DMA-ITB-355_Linen Services_Solicitation.pdf

DMA-ITB-355 – Linen Service

STATE OF FLORIDA

DEPARTMENT OF MILITARY AFFAIRS

DMA-ITB-355

BID LIST REGISTRATION

Item(s) for BID: Linen Service

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible. Complete the information below and email this sheet to roena.c.starling.nfg@army.mil or mail to the address below:

State of Florida

Department of Military Affairs Directorate of Resource Management

Attention: Roena Starling Camp Blanding Joint Training Center

5629 State Road 16 West, Building #2300 Starke, Florida 32091-9703

Note: Submission of this form is for informational purposes only, it is not a requirement.

All available documentation and solicitation information will be available on the Vendor Information Portal unless otherwise noted. The solicitation document is subject to change. Notice of changes (addenda) will be posted on the Vendor Information Portal at MyFloridaMarket Place Vendor Information Portal. It is the responsibility of potential bidders to monitor this site for any changing information prior to submitting your proposal/bid.

Company Name

Address

City, State & Zip

Attn:

Fed ID #

Telephone ( )

FAX No. ( )

Email Address

Signed Date

For further information on this process, you may telephone (904) 682-3198.

mailto:jennifer.c.adams16.nfg@army.mil mailto:jennifer.c.adams16.nfg@army.mil https://vendor.myfloridamarketplace.com/

CALENDAR OF EVENTS

The following time schedule will be strictly adhered to in all actions relative to the ITB, unless modified by the Department by addendum to this ITB.

DATE TIME ACTION LOCATION

Friday August 14, 2026

4:00 PM

EST

Release of Solicitation

Vendor Information Portal MyFloridaMarket Place Vendor

Information Portal

Wednesday, August 26, 2026

10:00 PM

*MANDATORY*

Pre-Bid Site Visit

Camp Blanding Joint Training Center

Lodging Office – Bldg. 2380 5629 SR 16 West Starke, FL 32091

Tuesday September 8, 2026

Final date and time for written question submissions.

Questions may be submitted earlier.

Email to:

roena.c.starling.nfg@army.mil and john.d.connor2.nfg@army.mil

Thursday

September 10, 2026

Anticipated date that questions and responses or any changes to the solicitation will be posted on the

Vendor Information Portal.

Vendor Information Portal

*THURSDAY*

SEPTEMBER 17, 2026

*4:00 PM*

*BID OPENING*

All Bids Due

*Bid Opening Location*

Camp Blanding Joint Training Center Post Headquarters – Bldg. 2300

5629 SR 16 West Starke, FL 32091

Friday

September 18, 2026

Post Bid Tab

& Notice of Intended Award

Vendor Information Portal:

*Indicates Open Public Meeting.

All meetings in the calendar of events are open to the public.

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:roena.c.starling.nfg@army.mil mailto:john.d.connor2.nfg@army.mil https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

