Humphrey_Final_Vol1_Part1.pdf

Hubert H. Humphrey

Job Corps Center St. Paul, MN

Facility Planning Report Volume I

Planning Strategy

Final February 2014

Department of Labor/ Office of Job Corps

Hubert H. Humphrey Job Corps Center 2

Hubert H. Humphrey

Job Corps Center St. Paul, MN

Facility Planning Report Volume I

Planning Strategy

Final February 2014

Cafeteria view taken from the roof of Building 2

Hubert H. Humphrey Job Corps Center 3

VOLUME I - Planning Strategy

• Acronyms and Abbreviations

• Defi nition of Terms

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment Results and Recommendations

1.0 Introduction

• Objective and Scope

• Report Contents

2.0 Existing Conditions

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Evironmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Completed and Current Projects

• Defi ciency Summary

3.0 Planning Analysis

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Building Condition Site Plan

• Planning Analysis Results and Conclusions

4.0 Recommendations

• Status of Previous Plan

• Signifi cant Issues

• Proposed Plan

• Funding Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Summary List of National Projects

• Project Data Sheets

Appendix A. Energy and Water Evaluation Report

VOLUME II - Supporting Data

Acronyms and Abbreviations Defi nition of Terms

Executive Summary

1.0 Site Layout and Plans

• Vicinity Map

• Location Map

• Existing Site Plan

2.0 Descriptions

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 Defi ciencies

Appendices: Correspondence and Reports Appendix A. Center Review Meeting Minutes Survey Brief and Student Questionnaire Appendix B. Life Safety Defi ciencies and List Appendix C. O&M Defi ciencies List Appendix D. Active Warranty Report Appendix E. FRPC Performance Measures Matrix

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Acronyms and Abbreviations

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ACRONYMS AND ABBREVIATIONS

A Amperage ABA Architectural Barriers Act ABAAS Architectural Barriers Act Accessibility Standard ACM asbestos-containing materials ADT Alphanumeric Display Terminal AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit AMA American Medical Association ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 ASD Active Subslab Depressurization BTU/hr British Thermal Units/hour BTU/GSF/ British Thermal Units/Gross Square Foot/Year CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CIS Center Information System CO Carbon Monoxide CO Contracting Officer COTR Contracting Officer’s Technical Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor

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EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language ESP Evaluation of Student Progress oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAL/GSF Gallon/Gross Square Foot GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GPRA Government Performance Results Act GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HVAC Heating, Ventilation, and Air Conditioning IAC Industry Advisory Council IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU/GSF/YR Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps JCC Job Corps Center

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JCDC Job Corps Data Center JCH Job Corps Handbook JTM Job Training Match kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEP National Employer Partnership NFPA National Fire Protection Association NJCAA National Job Corps Alumni Association NMD Not Mission Dependent NOA Notice of Acceptance NSF Net Square Feet OBS On Board Strength OA Outreach and Admissions OIG Office of Inspector General O&M Operations and Maintenance OMS Outcome Measurement System OSHA Occupational Safety and Health Administration PA Public Address PAG Program Assessment Guide PCDP Personal Career Development Plan pCi Picocurie PLF Pounds Per Linear Foot PM Preventative Maintenance PV Photovoltaic

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PVC Polyvinyl Chloride QMS Quality Measurement System RCRA Resource Conservation and Recovery Act RTU rooftop-Packaged Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency) T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture v Volt VCR Video Cassette Recorder VST Vocational Skills Training w Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

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Defi nition of Terms

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DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Hubert H. Humphrey Job Corps Center 11

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

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A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

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Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the

Hubert H. Humphrey Job Corps Center 14 boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): An efficiency rating that depicts the extent to which the Centers operate at full capacity. The measure is calculated by the percent of planned capacity (number of students that center is authorized to serve on any given day) that is utilized on a cumulative basis. The national goal for OBS is 100%.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in

Hubert H. Humphrey Job Corps Center 15 the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

