DOA 26-6 RFP Airport Facilities Consultant Services - Final.pdf

PALM BEACH INTERNATIONAL AIRPORT

PALM BEACH COUNTY, FLORIDA

Board of County Commissioners County Administrator Maria G. Marino District 1 Joseph Abruzzo Gregg K. Weiss District 2 Joel G. Flores District 3 Palm Beach County Marci Woodward District 4 Department of Airports Maria Sachs District 5 Laura Beebe, Director of Airports Sara Baxter District 6 Gary M. Sypek, Sr. Deputy Director of Airports Bobby Powell Jr. District 7

DOA 26-6

REQUEST FOR PROPOSALS

FOR

Airport Facilities & Systems Consultant Services

AT

PALM BEACH INTERNATIONAL AIRPORT, NORTH PALM BEACH COUNTY GENERAL

AVIATION AIRPORT, PALM BEACH COUNTY PARK AIRPORT & PALM BEACH

COUNTY GLADES AIRPORT

PALM BEACH COUNTY

WEST PALM BEACH, FLORIDA

"An Equal Opportunity Employer"

Palm Beach County Department of Airports 846 Palm Beach International Airport West Palm Beach, Florida 33406-1470

(561) 471-7400 Fax: (561) 471-7427

June 2026

Professional Services RFP –– Continuing Contract

DOA 26-6 Airport Facilities & Systems Consultant Services

REQUEST FOR PROPOSAL

DOA 26-6 RFP AIRPORT FACILITY & SYSTEMS CONSULTANT SERVICES

TABLE OF CONTENTS

I. GENERAL

II. SCOPE OF WORK

III. CRITERIA FOR SHORTLISTING AND FINAL SELECTION OF FIRMS

IV. PALM BEACH COUNTY SMALL BUSINESS DEVELOPMENT AND

DISADVANTAGED BUSINESS ENTERPRISE PROGRAMS

V. TERMS AND CONDITIONS

VI. PROPOSAL SUBMISSION REQUIREMENTS

VII. AWARD OF CONTRACT

VIII. LOBBYING

ATTACHMENTS

Attachment A – Affirmative Procurement Initiatives

Attachment B – Proposal Certification Form

Attachment C – Consultant Responsibility Disclosure Form

Attachment D – Conflict of Interest Disclosure Form

Attachment E – Small Business Development Schedules 1 and 2

Attachment F – Required Federal Certifications

Attachment G – Certifications and DBE Schedules

Attachment H – Sample Contract

Attachment I – PPM #CW-O-048

Attachment J – Additional Federal and State Contract Provisions

Attachment K – Capital Improvement Plan

Attachment L – PPM #CW-O-093

DOA 26-6 Airport Facilities & Systems Consultant Services

I. GENERAL

Palm Beach County Department of Airports (DOA) is requesting proposals for the purpose of selecting a Consultant(s) to provide Architectural, Mechanical, Electrical, Structural, and Landscape

Design Services under a Continuing Contract. The Consultant(s) will provide, on an as-needed basis, professional facility and systems design services. All services required will be scoped by individual

Consultant Service Authorizations (CSAs) issued by DOA. The selected Consultant(s) will be an external source of facility and systems expertise and assistance to the DOA which is responsible for planning and development at all four (4) Palm Beach County owned and operated airports – Palm

Beach International (PBI), Palm Beach County Park (LNA), North Palm Beach County General

Aviation (F45) and Palm Beach County Glades (PHK).

Professional consulting services must support the DOA’s Capital Improvement Plan and Master

Plans. The Consultant(s) will be required to work with other consultants and contractors of DOA and may also be required to coordinate with tenants and local, state, and federal agencies or other project stakeholders on behalf of DOA.

It is anticipated that up to three (3) firms will be selected for a contract term of two (2) years with an option of three (3) one (1) year contract renewals at the County’s discretion.

Non-Mandatory Pre-Proposal Conference. Proposers are invited to attend a non-mandatory pre-proposal conference to be held on July 1, 2026, at 10:00A.M. at 846 Palm Beach International

Airport West Palm Beach, FL 33406. Attendance at this pre-proposal conference is recommended and encouraged. To request a virtual participation option for the meeting please send an e-mail to rfi@pbia.org. Include the words “DOA 26-6 RFP Airport Facility & Systems Consultant Services” in the subject line.