Table of Contents

1.0 Invitation & General Information

2.0 General Conditions: PUR 1001-General Instructions to Respondents

3.0 General Conditions: PUR 1000-General Contract Conditions

4.0 Special Conditions

5.0 Technical Specifications

6.0 Bid Submittal

Expanded Contents

1.0 Invitation and General

Information

1.1 Invitation

1.2 Purchasing Director

1.3 Contract Administrator

1.4 Project Manager

2.0 2.0 General Conditions PUR 1001 - General Instructions to Respondents

3.0 3.0 General Conditions PUR 1000 - General Contract Conditions

4.0 4.0 Special Conditions 4.1 MyFloridaMarketPlace

4.2 Minority Business Enterprise (MBE) Utilization

4.3 Communications, Bid Questions & Answers

4.4 Estimated Expenditures

4.5 Qualifications

4.6 Department Reservations and Responsiveness of Bids

4.7 Vendor’s Contractual Obligations

4.8 Copyrighted Materials

4.9 Costs Incurred in Responding

4.10 Bid Submission

4.11 Bid Opening

4.12 Drug-Free Workplace Preference

4.13 Certified Minority Preference

4.14 Posting of Intended Award

4.15 Award of Contract

4.16 Mandatory Pre-Bid Site Visit

5.0 Technical Specifications 5.1 Introduction

5.2 Scope of Work

5.3 Period of Performance

5.4 Product Acceptance and Consequences

5.5 Prices

5.6 Invoicing and Payment

5.7 Security Requirements

6.0 Bid Submittal 6.1 Price Sheet

6.2 Reference Sheet

6.3 Drug Free Workplace Program Certification

6.4 Minimum Qualifications Statement

6.5 Vendor Certification Regarding Scrutinized Companies Lists

6.6 Vendor Check List

Attachments A Price Sheet B Vendor References C Certification of Drug-Free Workplace D Minimum Qualifications Statement E Vendor Certifications F Vendor Check List

1.0 Invitation and General Information:

1.1 Invitation

This Invitation to Bid is to solicit linen services for the Lodging Office at the Camp Blanding Joint Training Center for the Department of Military Affairs (DMA), located in Starke, Florida. It is anticipated that a three (3) year contract will be awarded, and the term of the contract will begin on or about October 1, 2026, and end on or about September 30, 2029.

Vendors submitting a proposal/bid must be registered in MyFloridaMarketPlace prior to contract award. (see NEW REGISTRATION REQUIRED FOR FLORIDA VENDORS section, 4.1). A vendor shall not be considered for an award if not registered in MyFloridaMarketPlace.

1.2 Purchasing Director

The Purchasing Director, acting on behalf of the Department of Military Affairs, is the sole point of contact (exception of question submissions regarding the solicitation prior to award) regarding all procurement matters relating to the ITB, from the date of release until the Department's Notice of Agency Decision.

John Connor, Purchasing Director Department of Military Affairs State Quartermaster – P&C P. O. Box 1008 St. Augustine, Florida 32085-1008 Telephone No. (904) 823-0241 Fax No. (904) 823-0153 Email: john.d.connor2.nfg@army.mil

Alternate Physical Address: Department of Military Affairs, State Quartermaster, 82 Marine Street, St Augustine, Florida 32084

1.3 Contract Administrator

The DMA employee identified below is designated as Contract Administrator and shall act on behalf of the Department of Military Affairs for contractual matters and is responsible for maintaining the contract file and serves as a liaison with the Project Manager.

Roena Starling, Purchasing Agent II DMA – Camp Blanding Joint Training Center Directorate of Resource Management 5629 State Road 16 West, Bldg. 2300 Starke, Florida 32091-9703 Telephone No. (904) 682-3198 Email: roena.c.starling.nfg@army.mil mailto:john.d.connor2.nfg@army.mil mailto:roena.c.starling.nfg@army.mil

DMA-ITB-319 – Linen Service

1.4 Project Manager

The DMA employee identified below is designated as the Project Manager and shall act on behalf of the Department of Military Affairs. The Project Manager is responsible for enforcing the contract terms and conditions and serves as a liaison with the vendor after the contract is executed.

Carrie Kersey, Lodging Assistant Manager Department of Military Affairs C.B.J.T.C. Lodging Office 5629 State Road 16 West, Bldg. 2380 Starke, Florida 32091-9703 Telephone No. (904) 682-3945 or (904) 682-3890 Email: ckersey4lodging@yahoo.com

2.0 General Conditions: General Instructions to Respondents (PUR1001)

This section explains the General Instructions to Respondents (PUR 1001) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return the document to the Department of Military Affairs.

http://dms.myflorida.com/content/download/2934/11780

Exception: Item 3- DMA does not currently accept Electronic Submission of Responses.

Exception: Item 5 - Refer to Section 4.3

3.0 General Conditions: General Contract Conditions (PUR 1000)

This section explains the General Contract Conditions (PUR 1000) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return this document to the Department of Military Affairs.

http://dms.myflorida.com/content/download/2933/11777

4.0 SPECIAL CONDITIONS

4.1 MyFloridaMarketPlace

Since July 1, 2003, the Department has been using the State of Florida's web-based electronic procurement system, MyFloridaMarketPlace. BIDDERS MUST BE

REGISTERED IN THE STATE OF FLORIDA'S MYFLORIDAMARKETPLACE

SYSTEM BY DATE OF CONTRACT AWARD OR THEY WILL BE CONSIDERED

NON-RESPONSIVE. All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com to complete on-line registration or call 1-866- 352-3776 for assisted registration.

