DOH25- 003 ITB Addendum 3 QAs.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 3 Questions and Answers

ITB DOH25-003

Interior Building Painting Services for the Miami-Dade County Health Department (CHD)

DATE: 9/25/2025

TO: Prospective Vendors

FROM: Yasemin Sulker, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum 3

The purpose of this addendum is to modify the ITB, and to answer questions received in accordance with Section 2.6, Questions, of the ITB. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following Modifications were made to the following sections of the ITB:

1. Page 5, Section 2.3., Term, of the ITB, is modified as follows: It is anticipated that the

Contract resulting from this ITB will be for a one-year period from anticipated start date of September 1, 2025, October 15, 2025 or the Contract execution date whichever is later. The Contract resulting from this ITB is contingent upon availability of funds.

2. Attachment A, Scope of Work of the ITB, is hereby deleted in its entirety and replaced with the Revised Attachment A, Scope of Work attached herein.

B. Responses to Questions received pursuant to Section 2.6, Questions: Please see the

Department’s response to questions received by the due date outlined in Section 2.4. Timeline, of the ITB, below:

REVISED

ATTACHMENT A

SCOPE OF WORK

ITB DOH25-003

Interior Building Painting Services for Miami Dade County Health Department

1. PURPOSE:

This scope of work is for the provision of painting services at the Florida Department of Health, Miami CHD, which include but are not limited to, preparation, cleaning, caulking, and painting the interior of five specified buildings at the Miami CHD. Contractor will provide these services to the Florida Department of Health (Department).

2. TERM:

This scope of work will begin on 10/15/2025 or the date on with the purchase order is issued, whichever is later. It will end at midnight, Eastern Time on 6/30/2026. The State of Florida’s performance and obligation to pay under this purchase order and any subsequent renewal is contingent upon annual appropriation by the Legislature and satisfactory performance of the Contractor.

3. CONTRACTOR NAME AND LOCATION OF WORK:

The worksite for this scope of work is the following location(s):

Location # BUILDING NAME STREET ADDRESS

CITY, STATE, ZIP

1 Health District Center 1350 NW 14 St

Miami, FL 33125 2 Little Haiti Clinic 300 NE 80th Terrace

Miami, FL 33138 3 West Flagler 2515 West Flagler Street

Miami, FL 33135 4 West Perrine Clinic 18255 Homestead Ave

Miami, FL 33157 5 Liberty City Clinic 2520 NW 75 St

Miami, FL 33147 6 Golden Glades 1725 NW 167th Street

Miami, FL 33056

4. CRIMINAL BACKGROUND SCREENING:

1. AL BACKGROREENING:

In the Department’s sole and exclusive discretion, it may determine that background screening of some or all of Contractor’s officers, agents, employees, subcontractors, or assignees is necessary (collectively individuals). In the event background screenings are required under the resulting purchase order, Contractor agrees to the following:

a. Conduct background screenings in accordance with Chapter 435, Florida Statutes, using level

2 screening standards.

b. Provide the Department with a written attestation confirming that the individual has completed and cleared the level 2 background screening.

SCOPE OF WORK

c. Not allow the individual to begin work under this purchase order until that individual has been cleared by the Department.

d. Be responsible for any costs associated with meeting this screening requirement.

5. DRUG SCREENING:

In the Department’s sole and exclusive discretion, it may determine that drug screening of some or all of Contractor’s officers, agents, employees, subcontractors, or assignees is necessary (collectively individuals). In the event drug screenings are required under the resulting purchase order, Contractor agrees to the following:

a. If the Contractor’s officers, agents, employees, subcontractors, or assignees (collectively “individuals”) are assigned to work in a Department designated Safety-Sensitive Class and/or Position, under this purchase order, then a drug test must be performed prior to the individual being allowed to start work under this statement of work. If an individual has already been screened by the Contractor, then a written attestation confirming that the individual has completed and cleared the drug screening must be submitted to the Department prior to issuance of the purchase order. If an individual has not been drug screened, notify the Department immediately. No individual can begin work under this purchase order until they have been cleared by the Department.

b. If at any time while performing services under this Purchase Order reasonable suspicion exists to believe that the Contractor’s staff, which includes, but is not limited to, Contractor’s officers, agents, employees, subcontractors, or assignees, are under the influence of or impaired by drugs, the Department reserves the right to require the individual to undergo drug testing. The Department may require the individual to cease performing services pending drug test results.

