Pine Ridge - Wind Turbine - Amendment 3 - 3-31-2010.pdf

Wind Turbine Installation Solicitation Number: DOL110RP20889 Pine Ridge Job Corps Civilian Conservation Center Amendment 3

March 31, 2010

U.S. Department of Labor

Wind Turbine Installation

Pine Ridge Job Corps Civilian Conservation Center

Chardon, Nebraska

Amendment No. 3 to

SOLICITATION DOL110RP20889

Clarifications and Responses to Questions

Supplemental Drawings

Pre-Proposal Meeting Minutes w/Attendee List

March 31, 2010

Clarifications and Responses to Questions

1. The project Solicitation is a 100% Total Small Business set-aside.

2. The following are approved equal manufacturers for 50 kW wind turbines: Endurance Wind and Engineered Wind Systems.

3. What is the annual kwh usage at the facility?

Response: The Center has a master electrical meter. Individual buildings do not have meters. Therefore, the annual kwh usage of Building 530 is not available. During the design phase, the successful Proposer shall need to provide an electrical monitoring evaluation using data recorders to establish the electrical usage trends for the Building.530.

4. The optimum locations distance wise to the facility may have a building or utility lines in the fall radius of the tower. Will the DOL entertain proposals with other utilities of structure in the fall radius?

Response: The Solicitation requires that the wind turbine installation support the electrical usage operations of Building 530.

5. Can you please characterize the present electrical service?

Response: The electrical service for Building 530 is supplied by a 300 kVA transformer connected to a main distribution panel equipped with 1000 amp bussing, 800 amp main breaker having operating characteristics of 208/120V, 3 phase, 4 wire. The main distribution panel has two 400 amp, 3 pole circuit breakers serving panelboards on the interior of the building and two 100 amp, 3 pole spaces.

6. Will the facility permit disconnects, junction boxes or other on the exterior of the building adjacent to the electrical panel?

Response: Additional weatherproof enclosed electrical equipment will be permitted to be mounted adjacent to the existing electrical service equipment. During the design phase, the successful Proposer shall submit proposed locations and mounting methods for equipment to be utilized on the exterior of the facilities for review by the Center.

7. It is possible trees may need to be removed to facilitate the installation. Will there be requirements for replacement?

March 31, 2010

Response: The successful Proposer shall identify the trees that will potentially need to be removed and submit the data as part of the design submission for Center review. The successful Proposer shall be responsible to remove trees, and the Center (U.S. Forest Service) will supply and plant new trees and landscaping as may be required.

8. Is there going to be a location on site to dispose of excess soil displaced by the foundation, or is that material going to have to be removed from the site?

Response: There are adequate areas on the Center for the disposal of excess soil. The successful Proposer shall coordinate the preferred location for the excess soil with the Center.

9. Can we tie electrical from the Turbine into any other part of the campus other than building 530?

Response: Per the Solicitation, the electrical power from the turbine shall be coordinated with the electrical service for Building 530.

10. Will the Dept. Of Labor consider more than one option for design under the same proposal?

Response: Per the Solicitation, the consideration of options for the turbine design are permitted. The Proposer’s technical proposal should outline the options that a Proposer would like to consider, particularly with regards to scheduling of design construction options in the preliminary critical path schedule

11. Will there be any available wall space in a mechanical room in building 530 for electrical equipment to support wind turbine?

Response: There is no mechanical room space in Building 530 for housing wind turbine equipment. The Proposer should submit in the technical proposal a proposed plan for housing the equipment in an auxiliary constructed structure as part of this project to support the wind turbine.

12. Bidding documents require anemometer and electric meter for remote monitoring as part of this proposal. The Northwind 100 Turbine comes with remote monitoring capabilities included within the design. Will the remote monitoring capabilities of the Northwind 100 replace or supplement the anemometer and electric meter defined in the solicitation?

Response: The remote monitoring capabilities will supplement the equipment defined in the Solicitation. The successful Proposer will define a design for this equipment interaction with the wind turbine monitoring.

March 31, 2010

13. The solicitation states the DOL will provide under separate contract telephone and data connection to the meter and anemometer. If the remote monitoring that is included with the Northwind 100 will suffice, will the DOL handle telephone and data connections to the turbine site through separate contract?

Response: The Job Corps Data Center will coordinate and furnish/install with the successful Proposer the telephone and data connections for the wind turbine monitoring in accordance with the Center’s computer server system.

Supplemental Drawings

1. Partial Plan Sketch #1 details the as-built electrical riser diagram for Female Dormitory Building #530.

2. Partial Plan Sketch #2 details the location of the 300 kVA transformer and main distribution panel serving Female Dormitory Building #530.