mailto:ckersey4lodging@yahoo.com http://dms.myflorida.com/content/download/2934/11780 http://dms.myflorida.com/content/download/2933/11777

4.2 Minority Business Enterprise (MBE) Utilization

DMA encourages the recruitment and utilization of certified and non-certified minority businesses. DMA, its vendors, suppliers, and consultants, should take all necessary and reasonable steps to ensure that minority businesses can compete for and perform contract work for the DMA in a nondiscriminatory environment.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us.

4.3 Communications, Bid Questions and Answers

No negotiations, decisions or actions shall be initiated or executed by a vendor because of any discussion with any State employee. Only those communications that are in writing from the office of Purchasing & Contracts may be considered as duly authorized expressions on behalf of this Department.

Any questions arising from this ITB must be forwarded, in writing, to the procurement official designated in Sections 1.2 or 1.3 above. DMA’s written response to written inquiries submitted timely by bidders will be posted on the Vendor Information Portal, (https://vendor.myfloridamarketplace.com/). It is the responsibility of all bidders to monitor this site for any changes to the solicitation prior to submitting their bid/proposal.

Only written inquiries from vendors, which are signed by persons authorized to contractually bind that company, will be recognized by the Department as duly authorized expressions on behalf of the vendor.

4.4 Estimated Expenditures

It is anticipated that DMA will expend approximately $50,000.00 annually under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid/proposal and should not be construed as representing actual figures under the contract.

4.5 Qualifications

4.5.1 General

The Vendor must prove to the satisfaction of DMA that their company has actively and normally been engaged in business for the services/items being procured under this solicitation for at least three (3) years of continuous operation. (This shall be demonstrated through references which have been in place at least one (1) continuous year). The Bidder shall have available under their direct supervision, the http://www.osd.dms.state.fl.us/ necessary organization, experience, equipment, and staff to properly fulfill all the conditions, requirements, and specifications required under this solicitation.

4.5.2 Vendor Qualifications

When submitting the bid, each respondent must submit a written statement, detailing their qualifications that demonstrate they meet the minimum qualifications contained in 4.5.1 and 4.5.2. Failure by the bidder/proposer to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

4.5.3 Authorized to do Business in the State of Florida

In accordance with sections 607.1501, 608.501, and 620.169, Florida Statutes, foreign corporations, foreign limited liability companies, and foreign limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

4.5.4 License to conduct services in the State of Florida

If the services being provided require that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

4.6 Department Reservations and Responsiveness of Bids

4.6.1 Valid Proposal

A responsive offer in full compliance with the Invitation to Bid specifications and conditions by a responsible person or firm. The responsiveness of a bid/proposal shall be determined based on the documents submitted with the proposal. Vendors shall submit the original and one (1) copy of the bid/proposal. The responsiveness of the bid/proposal is the responsibility of the Offeror and will be determined during the evaluation process.

a. Responsive offer means a person or firm that has submitted a bid/proposal and conforms in all material respects to the Invitation to Bid.

b. Responsible or qualified Offeror means a person or firm with the capability in all respects to perform fully the Contract requirements and the integrity and reliability to assure good faith performance. Failure to provide information to determine responsibility in response to a condition of a bid/proposal requiring information may be cause for such bid/proposal to be rejected.

4.6.2 General

DMA reserves the right to accept or reject any or all bids/proposals received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of DMA's official file, without obligation to

DMA.

4.6.3 Responsiveness of Bids

Proposals/bids will not be considered if not received by DMA on or before the date and time specified as the due date for submission. All proposals/bids must be typed or printed in ink. Offers by facsimile, email, or telephone are not acceptable. A responsive proposal/bid is an offer to perform the scope of services called for in this ITB in accordance with all requirements of this ITB. Proposals/bids found to be non-responsive will not be considered. Proposals/bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal/bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. All bid/proposal prices shown on the price sheets submitted are final and mistakes will be at proposer/bidder’s risk.

4.6.4 Other Conditions

Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the United States Comptroller General's List of Ineligible Contractors for Federally Financed or Assisted Projects.

