition program which is fully funded (FY22, FY23).

The Dome Visual System supports the work of the AAM-510 Safe Operations in Aerospace Research (SOAR) Labs concerning advanced displays, aircraft controls, communication procedures, pilot capabilities, and training requirements. The SOAR Lab conducts research activities in response to requirements generated through the FAA Aviation Safety (AVS) Research, Engineering, and Development requirement processes. The research accomplished assists operational units within the agency with the ability to answer human factors questions necessary to support or enhance certification, development, administrative, or operational decisions.

The Dome Visual System will be a shared asset across a number of flight simulators.

The contract is to be firm fixed price.

1.2. Objectives

The vendor must provide:

Delivery of the fully configured and tested system to CAMI.

Installation and setup including all wiring, cabling, and control connections necessary for a complete usable video projection/audio system.

Testing of installed system at CAMI.

All factory warranties, on-site service warranty for one full year from date of installation.

Training for operation of delivered hardware and software for the Dome Visual

System as needed.

Standard instruction manuals for on-site use.

1.3. Acronyms and Abbreviations

AAM Office of Aviation Medicine AAM-510 Flight Deck Human Factors Research AMEN Aerospace Medical Equipment Needs AMP MMAC Facility Management group AMS Acquisition Management System ARS Advanced Rotorcraft Simulator ATP Acceptance Test Procedure AVS Aviation Safety Line of Business CAMI Civil Aerospace Medical Institute

CO Contracting Officer COR Contracting Officer Representative COTS Commercial Off-The-Shelf FAA Federal Aviation Administration IG Image Generator MMAC Mike Monroney Aeronautical Center MSR Monthly Status Reports NAS National Airspace System OEM Operational Equipment Manufacturer PM Project Manager SMEs Subject Matter Experts SOW Statement of Work TIM Technical Interchange Meeting

2. Requirements

2.1. Project Management

2.1.1. Project Administration

The Contractor must designate a Project Coordinator or Project Manager (PM) to serve as a central point of contact for the FAA regarding this effort and who will be responsible for integrating and maintaining the total Contractor effort as described in this Statement of Work (SOW). The PM must be prepared at all times, given reasonable notice, to present and discuss with the FAA the status of contract activities.

At a minimum, the Contractor’s PM must perform the following tasks in managing the Dome Visual System Contract:

Produce schedules of work that reflect and track the delivery of products as specified by this

SOW.

Use methods and metrics for assessing the health of the schedule, technical performance, and risks.

Use procedures for relating risks and costs to schedule and technical performance to assess the impact of risks and costs on successful completion of the work.

Conduct ongoing risk management activities during the period of the contract.

The vendor must coordinate closely with AAM-510 subject matter experts (SMEs) as well as the MMAC Facility Management group (AMP). The vendor must ensure that all interaction is managed and conducted to provide maximum benefit toward successful completion of the Dome Visual System contract.

2.1.2. Project Schedule

The Contractor must develop and maintain a project schedule of events planned for accomplishing the work effort identified in the SOW, including subcontractor milestones. The Contractor must monitor and report project performance using an automated scheduling tool. The schedule must provide time phasing for all activities described in this statement of work, relationships between the various activities, and milestone review points. An initial schedule must be provided within thirty days of contract award and revised project schedule must be delivered monthly thereafter, or as required based on the volume of changes.

2.1.3. Reporting Requirements

The Contractor must provide monthly status reports, minutes of Technical Interchange Meetings, and any other required reports, based on the deliverables identified in this SOW.

The Contractor must provide status reports on the 10th business day of the following month that document the activities of the previous month and identify planned activities for the following month.

The Contractor must deliver the reports for Contracting Officer Representative (COR) approval and must include:

Written synopsis of work completed, work in progress, and work planned for each task.

Status of open actions with plans for completion Identification of risk areas with planned remediation actions Status of all outstanding risks identified in previous status reports.

Any additional information pertinent to the Government in administering the performance of this effort or as requested by the COR.

Updated program schedule Corrective actions being pursued if there is a deviation from the planned schedule, budgeted cost, or technical performance requirements.

The Contractor must conduct Technical Interchange Meetings (TIMs) with the FAA or its designated representatives to resolve specific technical issues. TIMs will be conducted virtually via Microsoft Teams or Zoom, unless otherwise directed by the FAA. The Contractor must provide administrative support for the project reviews and TIMs, including preparation of agendas and minutes for each project review and TIM.

