DOH24-005_Q&A.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 1 Questions and Answers

ITB DOH24-005

Window Tint Services for Clay County Health Department

DATE: 1/24/2025

TO: Prospective Vendors

FROM: Chris Lowery, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum 1

The purpose of this addendum is to modify Section 2.4, Timeline and answer questions received in accordance with Section 2.6, Questions, of the Invitation to Bid (ITB). Please see the Department’s response to questions below.

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following modification are made to the ITB:

2.4 Timeline

EVENT DUE DATE LOCATION

ITB Advertised / Released 12/27/2024 Posted to the Vendor Information Portal https://vendor.myfloridamarketplace.com

Mandatory Site Visit

1/6/2025 1:00 pm

PUBLIC MEETING

The Florida Department of Health Clay County Health Department 1845 Town Center Blvd. Building 600, Administrative Offices Fleming Island, FL 32003 Note: Verified attendance at the Mandatory Site Visit is a prerequisite for this ITB being deemed Responsive to this ITB.

https://vendor.myfloridamarketplace.com/

Questions and Answers

Mandatory Pre- Bid Conference

Immediately following site visit.

PUBLIC MEETING

The Florida Department of Health Clay County Health Department 1845 Town Center Blvd. Building 600, Administrative Offices Fleming Island, FL 32003 Note: Verified attendance at the Mandatory Site Visit is a prerequisite for this ITB being deemed Responsive to this ITB.

Questions Submitted in

Writing

Must be received

PRIOR TO:

1/10/2025 5:00 pm

Submit to: Florida Department of Health Central Purchasing Office

Attention: Chris Lowery Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749 E-mail: Christina.Lowery@flhealth.gov

Answers to Questions

(Anticipated Date)

1/24/2025 1/21/2025

Posted to Vendor Information Portal at:

https://vendor.myfloridamarketplace.com

Sealed Bids Due and Opened

Must be received

PRIOR to:

2/6/2025 at

3:00 pm 1/30/2025 at 3:00 pm

PUBLIC OPENING

Submit to: Florida Department of Health

Central Purchasing Office Attention: Chris Lowery Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749

Anticipated Posting of Intent to Award

2/12/2025 2/10/2025

Posted to the Vendor Information Portal at:

https://vendor.myfloridamarketplace.com

B. Responses to Questions received pursuant to Section 2.6, Questions: Please see the Department’s response to questions received by the due date outlined in Section 2.4. Timeline, of the ITB, below:

mailto:Christina.Lowery@flhealth.gov

# Question Answer

In reviewing the DOH24-005 Attachment A, Scope of Work states that the timeline for this installation is 30 days.

Section 7.1 states the following:

7.1. Failure to complete and submit Deliverable 5.2.1 in the

time and manner specified will result in a payment reduction equal to ten percent from the total amount for each day the Contractor is late in completing or submitting the deliverable in the time and manner specified.

Given that this is an "Exterior" Window Film project, the ability to perform work is directly related to the weather conditions outside on any given day.

Will the awarded contractor be given additional days to complete the project if the weather conditions are not conducive to performing an exterior window film installation?

While light rain will not effect our ability to perform work;

heavy rain, lightning and high winds would create a "stop work" condition and we would expect that day to be removed from the 30 day timeline and the payment reduction clause be waived under these circumstances.

Please confirm the Department of Health position to weather delays.

Yes, the Department agrees to make accommodations and exceptions to the time frame resulting from weather delays or weather conditions that cause delays in the completion of this project.

Can you share with me the budget for this project?

Are you aware that the State of Florida is eligible to purchase these services directly off GSA Schedule?

Given that GSA Schedule Contract holders are required by contract to provide the Federal Government the lowest

An estimated budget of $100,000.00.

We will review the GSA contracts to determine if they will meet the Department’s needs.

available pricing, the State of Florida Department of Health is eligible to take advantage of this purchasing apparatus.

Our contract does not allow for us to provide this pricing to customers that are not purchasing off GSA Schedule as the US Govt. is entitled to the best price and would violate our GSA Contract terms and conditions.

Would you like for me to put you in touch with our GSA Contracting Officer to assist you with utilizing our GSA Schedule to make this purchase? Based on the size a scope of this project, it is estimated to save the State of Florida Department of Health approximately $12k on the overall project cost.

Regarding the window graphics currently installed. These graphics and vinyl lettering will need to be removed from the glass prior to any exterior window film installation.

Will the Department of Health be providing replacement lettering and graphics for the window film contractor to replace after the film is applied?

The Department does not intend to remove the decal from the exterior windows and doors. The tint will need to be placed on the inside of the windows and doors with the decals.

These are several upper “clerestory” windows that are not interior vision glass, these windows are above the drop ceiling. Are these windows to be included in the Scope of Work?

No..

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.