4.7 Vendor’s Contractual Obligations

The Vendor will be required to ensure that everyone, partnership, firm, corporation or subcontractor that performs on this contract, will be subject to, and comply with, the contractual requirements.

4.7.1 Employment Eligibility Verification

Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendor utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within Florida; and,

(b) All people (including subcontractors) assigned by Vendor to perform work pursuant to this Contract, i.e., the Vendor must require its subcontractors to utilize the E- Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge for employers to use E-Verify. The Department of Homeland Security’s E-Verify system can be found at: http://www.dhs.gov/files/programs/gc_1185221678150.shtm

Compliance with the requirements of this section is required prior to commencing performance under any Contract issued because of this solicitation.

4.7.2 Unauthorized Aliens

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

4.7.3 Vendor Certification Regarding Scrutinized Companies

Section 287.135, Florida Statutes prohibits agencies from contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Section List. Both lists are created pursuant to section 215.473 Florida Statutes. The lists are updated quarterly and can be viewed at http://www.sbafla.com/fsb/Default.aspx?tabid=751.

4.7.4 Liability Insurance

The Vendor shall not commence any work until they have obtained the following types of insurance. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Military Affairs, Directorate of Resource Management, Attention: Roena Starling, http://www.dhs.gov/files/programs/gc_1185221678150.shtm http://www.sbafla.com/fsb/Default.aspx?tabid=751

5629 State Road 16 W, Bldg. 2300, Starke, Florida 32091 within ten (10) days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $100,000.00 per person and $300,000.00 each occurrence, and property damage insurance of at least $100,000.00 each occurrence, for the services to be rendered in accordance with this contract.

All insurance policies shall be with insurers qualified and licensed to do business in the state of Florida. Such policies shall ensure that the insurance is not cancelable except upon thirty (30) days prior written notice to DMA.

DMA shall be exempt from, and in no way is liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance.

4.7.5 Preferred Price

The Vendor agrees to submit to the Department at least annually an affidavit from an authorized representative attesting that the Vendor follows the preferred pricing provision of Section 4(b) of form PUR 1000.

4.7.6 Inspector General Requirements

In accordance with 20.055(5), “It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

4.7.7 Public Records

The Vendor shall comply with Chapter 119, Florida Statutes. Specifically, the Vendor shall:

(1) Keep and maintain public records required by the Department to perform the service.

(2) Upon request from the Department’s custodian of public records, or his designee, provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Vendor does not transfer the records to the Department.

(4) Upon completion of the Agreement, transfer, at no cost, to the Department, all public records in possession of the Vendor or keep and maintain public records required by the Department to perform the service. If the Vendor transfers all public records to the Department upon completion of the contract, the Vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Vendor keeps and maintains public records upon completion of the Contract, the Vendor shall meet all applicable requirements for retaining public records.

All records stored electronically must be provided to the Department, upon request from the Department’s custodian of records, or his designee, in a format that is compatible with the information technology systems of the Department.

If the Vendor has questions regarding the application of Chapter 119, Florida Statutes, to the Vendor’s duty to provide public records relating to this Contract, contact the Custodian of Public Records at:

Florida Department of Military Affairs Attn: John Connor 82 Marine Street Saint Augustine, FL 32144 John.D.Connor2.nfg@army.mil

(904) 823-0241 FAX (904) 823-0153

4.8 Copyrighted Materials

Copyrighted material will be accepted as part of a proposal/bid only if accompanied by a waiver that will allow DMA to make paper and electronic copies necessary for the use of DMA staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

4.9 Costs Incurred in Responding

This Invitation to Bid does not commit the Department or any other public agency to pay any costs incurred by the bidder in the submission of a bid or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

mailto:John.D.Connor2.nfg@army.mil

4.10 Bid Submission

4.10.1 GENERAL

Sealed proposals/bids will be received until 4:00 PM EST on Thursday, September 17, 2026. Proposals/bids received after that time and date will not be considered. By submitting a proposal/bid, the bidder represents that it understands and accepts the terms and conditions to be met and the character, quality, and scope of services to be provided.

