DOH58337 BEHRP Environmental Montioring-East Liverpool Water Treatment Plant ODH RFP Template v2 9.25.25.pdf

58337

RFP Solicitation Template Request Rev. 6.2025

REQUEST FOR PROPOSAL (RFP)

The Ohio Department of Health (ODH) is soliciting proposals for professional services.

1. PROJECT INFORMATION:

1.1. Project Title: Radiological Health and Safety-East Liverpool, OH-Environmental Monitoring

1.2. Solicitation Posting Date: Thursday, September 25th, 2025

1.3. Inquiry Start Date: Thursday, September 25th, 2025

1.4. Inquiry End Date: Tuesday, October 14th, 2025, by 3 p.m. All questions must be submitted via

Ohio Buys. Questions received after this date will not receive a response.

1.5. Solicitation End Date: Thursday, October 16th, 2025, by 3 p.m. All required application components must be received by Thursday, October 16th, 2025, Applications should be submitted via Ohio Buys. Each application component must be clearly labeled.

1.6. Project Background: ODH maintains a cooperative agreement with Vistra Corp to perform environmental monitoring around the nuclear powers plants that are located within Ohio and those near Ohio's borders. The monitoring is performed to measure and evaluate any radiological impact the power plants may have on Ohio's environment.

1.7. Project Objective: Environmental monitoring is performed to measure and evaluate and radiological impact the power plants may have on Ohio's environment. The specific objectives of this solicitation are: 1. Maintain ODH Lab proficiency, and 2. Confirm power plants are not releasing radioactivity into the environment.

1.8. Projected Estimated Budget: $15,040 Not to Exceed

1.9. Project Award: One (1) Award.

1.10. Project Period: 7/1/2025-6/30/2027.

ODH reserves the right to execute multiple agreements with awarded provider to fulfill the entire project period, subject to and contingent on the discretionary decision of the Ohio

General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance of the awarded providers and the needs of the Ohio Department of Health

1.11. Agreement Term: 7/1/2025-06/30/2027 with up to two (2) years of additional Renewal Terms may not exceed after 6/30/2029.

Renewal Option 1: 7/1/2027-6/30/2029.

RFP Solicitation Template Request Rev. 6.2025

At the sole option of ODH, ODH may extend this Contract past the initial Agreement Term for a period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the

Contractor and ODH. The cumulative time of all mutual renewals may not exceed two (2) additional years and are subject to and are contingent upon the discretionary decision of the Ohio

General Assembly to appropriate funds for this project in each new biennium. If any renewal is exercised, a new contract will be issued at the beginning of the new biennium. ODH may evaluate whether a renewal is appropriate considering the satisfactory performance of the Contractor and the future and continuing needs of ODH’s Programs.

2. PROJECT REQUIREMENTS: Offeror(s) must meet the following mandatory requirements to be considered for evaluation.

2.1. Contractor Experience Requirement:

2.1.1. Offeror(s) must have 1. Familiarity with stationary low volume continuous air samplers, 2.

Familiarity with proper sample collection techniques to include, but not limited to air particulate, air iodine, water, vegetation, sediment and split samples; and 3. The ability to pull samples utilizing the mothers at the locations and frequencies required.

2.2. Candidate Expertise Requirement:

2.2.1. Offeror(s) must have Four (4) years of experience in environmental sampling

2.3. Notice of Award Requirements: N/A

2.4. Mandatory Licenses &/or Certifications Required:

2.4.1. Offeror(s) must have N/A

3. SCOPE OF WORK AND DELIVERABLES:

3.1. Scope of Work:

SCOPE OF WORK

3.1.1 Collect environmental samples of various types, as designated in Attachment A, in the vicinity of the of the Beaver Valley Nuclear Power Station. Collection shall comply with methods, location, number, and frequency delineated in Attachments B and C.

3.1.2

Correctly label each sample and ship it by overnight courier no later than noon (12:00 PM) on the second business day following the day the sample was collected. Samples should be shipped to: ATTN: Ruisheng An, The Ohio Department of Health Laboratory, Radiochemistry Section, 8995 East Main Street, Reynoldsburg, Ohio 43068.