II. SCOPE OF WORK

The Consultant will provide professional services to DOA for each CSA assigned under the continuing contract. The anticipated work may include, but is not limited to:

1. Vertical infrastructure design

a. Architectural, mechanical, electrical, structural, and landscaping planning and design of airport-related and ancillary facilities

b. Site development, infrastructure, utility, electrical, permitting, agency coordination

2. Investigative Services

a. Survey

b. Geotechnical

c. Mechanical

d. Electrical

e. Structural

3. Construction Administration

a. Review of submittals, construction observation and inspections, and site visits mailto:rfi@pbia.org

DOA 26-6 Airport Facilities & Systems Consultant Services

4. Construction Management (CM) and Construction Engineering and Inspection (CEI) Services

a. Provide daily oversight and monitoring of construction, schedule and quality

5. Cost estimation

6. Extension-of-Staff

a. Provide assistance, in an extension-of-staff capacity, in the areas above

Resiliency and Sustainability – The design for projects assigned under this continuing contract must meet the requirements of PPM CW-O-093, “Resiliency and Sustainability in County Capital

Construction Projects,” Attachment L_to this RFP. The design professional must provide the County a complete resiliency and sustainability checklist for each project assigned under this continuing contract. Pursuant to Florida Statutes 255.2575, all County buildings must be constructed to comply with a sustainable building rating system or national model green building code. The consultant should use the most recent version of the Southeast Florida Regional Climate Change Compact’s

Unified Sea Level Rise Projection to plan for future sea level rise.

Specific tasks contemplated by the Department of Airports during the period of this agreement, may include, but are not limited to projects included in or related to the Capital Improvement Plan in

Attachment K.

DOA may adjust the scope and activities of the project to accommodate budgetary and other constraints. The services shall be non-exclusive, allowing DOA to use other consultants at its sole discretion. The DOA reserves the right at any time to advertise and conduct a qualifications-based selection process for additional and other engineering services. No minimum amount of professional services or compensation is guaranteed to the selected consultant(s).

The DOA will select a Consultant(s) based upon in-house qualifications and ability to respond quickly. Consultant(s) selected for Facility & Systems Services under the Continuing Contract will not be precluded from submitting for the selection of professional services for other projects unless prior work creates a conflict of interest.

A Firm’s Proposal on file in response to this RFP for Facility & Systems Services under Continuing

Contract will not be utilized or considered as responsive for any subsequent and separate request for qualifications for the selection of professional facility and systems engineering services on another project or matter.

III. CRITERIA FOR SHORTLISTING AND FINAL SELECTION OF FIRMS

The County will make final selection from the list of qualified applications pursuant to current County

Policy & Procedure Manual (PPM) #CW-O-048, for the selection process. Refer to Attachment I.

A. Responsiveness Review. DOA staff will review each proposal to determine if the proposal is responsive to the RFP. Proposals determined to be non-responsive will be rejected without being evaluated by the Selection Committee(s). A responsive proposal is one which has been signed, has been submitted by the specified submission time, and has provided the information required to be submitted with the proposal. While poor formatting, poor documentation, and/or incomplete or

DOA 26-6 Airport Facilities & Systems Consultant Services unclear information may not be cause to reject a proposal without evaluation, such substandard submissions may adversely impact the evaluation of a proposal. Proposers who fail to comply with all of the required and/or desired elements of this RFP, do so at their own risk.

During the responsiveness review, County staff will also calculate the points allocable to responsive firms for volume of previous work for consideration by the selection committees.

B. Short List Committee. A Short List Committee will review and evaluate a firm’s proposal based upon the criteria set out below. The Committee will short list two more firms than the number to be selected based on their qualifications. For short listed firms, the points allocated to a firm for volume of previous work will roll over to Final Selection.

C. Final Selection Committee. The short listed firms will make presentations to and be interviewed by a Final Selection Committee. The final selection committee will evaluate a firm’s proposal and presentation based on the criteria set forth below.

D. Scoring. Each criteria will be scored and when the scores awarded for all criteria are totaled, the scores will be tabulated and added to achieve the total points awarded to each firm. Using the total points awarded to each firm, each firm will be ranked with the highest point total ranked 1, the next highest point total ranked 2, etc. The ranking of each firm will be tabulated from each committee member and combined with other committee members to determine the total score for the firm.

E. Evaluation Criteria. Proposals that are determined to be responsive to this RFP, will be evaluated by the County’s selection committees based on the following criteria:

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the requirements of the project.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed project team to perform subject work; Demonstrated knowledge of design criteria for similar projects; Demonstrated past performance of the firm and project team in completing similar projects.

35 50

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach;

Demonstrated ideas for cost -effectiveness; Quality and clarity of presentation/written response to the public announcement;

Demonstrated ability to meet schedule requirements.

35 20

3. Volume of previous work awarded by the County over the past 4 years

(The firm with the most work receives the lowest score)

10 10

DOA 26-6 Airport Facilities & Systems Consultant Services

E. Team Member Changes. Proposers shall not add or delete team members or adjust team participation after the proposal due date.

F. Subcontracting. A team of subconsultants should not be presented in the Proposal due to the unknown specific scope of work to be assigned through each CSA. Subconsultants will be identified during CSA development.

IV. PALM BEACH COUNTY SMALL BUSINESS DEVELOPMENT AND

DISADVANTAGED BUSINESS ENTERPRISE PROGRAMS

The contract to be awarded under this RFP will be funded in whole or in part with federal, state and/or local funds. A Disadvantaged Business Enterprise participation goal (“DBE Goal”) will be set for each CSA assigned under the Continuing Contract that is eligible for federal or state funding.