The bidder must use the attached "Bid Sheet" to submit their proposal/bid. All proposals/bids and associated forms must be signed and dated in ink by a duly authorized representative of the bidder. Each bidder must fully acquaint themselves with the conditions relating to the performance of services under the conditions of this solicitation.

Bidder shall submit one (1) copy of their proposal/bid. The ITB number, opening date and time should appear on the envelope of the proposal/bid. DMA does not currently accept electronic submissions.

4.10.2 Mail or Deliver Proposals/Bids to: (DO NOT FAX or EMAIL)

Florida Department of Military Affairs Directorate of Resource Management 5629 State Road 16 West, Bldg. 2300 Starke, Florida 32091-9703 Attention: Roena Starling

4.10.3 Modifications, Re-submittal, and Withdrawal

Bidders may modify submitted proposals/bids at any time prior to the due date. Requests for modification of a submitted proposal/bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire proposal/bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified proposal/bid.

4.10.4 Attachment to ITB Submittal – Confidential Material

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Bid, Number DMA-ITB-355- Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law.

Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Bidder upon submission, effective after opening.

4.11 Bid Opening

The sealed bids will be opened on Thursday, September 17, 2026, at 4:00PM EST, by DMA’s Procurement Office personnel at Building #2300, 5629 State Road 16 West, Starke, Florida 32091. All bid openings are open to the public, if you plan on attending the opening, please plan accordingly as it may take a few minutes to clear the main gate.

4.12 “Drug Free Workplace” Preference

Whenever two or more bids, which are equal with respect to price, quality, and service are received, a bid received from a business that certified that it has implemented a drug-free workplace program in accordance with Section 287.087, F.S., will be given preference in the award process. The "Drug-Free Workplace Program Certification" must be completed for this preference. (Attachment C)

4.13 Certified Minority Preference

Whenever two or more bids, which are equal with respect to price, quality, and service, are received, a bid received from a business that certified as “Florida certified minority business enterprise” will be given preference in the award process in accordance with 287.087(11). A copy of the Department of Management Services certification must be included in the bid package for consideration and/or preference.

4.14 Posting of Intended Award

4.14.1 General

DMA's decision will be posted on the Vendor Information Portal at https://vendor.myfloridamarketplace.com/ on Friday, September 18, 2026, at approximately 4:00 EST and will remain posted for a period of seventy-two (72) hours.

Any bidder who is adversely affected by the DMA's recommended award or intended decision must file:

1. A written notice of protest within seventy-two (72) hours after posting of the intended award, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier's check or money order may be accepted) payable to the DMA must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. If the notice advises of the bond requirement but a bond or statutorily authorized alternate is not posted when required, the agency shall summarily dismiss the petition.

4.14.2 Inability to Post

In the event DMA is unable to post as defined above, DMA will notify all bidders by email.

4.14.3 Request to Withdraw Bid

Requests for withdrawal will be considered if received by DMA, in writing, within seventy-two (72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

4.15 Award of the Contract

Services will be authorized to begin when the Vendor receives a written document incorporating the terms and conditions of the solicitation, the vendor’s proposal/bid indicating the encumbrance of funds and award of the contract.

4.16 Mandatory Pre-Bid Site Visit

All bidders must attend the MANDATORY Pre-Bid Site Visit on Wednesday, August 26, 2026, at 10:00 AM EST. The mandatory pre-bid site visit will begin at the Camp Blanding Joint Training Center LODGING OFFICE located at 5629 SR 16 West, Bldg. 2380. Please bring sample linens to represent the items you offer and will be able to provide. When planning to attend the site visit, please allow time to clear security at the main gate. A valid driver’s license/photo ID is required to gain access onto post.

5.0 Technical Specifications

5.1 Introduction

The C.B.J.T.C. Lodging Office manages approximately 240 bedspaces for training and recreational purposes.

5.2 Scope of Work

Vendor will provide all labor, materials, and linen items listed on Attachment A of this ITB.

Transportation and fuel required to provide this service shall be included in the vendor’s bid price, with no additional costs or surcharges to the Department. Quantities of the items listed in Attachment A are estimates and will vary each week. The Project Manager reviews the reservations for each lodging unit prior to placing the weekly order. The quantity of linen ordered will be dependent on the reservations placed for each lodging facility.

