DMA-ITB-355-MANDATORY SITE VISIT SIGN IN.pdf

This is a Mandatory Pre-Bid Site Visit Attendance Sheet for the Florida Department of Military Affairs' Invitation to Bid DMA-ITB-355 for Linen Services at Camp Blanding Joint Training Center (CBJTC) in Starke. The solicitation encompasses comprehensive linen services including pillowcases, sheets in multiple sizes, bath towels, washcloths, VIP towels, and rubber-backed rugs and scraper mats. Weekly deliveries are required on Mondays and Thursdays by 1:00 PM, with additional seasonal pickups or deliveries available on 48-hour notice. The mandatory pre-bid site visit was scheduled for August 26, 2026, at 10:00 AM EST, and vendors not listed on the attendance sheet will not be considered for bidding. Sealed bids were due September 17, 2026, at 4:00 PM EST, with the Notice of Intended Award to be posted September 18, 2026, at 4:00 PM EST. The contract term is three years, commencing October 1, 2026, and ending September 30, 2029, with the Department of Military Affairs reserving the right to renew for an additional three-year period contingent upon satisfactory performance and fund availability.

Bid prices must be firm, net, delivered prices on an F.O.B. destination basis to the Lodging Office, with an estimated annual expenditure of approximately $50,000 provided as a guideline only and not guaranteeing minimum orders. Vendors must carry general liability insurance with combined bodily injury limits of at least $100,000 per person and $300,000 per occurrence, and property damage insurance of at least $100,000 per occurrence. Vendors must be registered in MyFloridaMarketPlace prior to contract award and comply with E-Verify employment eligibility verification, authorization to do business in Florida for foreign entities, public records requirements under Florida Statutes Chapter 119, and drug-free workplace certification. Drug-free workplace and certified minority business enterprise certifications receive preference when bids are equal in price, quality, and service. Bidders were required to submit the original and one copy of their proposal, including a completed price sheet, three vendor references demonstrating at least one year of continuous service, a drug-free workplace certification, minimum qualifications statement, and vendor certifications regarding scrutinized companies lists. Written questions were due September 8, 2026, at 4:00 PM EST, with responses posted by September 10, 2026.