A Small Business Enterprise participation goal (“SBE Goal”) has been set for the total dollar value of CSAs assigned under the Continuing Contract that are ineligible for federal or state funding. The type of goal is dependent on funding source eligibility of the Services that are assigned to the selected Consultant. This requirement will be made part of the selected Consultant’s Continuing

Contract. By submitting a proposal under this RFP, Consultant certifies, represents, and warrants that it will comply with the requirements of both programs as applicable.

A. SMALL BUSINESS DEVELOPMENT

1. Policy. It is the policy of the Board of County Commissioners of Palm Beach County, Florida (the Board) that all segments of its business population including, but not limited to, small, local owned businesses have an equitable opportunity to participate in the County’s procurement process, prime contract and subcontract opportunities. In pursuance of that policy, the Board adopted a Small Business Development (SBD) Ordinance which is codified in sections 2-80.20 through 2-80.28 (as may be amended) of the Palm Beach County Code.

The SBD Ordinance sets forth the County’s requirements for the SBD Program, and is incorporated herein and made part of this solicitation. Non-compliance with the SBD Ordinance must be corrected within thirty (30) calendar days of notice of non-compliance.

Failure to comply with the SBD Ordinance may result in any of the following penalties:

• Suspension of the Contract;

• Withholding of funds;

• Termination of the Contract based upon a material breach of contract pertaining to

SBD Program compliance;

• Suspension or debarment of Consultant from providing goods or services to the

County for a period not to exceed three (3) years; and

• Liquidated damages equal to the difference in dollar value of small business enterprise

(SBE) participation as committed to in the Contract, and the dollar value of SBE participation as actually achieved.

2. Affirmative Procurement Initiatives (APIs). The APIs approved for this solicitation, including any applicable SBE goals, are set out on Attachment A to this RFP which is incorporated herein by reference. Any proposal that fails to comply with the API requirements stated in this solicitation after the period allowed for waiver requests has lapsed shall be deemed non-responsive.

DOA 26-6 Airport Facilities & Systems Consultant Services

3. Proposal Submission Documentation. In order to be deemed responsive to this solicitation, all Proposers are required to submit with their proposal SBD Schedules 1 and 2 in Attachment E. Although no subconsultants will be proposed, the Proposer must list anticipated roles, disciplines or service categories on Schedule 2 for which SBE certified subconsultants may be used. The Proposer must also indicate anticipated SBE utilization, in a percentage, for the portions of the Contract that will be local-only funded. Failure to meet committed SBE participation may result in compliance actions or penalties as identified in Section A.1.

B. DISADVANTAGED BUSINESS ENTERPRISE

1. Policy. The requirements of 49 CFR Part 26, as amended, regulations of the U.S.

Department of Transportation (“DOT”), apply to this Contract. It is the policy of Palm Beach

County (County) as the Owner, to practice nondiscrimination based on race, color, sex or national origin in the award and/or performance of this Contract. The DOA encourages participation by all firms qualifying under this solicitation regardless of business size or ownership. All DBEs and Small Business Concerns qualifying under this solicitation are encouraged to submit proposals. Award of the contract will be conditioned upon satisfying the requirements of this proposal specification. These requirements apply to all firms, including those who qualify as DBEs and Small Business Concerns.

2. Goal. No DBE goal has been established for this solicitation. This solicitation is subject to the provisions of the Interim Final Rule, Docket No. DOT–OST–2025–0897, issued by the

United States Department of Transportation (USDOT), amending the Disadvantaged

Business Enterprise (DBE) Program effective October 3, 2025 (“IFR”). Consultants should note that DBE firms are subject to recertification by the Unified Certification Program for the

State of Florida as required by the IFR. Palm Beach County encourages participation by all firms qualifying under this solicitation, regardless of business size or ownership, including

Small Business Concerns as defined in 49 CFR §26.5. This solicitation and any resulting contract(s) will be subject to future amendments to the DBE Program to remain eligible for federal funding.

3. Proposal Submission Documentation. In order to be deemed responsive to this solicitation, all Proposers are required to submit with their proposal the DBE Schedule 6A.

V. TERMS AND CONDITIONS

A. Costs of Preparation; Ownership of Documents. Costs of preparation of a response to this RFP are solely those of the Respondent and the County assumes no responsibility for any such costs incurred by the Respondent. All responses shall become the property of Palm Beach County.

B. Due Diligence of Proposer; Non-responsive Proposals. Due care and diligence has been exercised in the preparation of this RFP, and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services rests solely with those making responses. Failure of any Respondent to comply with this RFP may render the proposal non-responsive and ineligible from further consideration.

C. Rejection of Responses/Waiver of Irregularities. Palm Beach County reserves the right to reject any or all responses to the Request for Proposal; to waive any or all informalities and/or irregularities;

to re-advertise with either an identical or revised scope, or to cancel the solicitation in its entirety.

