Humphrey_Job_Corps_Center_RFP_10-6-2014.pdf

SOLICITATION NUMBER: DOL-ETA-14-R-0026 Hubert H Humphrey Job Corps Center

SOLICITATION, OFFER, AND AWARD

DOL-ETA-14-R-0026

1. THIS CONTRACT IS A RATED

ORDER

RATING PAGE

OF PAGES

Yes No

2. CONTRACT NO. 3. SOLICITATION NO. 4. THIS IS A: 5. DATE

ISSUED

6. REQUISITION/PURCHASE NO.

SMALL BUSINESS SET-ASIDE 10/6/2014

YES NO

7. ISSUED BY: 8. ADDRESS OFFER TO (If other than Block 7)

SOLICITATION

9. Offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

Item 8, or if hand-carried located in 200 Constitution Avenue, NW Room N4643 Washington DC 20210 until Noon local time 12/9/2014

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

10. FOR INFORMATION A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

CALL: Tanyka L. Lawrence 202-693-3914

11. TABLE OF CONTENTS

(X) SEC DESCRIPTION PAGE(S) (X) SEC DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES 55-65

B SUPPLIES OR SERVICES AND PRICES/COSTS 3-6

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS

C DESCRIPTION/SPECS/WORK STATEMENT 7-21 J LIST OF ATTACHMENTS 66-125

D PACKAGING AND MARKING 22

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 23 K REPRESENTATIONS,

CERTIFICATIONS, AND

126-135

F DELIVERIES OR PERFORMANCE 24-25 OTHER STATEMENTS OF OFFERORS

G CONTRACT ADMINISTRATION DATA 26-41 L INSTRS., CONDS., AND NOTICES TO

OFFERORS

136-157

H SPECIAL CONTRACT REQUIREMENTS 42-53 M EVALUATION FACTORS FOR AWARD 158-162

OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR

DAYS

(See Section I, Clause No. 3.3.1-6) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated)

15A. NAME

AND

ADDRESS

OF

OFFEROR

DUNS No.

16. NAME AND TITLE OF PERSON AUTHORIZED TO

SIGN OFFER(Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER

DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

22. RESERVED 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (if other than item 7) 25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD

DATE

TABLE OF CONTENTS

PART I: THE SCHEDULE

A. Solicitation and Contract Form

B. Supplies or Services and Prices/Costs

C. Statement of Work

D. Packaging and Marking (Not Required)

E. Inspection and Acceptance

F. Deliveries or Performance

G. Contract Administration Data

H. Special Contract Requirements

PART II: CONTRACT CLAUSES

I. Contract Clauses and Provisions

PART III: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Attachments

PART IV: REPRESENTATIONS AND INSTRUCTIONS

K. Representations, Certifications, and Other Statements

Of Offerors or Quoters

L. Instructions, Conditions, and Notices to Offerors or Respondents

M. Evaluation Factors for Award

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The U.S. Department of Labor, Job Corps has a requirement for operating the Hubert

Humphrey Job Corps center located at 1480 North Snelling Avenue, St. Paul, Minnesota 55108.

The North American Industry Classification System (NAICS) code for this acquisition is

611519. The small business size standard is $35.5M.

The contractor shall operate the aforementioned Job Corps center, which includes provision of academic, career technical, career success skills, and career development training, and related support services, for an estimated total of 264; 148 residential male students, _89 residential female students, 4 nonresidential male students, and_23 nonresidential female students. The contractor shall operate residential quarters

(housing) and services to all students as applicable.

The contractor shall provide Outreach and Admissions services to the Hubert H.

Humphrey and Blackwell Job Corps centers and shall ensure the arrival of a minimum of _287 students into the Job Corps program annually for Hubert Humphrey 125 residential males and 126 female students, and for Blackwell 24 male and 12 female students.

The contractor shall provide Post-Center Career Transition Services annually for _280 youth returning to the state(s) of _Minnesota.

All operations, services, and deliverables under these items shall be provided as specified in Sections C and F of this document.

B.2 PRICING SCHEDULE

The amount to be reimbursed to the contractor for purchased Government Furnished

Property (as defined in PRH Appendix 505, 505a, 505b, and ETA Property Management

Handbook, Issue 359, including revisions and amendments thereto), is provided in the pricing schedule below.

The contractor agrees that the costs generated under construction, rehabilitation, equipment and Career Technical Skills Training (CTST) shall be maintained in a separate accounting classification to be entitled "Capital Expense Accounts," as outlined in PRH

Chapter 5 and Appendix 502.

a Funds obligated will be provided by the Contracting Officer in the resulting contract.

b Funding through will be identified by the Contracting Officer in the resulting contract.

c Transition in Period shall be provided by offerors as directed in Section L.6, Instructions for Proposal Submission.