In the event of a positive drug test, the Contractor must notify the Department in writing and at which time the Department may request a replacement of equal or superior skills and qualifications of the prior individual.

c. Be responsible for any costs associated with meeting this screening requirement.

6. CONTRACTOR QUALIFICATIONS AND EXPERIENCE:

The Contractor must possess the following minimum qualifications and experience:

6.1. Must have performed work on a minimum of five projects that demonstrate experience in painting large or commercial buildings of similar size and nature of those requested in this ITB.

7. CONTRACTOR RESPONSIBILITIES:

7.1. SERVICE TASKS: Contractor will perform painting services at the Florida Department of Health, Miami CHD specified buildings, which include but are not limited to, preparation, cleaning, caulking, and painting the interior of five locations in the time and manner specified:

7.1.1 Obtain any required permit(s) within 20 calendar days of Order issuance. Contractor is responsible for all aspects of the permitting process including, but not limited to scheduling any necessary inspections performed by the permitting agency and closing the permits, as required.

SCOPE OF WORK

7.1.1.1. The work hours to perform requested services will be from 5:00 PM, ET to 11:00 PM, ET during weekdays and from 7:00 AM, ET to 7:00 PM, ET on weekends.

7.1.2 Phase 1: Prepare interior walls of the building prior to painting, as follows:

7.1.2.1. Ensure all letters, signs, and logos are removed from the building walls prior to surface repairs. If necessary, furniture may need to be moved away from the wall to complete the painting in that area. Ensure re-installation after painting is completed and furniture is move back to its original place.

7.1.2.2. All dirt, dust, chalking, grime, loose flaking paint, mold or mildew, and any other contaminants must be removed.

7.1.3 Phase 2: Caulk or patch all damaged surfaces prior to painting as follows:

7.1.3.1. Caulk all damaged surfaces within 14 business days of commencing work.

7.1.3.2. All surfaces must be inspected for holes, cracks, and damages. Surfaces should be patched and caulked to approximately the existing texture.

7.1.3.3. Major cracks in drywall surface must be caulked or patched with siliconized latex caulk or joint compound.

7.1.3.4. Replaced drywall must be primed with a primer prior to being painted.

7.1.3.5. All wood surfaces must be scraped, as necessary, to remove any loose paint that may be peeling.

7.1.3.6. All metal surfaces must be scraped, as necessary, to remove any loose paint that may be peeling.

7.1.4 Phase 3: Coat and paint the building interior at each location as follows:

7.1.4.1 Coat and paint building interior within 30 business days of commencement.

7.1.4.2. Seal and prime all surfaces. The same color be applied across all clinics.

7.1.4.3. All walls and wood surfaces must be repainted with two coats of Sherwin

Williams SuperPaint interior Acrylic Latex. Colors and finishes must be chosen and approved by the Department’s Facilities Manager.

7.1.4.4. All metal surfaces must be repainted with two coats of Sherwin Williams Pro Industrial Multi Surface Acrylic and must be approved by the Department’s Facility Manager.

7.1.4.5. All wood and drywall columns must be repainted with Sherwin Williams SuperPaint Interior Acrylic Latex. All metal columns must be repainted with two coats Sherwin Williams Pro Industrial Multi Surface Acrylic.

7.1.4.6. All wood and metal doors and frames must be repainted with two coats Sherwin Williams Super Paint Interior Acrylic Latex. All metal doors and frames must be repainted with Sherwin Williams Pro Industrial Multi Surface Acrylic.

7.1.4.7. Paint applications may be made using brush, roller, or sprayer.

7.1.4.8. Coverage must be complete. Apply at a minimum two separate coats of paint to each building to eliminate bleeding, “show through” of undercoats, or irregularities of surface.

7.1.4.9. All materials must be applied in accordance with the manufacturer’s instructions and allow for adequate drying time between coats.

7.1.4.10. Surrounding areas not affixed to the building, such as plants, windows, doors must be carefully protected with plastic, or a canvas drop during the painting process.