D. Clarification of Responses. A response to this RFP does not constitute a bid, therefore Palm

Beach County retains the right to contact any/all proposers after submittal in order to obtain supplemental information and/or clarification in either oral or written form.

E. Design Consultant Certification. Any firm or individual desiring to provide design professional services to Palm Beach County (including subconsultants) must first be certified by or applied to the

County as qualified pursuant to law and the most recent administrative procedures for awarding of design consulting contracts adopted by Palm Beach County prior to the date of the submittal.

Information regarding the design consultant certification process may be obtained from Holly Knight, at (561) 684-4150, HKnight@pbc.gov or at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

F. County Standard Contract Required. The selected consultant will be required to execute the

County’s standard consulting contract for Design Professional Services. This document may be examined at the Department of Airports offices.

G. Insurance Required. (Applies to Prime and subconsultants)

• Commercial General Liability. The selected consultant shall maintain Commercial General Liability at a limit of liability not less than $5,000,000 Each Occurrence / aggregate.

• Business Automobile Liability The selected consultant shall maintain Business Automobile Liability at a limit of liability not less than $5,000,000 Each Accident for all owned, non-owned and hired automobiles.

• Worker’s Compensation Insurance & Employers Liability. The selected consultant(s) shall maintain Worker’s Compensation & Employers Liability in accordance with Florida Statute Chapter 440 consultant shall provide this coverage on a primary basis.

• Professional Liability. The selected consultant shall maintain Professional Liability or equivalent Errors & Omissions Liability at a limit of liability not less than $5,000,000 Each Claim /aggregate.

H. Inspector General. Palm Beach County has established the Office of the Inspector General in

Palm Beach County Code, Section 2-421–2-440, as may be amended. The Inspector General’s authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records, to require the production of records, and audit, investigate, monitor, and inspect the activities of the contractor, its officers, agents, employees, and lobbyists in order to ensure compliance with contract specifications and detect corruption and fraud.

All consultants and parties doing business with the County and receiving County funds shall fully cooperate with the Inspector General including receiving access to records relating to this RFP or any resulting contract.

I. Public Entities Crimes/Convicted Bidder List. As provided in Florida Statute 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public

Professional Services RFP –– Continuing Contract

DOA 26-6 Airport Facilities & Systems Consultant Services http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

DOA 26-6 Airport Facilities & Systems Consultant Services building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a proposal or entering into any resulting contract or performing any work in furtherance thereof, the consultant certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform under any resulting contract have not been placed on the convicted vendor list maintained by the State of Florida Department of

Management Services within the 36 months immediately preceding the date hereof. This notice is required by F.S. 287.133 (3) (a).

J. Non-Discrimination. The County is committed to assuring equal opportunity in the award of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm Beach County

Resolution R2025-0748, as may be amended, the Consultant warrants and represents that throughout the term of the Contract, including any renewals thereof, if applicable, all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information. Failure to meet this requirement shall be considered default of the Contract.

K. VSS Registration Required. Proposer must register in the County’s Vendor Self Service (“VSS”) at https://pbcvssp.pbc.gov/vssprd/Advantage4. If Proposer intends to use subconsultants, Proposer must also ensure that all subconsultants are registered as vendors in VSS. All subconsultant agreements must include a contractual provision requiring that the subconsultant register in VSS.

County will not finalize a contract award until a consultant has certified that the consultant and all of its subconsultants are registered in VSS.

L . Federal Fair Labor Standards Act (Federal Minimum Wage). All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text.

The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Consultant has full responsibility to monitor compliance to the referenced statute or regulation.

The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

M. Prohibition against Considering Social, Political or Ideological Interests in Government

Contracting - F.S. 287.05701. Proposers are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a

Proposer’s social, political, or ideological interests when determining if the Proposer is a responsible

Proposer. Proposers are further notified that the County's governing body may not give preference to a Proposer based on the Proposer’s social, political, or ideological interests.

N. Disclosure of Foreign Gifts and Contracts with Foreign Countries of Concern. Pursuant to

F.S. 286.101, as may be amended, by entering into a contract or performing any work in furtherance

DOA 26-6 Airport Facilities & Systems Consultant Services thereof, the proposer certifies that it has disclosed any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern where such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous five (5) years.

O. Additional Federal and State Contract Provisions. See Attachment J for additional terms and conditions that will apply to CSAs funded with federal or state funds.

P. Digital Accessibility Compliance. Consultant acknowledges that the County is a public entity subject to Title II of the Americans with Disabilities Act (ADA) and applicable federal accessibility regulations. Consultant represents and warrants that all websites, web-based applications, digital services, electronic documents, multimedia, and other electronic content created, developed, provided, submitted, maintained, or delivered under this Contract that may be electronically displayed, accessed, distributed, or made available to the public by the County shall conform to the

Web Content Accessibility Guidelines (WCAG) 2.1, Level AA, or any successor standard adopted by the U.S. Department of Justice.