However, the costs of the Transition in will not be a part of the offeror’s evaluated cost for the purpose of the

Government’s Best Value, Trade-off determination.

LINE

ITEM

(CLIN)

DESCRIPTION

ESTIMATED

COST

FUNDS

a

OBLIGATED

FUNDING

b

THROUGH

Transition-in – Period of Performance:

0001 Transition In Period (A) c

LINE

(CLIN)

DESCRIPTION

ESTIMATED

COST

FUNDS

OBLIGATED

FUNDING

THROUGH

Base Period – Period of Performance:

0002 Center Operations (A)

0003 Center Operations Technical

Performance Incentive Fee (A)

0004 Center Operations Cost Incentive

Fee (A)

0005 Outreach/Admissions (C1)

0006 Outreach/Admissions Technical

Performance Incentive Fee (C1)

0007 Outreach/Admissions Cost

Incentive Fee (C1)

0008 Career Transition Services (C2)

0009 Career Transition Services

Technical Performance Incentive

Fee (C2)

0010 Career Transition Services Cost

Incentive Fee (C2)

Option #1 - Period of Performance:

1002 Center Operations (A)

1003 Center Operations Technical

1004 Center Operations Cost Incentive

1005 Outreach/Admissions (C1)

1006 Outreach/Admissions Technical

1007 Outreach/Admissions Cost

1008 Career Transition Services (C2)

1009 Career Transition Services

1010 Career Transition Services Cost

Option #2 – Period of Performance:

2002 Center Operations (A)

2003 Center Operations Technical

2004 Center Operations Cost Incentive

2005 Outreach/Admissions (C1)

2006 Outreach/Admissions Technical

2007 Outreach/Admissions Cost

2008 Career Transition Services (C2)

2009 Career Transition Services

(CLIN)

DESCRIPTION

ESTIMATED

COST

FUNDS

OBLIGATED

FUNDING

THROUGH

2010 Career Transition Services Cost

Option #3 – Period of Performance:

3002 Center Operations (A)

3003 Center Operations Technical

3004 Center Operations Cost Incentive

3005 Outreach/Admissions (C1)

3006 Outreach/Admissions Technical

3007 Outreach/Admissions Cost

3008 Career Transition Services (C2)

3009 Career Transition Services

3010 Career Transition Services Cost

NOT TO EXCEED LINE ITEMS

e

Period of Performance – Entire Length of the Contract

(CLIN)

DESCRIPTION

NTE

CEILING

FUNDS

OBLIGATED

FUNDI

NG

THRO

UGH

NTE CEILING

BALANCE

(NTE Ceiling –

Funds

Obligated)

5001 Construction, Rehabilitation, and Acquisition

(CRA) (B1)

5002 Equipment (B2)

5003 Career Technical

Skills Training

(B4)

5004 Demonstration

Projects – TBD

The above NTE amounts are for the total of the 5-year contract period, to include a possible six months under FAR 52.217-8, Option to Extend Services.

For Demonstration Projects, a “not to exceed” ceiling will be negotiated at the time that

Demonstration projects, if any, are identified, and incorporated by contract modification.

Further, there shall be no fixed fee or incentive fee based on work involved with capital line items, which consists of work or purchases funded under the Construction, Rehabilitation, and Acquisition; Equipment; and CTST categories listed above. Indirect cost charges shall not be allowed for or based on Construction, Rehabilitation, and

Acquisition; Equipment; or CTST costs, unless authorized by the Contracting Officer.

d Transition out shall be provided by offerors as directed in Section L.6, Instructions for Proposal Submission.

However, the costs of the Transition out will not be a part of the offeror’s evaluated cost for the purpose of the

Government’s Best Value, Trade-off determination.

e Not to Exceed amounts will be provided at the time of award by the Contracting Officer and will not be a part of the offeror’s evaluated cost for the purpose of the Government’s Best Value, Trade-off determination.

Transition Out d

4001 Transition-out

SECTION C - STATEMENT OF WORK

INTRODUCTION

This Statement of Work sets forth the contract performance requirements for the operation and management of a Job Corps center.

C.1 GENERAL

A. Background

Job Corps is a national residential training and employment program administered by the

U.S. Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is Title

I, Subtitle C, of the Workforce Investment Act of 1998.

Job Corps provides comprehensive career development services to students including academic, career technical, career success and independent living skills, career readiness training, and support services. The unique combination of services provided in Job Corps is intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

B. Objective

The contractor shall provide material, services, and all necessary personnel to operate a

Job Corps center (Center). The contractor shall provide enrolled youth, meeting Job

Corps’ eligibility or admission requirements, with a comprehensive range of career development services leading to employment and long-term attachment to the workforce.

