DNR Dixon Springs Scope Window Replacement Project~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: November 27th, 2018 File# 5-19-018

LOCATION: Dixon Springs State Park

PROJECT TITLE: Barracks Window Replacement Project

PROJECT NARRATIVE:

Dixon Springs State Park is one of several state parks in the Southern Illinois Shawnee Hills. The 801 acre Pope County Park is located about 12 miles east of I-57, on IL Rt.146 near its junction with IL Rt. 45. Located in the park are several cabins and six cabins need window replacement, which is the reason for this project. The six cabins in question do not have actual windows; they just have aluminum storm windows. Each of the six (6) cabins, have a total of eleven (11) windows each. The total number of windows that will be removed and replaced under this project will be sixty-six (66) windows. The windows installed will be energy-efficient vinyl windows, which is a great way to save energy and beautify the cabins both inside and out.

SCOPE OF WORK:

This project will consist of a contractor providing all labor, equipment and miscellaneous materials necessary to remove and replace all sixty-six (66) windows, eleven (11) windows on each of the six cabins. The existing wood framed openings measures roughly 34”x 41”. It is the responsibility of the contractor to measure and verify the exact dimensions of each window prior to bidding this project.

The replacement windows will be installed per manufactures specification. The windows will be double pane; double hung white vinyl windows, with Low-E insulated glass, high-performance locking mechanisms, airtight insulating chambers, have fusion-welded corners for superior structural integrity with a streamline appearance and carry a lifetime factory warranty. The windows will be two tone in color, brown exterior and white interior.

DNR is requesting a bid to do all work described above for this project.

PROJECT OVERVIEW:

· Measuring all existing windows prior to bidding.

· Remove all existing windows in one cabin at a time.

· Remove only what can be replaced in the same day.

· Install all windows per manufactures specifications.

· Check for proper operation.

· Seal and caulk around all windows and doors to ensure a proper weather-tight seal.

· The contractor is responsible to remove all existing windows from the site.

· Contractor is responsible for all clean-up and removal of discarded materials from this project site.

ATTACHMENTS:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

The contractor will be required to abide to all site regulation and work closely with the Site Superintendent regarding working hours, staging areas and securing the work site. The contractor is required to measure the size of each window prior to bidding this project.

B. Project Instructions, Acceptable Products and Manufactures:

SPECIAL PROVISIONS:

The contractor is required to be a listed on the Small Business Set-Aside Program in the State of Illinois. Contractor is responsible to verify all measurements prior to bidding. Once all of the construction is complete, the contractor is required to clean-up all construction debris and haul off-site. At no time shall construction debris be discarded or allowed to be blown around the property.

Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

Shop Drawings:

Submit for the approval to the DNR Project Architect/Engineer, shop drawings and product data for the following items, replacement windows.

Extended Warranty:

General Contractor Warranty will be two (2) years on workmanship in accord with the Standard Document for Construction.

C. Project Requirements:

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

7) Construction Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a construction bond shall be required if the project cost exceeds $50,000.

8) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

9) Specified Materials Quotes shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

10) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

11) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

12) Change Orders Change orders must be determined by the DNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

13) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

14) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

18) Contact Information

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Form date: 12/1/ 2011 Last Revised date: 12/16/ 2015