All electronic documents submitted to the County, including but not limited to PDFs, reports, forms, presentations, and public-facing materials, shall be provided in an accessible format compliant with the applicable accessibility standard at the time of delivery.

Consultant shall ensure that any updates, revisions, or modifications to such digital content remain compliant throughout the term of this Contract. Upon request, Consultant shall provide documentation reasonably demonstrating accessibility compliance. If any deliverable is determined by the County to be noncompliant, Consultant shall promptly remediate the noncompliance at no additional cost to the County and within a timeframe specified by the County. Consultant shall ensure that any third-party digital content or platforms used in performance of this Contract either comply with the requirements herein or that an accessible alternative acceptable to the County is provided.

VI. PROPOSAL SUBMISSION REQUIREMENTS

A. Questions. Questions concerning this RFP are to be directed to rfi@pbia.org. Include the words

“DOA 26-6 RFP Airport Facility & Systems Engineering Consultant Services” in the subject line of any e-mail regarding this project. Questions are to be submitted no later than July 13, 2026 at

3:00PM

B. Supplements to RFP. No oral interpretation of this RFP shall be considered binding. The County will be bound by information and statements only when such statements are written and executed under the authority of the Department of Airports. Any interpretation, clarification, correction, or change to this RFP will be made only by Supplement. As they are issued, all Supplements to this RFP will be posted under the applicable solicitation on the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4. Interpretations, corrections or changes made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections or changes. It is the sole responsibility of the proposer to routinely check VSS for any

Supplements that may have been issued prior to the deadline for receipt of proposals. The County shall not be responsible for the completeness of any RFP package not downloaded from VSS.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

DOA 26-6 Airport Facilities & Systems Consultant Services

C. Proposal Submission. Consultants interested in this project are required to furnish one (1) original and six (6) copies for a total of seven (7) of their proposal and a copy on electronic media to the following by 3:00 P.M. on July 22, 2026:

George Santos

Director of Construction

Department of Airports

846 Palm Beach International Airport

West Palm Beach, FL 33406-1470

D. Required Proposal Contents. The following should be included with the proposal:

1. Letter of Interest/Program Approach/Executive Summary (5 page maximum).

2. Proposal Certification Form (Attachment B).

3. Organizational Chart and Description of Personnel – Illustrate the program approach covered in Section 1, showing the function and duties of team members, including a brief description of key personnel and their assigned roles, as well as their past experience with similar projects. (5 page maximum).

4. Narrative describing the firm’s approach to resiliency principles and sustainable practices;

include a list of projects where the firm has achieved LEED certification or other high performance green building certification; include a list of LEED AP credentialed staff or staff with a certificate in sustainable design and construction from an accredited college or university.

5. Provide current Standard Form 330 to include those personnel within the prime consultant firm or sub-consultants, who have similar experience. (Length, as required)

6. Five (5) verifiable references for work of a similar nature completed in the last ten (10) years. This can be accomplished in the Standard Form 330

7. Consultant Responsibility Form (Attachment C)

8. Conflict of Interest Disclosure Form for each member of the team (Attachment D)

9. Completed OSBD Schedule 1 and Schedule 2 (Attachment E)

10. Required Federal Certifications (Attachment F)

11. DBE Schedule 6A (Attachment G)

12. Other information that may be appropriate

Proposer can request fillable pdfs or Word versions of many of these required forms by emailing rfi@pbia.org. Include the words “DOA 26-6 RFP Airport Facility & Systems Consultant

Services” in the subject line of the e-mail.

VII. AWARD OF CONTRACT

A. Notification of Recommended Award. Proposers will be notified of the recommended award and the Notification will be posted for 5 business days at the location where proposals are received.

B. Right of Appeal/Protest.

1. Responsiveness Review and/or Short-List Committee Results. Any Proposer may appeal/protest the responsiveness review and/or short-list results by submitting a written

DOA 26-6 Airport Facilities & Systems Consultant Services protest to the Director of Airports within five (5) business days after receiving notice from the Department of the results of the responsiveness review and/or Short List Committee evaluation. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the

Director of Airports, via hand delivery or mail to 846 Palm Beach International Airport, West Palm Beach, FL 33406- 1470 email to lbeebe@pbia.org. A protest is considered filed when it is received by the Director, Airports. Failure to file a protest within five (5) business days of receipt of the Department’s notice of the results of the responsiveness review and/or Short List Committee evaluation shall constitute a waiver of the Proposer’s right to protest.

2. Final Selection Committee. Any Proposer may appeal/protest a final selection by submitting a written protest to the Director of Airports within five (5) business days after the posting of the Notice of Intent to Award by the Department. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the Director of Airports, via hand delivery or mail to 846 Palm Beach International Airport, West Palm Beach, FL 33406-1470 email to lbeebe@pbia.org. A protest is considered filed when it is received by the Director, Airports. Failure to file a protest within five (5) business days of the posting of the Notice of Intent to Award shall constitute a waiver of the Proposer’s right to protest.