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Executive Summary

Hubert H. Humphrey Job Corps Center 17

Executive Summary

This report documents the results, conclusions and recommendations for the facility survey completed at Hubert H. Humphrey Center, St. Paul, MN the week of September 09, 2013. The U.S. Department of Labor Engineering Support Contractor (DOL ESC) team completed the survey on behalf of the Job Corps program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities as well as the building systems and assets within those facilities. The process determines the immediate and long-term cost liabilities for the assessed building systems. The facility assessment is a key component in understanding the life cycle, condition, and life cycle costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an inspection of all facilities identifying deficiencies Assist in assessing and defining maintenance requirements Define renewal and replacement projects to reduce deferred maintenance Eliminate conditions that are either potentially damaging to property or present safety hazards Identify energy and water conservation measures Inventory accessibility in accordance with American Disability Act standards develop cost estimates and schedules to correct deficiencies and for renovation or replacement projects

The site layout and characteristics of the 8 acre Center are noted in Figure ES-1 and Table ES-1, respectively. The survey results indicate that with the exception of three buildings listed in fair condition and of deteriorated basketball courts, the site and buildings are in generally good condition and well maintained. Operation and maintenance (O&M) of the Center and preventive maintenance practices are good. For the PY 13 reporting year, 15 regional life safety deficiencies valued at $37,739 were identified. An additional 45 life safety O&M deficiencies were identified. Finally, except for deficiency 65971, the Center has corrected all the O&M life safety deficiencies previously identified. The Long Range Plan (LRP) includes one National project, amounting $4.6 million and several Regional projects, totaling $0.83 million. In addition, there are recommendations to address funded not corrected deficiencies. Table ES-2 summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

H ubert H

. H um phrey Job C orps C enter

Hubert H. Humphrey Job Corps Center 19

Table ES - 1 Center Statistics Date: 02/28/2014

Federally Owned (DOL) 1978Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Xcel Energy

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

194,232

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

04/18/1990

Site Access: Yes

7Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

David MacKenzie

(651)642-1133Phone No.:

Center Director:

MINACT, Inc.Operating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Food Service 60 TCU Transportation 50 Medical Office Specialist 30 Business Office Technologies 30 Health Occupations 30 Facilities Maint. and Const. 24 Painting 20 ACT (Off-Ctr) 8

No. Of Buildings:

228 130 71 27

Real Estate Management

Buildings

Program

JCC# 509 HUBERT H HUMPHREY 1480 North Snelling Avenue, St. Paul, MN 55108

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 22%

0Building Age Unknown :

(651)642-0123Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 102,967

Energy Audit Done: Yes

Status of ECM: Not Implemented

15,486

64%

125,207

Buildings with Access to Services: 8

3Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 4

4Buildings in Total Compliance:

184,920

GSF

1,152 1

8,160 4

Average Building Age: 84

Vocations (252):

Radon Surveys Reqd: 2

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

HUBERT H HUMPHREY JCC

TDS Telecommunication & Sprint

8.00

02/01/2009Start / End Dates: 01/31/2014/

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Table ES – 2 509 Hubert H. Humphrey Job Corps Center

Facility Survey Assessment Results and Recommendations Background Site Condition

Located on 8 acres of land in St. Paul, MN.

Federally Owned and Operated by MINACT, Inc.

Activated as a Job Corps center in 1978.

194,232 GSF within 10 buildings.

125,207 NSF compared to DOL space guideline range of 67,552 to 88,063 NSF.

Provides residential living, academic education, recreation and vocational training for 71 resident female students, 130 resident male students and 27 non-resident students.

