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The document is a purchase summary spreadsheet and state contract for copiers issued by the Mississippi Department of Finance and Administration's Office of Purchasing, Travel and Fleet Management. The non-exclusive contract covers copier purchases and rentals with speeds up to 110 CPM, effective from May 1, 2017, through April 30, 2018, and is available to state agencies, boards, commissions, departments, institutions, counties, municipalities, school districts, and other political subdivisions within Mississippi. The original bid solicitation was posted on January 2, 2017, with a response deadline of February 15, 2017, under procurement reference number 1130-17-R-NBID-00012.

The contract establishes maximum pricing guidelines and requires vendors to deliver products F.O.B. Destination with prepaid freight, with payment processed only upon receipt of properly certified invoices. Agencies purchasing over $50,000 are encouraged to obtain competitive quotes from an authorized dealers list. The contract includes specific requirements such as E-Verify compliance and hard drive security measures when returning equipment. While specific award values are not detailed, the contract allows individual agencies to negotiate specific rental terms and pricing. The contract template indicates that Mississippi agencies are tax-exempt and will process electronic payments within 45 days of invoice receipt, excluding computer printers from the procurement scope.