The contractor shall:

1. Provide academic, career technical, career success, employability, and independent living skills training.

2. Provide basic health care, counseling, and other support services as required by the PRH.

3. Conduct program operations in a setting that is clean, well maintained, and safe.

4. Assist youth in obtaining employment, additional education or training, or entry into the Armed Forces.

5. Provide support that prepares graduates to maintain long-term attachment to the labor market or further educational opportunities.

6. Integrate center operations with the local workforce development systems, employers, the business community, and community-based organizations.

The general scope of work includes the participation of the contractor in demonstration projects initiated by the U.S. Department of Labor. An equitable adjustment shall be made for those projects determined to be an increase in work within the general scope of the contract via a supplemental agreement to the contract negotiated with the contractor.

All disputes arising under these actions are subject to the disputes clause.

C. Center Design

The center shall operate at a planned, average on-board strength as noted below:

Category Number

Residential Male Students 148

Residential Female Students 89

Subtotal Residential Students 237

Nonresidential Male Students 4

Nonresidential Female Students 23

Subtotal Nonresidential Students 27

Total Planned Average On-Board Strength 264

The contractor shall be continually prepared to receive a sufficient number of students to maintain the average on-board strength capacity noted above and a surge capacity of 103 percent. Performance up to 103 percent of capacity shall be performed within the estimated cost of this contract. Performance below 100% for a prolonged period may result in a reduction in the estimated total average on-board strength. Accordingly, the

Government reserves the right to reduce the resulting estimated cost of this contract.

The contractor shall not, at any point during each Program Year, which is defined as beginning in July of each year and ending in June of the following year, exceed an average of 103% of the OBS specified above. The contractor cannot request students or otherwise indicate availability to accept students to the extent fulfilling that request would put the center over the Program Year average OBS of 103%. All costs incurred resulting from any enrollments which cause the contractor’s OBS to exceed the Program

Year average of 103%, shall be deemed unallowable. In addition, the Department reserves the right to pursue legal action or otherwise seek relief against any contractors exceeding 103% Program Year average.

Enrollment below 95% of the OBS capacity identified above for a continuous six month period may result in a reduction in the contract’s OBS capacity. In the event that the

Government reduces the OBS capacity due to a prolonged period of performance below

95% of the OBS capacity identified above, the contractor will not be able to seek recovery for costs associated with the decrease in the OBS.

In the event that nonresidential students are enrolled, they shall be provided the following services, in addition to the core services available to all students:

1. Transportation to and from the Center for training days and for limited recreational activities.

2. A locker, lock, and nonresidential student lounge.

3. Lunch on all training days.

4. Breakfast on all training days.

5. Supper and weekend meals if the student wishes to remain on center. Center transportation is not mandatory when students stay for supper and weekend meals.

6. All benefits residential students receive, except as noted herein.

Nonresidential students shall be considered to be in the performance of duty as Federal employees from the time they physically arrive at any scheduled center activity or program until they leave such activity or program.

A. Governing Regulations, Handbooks

The Job Corps Policy and Requirements Handbook (hereinafter referred to as the PRH) has been developed to include all mandatory program operation and reporting requirements in one document and is hereby incorporated into this contract by reference.

The Job Corps program is defined in the Code of Federal Regulations, Title 20 - Labor, Subtitle A - Office of the Secretary of Labor, Part 670. The contractor shall follow the

PRH, the Regulations, and all other requirements established in this contract. The PRH is available at:

http://www.jobcorps.gov/AboutJobCorps/performance_planning.aspx

B. Career Technical Training by National Office Contractors

A portion of the career technical training offered in this program may be training implemented under separate contracts between the U.S. Department of Labor and one or more national training contractors (NTCs) under the terms and conditions specified in the

Memorandum of Understanding shown in the PRH as Appendix 302. (Any training programs operated by NTCs are identified in Section C.3.C.13 of the RFP.)

C.2 SITE

The Hubert Humphrey Job Corps Center is located near/in the city St. Paul, Ramsey

County, state of Minnesota. The property and site are described in the Facility Survey dated February 2014, which is available as an electronic attachment to this RFP.

http://www.jobcorps.gov/AboutJobCorps/performance_planning.aspx

C.3 PROGRAM CONTENT

A. Outreach and Admissions

The contractor shall perform outreach and admissions activities as required by this contract, which ensure that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers and State and local workforce development systems.

The contractor shall meet the standards established by the Director of Job Corps each year in the Outreach and Admissions Outcome Measurement System.

The contractor shall be expected to recruit and screen sufficient numbers of applicants to generate sufficient numbers of arrivals to maintain the Hubert H. Humphrey, and Blackwell

Job Corps Centers at average on-board strength of 100% of the design capacity, in accordance with the delivery schedule in Section F.

Annual arrival goals are as follows:

Center

Male

Residents

Female

Residents

Hubert H. Humphrey

Blackwell

Total

At a minimum, the Outreach and Admissions program shall include the following:

1. Outreach: The contractor shall work cooperatively with various individuals and organizations to attract and enroll eligible at-risk youth. The contractor shall develop and implement effective marketing techniques to educate the public about the program and to ensure that Job Corps is viewed as a positive alternative for youth. Required steps for planning and implementing outreach activities are found in

PRH 1.1.

