Attachment_2-_Statement_of_Work_1.pdf
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- Meeting Room Venue, Southern Area IMT, FL
- Solicitation number
- DOIDSAM27F003
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About this file
This document is a Statement of Objectives (SOO) for a meeting venue and conference/training services for the Southern Area Incident Management Team (IMT) 2027 pre-season conference. The conference will be held February 8–12, 2027, at the San Destin Golf and Beach Resort in Miramar Beach, Florida (9300 Emerald Coast Pkwy West, 32550). The event aims to strengthen coordination, collaboration, and operational readiness among Southern Area Federal and State Complex Incident Management Teams and Type 3 Incident Management Teams through shared lessons learned, emerging challenges discussion, best practices exchange, and improved consistency in incident management operations.
Required deliverables include multiple conference rooms—typically three large rooms that can open into one expansive space for joint sessions and 7–8 smaller conference rooms for specific training topics—equipped with miscellaneous IT/multimedia equipment, projectors, screens, microphones, and speakers. The conference will utilize mobile apps such as Linktree with minimal paper documentation beyond name tags. Government-furnished equipment (laptop computers and possibly projectors) will be available for employee use during specified training sessions. The technical coordinator is Bart Kicklighter, Incident Commander, Southern Area Team 3, located at 273 Market Street, Flowood, Mississippi 39232, and reachable at 828-460-6559.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_3-_Applicable_Clauses_1.pdf | ||
| Attachment_1-_Notice_of_Intent_1.pdf |
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Text version
Meeting Venue Southern Area Incident Management Team(IMT) Conference/
Training Session, FL
1. General:
1.1
The Southern Area Federal and State Complex Incident Management Teams and Type 3 Incident Management Teams will hold their all-teams joint 2027 pre-season conference/training sessions the week of February 8th – 12th, 2027 in Destin, Florida. The proposed conference site is the San Destin Golf and Beach Resort, 9300 Emerald Coast Pkwy West, Miramar Beach, FL, 32550.
1.2 Purpose/End Application:
The purpose of the proposed 2027 Complex Incident Management Team conference is to strengthen coordination, collaboration, and operational readiness among all Southern Area Federal and State Incident Management Teams. As complex incidents continue to challenge our response capabilities, bringing teams together provides an opportunity to share lessons learned, discuss emerging challenges and best practices, clarify expectations, and improve consistency in incident management operations. This meeting will also foster relationships among team members, enhance communication and interoperability across jurisdictions and agencies, and promote the exchange of knowledge and experience that supports effective decision-making. By investing in this collective training and information-sharing opportunity, we can improve our ability to mobilize, integrate, and manage complex incidents safely and efficiently while ensuring Southern Area teams are better prepared to meet the demands of future incidents.
2. Place of Performance and Period of Performance (Where and When) the project is being completed. The week of February 8th – 12th, 2027 in Destin, Florida. The proposed conference site is the San Destin Golf and Beach Resort, 9300 Emerald Coast Pkwy West, Miramar Beach, FL, 32550.
3. Deliverables and/or Delivery Schedule:
3.1 Multiple Conference rooms, typically three large rooms that can open to create one large room for all-participants joint sessions. 7 or 8 smaller conference rooms for smaller, specific training topics. Miscellaneous IT/multimedia equipment, projector and screens, microphones, speakers.
3.2 Mobile apps such as “Linktree” will be used. No paper documents should be necessary besides paper name tags.
4.1 Identify any Government-furnished equipment (GPE) and Government furnished information (GFI) Employees participating in specified training/information sessions may use their Government-furnished Equipment (laptop computers) and possibly Government-furnished projectors.
5. Technical Coordinator:
5.1
Bart Kicklighter, Incident Commander, Southern Area Team 3 273 Market St, Flowood, MS, 39232, 828-460-6559
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| 3. Deliverables and/or Delivery Schedule: |
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