C. Debriefings. After the Notification of Recommended Award has been posted, any unsuccessful

Proposer may request a debriefing from the Deputy Director of Planning and Development, Department of Airports by calling the Department of Airports at 561-471-7462. The debriefing may include discussion of scoring and identification of areas where the Proposer’s response or presentation was not competitive, responsive or lacked clarity; so that the Proposer may improve its responses to future solicitations. The audio recordings from the Final Selection Committee meeting are public records and can be made available upon request.

D. Negotiations. The Owner will conduct negotiations with the highest ranked Respondent(s).

However, if an agreement is not reached with the top ranked Respondent(s), negotiations will be terminated and the Owner will move to the next highest ranked Respondent to attempt to reach agreement.

E. Disclosure of Ownership Interests. Pursuant to a directive by the Board of County

Commissioners, the recommended awardees must submit a Disclosure of Ownership Interest

Affidavit (DOIA). Disclosure does not apply to nonprofit corporations, government agencies, or to an individual’s or entity’s interest in any entity registered with the Federal Securities Exchange

Commission or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public. Prior to contract award, the recommended awardees will be required to submit a completed DOIA. If a recommended awardee fails to submit a completed DOIA in a timely manner, the County, at its sole discretion, may elect to cancel the recommended award. A copy of the DOIA is available upon request.

F. Cancelation of Recommended Award. The County reserves the right to cancel the recommended award of any Contract at any time before the execution of said Contract by all parties without any

DOA 26-6 Airport Facilities & Systems Consultant Services liability against the County. The Proposer, by submitting its Proposal, expressly waives any claim to damages, of any kind whatsoever, in the event the County exercises its rights provided for in this subsection.

VIII. LOBBYING

Proposers are advised that the “Palm Beach County Lobbyist Registration Ordinance” prohibits a proposer or anyone representing the proposer from communicating with any Commissioner or

Commissioner’s staff regarding its proposal, i.e. a “Cone of Silence”.

The “Cone of Silence” is in effect from the date/time of the deadline for submission of the proposal, and terminates at the time that the Board of County Commissioners (“Board”), or a County

Department authorized to act on behalf of the Board, awards or approves a contract, rejects all proposals, or otherwise takes action which ends the solicitation process.

The exceptions to the “Cone of Silence” specifically include contract negotiations during any public meeting; contract negotiations between any County Employee and the intended awardee; public presentations made to the Board; or any written correspondence at any time with any Employee, County Commissioners, or Advisory Board Member or selection committee member, unless specifically prohibited by the applicable competitive solicitation process.

Violations of this section of the Ordinance are punishable by a fine of $250.00 per violation.

ATTACHMENT A

AFFIRMATIVE PROCUREMENT INITIATIVES (“API”s)

FOR CCNA PROFESSIONAL SERVICES CONTRACTS

The API(s) approved for this project are selected below by ☒.

☐ Evaluation Preference for New SBE Prime Respondents

_________ points (Up to 15 percent of total evaluation points) have been allocated for NEW SBE Prime respondents for this Contract.

Up to 15 percent (15%) of the total number of evaluation points allocated for selection of a professional services firm by the County shall be reserved for SBE prime respondents that have only received their first contract award with the County within the past year, or have not yet received a cumulative total of $1,000,000 or more in payments from the County for professional services rendered (whichever period of time is longer). The new

SBE prime respondent must perform the majority of the associated work under the contract, and the majority of the work must be performed by personnel from the new SBE respondent’s County office. Failure to meet either requirement shall result in 0 evaluation points. Points shall be allocated at a rate of 0.15 points for each

1% of the contract work committed and performed locally by the new SBE prime respondent. Example: a new

SBE prime respondent performing 10% of the work within the County shall receive 1.5 points, 50% shall receive 7.5 points, and 100% shall receive the maximum of 15 points.

☐ SBE Reserve for Contracts Less than$10,000

This Contract procurement is limited to certified SBE Professional Services firms.

Small professional services contracts valued at less than $10,000 shall be reserved exclusively for competition among SBE professional services firms.

☐ SBE Reserve for Contracts less than $150,000, (non-CCNA) SBE Quotations Required

The Originating Department shall affirmatively solicit at least 2 to 3 quotations or proposals from SBE firms prior to award.

For non-CCNA professional services contracts valued less than $150,000, the County shall require at least two to three quotations or proposals be solicited from SBE professional services firms before the County may make an award.

☐ SBE Evaluation Preference for SBE Prime Respondents - Option 1

__________ Points (up to 15% of the total evaluation points) are available to SBE prime respondents

An SBE evaluation preference of up to 15 percent (15%) of the total number of available evaluation points for scoring of proposals shall be reserved for SBE prime respondents on County professional services contracts. valued at less than $500,000. The SBE prime respondent must perform the majority of the associated work under the contract, and the majority of the work must be performed by personnel from the

SBE respondent’s County location. Failure to meet either requirement shall result in 0 evaluation points.