2. Eligibility Determination and Screening Factors: The contractor shall assess, verify, and document applicant eligibility for the Job Corps program, in conformity with the criteria and procedures listed in PRH, 1.2 and Exhibit 1-1.

3. Information to Applicants: The contractor shall provide applicants with accurate information about the Job Corps program, and about specific Job Corps centers, in accordance with PRH 1.3.

4. Readmission: The contractor shall assess and verify that applicants for readmission meet criteria found in PRH, 1.4.

5. Applicant Assignments: The contractor shall provide a regular flow of applicants for assignment to centers in accordance with Regional procedures and PRH 1.5.

6. Enrollment Readiness: The contractor shall ensure that assigned applicants are fully prepared for successful center enrollment in accordance with requirement listed in

PRH 1.6.

B. Career Preparation Period

The contractor’s performance shall be measured against the goals established by the

Employment & Training Administration, Office of Job Corps each year in the Outcome

Measurement System.

The contractor shall provide each new student with comprehensive Career Preparation activities designed to assist the student to acclimate to center life, fully participate in center activities, set career goals, and acquire basic skills to enhance job readiness and job search competencies, in accordance with PRH 2.

1. Center Plan: The contractor shall develop a comprehensive Career Preparation

Plan that will ensure efficient and effective delivery of services to students.

Specific requirements for a delivery system are outlined in PRH 2.1.

2. Introduction to Center Life: The contractor shall provide a comprehensive introduction to center life for new arrivals. The program shall provide activities to assist students in learning about center offerings, standards, and procedures and assist them in making a successful transition to center life. Requirements for program content and structure are contained in PRH 2.2.

3. Student Assessment: The contractor shall assess student needs and interests so that services can be assigned appropriately. Requirements for program content and structure are contained in PRH 2.3.

4. Personal Counseling: The contractor shall provide initial intervention and counseling services to address the personal and social development needs of students, and to coordinate the delivery of center and community services.

Requirements are contained in PRH 2.4.

5. Student Career Planning: The contractor shall provide students with a program of career exploration, and assist students in selecting their career technical training programs and developing Personal Career Development Plans, in accordance with requirements contained in PRH 2.5.

6. Navigating the Labor Market: The contractor shall provide new students with an introduction to fundamental job search and information technology skills needed to successfully navigate the labor market. Requirements are contained in

PRH 2.6.

7. Career Success Standards: The contractor shall provide new students with an overview and introduction to center expectations, behavioral standards, and the

Career Success Standards they will be expected to meet during enrollment in order to successfully participate in the program and become employable as required in PRH 2.7.

8. Personal Development Skills: The contractor shall provide new students with an introduction to social and employability skills, conflict resolution skills, and introductory driver’s education training to facilitate employment readiness and successful participation in the Job Corps program. Requirements for program content and structure are contained in PRH 2.8.

9. Career Development Readiness: The contractor shall ensure that students are fully prepared for successful participation in the Career Development Period by providing services required in PRH 2.9.

C. Career Development Period

Employment & Training Administration, Office of Job Corps each year in the Outcome

Measurement System.

The contractor shall provide an integrated program of center-based, work-based, and independent living skills training that shall meet all the requirements of PRH Chapter 3.

The program shall be delivered to ensure that students:

Acquire the academic, technical and career success foundation skills, specific knowledge, and competencies needed to achieve their career goals.

Understand how to progress in the workplace environment.

Move successfully from the learning environment to the work environment.

Experience personal growth.

Learn self-management, personal responsibility, and both community and independent living skills.

At a minimum, the training program shall consist of:

1. Center Plan: The contractor shall develop a comprehensive Career Development

Plan that will ensure efficient and effective delivery of work place and life skills training to students. Specific requirements for a delivery system are outlined in

PRH 3.1.

2. Administration and Management of Career Development Services: The contractor shall develop administrative processes to ensure efficient and effective delivery of training to students. Specific requirements for a delivery system are outlined in PRH 3.2.

3. Personal and Career Counseling: The contractor shall provide students with personal and career counseling services to assess individual needs, provide career guidance, and deliver appropriate services to meet individual needs. Personal and

Career Counseling services shall be performed in accordance with the requirements of PRH 3.3.

4. Student Standards of Conduct: The contractor shall develop a system that promotes high standards of student conduct through the application of incentives and sanctions. The contractor shall maintain an environment that is free from drugs and violence. Students shall be provided with opportunities for due process in disciplinary proceedings. Rules and procedures for student conduct are provided in PRH 3.4.