7.1.4.11. Ensure re-installation of letters, signs, and logos that were removed after painting is completed.

SCOPE OF WORK

7.2 DELIVERABLES:

Contractor will complete and submit the following deliverables to the Department in the time and manner specified:

7.2.1. Upon completion: Provision of painting services of the awarded location of the Miami- Dade County Health Department in the time and manner specified in Tasks 7.1.1.

through 7.1.4.

8. METHOD OF PAYMENT:

8.1. A purchase order will be issued to the contractor.

8.2. The method of payment for this purchase order is fixed price.

8.3. The Contractor will not receive payment in advance for goods or services described in this scope of work.

8.4. The Contractor must submit an invoice upon completion of all deliverables that provides a detailed accounting of the deliverables performed during the invoice period for which payment is requested.

8.5. The Contractor is responsible for the performance of all tasks and deliverables Contained in this scope of work.

9. PERFORMANCE MEASURES AND FINANCIAL CONSEQUENCES:

All deliverables and related tasks must be completed 100% as specified. Failure to satisfactorily complete or submit a deliverable in the time and manner specified will result in a financial consequence as indicated below:

9.1. Failure to complete and submit Deliverable 7.2.1. in the time and manner specified will result in a payment reduction equal to 70 percent of the total invoiced amount.

10. CONTRACTOR TRAVEL REIMBURSEMENT:

The Contractor will not be reimbursed for any travel expenses under this agreement.

11. DEPARTMENT CONTRACT MANAGER:

The Department Contract Manager for this scope of work is:

12. CONTROLLING TERMS AND CONDITIONS:

12.1. Department Scope of Work SOW25-XXX

12.2. Attachments:

12.2.1. Department Purchase Order Terms and Conditions

12.3. Agency Invitation to Bid (DOH25-003)

12.4. Contractor’s Response to the Department’s Invitation to Bid

TBD

Facilities and Maintenance Warehouse

2266 NW 82nd Avenue Miami, FL 33126

Contract Manager Database https://traintrackingprod.azurewebsites.net/

Questions and Answers

# Question Answer

What is the allotted amount or budget for this particular project?

This information will not be provided.

Could you please let me know if these projects require a Bid and Performance bond? Also, are there drawings available for this project?

No.Bid and performance bonds are not required for this project.

Drawings are not available.

We would like to be part of the sub-contractor to be able to submit bids for this project.

Interested subcontractors will need to contact the awarded vendor directly for subcontracting opportunities.

Where I Can obtain the drawings for the 2 buildings, I visited to provide the estimate before the deadline. If you can send it to me it will be appreciated.

This information is not available. Mandatory visits were held to allow vendors to assess of the areas and building related to the requested services in this ITB.

Are drawings being provided?

See Answer to Question 4.

Can we leave floors protected during the days we are working in the installations or they need to be covered and clear each day?

Yes, cover and clear the floor each day.

According to ITB, the paint to be used on Wood and Metals is supposed to be Pro Industrial Multisurface Acrylic. During the mandatory site

See Addendum 3, Revised Attachment A, Scope of Work, Section 7.1.4.

visit/inspection, the maintenance supervisor mentioned we have to use oil based paint for door frames and hollow metal doors. Which order should we follow? Recommendation: The usage of oil based paint is not recommended on such items especially if they are installed on the inside of the building due to the higher VOC of such type of paint compared to water based.

Besides, oil based paint increases the price of Door and Frame Painting significantly compared to water based paint formulated specifically for those areas.

Schedule to perform the work was said to be from 5pm to 11pm during weekdays and around 12 hours on weekends. Is this correct?

See Addendum 3, Revised Attachment A, Scope of Work, Section 7.1.1.1.

Will parking in the parking lot of each installation be allowed at no cost?

Yes.

The white columns in the lobby area of Health District Center 1350 NW 14 St, Miami, Florida, 33125 are required to be painted?

Yes. See Addendum 3, Revised Attachment A, Scope of Work, Section 7.1.4.5.

Will the agency allow for progress payments?

No. See, Addendum 3, Revised Attachment A, Scope of Work, Section 8., Method of Payment.

We were told blueprints were going to be uploaded. I've checked MFMP daily since site visits, but haven't seen building blueprint uploads. Will they be uploaded, or is there another source of where we can access that information?

