DMS-2526-009 Q&A.pdf
PDF 130 KB Posted
- Attached to
- ITB No. DMS-2526-009, Lawn Care Services
- Solicitation number
- ITB-13765
- Issued by
- Leon County, Florida
About this file
The document is an Addendum No. 1 to Invitation to Bid No. DMS-25/26-009 for Lawn Care Services issued by the Department of Management Services (DMS), covering multiple locations in Tallahassee and Tampa, Florida. The solicitation seeks a contractor to provide comprehensive lawn maintenance services, including mowing (39 annual cycles), boundary trimming, mulch maintenance, seasonal color displays, debris cleanup, and disease control applications. Bidders are not required to bid on all locations but must bid on complete facility groups, with a mandatory site visit required to ascertain specific details about each location.
The current vendor for Tallahassee locations is C&M Landscaping & Lawn, Inc., with no current vendor for Tampa properties. The previous Tampa contract was terminated. Bidders must show proof of E-Verify participation and provide identification badges for employees. The contractor will be responsible for disposing of debris and must maintain mulch at a 3-inch depth, with semi-annual mulch replacement subject to budgetary approval. Iron applications, mulch applications, and disease control should be included in the routine maintenance pricing. The bid allows for flexibility, such as using mulching mowers instead of bagging attachments, and requires monthly boundary trimming with potential additional work coordinated with the Facilities Manager.
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DMS-25/26-009, Addendum No. 1
LAWN CARE SERVICES
INVITATION TO BID NO. DMS-25/26-009
LAWN CARE SERVICES – MULTIPLE LOCATIONS
QUESTIONS AND ANSWERS
Note: All written questions are reproduced in the same format as submitted by the Respondent.
NO. QUESTION ANSWER
1.
Are you able to send me the current contract showing the contract amount for each location and vendor name?
The current contracts can be viewed at the links below:
Purchase Order C5AA8C Purchase Order C5AB38
Note: these Purchase Orders do not reflect the services requested in this solicitation, DMS-25/26-009, which includes different locations and does not include irrigation.
2.
do we have to bid on all locations or is it going to be awarded on a per facility location basis?
The reason I ask is because we have teams in Tallahassee but not Tampa area.
A vendor must bid on the complete facility group but does not have to bid on all facility groups. The facility groups are listed at the top of the tabs in Attachment D – Price Sheet. For example, a Respondent must bid on both the Tampa Facilities, but does not have to bid on the Tallahassee Facilities.
3.
Could you please clarify if interested bidders must bid all locations listed in this solicitation in order for their response to be considered?
See response to Question #2
4.
reaching out to kindly request any available information regarding the previous contract or solicitation related to this opportunity.
Specifically, I’m looking for the prior contract number, award details, and any historical documentation that could help me better understand the scope and pricing expectations.
The current contracts for the Tallahassee facilities can be viewed at the links below:
Purchase Order C5AA8C Purchase Order C5AB38 Note: these Purchase Orders do not reflect the services requested in this solicitation, DMS-25/26-009, which includes different locations and does not include irrigation.
The previous contract for the Tampa facilities was terminated, but may be viewed using the following link:
Contract Information https://facts.fldfs.com/Search/PurchaseOrderDetails.aspx?AgencyId=720000&PONo=C5AA8C https://facts.fldfs.com/Search/PurchaseOrderDetails.aspx?AgencyId=720000&PONo=C5AB38 https://facts.fldfs.com/Search/PurchaseOrderDetails.aspx?AgencyId=720000&PONo=C5AA8C https://facts.fldfs.com/Search/PurchaseOrderDetails.aspx?AgencyId=720000&PONo=C5AB38 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=720000&ContractId=RE140
5.
I would like to request clarif ication regarding the procurement history. Could you please provide:
1. The name of the incumbent contractor currently performing under this contract.
2. The prior award amount (total contract value or unit pricing, if available).
3. The bid tabulation or pricing sheet from the last award.
The current vendor for the Tallahassee locations is C&M Landscaping & Lawn, Inc.