Points shall be allocated at a rate of 0.15 points for each 1% of the contract work committed and performed locally by the SBE prime respondent. Example: a respondent performing 10% of the work within the County shall receive 1.5 points, 50% shall receive 7.5 points, and 100% shall receive the maximum of 15 points.

☐ SBE Evaluation Preference for SBE Participation – Option 2

__________ (0 to 15%) total evaluation points shall be awarded based on the level of SBE dollar participation committed to on the prime respondent team.

Evaluation preference points shall be awarded on a sliding scale from zero up to 15 percent (15%) of the total available evaluation points for scoring of proposals to those firms responding to professional services solicitations valued at $500,000 or greater. The sliding scale shall be based upon the relative level of SBE dollar participation that has been committed to on the prime respondent/bidder’s team (e.g., zero SBE participation on a prime respondent/bidder’s team shall yield zero evaluation= 0 points, 50% of highest SBE participation = 7.5 points; highest participation = 15 points).whereas the maximum SBE participation among all prime bidders, at the prime contract and subcontract levels combined, shall yield award of fifteen evaluation preference points out of 100; and a prime respondent/bidder’s team that achieves only half as many dollars in SBE participation as the firm with the greatest SBE dollar participation at the prime contract and subcontract levels combined shall be awarded 7.5 evaluation points out of 100. When the prime respondent is an SBE, the sliding scale shall not apply. Eligibility for evaluation preference points requires that the majority of the work performed by the SBE prime respondent be completed by personnel from the SBE prime respondent’s County location. Points shall be calculated by multiplying 0.15 by the sum of: 1) the percentage of contract work performed by personnel from the SBE prime respondent’s County location and 2) the percentage of contract work performed by SBEs.

☐ SBE Subcontracting Goals for Professional Services

A minimum mandatory goal of 20% of the total estimated dollar value of local-only funded CSAs under the

Contract shall be subcontracted to SBEs, however the SBD Office shall reduce or waive this goal when there is inadequate availability of SBE prime and / or subcontractor firms.

X

ATTACHMENT B

PROPOSAL CERTIFICATION FORM

DESIGN PROFESSIONAL SERVICES FOR

AIRPORTS GENERAL CONSULTANT SERVICES DOA 26-6

(Proposer must complete, sign and return with proposal)

I hereby certify that I am submitting my company’s proposal and understand that by virtue of executing and returning with this proposal this Proposal Certification Form, I certify that all information is correct and I understand the contents and accept the conditions of the Request for

Proposal and this Proposal Certification Form.

Acknowledgment of Supplements:

Proposer has checked the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4. for any Supplements to this RFP that may have been issued prior to the deadline for receipt of proposals and understands all supplements issued by the

County.

The Proposer acknowledges receipt of supplement(s) as follows:

Supplement # dated Supplement # dated

SBE Participation. Proposer has committed to the following:

__% SBE participation as set forth on the SBD Schedule 1 and Schedule 2 completed and submitted by Proposer. Proposer shall comply with said goal(s) if awarded the Contract which shall be deemed material terms of any resulting contract.

Commercial Non-Discrimination Certification:

The undersigned Proposer hereby certifies and agrees that the following information is correct: In preparing its response on this Solicitation, the Proposer has considered all proposals submitted from qualified, potential subconsultants/subcontractors and has not engaged in "discrimination" as defined in the County’s Commercial Nondiscrimination Policy as set forth in Resolution R2025-

0748 as amended, to wit: discrimination in the solicitation, selection or commercial treatment of any subconsultant/subcontractor, vendor, supplier or commercial customer on the basis of race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information, or on the basis of any otherwise unlawful use of characteristics regarding the subconsultant/subcontractor’s, vendor's, supplier's or commercial customer's employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring in the County’s relevant marketplace of Palm Beach County. Without limiting the foregoing, "discrimination" also includes retaliating against any person or other entity for reporting any incident of "discrimination." Without limiting any other provision of the solicitation, it is understood and agreed that, if this certification is false, such false certification will constitute https://pbcvssp.pbc.gov/vssprd/Advantage4 grounds for the County to reject the proposal submitted by the Proposer for this Solicitation, and to terminate any contract awarded based on the response. As part of its proposal, the Proposer shall provide to the County a list of all instances within the immediate past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Florida that the Proposer discriminated against its subconsultants/subcontractors, vendors, suppliers or commercial customers, and a description of the status or resolution of that complaint, including any remedial action taken. As a condition of submitting a proposal to the County, the

Proposer agrees to comply with the County’s Commercial Nondiscrimination Policy as described in Resolution R2025-0748 as amended.