The Contractor must provide minutes of TIMs as needed to document the activities of meetings including but not limited to date and time, names of attendees, agenda topics and associated discussion, any decisions reached and associated justification, any corrective actions needed and estimated dates for completion.

The Contractor must deliver meeting minutes for COR approval as needed.

2.1.4. Project Status Monitoring

The Contractor must continuously monitor price, schedule, and technical performance on this contract. The Contractor must provide a timely assessment of project progress at monthly project reviews. The monthly project reviews will be held virtually via Microsoft Teams or Zoom, unless otherwise directed by the FAA.

The project reviews must:

Include a review of the design proposal, technical, schedule, and cost aspects of contractor's performance, and program accomplishments (e.g., milestones met), problems, forecasts, and subcontractor activities.

Provide a summary of procurement activity, including what is on order, pending, and projected lead times and/or arrival times.

Address project status as related to projected and actual milestones and accomplishments.

Address schedule delays, problems, or other discrepancies in planned, actual and forecasted project progress and address the cause, effect, and proposed correction.

Provide status of open action items.

2.2. Dome Visual System Technical Requirements

This section defines the requirements for the Dome Visual System. The selected vendor must provide a fully functional system in accordance with the following specifications:

2.2.1. Size Constraints:

The system must fit within the following space and flooring requirements:

A. 12 feet vertical working height B. 22 x 30 feet horizontal floor space C. Six-inch space computer tile elevated floor for simulator D. Five-inch-thick concrete floor below elevated floor. Concrete floor available for anchoring mounts.

2.2.2. Dome System Requirements:

The system must provide:

A. 225 degrees Horizontal Field of View (HFOV) B. 67 degrees Vertical Field of View (VFOV) minimum C. 10-foot (3.04 m) radius D. Fixed wrap-a-round (225 degrees) semi-spherical structure E. Fixed projector and dome support structure. The projector(s) cannot be mounted from ceiling; a support is required to mount the projector(s). The support structure must be rigid enough to hold the projector(s) securely so that slight vibrations created by the environment do not distort the projected images. Projector(s) must also be easily reachable (e.g., by ladder) for maintenance.

The support structure can be mounted to the concrete floor. For projector(s) weighing over 50 lbs., a Genie Lift GL-12 will be provided. The GL-12 has a lift capacity of 350 lbs. It has a lift height of 13’ 9 1/2” with forks up and 12’ with forks down.

F. See Figure 1 for Advanced Rotorcraft Simulator Dimensions. Please note the 27” base sets on the elevated floor and does not set on the concrete floor.

G. Figure 1 Advanced Rotorcraft Simulator Dimensions

55"

27"

41.5"

69"

98"

27.5"

25.5"

35.5"

20"

80.5

2.2.3. Projector Requirements:

Regarding the projectors, the system must provide:

A. Automated projector adjustment capability for alignment and edge blending to minimize the workload requirement for routine adjustment;

B. Performance equal to or better than 80 Lumens per square foot of projected screen surface area.

C. Performance equal to or better than 4K Laser/LED Solid-state Projectors resolution at or better than

60hz.

D. Optimal Black Level based upon ambient and projected light levels with automatic dynamic adjustment preferred.

E. One additional projector to be used as a spare in the event of failure.

2.2.4. Image Generator Hardware Requirements:

Regarding the Image Generator (IG), the system must provide for each projector:

A. Graphics card: Performance equal to or better than NVIDIA RTX series 4080 16 GB GDDR6;

B. Processor: Performance equal to or better than 12th generation Intel Core i9-12900K (30 MB L3

Cash, 8 cores, 16 threads, 3.2 GHz base up to 5.2 GHz Turbo);

C. Operating System: Performance equal to or better than Windows 11 Pro for Workstations (6 cores plus, Window 11Pro License), EN D. Memory: Performance equal to or better than 64 GB, 8x8 GB, DDR4 2933 MHz E. Storage Array, RAID 5: Performance equal to or better than 36 TB RAID 5 storage array using

SATA III or SAS enterprise class drives with one spare drive for hot swap F. Operating System Drive: Performance equal to or better than 2 TB, SATA III, SSD or NVM, Enterprise Class drive G. Onboard LAN: Performance equal to or better than Intel 2.5 Gb or 1 Gb H. Network Card: Performance equal to or better than Intel X710 DP 10Gb DA/SFP+, +I350 DP 1Gb

Ethernet, Network add on Card I. Manufacturer Warranty: Next Business Day Onsite Support for a minimum of 24 months. If the manufacturer warranty is less than 24 months, the contractor must provide an estimate for providing coverage for the difference in time between the warranty and 24 months.

