DNR_Single_Occupancy_Lodging_in_Little_Falls_MN.pdf
PDF 26 KB Posted
- Attached to
- DNR Single Occupancy Lodging in Little Falls MN
- Solicitation number
- 2000016995
- Issued by
- Mower County, Minnesota
About this file
The document is a Request for Proposal (RFx) issued by the Minnesota Department of Natural Resources (DNR) for single occupancy lodging in Little Falls, Minnesota. The solicitation seeks lodging for up to 175 attendees during April-May 2025, with all responses to be submitted electronically through the SWIFT portal. The event is identified with Event ID R2901-2000016995, with a bidding period from 04/10/2025 14:00:00 to 04/18/2025 14:00:00. Potential vendors must be registered as bidders or suppliers and are required to review all attachments, including the Sample Contract, Solicitation Attachments, and Exhibit D Price Schedule.
The procurement emphasizes diversity and inclusion, with questions about whether the bidding business is based in Minnesota, considered a small business, or majority owned/operated by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties. The DNR will issue only one purchase order per vendor, with payment made after all services are received and approved. No partial payments will be allowed. The complete specifications are detailed in the attached Sample Contract, specifically in Exhibit C, and vendors must comply with all requirements as determined by the DNR. Interested bidders must contact the buyer, Valerie Fellows, at valerie.fellows@state.mn.us for any questions or issues during the bidding process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachment_16995.pdf | ||
| How_to_Bid_Instructions.pdf | ||
| Exhibit_D_Supplement_1,_Price_Schedule_16995.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Instructions.pdf | ||
| Sample_Contract_16995.pdf | ||
| Solicitation_Content_16995.pdf |
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Text version
Event Description All responses must be submitted electronically through the SWIFT portal. No e-mail or faxed responses will be accepted. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 175 attendees within the month of April-May 2025 within Little Falls Minnesota per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all services have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and price schedule and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for this conference will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Attachment Exhibit D Supplement 1 (bidder, this is your pricing sheet, you will be required to upload this back into SWIFT)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 1 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 2 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 3 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder included all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 4 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 5 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder included all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR OMB R2 NE REGION
1201 E HWY 2
GRAND RAPIDS MN 55744-3244
United States
Quantity: 1 Due Date: 04/23/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 6 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: 218/328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016995 Sell RFx 7 Event Round Version 1 1 Event Name DNR Single Occupancy Lodging in Little Falls MN Start Time Finish Time 04/10/2025 14:00:00 04/18/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .