DMI-40-Form-LOI-Letter-of-Intent_SLBE.pdf
PDF 149 KB Posted
- Solicitation number
- 26-P-00073
- Issued by
- Hillsborough County, Florida
About this file
This is an Official Letter of Intent (DMI-40 Form) document from the City of Tampa's Equal Business Opportunity Program, required for solicitations involving Small Local Business Enterprises (SLBEs). The form serves as a binding agreement between prime contractors/bidders and SLBE subcontractors or suppliers, confirming the commitment to utilize specific SLBE firms for designated work scopes or supply items. The Letter of Intent must be submitted within ten (10) workdays after the notice of intent to award is posted; failure to provide all required letters within this timeframe may result in bid rejection or award delays. For the Testing and Repair Services of Transformers at the Advanced Wastewater Treatment Plant (AWTP) and San Carlos Pump Station, bidders must complete the form identifying the specific scope of work or items to be supplied by each SLBE, with corresponding bid line items on unit price bids. The sealed bid submission deadline is 3:00 p.m. on Tuesday, December 30, 2025, with the contract award period spanning one year and options for four additional one-year renewals.
The form requires documentation of the agreed-upon cost for SLBE work or supplies and the percentage of the total City contract amount attributed to each SLBE participant. Both the prime bidder and SLBE firm must execute the Letter of Intent with authorized signatures and dates. Following award notification, bidders must provide the City with executed subcontract agreements and/or purchase orders prior to commencement of SLBE work. This procurement is designated as a Sheltered Market opportunity exclusively for SLBEs, with an estimated contract value of $50,000 and a 5% bid discount available to eligible SLBE vendors not exceeding $10,000. The City reserves the right to award by division or aggregate total, and successful bidders must comply with E-Verify employment eligibility verification, obtain Port Passes, and adhere to the City of Tampa's Equal Business Opportunity Program requirements, including detailed documentation of subcontractor payments and business ownership classifications.
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Text version
City of Tampa Official Letter of Intent
(DMI-40 Form) A Letter of Intent is required for each SLBE listed on the Schedule of Subcontractors to be Utilized form (DMI 20 Form). Letter of Intent must be signed by both the Bidder/Service Provider and SLBE firm.
Bid/Proposal/Contract Number: __________________________________________________
Bid/Proposal/Contract Name: ___________________________________________________
A. To be completed by the Bidder/Service Provider
Name of Bidder: ___________________________________________________________ Address: _________________________________________________________________
Contact Person: ____________________________________________________________ Telephone: _____________________________ Fax: ______________________________ Email: ___________________________________________________________________
B. To be completed by SLBE
Name of SLBE: ___________________________________________________________ Address: _________________________________________________________________
Contract Person: ___________________________________________________________ Telephone: _____________________Fax: _______________________________________ Email: ____________________________________________________________________
C. Identify the scope of work to be performed or item(s) to be supplied by the SLBE. On unit price bids, identify to which bid line item the SLBE's work scope or supply corresponds:
D. Cost of work to be performed by SLBE: _________________________________________ E. Cost of work to be performed by SLBE as a percentage of total City contract amount: _______
Bidder/Proposer certifies that it intends to utilize the SLBE listed above, and that the work described above is accurate. Bidder/Proposer will provide the City with a copy of the related subcontract agreement and/or purchase order prior to the commencement of SLBE’s work. The SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above.
Bidder/Proposer: ____________________________________ Date: _______________ Signature and Title
SLBE Firm: _______________________________________ Date: ___________________ Signature and Title
1 | P a g e Rev. 8/25/25 DMI 40
Official Letter of Intent Instructions City of Tampa
Equal Business Opportunity Program
The Official Letter of Intent must be submitted to the soliciting department within ten (10) workdays after the notice of intent to award is posted. Not providing all letters of intent within the prescribed timeframe may cause a delay in the award or declare the bid to be non-responsive.
Bid/Proposal/Contract Number- Please record the bid/proposal/contract number provided by the City of Tampa's procuring department.
Bid/Proposal/Contract Name – Please record the bid/proposal/contract name provided by the City of Tampa's procuring department.
To be Completed by the Bidder/Service Provider: Please record the prime contractor or main bidder's detailed company information as indicated.
To be completed by the SLBE – Please record the SLBE subcontractor's detailed company information as indicated.
The bidder is to identify the scope of work to be performed or the item(s) to be supplied by the SLBE. On unit price bids, indicate the bid line item that the SLBE’s scope of work or supply corresponds to. – Please record the details of the services or supplies the SLBE will provide.
Cost of work to be performed by SLBE – Provide an agreed-upon estimate of the total price of work or supplies. (Unit prices are accepted if specific quantities have yet to be determined).
Bidder/Proposer—The signature of an authorized agent for the prime contractor or main bidder, with the date signed.
SLBE firm – Signature of an authorized agent for the SLBE subcontractor or supplier with the date signed.
Contract Confirmation – A copy of the executed subcontract agreement and/or purchase order with the SLBE must be filed with the City of Tampa immediately upon execution and/or prior to the commencement of work by SLBE.
2 | P a g e Rev. 8/25/25 DMI 40
| BidProposalContract Number: |
| BidProposalContract Name: |
| Name of Bidder 1: |
| Name of Bidder 2: |
| Address: |
| Contact Person: |
| Telephone: |
| Fax: |
| Email: |
| Name of SLBE 1: |
| Name of SLBE 2: |
| Address_2: |
| Contract Person: |
| Telephone_2: |
| Fax_2: |
| Email_2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 1: |
| identify to which bid line item the SLBEs work scope or supply corresponds 2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 3: |
| Cost of work to be performed by SLBE: |
| Cost of work to be performed by SLBE as a percentage of total City contract amount: |
| BidderProposer: |
| Date: |
| SLBE Firm: |
| Date_2: |
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