DNR Aspira Emergency Purchase Statement V.18.1.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

This is a replacement of the current equipment in the field, as earlier indicated. Typically, under a new contract with most companies other than NIC USA, the vendor selected by DoIt, the state does not take ownership of this equipment. The cost of hardware, maintenance, and support is built into the contract. However, due to the situation we have been put in with a shortened length on the remainder of the current contract, and the new vendor selected NIC USA, who has stated they will not provide or support equipment (a mandatory requirement for DNR’s business), that left us with little options but to procure these devices through Aspira directly to save time on acquiring something that would work with our current system.

The need for the replacement of this equipment has already impacted DNR revenue. To prevent future loss of revenue, we need to get this emergency procurement completed as soon as possible.

ExplanationSuppliesServices: Aspira provides equipment, support and services that are directly related to the online licensing services provided for DNR.

Equipment needed:

ITEM

1) HP RP203 POS 4GB 500GB W10P 64BIT - 500 at $1,196.05 each = $598,025

2) Honeywell E-4205A Mark III DT 203DPI - 1103 at $300.48 each = $331,429.44

3) V7 Keyboards and Mice - 500 at $7.89 each = $3,945

4) Tripp Lite 6ft USB Cable - 1103 at $2.00 each = $2,206

5) Tripp Lite 10ft CAT 5E patch cable - 500 at $1.46 each = $730

6) Tripp Lite Surge Protector 6' - 500 at $11.10 each = $5,550

Services:

1) Initial configuration and imaging of the equipment to ensure security of data and payment transactions.

2) Logistics surrounding getting equipment to each of the DNR agents.

3) Servicing and replacing the equipment as needed.

4) Providing the supplies (Tyvek paper and ink) associated with ensuring customers have licenses, permits and tags printed to the required DNR specifications and regulations.