5. Evaluation of Student Progress: The contractor shall provide a system for periodically evaluating student progress and collaborating with students to set short- and long-range career goals. Required content is found in PRH 3.5.

6. Center-Based Learning Standards: The contractor shall establish standards for curriculum design, development, and implementation. Requirements for content and structure are contained in PRH 3.6.

7. Career Success Standards: The contractor shall provide students with a center culture that regularly fosters opportunities to learn and practice a set of behavioral expectations that support employability and social development for career success as required in PRH 3.7.

8. Work-Based Learning Standards: The contractor shall incorporate work-based learning as a primary instructional method of training. Students shall be provided opportunities to learn about career opportunities and employer expectations, and to learn about and apply new occupational skills in actual workplaces and on work projects, including CTST projects. Specific requirements regarding training methods and procedures are found in PRH 3.8.

9. Reading: The contractor shall develop and administer reading skills instruction that provides students with the skills needed for employment in their chosen careers and assists them to function independently in society. Instruction is required for each of the reading competencies listed in PRH 3.9.

10. Mathematics: The contractor shall develop and administer instruction in mathematics skills that provides students with the skills needed for employment in their chosen careers. Instruction is required for each of the mathematics competencies listed in PRH 3.10.

11. GED Certificate/High School Diploma: The contractor shall provide students with the skills and knowledge necessary to pass the examination for the General

Educational Development certificate (GED) or to obtain their High School

Diploma (HSD). The contractor shall make every possible effort to assure that students attain their GED or HSD. Specific requirements for the GED/HSD program are found in PRH 3.11.

12. English as a Second Language (ESL): The contractor shall provide students with limited English proficiency the opportunity to develop English language and acculturation skills. Specific requirements for ESL are contained in PRH 3.12.

13. Career Technical Training: The contractor shall provide individualized competency-based career technical training for students. Training shall provide students with the skills required for entry-level employment in specific careers approved by the U.S. Department of Labor. Specific requirements for career technical training are listed in PRH 3.13.

The following career technical training programs will be offered at the center:

Training Slots

Career Technical Training Offerings On Center Off Center

Office Administration 60 0

Medical Administrative Assistant 30 0

Nurse Assistant / Home Health Aide 30 0

Culinary Arts 60 0

TCU/IAM Advanced Training Transportation 100 0

Painting, Pre-Apprentice * 20 0

Facilities Maintenance, Pre-Apprentice* 24 0

ACT** 0 10

Total 334

*Indicates programs offered by National Training Contractors (NTCs)

** Indicates programs currently offered off-center

14. Concurrent Training (X is is not applicable to this contract): The contractor shall broaden career technical training opportunities available to Job

Corps students through linkages with external training providers. The program shall meet all the requirements of PRH 3.14.

15. Information Technology: The contractor shall provide students with instruction and practice in applied information technology, computer-based learning, and business-related technology. Specific skills and knowledge that must be incorporated into all training activities are outlined in PRH 3.15.

16. Residential Living: The contractor shall create a safe, clean, and attractive environment that allows students to learn and practice independent and community living skills. Requirements and content are found in PRH 3.16.

17. Wellness: The contractor shall provide instruction to students on practices that lead to physical and mental health and enhance employability. Instruction is required for each of the subjects listed in PRH 3.17.

18. Recreation and Leisure Time Activities: The contractor shall provide students with a comprehensive program of recreational activities and events that promotes productive and socially acceptable use of leisure time. Activities shall be provided that build self-esteem and enhance the Job Corps experience by providing opportunities for all students to participate in enjoyable and safe activities. The program shall meet all the requirements of PRH 3.18.

19. Student Government and Leadership: The contractor shall develop and support activities that enable students to learn and practice skills in leadership, citizenship, and self-government. The activities shall include a student benefit fund, to be managed by student government with the assistance of center staff.

Requirements for content and structure are contained in PRH 3.19.

20. Driver Education: The contractor shall provide driver education training to all students who do not already possess driver’s licenses. Students shall be provided the skills and knowledge necessary to pass the State examination and shall be given the opportunity to acquire a driver’s license while enrolled. Specific requirements for driver education are contained in PRH 3.20.

21. Career Transition Readiness: The contractor shall develop and implement systems and procedures to assist students to effectively transition from center life to the workforce. Requirements are detailed in PRH 3.21.

D. Career Transition Services

The contractor shall provide or arrange for post-center career transition services for all eligible students:

enrolled at the Blackwell and Hubert H. Humphrey

Centers.

returning to the following geographic area: State of Minnesota relocating to the following geographic area: State of Minnesota

For purposes of this procurement the contractor should anticipate an annual inflow of new students for provision of career transition services in the numbers shown below. These are the anticipated numbers of new graduates and new former enrollees who will be assigned to the contractor each year.

271 Graduates

68 Former enrollees.

Director of Job Corps each year in the Career Transition Service Outcome Measurement

System.