3.1.3 Submit quarterly invoices to ODH within 30 days from the end of the quarter and within 14 days from the end of the fiscal year for reimbursement. The invoice should provide accurate details

RFP Solicitation Template Request Rev. 6.2025 regarding the amount of time spent providing services, including date, time, and location where the services were provided. Samples submitted late or not received in accordance with the timelines as defined in Attachment A may be considered invalid and may not be subject to compensation or reimbursement.

3.2. Deliverables and Due Dates:

DELIVERABLES DUE DATE

3.2.1

Collect environmental samples of various types, as designated in Attachment A, near the Beaver Valley Nuclear Power Station. Collection shall comply with methods, location, number, and frequency delineated in Attachments B and C. Contractor shall be paid a fixed price per sample collected. This price includes all services, travel, shipping, and any other costs associated with collecting sample

Ongoing during the Contract term

3.2.2

Label correctly each sample and ship it by overnight courier no later than noon (12:00 PM ET) on the second business day following the day the sample was collected. Samples shall be shipped to: ATTN: Rashmi Gaur, The Ohio Department of Health Laboratory, Radiochemistry Section, 8995 East Main Street, Reynoldsburg, Ohio 43068.

Ongoing during the Contract term

3.2.3

Submit quarterly invoices to ODH within 30 days from the end of the quarter and within 14 days from the end of the fiscal year for reimbursement. The invoice shall provide accurate details regarding the number and types of samples collected, including date, time, and location where the services were provided. Samples submitted late or not received in accordance with the timelines as defined in Attachment A may be considered invalid and may not be subject to compensation or reimbursement.

Quarterly during the Contract term

4. TECHNICAL EVALUATION CRITERION:

CONTRACTOR PROFILE WEIGHT

4.1

Individuals, agencies or organizations with: (1) experience with stationary low volume continuous air samplers, (2) knowledge of proper sample collection techniques to include but not limited to air particulate, air iodine, water, vegetation, sediment and split samples; and (3) have the ability to pull samples utilizing the methods at the locations and frequencies as required which includes mandatory and preferred qualifications.

STAFFING PLAN (PERSONNEL PROFILE) WEIGHT

4.5 Staff are experienced with stationary low volume continuous air samplers;

have knowledge of proper sample collection techniques for air particulate, air iodine, water, vegetation, sediment and split samples; and have the ability

RFP Solicitation Template Request Rev. 6.2025 to pull samples utilizing the methods at the locations and frequencies as required.

WORK PLAN WEIGHT

4.8

Detail of how all of the requirements specific to this project will be implemented and include proposed activities to meet program requirements. Appropriate air sampling, water, vegetation, sediment and split sampling techniques, operations, and procedures and appropriate shipping and handling operations and procedures for all samples.

TOTAL 100

5. PROPOSAL SCORING

SEE ATTACHMENTS A and B

CRITERIA MAXIMUM

ALLOWABLE POINTS

Technical Proposal

Cost Proposal

MBE Set -Aside 50

Total

RFP Solicitation Template Request Rev. 6.2025

ATTACHMENT A

SAMPLING METHODS TO BE USED WHILE PERFORMING ENVIRONMENTAL SURVEILANCE

IN THE VICINITY OF THE BEAVER VALLEY NUCLEAR POWER STATION (BVNPS)

Air samples shall be routinely collected by and shipped to the lab by no later than Tuesday.

Water samples shall be collected and shipped to the lab by the 15th of each month. If samples cannot be collected due to extreme severe weather or other unforeseen circumstances, arrangements shall be made to collect the samples as soon as possible after the scheduled collection date, and an explanation must be noted on the Laboratory Sample Data Sheet.

Chemical preservatives such as hydrochloric acid (HC1) are to be added to some water samples.

Review Material Safety Data Sheet (MSDS) before using such chemicals, and follow the safety precautions outlined. MSDS must be carried by individuals collecting samples when this type of chemical is used or transported.