What are the working hours that we will be allowed in buildings to perform tasks; times we will have to leave the premises to allow for normal business operational hours?

See Addendum 3, Revised Attachment A, Scope of Work, Section

7.1.1.1. Vendors will not be permitted to work during normal business hours.

Will we be allowed to work weekends with proper arrangements? Would we be restricted to a certain time frame if allowed?

See Answer to Question 13.

Could you provide the project plans and drawings to accurately determine the areas to be painted?

See Answer to Question 4.

What is the exact square feet of ceiling areas to be painted?

None of the ceilings are to be painted.

What is the exact square feet of wall areas to be painted?

See Answer to Question 4.

How many frames are included in the painting scope?

See Addendum 3, Revised ATTACHMENT A

SCOPE OF WORK .

How many doors are included in the painting scope?

See Addendum 3, Revised ATTACHMENT A

SCOPE OF WORK

Will the drywall ceilings be painted? If yes, could you share the required paint code?

None of the drywall ceilings are to be painted.

Could you confirm the exact paint code for the walls? If the existing color will be used, please confirm this before we prepare the estimate.

Please see Addendum 3, Revised Scope Of Work. Attachment A ,Section 7.1.4.3.

Will the contractor be responsible for moving heavy desks and wall hangings, or will these be removed in advance by your team?

Vendor will be responsible, if deemed necessary. See Addendum 3, Revised Attachment A, Scope of Work. Section 7.1.2.1.

Are there any areas requiring oil-based paint? If yes, is it necessary to apply odor-neutralizing products beforehand?

No.

Could you confirm the working hours allowed from Monday to Friday (time window and number of hours per day)?

See Answer to Question 8.

Could you also confirm the allowed working hours and number of hours for Saturdays and Sundays?

See Answer to Question 8.

Several areas, including ceilings and columns, are at a significant height. Is the use of a scissor lift permitted?

If yes, will there be a designated area to store the lift when not in use?

Yes.

For areas requiring scaffolding, will there be a secure space available onsite for storage?

Yes.

Will parking be available for our team and equipment?

Does the 30-day period plus 14 days for preparation apply to each floor individually or to the entire building?

Yes, to each floor.

Will the same color be applied across all clinics, or will each clinic have a specific color?

Yes. See Revised Attachment A, Scope of Work, Section 7.1.4.

We kindly request the architectural or schematic plans for each of the six buildings included in the project scope, as these documents are essential to prepare an accurate and complete estimate.

See Answer to Question 4.

Could you please confirm whether the total award amount specified in the bid is intended to cover all six locations collectively, or if the amount applies to each location individually?

Per location. See Section 2.8. Basis of Award, of the ITB.

I had asked for clarification on whether the total award amount specified in the bid is intended to cover all six locations collectively, or if the amount applies to each location individually.

See Answer to Question 32.

This summary reflects our observations from the site walkthroughs and outlines scope clarifications, scheduling considerations, product specifications, and regulatory questions that will assist in delivering a competitively aligned proposal. Our aim is to ensure that all elements are understood clearly so we can proceed with confidence and accuracy.

If any of the inquiries require formal submission through an alternate channel, or if additional documentation would be helpful on our end, we’ll be happy to respond promptly.

See Section, 3.2. Instructions for Submittal, of the ITB. Respondents to the solicitation are encouraged to carefully review all the materials contained therein the solicitation document and prepare responses accordingly

Are "plans" for either of the buildings going to be provided to assist for accuracy in bids?

I wanted to confirm that if you attended the initial mandatory meetings you are required to attend the second meetings.

No.

To be specific, you are accepting numbers for all buildings listed?

Yes. See section 2.8. Basis of Award, of the ITB.

Can you provide a floor plan and layout of each building?

If we do not intend to revise our price for the sealed proposal that was already submitted to the address listed in the bid package, are we required to resubmit the sealed bid package, or will the original submission remain valid?

The original submission will remain valid if submitted in accordance with Section, 3.2. Instructions for Submittal, of the ITB.

You may also resubmit a new bid under the Revised Attachment A, Scope of Work.

if no additional or later submissions are received before the bid close deadline, your original submission will remain valid.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.