The contractor shall assist eligible students in entering and maintaining long-term attachment to the labor market or further educational opportunities and training by:

Providing personalized career transition services.

Providing them with access to services that support successful transition.

Identifying and making referrals to suitable employment or educational opportunities.

The final objectives of this effort shall be quality placement, continued attachment to the workforce, and career progression.

At a minimum, the program shall consist of:

1. Career Transition Plan: The contractor shall develop a comprehensive Career

Transition Plan that will ensure efficient and effective delivery of career transition services to eligible graduates and former enrollees. Specific requirements for the plan are outlined in PRH, 4.1.

2. Eligibility for Services: The contractor shall provide post-center career transition services to eligible graduates and former enrollees. Service shall be provided throughout the CTS service period prescribed by the PRH 4.2.

3. Career Transition Services for Graduates: The contractor shall maintain contact with separated graduates, provide assessments, conduct placement services including job development and referral, identify transitional needs and refer to appropriate services, and maintain contact throughout CTS service period to ensure that the graduate remains connected to the labor market following separation. The contractor shall arrange to transfer responsibility if the individual relocates outside of the service area during the service period. Specific services are detailed in PRH 4.3.

4. Career Transition Services for Former Enrollees: The contractor shall maintain contact with eligible separated former enrollees during the service period until initial placement to identify job leads and provide referrals, as specified in PRH 4.4.

5. Documentation, Reporting and Verification: The contractor shall establish a uniform system for documenting, verifying and reporting Career Transition Services, using the criteria in PRH, 4.5.

E. Management

The contractor shall provide direction, management and administrative support to all functions and activities of outreach/admissions and career transition services. The contractor shall establish systems that ensure:

Effective program organization and management.

Program integrity and accountability.

Staff professionalism and development.

1. Program Management: The contractor shall establish systems that ensure achievement of program goals and maintenance of quality performance.

Expected procedures for monitoring and tracking operations and outcomes are listed in PRH 5.1.

2. Personnel: The contractor shall recruit, hire, and retain qualified staff, in accordance with the requirements of PRH 5.2 and Exhibit 5-3. The contractor shall develop and implement policies which promote a working environment of equal opportunity that is free of race, gender, or ethnic bias.

3. Staff Training: The contractor shall provide training opportunities which ensure that staff possesses the knowledge and skills necessary to perform their job duties and enable them to serve as positive role models for students. Specific training requirements are detailed in PRH 5.3 and Exhibit 5-4.

4. Personal Safety and Security: The contractor shall develop and implement procedures to ensure students feel safe and secure on center and their rights are protected. Rules for protection of students, staff, and property are outlined in

PRH 5.4.

5. Management and Reporting of Significant Incidents: The contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the

Job Corps program. Guidelines for reporting and managing significant incidents are detailed in PRH 5.5.

6. Procurement and Property Management: The center shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with Government policies. The contractor shall also establish systems to provide procedures for receipt and accountability of

Government-owned property, materials, and supplies, in accordance with PRH

5.6 and Appendices 505, 505a, and 505b. The contractor shall establish and maintain the Job Corps vehicle fleet in accordance with PRH 5.13 and

Appendices 506, 507, and 508.

7. Financial Management: The contractor shall develop and maintain systems to effectively plan, budget, and control expenses that shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The contractor shall establish and maintain a financial management system that meets all of the requirements of PRH 5.7 and Appendices 502 and 503.

8. Facilities: The contractor shall establish and maintain a system for facilities maintenance in order to provide a safe and clean environment for students and staff. Facilities shall be maintained and managed in accordance with PRH 5.9, 5.10, and 5.11.

9. Energy and Water Conservation: The contractor shall operate an energy conservation program to promote energy conservation and reduce overall operations costs, in accordance with PRH 5.12.

10. Introduction to Environmental Safety and Occupational Health: The contractor shall ensure that students and staff work and live in environmentally healthy surroundings, in accordance with PRH 5.14.

11. Safety Plans, Inspections, Reporting and Recordkeeping: The contractor shall provide a safe training, living, and working environment and provide opportunities for students to learn and practice workplace safety procedures in accordance with PRH 5.14 through 5.20.

Contractors shall be accountable for understanding and complying with the new federally mandated Presidential initiative, Protecting Our Workers and Ensuring

Reemployment (POWER), which begins in Fiscal Year (FY) 2011, and with

Departmental goals relating to the measurable outcome of 100% timely filing of first aid, and Compensation Act – 1 and 2 (CA-1 and CA- 2) claims in the Safety and Health Information Management System (SHIMS). As part of POWER, Job

Corps must improve performance in the following areas:

a. Reduce total injury and illness case rates.

b. Increase the timely filing of workers’ compensation claims.

c. Increase the timely filing of Form Number CA-7 (Claim for Compensation).

d. Increase the timely filing of Form Number CA-16 (Authorization for

Examination and/or Treatment).

e. Speed up employees’ (i.e., students') return to work in cases of serious injury or illness.