Provides child development services for 45 children (total capacity: 50 children)

Roads and Pavement GOOD Power GOOD Propane GOOD Central Plant FAIR Water Supply GOOD Sewage GOOD

Building Condition (By Function) Student Housing GOOD Education GOOD Food Service GOOD Recreation FAIR Medical/ Dental GOOD Administration FAIR Storage Support FAIR

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies National Project Recommendation Project 3431: Replace HVAC systems in Buildings 1, 2, 5 and 9 and decommission Building 4: $4.6 Million Regional Project Recommendations:

Brick repair Funded Deficiencies 65370, 81146, 65335 & 81154 were combined with Unfunded Deficiency 95356 into a

CSOW: $224,365

Window repair Funded Deficiencies 65369, 81195 and Unfunded Deficiency 81197 are recommended to be combined into a CSOW: $137,683 Roof replacement Funded Deficiencies 81150, 81186, 81196 are recommended to be combined with Unfunded Deficiencies 81052 and 98105 into a

CSOW: $80,325

Deficiencies 98014 and 98015:remove carpet, provide abatement and install resilient flooring in Buildings 6 and 8:

$147,015 Deficiency 98522: replace wood furniture with metal furniture in Buildings 6 and 8:

$292,248 Deficiencies 81050 and 81621: renovate culinary arts space in Building 1 and recreational space in Building 5: $212,034

FNC Deficiencies: seven deficiencies are in procurement, one is no longer needed, three are now part of National project 3431 (posted on FedBizOpps.gov on January 28, 2014), five were reported as insufficiently funded (will be grouped into several CSOW’s)and two others need a revised design and CSOW.

Recently Funded 15 $37,379 0 $0 Prior Funded 0 $0 15 $513,626 O&M 45 Non CRA

Funded 56 Non CRA

Funded Unfunded 0 $0 57 $1,105,135

OMB Score Card Metrics Current

Goal

HHH

Actual Recommendations

EO13423 FY

2012 GOAL

KBTU/GSF/YR

72.15 88.00 Completing National project 3431 would lead to energy savings

O&M Costs $/

GSF

5.10 4.17

% MC 58 99.41

% MDNC 37 0.59

% NMD 5 0.00 Vacant buildings to be demolished %Utilization

Office 97 100.00 Housing 98 71.65 Building 7: single parent dorm floors are vacant; center is seeking increased operational funds

Warehouse 96 100.00

FCI .919 0.92

%FCI < 0.90 15.2 30.4 National Project Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal,Red = Beyond 10% of Goal

Compliance Comments Category Status National Register of Historic Places

Buildings 1 and 3 are eligible

Energy Further reduction in energy usage needed Environment Radon testing needed in Buildings 7 and 10 and SPCC required Sustainability Sustainability measures initiated. The HVAC replacement would reduce energy use Accessibility Site and seven buildings are accessible

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1.0 Introduction

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1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for Hubert H. Humphrey JCC the week of September 09, 2013. The results, conclusions and recommendations of this survey are documented in two volumes:

Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and site physical features and conditions

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance Identify new Deficiencies and Status Previously Documented Deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately

Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment.

– Specific actions prioritized and consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility.

The status of funded projects is noted and current and prior deficiencies are summarized.

Hubert H. Humphrey Job Corps Center 23

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term. National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

Hubert H. Humphrey Job Corps Center 24

2.0 Existing Conditions

Hubert H. Humphrey Job Corps Center 25

2.0 EXISTING CONDITIONS

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, storm water system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided. The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

Hubert H. Humphrey Job Corps Center 26

2.0 EXISTING CONDITIONS

Background Hubert H. Humphrey Job Corps Center (JCC) is located on 8 acres of land in St. Paul, Minnesota. Formerly a Theological Seminary, the Center was activated for Job Corps utilization in 1978. An architectural historic study performed in 2012 found that Administration/Education Building 1 and Soft Vocational Building 3 were eligible for listing on the National Register of Historic Places while the rest of the buildings on campus were deemed ineligible for listing. The Center has 194,232 gross square feet (GSF) in 10 buildings and 982 GSF in 4 structures. Hubert H. Humphrey JCC provides residential living, academic education, recreation, and vocational training for a population of 228 students, consisting of 130 resident men, 71 resident women and 27 non-resident students.