2.2.5. Image Generator Software Requirements:

Regarding the Image Generator software:

A. The Government will provide the required MVRSimulation VRSG Software.

B. VRSG will be installed and configured by the FAA on the IG systems.

C. The Contractor must coordinate with AAM-510 SMEs to ensure that MVRSimulation VRSG functions properly on the provided IG systems.

2.2.6. Other Requirements:

A. The system must provide a Network switch/router with performance equal to or better than 16 Port 10G SFP+ Enterprise Level Switch/Router

B. All wiring, cabling, and control connections necessary for a complete usable video projection/audio system.

2.2.7. Documentation Requirements:

The contractor must provide, in English, the instruction documentation to allow AAM-510 personnel to operate and maintain the system. The vendor must provide extensive documentation covering all hardware and software processes, step by step procedures for system use, as well as calibration procedures. Documentation must be easy to understand and can be used by anyone with only a limited amount of computer knowledge. All technical documentation is to meet best commercial standards. The hardware and software operating procedure manuals must be provided with the items.

2.2.8. Energy Efficiency

All IG computers and projectors meet or exceed EPEAT-registered, Energy Star certified, or other energy-efficient products listed on the Department of Energy Federal Energy Management Program (FEMP) Product Energy Efficiency.

2.2.9. Integration/ Compatibility with lab simulators and lab space

The proposal outlines a clear process for connecting to other networked lab systems to communicate and send and receive data.

2.2.10. System Updates

System updates do not occur automatically; they must be coordinated in advance with FAA and vendor.

Updates can be performed by users who are provided instructions and have some technical knowledge of projection systems. Updates do not interfere with any saved configurations made by the Government.

Evidence would include details around the system update process and examples of customized configurations that are not overwritten with new software updates. Detailed instructions for performing system updates should be included.

2.2.11. Configurability and Calibration

System provides an automated “calibration mode” for implementing alignment and blending of all projectors. Light output of projectors is adjusted automatically to adjust for ambient light conditions.

Evidence of this would include detailed product documentation.

2.2.12. Ease of Use

The system provides a user with some computer programming knowledge the ability to perform ad hoc queries on variables in the visual configuration database.

Evidence of this would include process descriptions, screen shots, etc. showing the query-creation process.

2.2.13. Saving/Exporting Configuration

The system provides the ability to save, export, and load configuration data containing all the information (geometry, shading, etc.) necessary to accurately display a visual information. The save set or export set is created by the user for a given simulator. Custom save/export sets can be created using user selectable formats to include at least two of the following:

plain text,

• Comma-Separated Values (CSV)

• JavaScript Object Notation (JSON)

• Extensible Markup Language (XML)

• Vendor’s default save/restore format.

Evidence of this would include examples of data export save formats, process descriptions, screen shots, etc.

2.3. Pre-Installation Activities

As this acquisition will introduce physical changes to the CAMI building, a U.S. government-maintained facility, the vendor must coordinate with the MMAC Facility Management organization, AMP, throughout the effort. AMP are the building custodians and will participate in review of the design, supervision of any required demolition, and system installation, as well as provide structural engineering expertise. MMAC/CAMI/AMP will provide space, lighting, heating, ventilating, air conditioning and power to the extent necessary for the system installation. FAA AMP will review prior to installation of the Dome Visual system. The Contractor must install, integrate, and test all delivered hardware and software in accordance with this SOW.

2.4. Delivery Planning

The contractor must contact the requiring office to coordinate/establish delivery schedule within thirty

(30) days from Contract Award.

Estimated Completion Date: 90 days from award date

2.5. Site Installation and Integration

The Contractor must install all equipment in accordance with manufacturer specifications and recommendations, and the provisions of FAA-STD-020B, DOT Federal Aviation Administration Standard for Transient Protection, Grounding, Bonding, and Shielding Requirements for Electronic Equipment (as applicable). Contractor installations must include physical placement of equipment, mechanical connections, equipment grounding and bonding, installation of power cables and connectors, and installation of all signal, communication, LAN and interface cabling. Contractor must remove all packaging and wrapping material immediately after unpacking the equipment. Contractor must configure all communications components, in hardware and software, as needed to meet FAA requirements. If dismantling of existing facilities or equipment or other measures are necessary to complete the installation, full restoration to pre-installation conditions must be the responsibility of the Contractor.