Protecting Our Workers and Ensuring Reemployment (POWER), which began in

Fiscal Year (FY) 2011, can be further researched at http://www.dol.gov/owcp/dfec/power/

12. Staff Housing X is not available at this center):

The contractor shall operate and manage staff housing associated with this center.

The contractor shall ensure that rates are charged in accordance with OMB

Circular A-45, which implements 5. U.S.C. Section 5911 (1976). This regulation requires that basic rental rates be set at rates prevailing in the area for similar housing. Following is a description of staff housing provided:

The contractor shall submit a plan and schedule of rates pursuant to PL 88-459 for housing for non-students to the Contracting Officer’s Representative (COR), no later than 30 days after contract award. Collection of rent shall become income to the contract and be reported as a reduction to costs on center financial reports.

F. Administrative Support

The contractor shall develop systems for providing support services and benefits that:

Facilitate students’ successful participation in Job Corps.

Accurately track and document student participation and achievements to ensure accountability.

1. Student Attendance, Leave, and Absences: The contractor shall establish systems to monitor and track student attendance, provide leave when appropriate, and respond promptly when students are absent without authorization. Required elements for each of these systems are listed in PRH 6.1.

2. Student Allowances and Allotments: The contractor shall establish systems for issuing student allowances, allotments, and transition payments. The systems shall be uniformly administered and easily understood by the student population.

Criteria for payment of allowances, allotments, and transition payments are detailed in PRH 6.2. and Exhibit 6-2.

3. Student Records Management: The contractor shall maintain student records in a manner that ensures accurate documentation of the services and benefits provided to students and safeguard the confidentiality of student information.

Required documents that centers must maintain, and procedures for disposition of http://www.dol.gov/owcp/dfec/power/ records, are outlined in PRH 6.3.

4. Student Enrollments, Transfers, and Separations: The contractor shall complete all enrollment, transfer, and separation transactions in accordance with

PRH 6.4.

5. Student Clothing: The contractor shall provide clothing for students and shall guide them in making wardrobe selections that are suitable for the workplace.

Specific requirements concerning clothing allowances and recordkeeping systems are found in PRH 6.5.

6. Student Transportation: The contractor shall provide economical transportation to students in accordance with PRH 6.6 and Exhibit 6-3. The contractor shall implement procedures for the recovery of unused transportation tickets, and shall reimburse the Government for the cost of unrecovered tickets in accordance with

Job Corps policy.

7. Food Service: The contractor shall provide students with well-balanced, nutritious meals in a dining environment that is clean, sanitary, attractive, and pleasant. Food service program requirements are described in PRH 6.7.

8. Student Civil Rights, Including Religious Rights, and Legal Services: The contractor shall implement procedures that protect students’ civil rights and promote an environment free from discrimination and harassment. All applicants and students with disabilities must be provided the opportunity to request and receive reasonable accommodation in accordance with Section 188 of the

Workforce Investment Act of 1998, Section 504 of the Rehabilitation Act of

1973, and their implementing regulations. Guidelines for providing reasonable accommodation are outlined in PRH Appendix 605 Required processes for preventing and resolving student complaints are listed in PRH 6.8 and Appendix

602.

9. Student Support Services: The contractor shall ensure that students receive the basic support services included in PRH 6.9. The contractor shall provide students with opportunities to vote and attend religious services if they so choose.

10. Student Health Services: The contractor shall provide students with routine health services, support, and education, either directly or through referral to other providers, that shall enhance students’ employability and encourage students to maintain a healthy lifestyle. Routine medical, dental, and mental health services and related health programs shall be delivered and administered in accordance with PRH 6.10, 6.11, 6.12, 6.14, Exhibits 6-4, 6-5, and Appendix 607.

11. Disability Program: The contractor shall provide individualized and coordinated services to all students with disabilities, ensure all policy and legal requirements related to serving students with disabilities are met, and ensure access for students with disabilities that focus on employability and independent living, as described in PRH 6.14.

12. Child Care Arrangements: The contractor shall assist Job Corps students to arrange suitable child care for their dependent children while they are enrolled in

Job Corps, as described in PRH 6.13.

13. On- X is not required): The contractor shall provide a structured child development program at the________ campus for approximately ______ children. Child development programs shall be operated in accordance with Exhibit 6-8 and Appendix 604.

14. X is not required):

The contractor shall provide a residential training program for approximately __ single parents and their children. Parents and children shall live together in a dormitory specifically designed to accommodate children. The contractor shall provide a safe, healthy living environment for parents and their children by implementing procedures for handling emergencies and illness, and for ensuring the operator of the on-site Child Development Center follows similar procedures.