PROPOSER (firm name):

PRINT NAME OF AUTHORIZED REPRESENTATIVE:

SIGNATURE OF AUTHORIZED REPRESENTATIVE:

TITLE: DATE:

ATTACHMENT C

CONSULTANT RESPONSIBILITY DISCLOSURE FORM

BEFORE COMPLETING THIS FORM, READ

EACH QUESTION CAREFULLY AND ANSWER COMPLETELY

(This disclosure must be completed, signed and returned with proposal)

CONSULTANT RESPONSIBILITY DISCLOSURE

Entity Name: ___________________________________________________________________________________

Entity Address: _________________________________________________________________________________

City ____________________________________________ State __________ Zip ________-______

Phone Number (______) ______-________

E-MAIL: _____________________________

Contact Name: ______________________ Title __________________

Entity Classification: Corporation _____ , Partnership ___ Sole Proprietorship _____ , Other _____(please explain)

(If Corporation, State where incorporated _____ , Date of Incorporation ____/____/______) ________________

All applicants answer this:

1. How many years has your organization been operating under your present business name? ____________

2. List all previous business names of your organization:

3. How many years’ experience has your organization had as a:

Design Consultant _____________

4. Enter your Federal Employer Identification Number (FEIN): __________________________

Dunn & Bradstreet Number (D&B): ____________________________________

The term “affiliate” means a predecessor or successor of a firm under the same, or substantially the same, control or a group of business entities which are connected or associated so that one entity controls or has the power to control each of the other business entities. The term “affiliate” includes the officers, directors, and shareholders active in management. The ownership by one business entity of a controlling interest in another business entity or a pooling of income among business entities is evidence that one business entity is an affiliate of another.

PLEASE COMPLETE QUESTIONS 5 and 6 USING THE ABOVE DEFINITION OF “AFFILIATE”.

5. Has the firm, an affiliate, an officer, a director, an agent, an employee or a member of your firm, or that of an affiliate, ever been indicted, had criminal information filed against it, pled guilty, pled no contest, or been convicted of any act prohibited by state or federal criminal law which involves fraud, bribery, collusion, conspiracy, violation of state or federal antitrust laws, or material misrepresentation committed in any federal or state jurisdiction with respect to any public contract?

Yes ______ No ______ If yes, please explain in detail _________________________________________

6. Please state whether your firm or any of your affiliates are presently or have ever been barred or suspended from bidding, proposing or contracting on any public contract(s)?

Yes ______ No ______ If yes, please explain in detail _________________________________________

7. Within the past 10 years, has your firm failed to successfully complete any work awarded to you?

Yes ______ No ______ If yes, please explain in detail _________________________________________

8. Has your firm or any of its owners, officers and directors ever filed for protection of the bankruptcy court, have pending any petition in bankruptcy court or made an assignment for the benefit of creditors?

Yes ______ No ______ If yes, please explain in detail _________________________________________

9. Total number of full time, regular employees in your company: ___________ If this number has changed in the past 2 years, please explain ______________________________________________________________________________

10. Consultant hereby represents and warrants that, if selected, the firm has sufficient staff and financial resources to complete the projects assigned under the contract.

Remainder of this page left blank intentionally

CERTIFICATION

I, the undersigned authority, hereby certify that the information submitted herewith, including any attachment hereto, is true and accurate to the best of my knowledge and belief under perjury of law.

By:

(Print)

(Signature)

Title:

Date:

STATE OF FLORIDA

COUNTY OF PALM BEACH

The foregoing instrument was acknowledged before me by means of ___ physical presence OR ___ online notarization, this day of , 20 , by , who is personally known to me or who has produced as identification and who did not take an oath.

Notary Public

ATTACHMENT D

CONFLICT OF INTEREST DISCLOSURE FORM

(Must be completed by Proposer and any subconsultants and returned with proposal)

PALM BEACH COUNTY CONFLICT OF INTEREST DISCLOSURE FORM

CONSULTANT/SUBCONSULTANT represents that it presently has no interest, either direct or indirect, which would or could conflict in any manner with the performance of services for the County, except as follows:

(Attach additional sheets as needed.)

CONSULTANT/SUBCONSULTANT further represents that no person having any interest shall be employed for said performance. By signing below, CONSULTANT/SUBCONSULTANT certifies that the information contained herein is true and correct and constitutes all current potential conflicts of interest which may influence or appear to influence CONSULTANT/SUBCONSULTANT’S judgment or quality of services being provided to the County.

CONSULTANT/SUBCONSULTANT shall promptly notify the COUNTY in writing by certified mail of all potential conflicts of interest that may arise in the future through any prospective business association, interest or other circumstance which may influence or appear to influence

CONSULTANT/SUBCONSULTANT’S judgment or quality of services being provided to the County.

Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that CONSULTANT/SUBCONSULTANT may undertake and request an opinion of the

COUNTY as to whether the association, interest or circumstance would, in the opinion of the COUNTY, constitute an unacceptable…