The Contractor must integrate all system components, ensuring proper operation when connected to existing system components, and demonstrating system readiness to perform. Installation and testing of the equipment must not disrupt or interfere with, nor cause any disruption or interference with the FAA operations in any way.

2.6. Acceptance Test Procedure (ATP)

Upon completion, the contractor must test functionality of the system with the Advanced Rotorcraft Simulator to make sure it is working in accordance with the Approved Test Procedures (ATP) in accordance with Contractor (OEM) Operating/Maintenance Instruction Manuals). If any deficiencies are found during testing the contractor must correct and the system affected will be retested prior to Government Acceptance. All testing performed by the contractor, both prior to shipment at the Contractor's location and at the CAMI facility, must be done in accordance with an AAM-510 approved acceptance test procedure. The acceptance test procedure, developed by the contractor, must be documented and submitted to AAM-510 for approval within 30 business days of contract award; AAM- 510 will provide contractor with written notice of any recommended changes within 10 business days of receiving the test procedure. The test must ensure that MVRSimulation VRSG software functions properly on the provided Image Generators.

2.7. Training and Support

2.7.1. Training:

The contractor must provide on-site orientation training for FAA users of the system, to include researchers and technical-support personnel. Training must be provided at the CAMI building within 24 business days of the delivery. This training must cover the following:

Processes for normal operations All controls and displays Routine maintenance procedures Calibration procedures Emergency procedures

The government will have the right to copy any instructional materials for its own use.

2.7.2. Support:

The Contractor must provide the following:

A detailed list of any spare parts (with part numbers) and consumables that are likely to be needed during the operational lifetimes of the item.

A detailed list of routine maintenance tasks and their frequency to be performed on the hardware and/or software during the operational lifetime of the item.

A detailed list of calibration actions and their frequency to be performed on the hardware and/or software during the operational lifetime of the item.

A detailed list of any special tools needed for routine maintenance.

A detailed list of any special tools required for calibration during the operational life of the item.

The contractor must provide support between the hours of 7 a.m. and 7 p.m. CST, Monday thru

Saturday via telephone and/or internet.

3. General Requirements

3.1. Government Furnished Property

The government will provide the required MVRSimulation VRSG Software outlined previously. The government will provide, if requested, a Genie Lift GL-12 for use by the contractor. The government will coordinate with the vendor to ensure physical infrastructure is in place to support the system.

3.2. Place of Performance

The Contractor, unless otherwise specified, must provide the deliverables, and perform the services for this Contract in the FAA CAMI (5900 S.W. 66th / Building 13) building, located on the Mike Monroney Aeronautical Center (MMAC) (6500 S. MacArthur Blvd.) in Oklahoma City, OK. If the contractor is required to be on-site, the contractor’s representatives will be escorted by Federal Government employees at all times and must report to MMAC Security/command building with identification.

3.3. Security

The Contractor must coordinate the installation with the Contracting Officer Representative (COR) in accordance with the statement of work. The Contractor must be escorted throughout the CAMI facility. During visits the Contractor must submit to the COR a list of integration/installation team members by name not later than fourteen (14) business days prior to scheduled integration for U.S.

citizens or not later than thirty (30) days for foreign nationals prior to the scheduled integration.

The contractor will be granted access to the facility under escort by FAA/CAMI government personnel during all times. The contractor understands that the factory representative performing installation and training must be a citizen of the United States of America and have a government issued picture ID to gain access to the Mike Monroney Aeronautical Center.

3.4. Contracting Officer’s Representative

The Contracting Officer (CO) may delegate a representative in writing who will coordinate with the contractor for performance of services outlined in the SOW. The Contracting Officer’s Representative (COR) does not possess authority to change the provisions or terms of the contract, or otherwise bind the Government. The COR is not authorized to make changes that affect cost or change the scope.

The CO is the only individual authorized to make these changes.

3.5. Contract Deliverables

This section describes 1) the products and tangible end results that are expected from each task contained in the previous section, 2) the date each deliverable is due, and 3) the government acceptance criteria.

Task End Result/Deliverable Due Date Acceptance Criteria 1 Post Award Conference Within 15 business days from contract award.

May be scheduled virtually or on-site.

2 Project/Delivery Schedule

Within 3, n0 business days after contract award.