Also, the campus has a Child Development Center with a capacity of 50 children (the current enrollment is 45). The total building area at the Center is 125,207 net square feet (NSF) (including 15,486 NSF of vacant space) as compared to the DOL suggested space guideline range of 67,552 NSF to 88,063 NSF for a Center with this student population.

Ownership The Department of Labor owns Hubert H. Humphrey JCC and MINACT, Inc. operates the Center.

General Site Conditions The Center is located in the Mountain Time zone at 44° degrees north latitude and 93° degrees west longitude. It has an average elevation of approximately 950 feet above sea level. Temperature in St. Paul, Minnesota reaches an average minimum of 6° degrees Fahrenheit during the winter and an average maximum of 83° degrees Fahrenheit during the summer with an average annual precipitation of 32.59 inches.

The campus is located in a mixed residential and light industrial area of St. Paul, Minnesota, approximately five miles northwest of downtown.

The site is bounded by residential areas to the east, south, and north, and the Minnesota State Fairground to the west. The main access and parking are from West Arlington Avenue via North Snelling Avenue. A secondary entry and parking are accessed from West Nebraska Avenue, at the north side of the campus.

The buildings are sited around the outer perimeter of the campus forming the interior campus quad area and are accessed by concrete sidewalks. This creates a pedestrian-oriented open space that is attractive and inviting in a campus-like setting. The campus roadway system and parking lots are asphalt and concrete construction. The sidewalks, roads, and parking areas are well maintained and generally in good condition. The site is well landscaped, clean, neat and well maintained.

View from the roof of Building 5 toward Cafeteria Building 10.

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The Center basketball courts, located south of West Arlington Street, are asphalt and surrounded by wrought iron and chain link fencing. The courts are cracked and overgrown with grass.

The site generally is flat with a series of swales that drain the water through site area drains to the underground storm system. There is one retention pond adjacent to Building 7.

Except for the area along the east side of Building 7, the site drainage system functions well and is in good condition.

The City of St. Paul provides the domestic water supply. The water quality and pressure are adequate and the system is in good condition. The Center maintains the water distribution system.

The fire protection system includes an adequate number of fire hydrants which are in good condition and have adequate pressure. The Center St. Paul Fire Department supports the Center. A fire station located within two miles from the Center has a three to five minute response time. Xcel Energy provides natural gas. The supply is adequate and the distribution system functions well. Alternative heating fuel oil is available, from an above ground tank that serves the dual-burner steam boilers in Building 4.

The Center’s steam boiler plant, located in Building 4, and the underground steam piping system, which once supported all of the buildings, now only provides heating to the Administration/Education Building 1, Vocational Building 2, and Gymnasium Building 5.

A National project to replace the HVAC systems in these buildings and to provide heating in Building 9 was funded. The steam plant, which is in poor condition, is scheduled for demolition after the completion of the HVAC project. The new HVAC systems will not require the use of steam or a central plant.

Xcel Energy provides electrical service. Primary services enter the Center at multiple points along the perimeter roads and serve pad-mounted utility-owned transformers located on site nearby buildings. All buildings have services of 120/208V, 3-phase, 4-wire with utility meters, with the exception of Building 9, which is served by 120/208V, 1-phase and 3-wire from Building 4 and shares the Building 4 utility meter. Site lighting is provided by building-mounted and pole-mounted HID lights, controlled by photocells and time clocks.

The power distribution system and site lighting are adequate and in good condition.

The Center's main telephone/data communications equipment room is located in Building

1. TDS Telecom Company provides phone service to the Center, leasing lines from Qwest Communication Company. The Center has a Meridian telephone switch. Digital Frontier services the telephone system. Quest Communications services the public pay phones.

Long distance is accomplished by VoIP, with internet service provided by Verizon and managed by Job Corps Data Center. Telephone service generally is in good condition and is adequate for the Center’s needs.