Minimum requirements are found in PRH 6, Appendix 604, and Exhibit 6-9.

15. Center Environment: The center X is not designated as a non-smoking center.

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPROATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR

52.252-2 CLAUSES "INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES

--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the

Contracting Officer’s Representative (COR) at the contractor's offices, the Job Corps center, or the U.S. Department of Labor, Employment & Training Administration, as applicable.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR

"52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I (APR 1984)

F.2 TYPE OF CONTRACT

This is a cost plus incentive fee contract.

F.3 PERIOD OF PERFORMANCE

Transition: If appropriate, for the purpose of assuming the responsibility of center operations, the contractor shall perform necessary transition functions during the transition period of date of award through one month from date of award.

Operations: Center Operations shall commence on TBD and the contractor shall operate the center for a base period of two years with three, one-year option periods. Therefore, the base period of performance is TBD through TBD.

F.4 PLACE OF PERFORMANCE

The contractor shall operate the Hubert H. Humphrey Job Corps Center located 1480

N. Snelling Avenue, St. Paul, Minnesota.

F.5 DELIVERABLES

The contractor shall deliver all program and reporting requirements as defined in the

Program Requirements Handbook.

In addition to those deliverables required in the Program Requirements Handbook, the contractor shall adhere to the following input schedule: X

Annual Arrival by Month

Month Male Female Total

January 12 12 24

February 12 12 24

March 16 14 30

April 16 14 30

May 14 14 28

June 7 6 13

July 7 6 13

August 14 14 28

September 13 13 26

October 16 13 29

November 15 13 28

December 7 7 14

Total: 149 138 287

SOLICITATION NUMBER: DOL-ETA-14-R-0026 Hubert H. Humphrey Job Corps Center RFP

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DOLAR 2952.201-70 CONTRACTING OFFICER’S REPRESENTATIVE

(MAY 2004)

(a) The Contracting Officer’s Representative (COR) for this contract shall be named in a designation letter.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise services to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor’s obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

G.2 CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITES

In addition to those responsibilities named in DOLAR 2952.201-70, Contracting

Officer’s Representative (May 2014), the Contracting Officer’s Representative is responsible for the duties listed below. Please note that this is not a comprehensive list.

1. Recommend contract modifications to the Contracting Officer as a result of monitoring or as may be requested by the contractor.

2. Review and coordinate changes or corrections, if any, and accept all reports

(including any final reports) required under the contract.

3. Review and approve required plans, e.g., Career Development Service Systems

(CDSS) Plan, Career Technical Skills Training (CTST) Plan, etc.

G.3 FEES

G.3.1: Technical Performance Incentive Fee:

Under the terms of this cost plus incentive fee contract, the contractor shall have the opportunity to earn a technical performance incentive fee and a technical performance excellence bonus for center operations, and for Outreach/Admissions (OA), and Career

Transition Services (CTS), if applicable, based on achievement of goals. The technical performance incentive fee shall range from 0% to 2.4% of total direct and indirect costs, SOLICITATION NUMBER: DOL-ETA-14-R-0026 Hubert H. Humphrey Job Corps Center RFP excluding fee, CRA (CLIN 5001), equipment (CLIN 5002), CTST (CLIN 5003), and demonstration projects (5004).

Annually, the Employment & Training Administration, Office of Job Corps, will establish and publish the performance range for the upcoming Program Year.

Performance ranges may fluctuate from year to year based on performance history for the preceding year. To ensure that eventual costs to the Government do not exceed budget availability, the performance range will be set so that there is a balanced distribution between higher and lower performers.

The performance range will identify maximum and minimum incentive fee payment levels as follows:

Maximum: level at which the contractor receives the maximum available incentive fee payment (2.4%)

Minimum: level below which the contractor receives no incentive fee payment (0%)

Incremental incentive fee payment levels will be established for each level of OMS performance (to one decimal point) within each Program Year’s established performance range; i.e., amounts will be established incrementally for 90.0%, 90.1%, 90.2%, etc.

The contractor’s performance and the amount of technical performance incentive fee earned shall be determined annually after the close of the contract year, based on achievement of Program Year goals within the Office of Job Corps’ Outcome

Measurement System. Each contractor’s performance will be evaluated based on the portion of the contract year that occurred during the Program Year for which the performance range was in effect.

In order to motivate and reward excellence in performance, those contractors whose performance exceeds the top of the National Performance Range will be eligible to earn a technical performance excellence bonus. The bonus will be awarded for performance above the top of the National Performance Range The amount of the performance excellence bonus pool for the contract will be equal to 10% of the maximum total of the minimum cost incentive fee (2.0%) + technical performance incentive fee (2.4%). The bonus pool will be distributed in equal incremental amounts throughout the bonus range.

Under the resultant terms of this contract, the minimum cost incentive fee (described below), the technical performance incentive fee, and the…