AIR SAMPLES

Air particulates are collected on 47mm, 0.80µm filter papers, or glass fiber filters. Air iodine is collected in a triethylenediamine (TEDA) impregnated carbon cartridges mounted in tandem with an air particulate filter in a sample holder assembly. The average sampling rate is two to three cubic feet per minute (CFM).

In accordance with established sampling procedures, filter papers and carbon cartridges are changed weekly by ODH contract personnel. Samples are then shipped to the ODH Laboratory located in Reynoldsburg, Ohio for analysis. At the laboratory, gross beta analysis is performed on each filter paper. The weekly filter papers are composited for quarterly gamma isotopic analysis. The carbon cartridges are analyzed for the presence of iodine-131 (I- 131).

AIR SAMPLER PROCEDURES

The quick disconnect filter assembly should be loaded and unloaded in the office. This will minimize possible loss of filter paper, or damage to filter by rain, wind, snow, etc.

LOADING THE QUICK DISCONNECT ASSEMBLY

1. Unscrew the top portion of the assembly.

2. Place filter 47mm filter in place.

3. Screw top back on.

4. Unscrew middle section of assembly.

5. Check the seal, which sits under the cartridge to insure it is still intact and not damaged. Notify ODH Bureau of Radiation Protection if a new one is

RFP Solicitation Template Request Rev. 6.2025 needed.

6. Place carbon cartridge inside assembly making sure the arrow on side of cartridge is facing the direction of the air flow path.

7. Screw sections back together securely so that there is no rattling noise when assembly is shaken.

AIR SAMPLER OPERATION

1. Turn off the sampler pump.

2. Record the running (in hours).

3. Zero the running time meter.

4. Record the flow rate volume for end of the sampling period. (Note: This is also the start reading for the next sample).

5. Remove sample assembly via the quick disconnect and replace with the newly loaded sample assembly.

6. Turn the sampler pump back on.

7. Complete data sheet, to include weekly total volume and running time and unload sample assembly in the office.

UNLOADING THE ASSEMBLY AND SAMPLE SHIPPING

1. When removing the filter papers USE TWEEZERS. The air filter should be handled with care when dust loading is observed because particulate matter is easily removed from the filter invalidating the sample.

2. Place filter paper in 47mm plastic petri slide dish so that the collection side is facing

up. Place lid on petri slide dish and secure with tape. Denote sample location and date collected on petri slide.

3. Remove cartridge, denote sample location and collection date on cartridge and place in sealable baggie and seal.

4. Place prepared petri slides, cartridges and completed white sample data sheet(s) from each location into 12 x 15 Tyvek envelope.

5. Remove paper from quick strip closure and seal the envelope.

SURFACE WATER SAMPLES

A one-gallon and a two-liter grab samples of untreated water are to be collected by the 15th of each month from the raw water intake at the East Liverpool Water Treatment Plant which draws water from the Ohio River. The one-gallon sample is collected in a cubitainer to which 5 milliliters of hydrochloric acid (HC1) is added*; and the two-liter sample is collected in a container to which no hydrochloric acid is added. Both samples are shipped on the collection day to the Laboratory in Reynoldsburg, Ohio, for analyses. Gross beta and gamma isotopic analyses are performed on each of the monthly water samples, and tritium analysis is performed on the quarterly composites of the monthly samples.

BVNPS operates a continuous water-sampling device at this location. Although ODH and BVNPS personnel sample water from the same point, the sample collection is independent and not split.

* Transfer 5 milliliters of hydrochloric acid to the one-gallon cubitainer using a pipette and pipette bulb. NEVER PIPETTE BY MOUTH.

SHIPPING INSTRUCTIONS FOR ALL SAMPLES

1. Ship sample(s) with copy of lab order to Bureau of Public Health Laboratory at:

Bureau of Public Health Laboratories Radiochemistry Section 8995 E. Main St., Bld 22 Reynoldsburg, OH 43068

ATTACHMENT B

Number and frequency of samples to be collected

Sample Type Number of Locations Total yearly samples and

Frequency Filter Paper 1 52 (weekly) Carbon Cartridge 1 52 (weekly) Water 1 24 (monthly)