Pre-Proposal Meeting Minutes and Attendee List

Wind Turbine Installation Pine Ridge Job Corps Civilian Conservation Center Pre-Proposal Meeting (3-11-2010) Minutes Solicitation Number: DOL110RP20889

1.01 REGISTRATION OF PARTICIPANTS

1.02 PRE-PROPOSAL MEETING:

A. Date: Thursday, March 11, 2010.

B. Time: 1:00 P.M (MST).

C. Location:

1. Meeting place–Center WPO Office

1.03 RECORD OF ATTENDANCE:

A. Sign-in sheets were distributed, and all participants sign in.

(Attendee List is attached.)

March 31, 2010

1.04 OPENING REMARKS:

A. Attendees welcomed by John Booker (Deputy Center Director) and Bill Wood (RPM, DOL Engineering Support)

B. Introductions:

1. Center Representatives (John Booker)

2. DOL Job Corps Regional ARRA Coordinator (Karen Zeilinger)

3. DOL ESC Representatives (William Wood and Jim Stolmeier)

4. DOL Contract Specialist (Johnny Arnold)

5. DOL Contracting Officer (Maria Pizarro)

6. DOL Contracting Officer Technical Representative (Bill Dakshaw)

C. Ground Rules:

1. It was explained to attendees that no questions would be entertained at this meeting.

2. All questions need to be submitted in writing via e-mail by the date indicated in the Solicitation, Amendment 1.

3. All questions will be answered in writing via Amendment(s) posted to the www.fbo.gov web site.

4. This project is funded by the American Reinvestment and Recovery Act and is governed by certain reporting requirements as detailed in the Solicitation.

1.05 ACCESS TO PROJECT AND PROPOSERS INFORMATION:

A. Proposers List:

1. No Proposer list will be released.

2. A list of pre-bid meeting attendees is part of the Pre-Proposal Meeting

Minutes for reference.

B. Plan Holders List: Not Applicable

C. Federal Business Opportunities (FBO):

1. FBO Announcement and updates to the Project and proposal process are available at www.fbo.gov.

D. Proposal Documents:

1. Scope of Work that is included in the Solicitation.

1.06 PROJECT OVERVIEW:

A. Project consists of the installation of the following:

Wind Turbine Installation (Either one 100 kW unit or two 50 kW units) to provide

March 31, 2010 power to Female Dormitory Building 530.

B. Code Compliance and Construction Permits:

1. Federal government property and projects are exempt from local codes and permit processes.

2. The local jurisdiction will not be conducting inspections.

3. Local jurisdiction permitting process will not be required.

C.. Proposal Documents include the following:

1. Scope of Work that is included in the Solicitation.

2. When Amendments are issued, they will be posted to www.fbo.gov for

Bidders to download.

1.07 PROJECT OVERVIEW

A. Contract:

1. Project will be constructed under a single prime contract.

2. Contract will be with the U. S. Department of Labor.

3. Project period of performance is 254 calendar days from Notice to Proceed

Project Closeout.

4. Estimated price range of the construction is $500,000 to $1,000,000.

5. Per Federal Acquisition Regulations Part 29.303, this project is NOT tax exempt.

6. Conformance with Federal Davis-Bacon Wage rates for City of Chadron, Nebraska is required.

7. Registration in Central Contractor Registration (CCR) is required.

8. 100% Total Small Business Set-Aside Procurement:

a. Any questions are to be directed in writing to DOL/OPS Contract Specialist, Johnny Arnold by e-mail: arnold.johnny@dol.gov

9. Liquidated damages for failure to complete the Work within the specified time are outlined in the Solicitation.

10. Bid Bond is required to be submitted with the Proposal, and specific requirements are in the Solicitation.

11. Performance and Payment Bonds are required to be submitted by the successful Proposer; specific requirements are in the Solicitation.

12. Proposals will be evaluated based on the technical proposal and cost proposal.

B. Conditions Affecting the Work:

1. Proposers should visit the site during the pre-bid walk-through and take such steps as may be necessary to ascertain the nature and condition of the Work, and the general and local conditions which can affect the Work or the cost

March 31, 2010 thereof. Failure to do so will not relieve the Proposers from the responsibility for estimating properly the difficulty or cost of successfully performing the Work. The Government will assume no responsibility.

Additional site visits can be arranged with the Center by contacting the Center Director.

C. Proposals shall be submitted by:

1. Date: Friday, March 26, 2010.

2. Time: 2:00 p.m. (EST) local time

(Note: Date changed to Tuesday, April 6, 2010 by Amendment 2.)

D. Proposals shall be mailed/delivered to the address noted in the Solicitation.

E. Proposer Questions and Interpretations during the Proposal Period:

1. All questions regarding the Solicitation and Contract Documents must be submitted in writing by e-mail and will be answered in writing by PSJCC in an amendment to the Solicitation Package, posted on the FedBizOpps. It is the responsibility of the Proposers to keep updated on all amendments through the the FedBizOpps website–www.fbo.gov.

1.08 AMENDMENTS (ADDENDA) AND MEETING FOLLOW-UP:

A. Amendments will be available for download at www.fbo.gov.

1.09 BUILDING AND SITE WALK-THROUGH

A. A walk-through of the areas affected by the project Scope of Work was conducted.