There is no current vendor in Tampa.
See response to Question #4.
6.
we’re interested in the Tallahassee properties but not the Tampa properties. Does this bid include all of them together or are they bid out separately?
See response to Question #2
7.
In the Scope of work you require the use of _ bagging attachments for grass clippings every visit. Please can you confirm that the successful contractor is to use mowers with bagging attachments? Please note the IFAS Extension University of Florida and Pinellas BMP recommend using mulching mowers and leaving grass clippings on the lawn to act as a natural fertilizer. They do not recommend bagging grass clippings. Please advise?
If the vendor has mulching blades installed on their mowers, then the bagging of grass clippings is not required. If the vendor does not have mulching blades installed, then the bagging of grass clippings is required.
8.
In the scope of work it states that the contractor is responsible to keep the mulch at a 3-inch depth all year round. It also goes on to say that twice-yearly mulch replacement will be subject to budgetary approval. Surely if we are maintaining the mulch at 3 inches, please can you explain why there is a need to replace the mulch semi-annually?
As the mulch ages, it is replaced every six months. The 3-inch requirement is to maintain the depth throughout the year, but the mulch is added to, not replaced.
9.
For Trammel, Hargrett and Grizzle properties specifically- Who was awarded the previous contract? Please could you provide the prices awarded and confirm if their contract was cut short, if so why?
The contract was terminated for convenience by the Department. The contract can be viewed at the link below:
Contract Information
10.
Could you please provide the current contract? See response to Question #1
11.
Could you please provide the previous bid tab? This information is not available.
https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=720000&ContractId=RE140
12.
Could you please confirm if all bidders are required to show proof of participation in he E- Verify
Yes, all bidders are required to show proof of participation in E-Verify.
13. Will these Identif ication Badges be provided by the state?
The awarded vendor must provide identif ication badges for their employees.
14. If any, what are the costs associated with these background checks?
The cost is dependent on if the awarded contractor self-performs the FDLE background checks or uses a third-party vendor.
15. Please confirm the annual number of mowing cycles should be 39
That is correct.
16. Will the use of mulch-type mowers be an acceptable substitute for bagging attachments?
See response to Question #7
17. Could you please provide the number of palm trees per location?
This information should be ascertained during the mandatory site visit.
18. If contractors are to provide the price for trimming along facility boundaries but Facility Manager determine the frequency, what frequency should this price be based on?
Should we provide a price, the same frequency as routine mowings?
The expectation is for monthly boundary trimming with any additional work being discussed between the vendor and the Facilities Manager.
19. Will the contractor be responsible for disposing of this debris (i.e., tree branches & limbs)? Or will dumpsters/receptacles on site for contractor use?
The Contractor is responsible for disposing of debris. The on-site receptacles are not available for lawn maintenance debris.
20. Should bidders include disease control applications in their pricing? Or will this be priced additionally after the disease program is approved by the Department?
Disease control applications should be included in the pricing.
21. Could you please provide the mulch type currently installed at each Location?
This information should be ascertained during the mandatory site visit.
22. How often will seasonal color displays need to be changed out?
This information should be ascertained during the mandatory site visit.
23. Could you please provide the number and size of f lowers being installed each rotation?
This information should be ascertained during the mandatory site visit.
24. Are there any Locations with day/time restrictions that contractors should be aware of?
No, there are no day/time restrictions at any of the locations.
25. Please clarify if trash/debris cleanup should be performed weekly throughout the entire year (52 visits) or only during the months of May through October.
Trash and debris clean-up should be performed at every site visit.
26. Should this Iron application be included in our routine maintenance pricing? Or will this be priced as needed based on soil testing results?
Iron application should be included in the pricing.
27. Please confirm if contractors are to include mulch applications in their "A) Basic Services Annual Pricing.” Or will all mulch applications be priced additionally using the price provided in "B) Unit Pricing"?
Mulch applications should be included in the pricing.
28. Please confirm if bidders have to bid on all locations in this solicitation.
See response to Question #2
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