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General Building Conditions

The Center consists of ten buildings. All buildings have brick masonry exteriors except for the Boiler Plant Building 4, which has metal siding, and Facility Maintenance Garage Building 9, which has wood siding. All buildings are sound structurally except Administration Building 1, where approximately 140 lintels are severely deteriorated.

Three buildings have reinforced concrete construction, three buildings have structural steel framing, three buildings have load bearing masonry, and one building has wood framing.

Four major buildings, Admin/Education Building 1, Soft Vocational Building 3, Men’s Dormitory Building 6, and Women’s Dormitory/Vocational/Infirmary Building 8, were built the between 1913 and 1915. The Vocational Building 2 and CDC/Single Parent Dormitory Building 7 were built in the 1940s. The Boiler Plant Building 4 and Gymnasium Building 5 were built in the 1950s. The Facility Maintenance Garage Building 9 was built in 1985. Buildings 1, 4, and 5 are in fair condition with obsolete mechanical systems, masonry deterioration, and roofing deterioration. All other buildings are in good condition.

Preventive Maintenance

Preventive maintenance at the Center could be improved. The Center completed all but seven of the aged O&M deficiencies, which is commendable. However, following the September 2013 Facility Survey, 94 new O&M deficiencies were identified. For the immediate future, it is recommended that the Center focus be on preventive rather than reactive measures and/or remedies. The Center has the adequate tools in place to help monitor campus maintenance issues. The Center has implemented “SchoolDude”, a maintenance software program. All preventive maintenance scheduling is managed through SchoolDude. The Center’s staff provided the equipment list used by the SchoolDude program.

Facility Assessment by Function

Student Housing The Center accommodates 71 resident women and 130 resident men in Women’s Dormitory Building 8 and Men’s Dormitory Building 6. The CDC/Single Parent Dormitory Building 7 has a capacity of 18 students on the second and third floors’ which are currently vacant. Buildings 6 and 8 have a similar layout with two separate wings. The basement level of the west wing and the third level of the east wing in Building 6 currently are vacant. In both buildings, each wing on each dormitory floor has common shower/toilet facilities. Also, the two buildings have laundry rooms, common lounge areas and, residential advisor (RA) offices. On the upper floors of these dorms, lockable closets are used for student storage. In addition, the basement level of Building 6 contains two large Women’s Dormitory Building 8

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Student storage rooms. The ground and first floor levels of Building 8 contain vocational and facility maintenance storage, residential life offices, and the medical/dental suite. In Building 8, water infiltration damaged the elevator equipment and the elevator is no longer in use. Both buildings have a recurrent bed bug infestation problem. Despite their age, these facilities are generally in good condition and function well.

Single parent dormitories are located on the second and third floors of the recently renovated CDC/Single Parent Dormitory Building 7. These floors currently are vacant. New furniture installation is scheduled to be completed by the February 28, 2014. There are nine rooms per floor for a total of 18 SPD dormitory rooms.

Two of the rooms are accessible. Each room has an individual bathroom, closet area, and living space. A common kitchen, lounge, and laundry facilities are available on each floor.

Education Education functions are located in Buildings 1, 2, 3, and 8. The academic education classrooms and some non-academic (career preparation period counseling, admissions office, career transition) and soft vocation functions (Culinary Arts) are located in Administration/Education Building 1. The culinary arts kitchen is not large enough to accommodate the large number of students while the food preparation area is oversized. Also, there is insufficient freezer and cooler space. Vocational Building 2, recently renovated by CTST, houses the painting and facility maintenance hard vocations and the driver’s education classroom and office. The Health Occupations, Medical Office Specialist and Transportation Communication Union vocations are located in Soft Vocations Building 3 which was also recently renovated under an American Recovery and Reinvestment Act of 2009 (ARRA) project. The Women In Community Service (WICS) storage is located on the lower level, in the northeast corner, of Gymnasium Building 5 and is in good condition. With the exceptions noted above, the education spaces are adequate and function well.

CDC/Single Parent Dormitory Building 7

Administration/Education Building 1

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Food Service The food service functions are located in the Cafeteria Building 10 built in 2007. Three meals per day are served with two servings per meal.