Schedule must be delivered in MS Word, Excel, or PowerPoint and must be briefed at a meeting with the FAA.

3 Production Scheduled Within 20 business days after contract award

Submit design plan within 20 business days after contract award. Host Technical Interchange Meeting (TIM) to review the design. TIM may be scheduled virtually or on-site.

4 Acceptance Test Procedure Document

Within 30 business days after contract award

Submit document describing acceptance test procedure.

5 Documentation Withing 30 business days after contract award

Hardware and Software documentation for the system. Any documentation describing custom installation items will be 10 working days prior to the final Test Procedure.

5 Meeting Agenda As requested by COR Meeting Agendas must be delivered in MS Word or Excel and they must include the information outlined in SOW 3.1.6 (at minimum).

6 Meeting Minutes and Action Items

5 business days from meeting

Meeting Minutes and Action Items must be delivered in MS Word or Excel and they must directly correlate with the Project Schedule and document the actual timeline used for the tasking compared to what was proposed.

7 Monthly Status Report(s) (MSR)

Every 30 days after contract award

The MSRs must provide a description of work completed per approved task. The MSR should clearly justify the number of hours invoiced for the corresponding month.

8 Status Update Meetings

Once per week or as scheduled by FAA

The Contractor should come to the scheduled meetings prepared to discuss ongoing tasking and provide up-to-date information regarding timeline, cost, and technical details.

9 Training Within 20 business days of acceptance of the Dome Visual System by the government

Training must be provided at the CAMI building. Training must cover the following:

Processes for normal operations All controls and displays Routine maintenance procedures Calibration procedures Emergency shutdown procedures

10 Support:

A detailed list of any spare parts (with part numbers) and consumables that will be needed during the operational lifetime of the Dome Visual System

Within 5 business days of acceptance of the Dome Visual System by the government

Documentation listing spare parts and consumables which will be needed during the operational lifetime of the Dome Visual System – all parts listed must include a part number and recommended source.

Examples of expected consumables would be air filters for the laser projectors, batteries for the remotes, batteries for the IG computers, etc

11 Support:

A detailed list of routine maintenance tasks and their frequency to be performed on the hardware and/or software during the operational lifetime of the item

Within 5 business days of acceptance of the Dome Visual System by the government

Documentation listing and describing routine maintenance actions required for the Dome Visual System. Documentation should include instructions on performing maintenance tasks as well as the frequency (or event criteria) of the procedures.

12 Support:

A detailed list of calibration actions and their frequency to be performed on the hardware and/or software during the operational lifetime of the item

Within 5 business days of acceptance of the Dome Visual System by the government

Documentation listing and describing calibration actions required by the system.

Documentation should include instructions on performing calibration actions as well as the frequency of the calibration procedures.

13 Support:

A detailed list of any specialized tools needed for routine maintenance

Within 5 business days of acceptance of the Dome Visual System by the government

Documentation listing specialized tools required for routine maintenance of the Dome Visual System. Specialized tools are tools specifically designed or adapted for the Dome Visual System. Tools may be hardware or software.

14 Support:

A detailed list of any specialized tools required for calibration during the operational life of the item

Within 5 business days of acceptance of the Dome Visual System by the government

Documentation listing specialized tools required for the calibration of the Dome Visual System during the operational life of the system. Specialized tools are tools specifically designed or adapted for the Dome Visual System. Tools may be hardware or software.

15 Final Test Procedure

Withing 9 weeks after contract award

Test functions as required by the Test Procedure

3.6. Definitions

As used throughout this document, the following terms have the meaning set forth below and specified as applicable:

Civil Aerospace Medical Institute – FAA organization responsible for medical certification, research, education, and occupational health in order to enhance aviation safety.

Contractor - The term Contractor as used herein refers to both the prime Contractor and any subcontractor. The prime Contractor must provide a single point of contact (an employee of the prime) to coordinate all tasking, schedules, and requirements. The contractor must ensure that his/her subcontracts (if any) comply with the provisions of this contract. The onsite supervisor must be an employee of the Prime contractor.

Contracting Officer (CO) - One with authority to enter into, administer, and/or terminate contracts and make related determinations.

Contracting Officer’s Representative (COR) - One who is designated and authorized in writing by the CO to be responsible for surveillance/monitoring of the Contractor's performance.

Technical Interchange Meeting – A meeting between government technical experts and vendor experts utilized to address any technical issues concerning design and/or implementation requirements.