The current facility seating for up to 123 students per serving is adequate. The food service functions are in good condition, well maintained, and adequate for the Center population.

Recreation Indoor recreation functions are located in the Gymnasium Building 5 and include the gymnasium, equipment room, and arts and crafts on the first level and the exercise/weight room, pool room, TV room, movie room, and snack bar in the basement level. The student government and the library are located in the basement of Men’s Dormitory Building 6.

These spaces have outdated finishes. The basement level TV room, movie room, and snack bar are not adequate. These spaces are in disrepair and not accessible. The old shower areas are either not in use and/or are vacant. The mechanical system in Gymnasium Building 5 is obsolete. The indoor recreation facilities are in fair condition.

Outdoor recreation areas consist of open fields and a baseball/soft ball field in the campus quad area and asphalt basketball courts located on a lot across West Arlington Street. The outdoor facilities generally are in good condition except for the basketball courts, which have a cracked surface with overgrown weeds and grass.

Administration Administration functions are located in three buildings: Administration/Education Building 1, CDC/Single Parent Building 7, and Women’s Dormitory Building 8. Building 1 contains the Center security office (on the first floor), the student records office, and the administrative and finance offices. The administration facilities within the building generally are in good condition and function well. However, the exterior façade and mechanical systems of the

Cafeteria Building 10 – Dining Hall

Gymnasium Building 5

Women’s Dormitory Building 5 – Façade Detail

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Administration/Education Building 1 are only in fair condition and require extensive renovations. The mortar joints in the brick facade are deteriorating from age and weathering and the brick roof parapets on the south and west sides of the building are leaning and appear close to failure. The steel lintels above the windows are failing due to age and deterioration from weather.

The residential living offices are located on the ground floor of Building 8. This office suite is confined to the western half of the south wing of the building, and is comprised of two large open offices, three small private offices, and a lounge. The space is adequate but the finishes, especially the flooring, are outdated. Water infiltration on the ground floor damaged the elevator equipment. This building has bed bug infestation.

A Child Development Center (CDC) located on the ground floor of CDC/Single Parent Dormitory Building 7 has a capacity of 50 children with a current enrollment of 45 out of which 6 are staff children and the rest are from the neighboring community. The CDC is in good condition and functions well.

Medical/Dental Medical and Dental facilities are located on the first floor, west wing of Women’s Dormitory/ Infirmary/Education Building 8. The medical/dental facilities are adequate in size, generally in good condition, and function well.

Storage/Support Most of the Center maintenance functions are located in Women’s Dormitory Building 8, Administration/Education Building 1, and Facility Maintenance Garage Building 9. The warehouse is located in sub-basement of Administration/Education Building 1 and the facility maintenance storage is located in the basement of Building 8 and in Building 9. The central laundry facility is located in the basement of Men’s Dormitory (Building 6). The storage/support functions are adequate in size, generally in good condition and function well.

Environmental Management Several buildings have asbestos-containing materials including floor and wall finishes, and pipe insulation. These materials must be observed every six months by the Center to record condition. Asbestos-containing materials must be kept in good condition in an Operations and Maintenance program that include recordkeeping and awareness training.

Radon testing needs to be performed for Buildings 7 and 10. Testing for all other buildings has been completed.

The Center needs to complete a spill prevention control and countermeasures (SPPC) plan needs before the removal of the oil tank.

Resource use and Water Conservation Energy and water use and associated trends are summarized below. An energy and water audit report accompanies the facility survey with greater detail on related issues at the Center.

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Background:

Table 1 has current energy and water usage and cost. The Hubert H Humphrey JCC’s energy costs are about average for Job Corps with water costing less than average.

Table 1: Energy and Water Statistics – FY2012 Energy Usage Cost Unit Cost Average Cost in

Job Corps Electricity 1,596,500 kWh $162,938 $0.102/kWh $0.099/kWh Natural Gas 113,000 CCF…