Vendor will make scheduled deliveries to the Department’s representative at the Lodging Office Linen Storage Facility on Monday and Thursday each week by 1:00 PM. The vendor will also make additional seasonal pickups and or deliveries as agreed upon between the Vendor and the Department with a 48-hour notice to the Vendor.

When the Department realizes that the inventory of a delivery is short, the Vendor will be contacted immediately to schedule an additional delivery to be accomplished within 48 hours of contact being made at no additional cost to the Department.

All rejected linens due to stains, significant imperfections, wrong color, or incorrect item sent will be credited on the vendor invoice.

If the vendor or Lodging Office schedules closing or has an emergency, they must notify the other party so arrangements for linens can be scheduled before closing or upon reopening.

If at any time the vendor must substitute an item, the vendor will ensure that the substitution is of comparable or greater grade and quality that the item being substituted.

Upon awarding a contract, the vendor will provide the Department with the name and contact information of two (2), one primary and one alternate, customer service representatives assigned to the contract. All costs associated with these representatives will be the responsibility of the Vendor. The Vendor representative will respond to Department inquiries within 8 business hours.

5.3 Period of Performance

The period of performance for any contract resulting from this ITB shall be for a 3-year period. DMA reserves the right to renew any contract resulting from this ITB. Renewal shall be subject to the terms and conditions set forth in the initial contract and will be limited to a period not to exceed three (3) years. This renewal will be contingent upon the availability of funds and the satisfactory performance of the Vendor.

5.4 Product Acceptance and Consequences

Any items delivered to the Department which do not meet these specifications or that are found to be poorly manufactured, will be deemed defective and will not be accepted by the Department, but will be returned to the contractor at the contractor’s expense, for replacement. Replacement of all items found to be defective will be made without any cost to the Department, including, but not limited to, labor, transportation and fuel. As it may be impossible to inspect all items at the time of delivery, the Department will be afforded a period of five (5) business days to inspect and accept the delivered items.

In the event the product fails to meet the minimum level of acceptance specified above, DMA will not pay invoices until the product delivery is satisfactorily completed.

5.5 Prices

Bid prices will be firm, net, delivered prices, F.O.B destination. F.O.B destination is Camp Blanding Lodging Office, 5629 SR 16 West, Bldg. 2380, Starke, FL 32091.

5.6 Invoicing and Payment

The Vendor shall submit a separate invoice, for each delivery, to the attention of the Department’s appointed Project Manager. The invoice shall be submitted in sufficient detail to identify the type of product provided for that delivery. The Department’s Project Manager, or their designee, shall be responsible for enforcing performance of the contract terms and conditions and he shall serve as liaison with the vendor and shall review all invoice prices for payment. If delivery invoice is changed at delivery, the Vendor will correct invoice and email within 48 hours of delivery date to the representative of Lodging Office.

Payment shall be made in accordance with 215.422 and 287.0585 of the Florida Statutes, which states the vendors' rights and the State Agency’s responsibilities concerning interest penalties and time limits for payment of invoices. The vendor’s Federal Employment Identification Number and the Agency’s Contract Number must appear on all invoices. Invoices that must be returned to the Vendor due to preparation errors will result in a delay in payment.

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

5.7 Security Requirements

CBJTC has 24-hour security and entry control procedures. Contractors will be briefed on an as needed basis concerning traffic routing and work site security restrictions. Access Control Rosters for contractors are required and will be obtained prior to the contractor’s initial service date. The names of all the contractor’s employees who will be working at the facility will be listed on the document, which shall be printed on the contractor’s Company letterhead and submitted to the Provost Marshal, or his representative, at the Provost Marshal’s Office which is located inside the Welcome Center at the Main Gate of the facility. Access Control Rosters are approved by the Provost Marshal. Due to tightened security measures, submit a copy of the vehicle registration and proof of insurance for each vehicle that will be on facility, and a copy of everyone’s driver’s license. These are required prior to beginning any type of contracted work.

PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER: Due to the instability of world events, there may be times during the performance period of this contract that the contractor might be asked to leave the base during higher threat conditions.

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

6.0 Bid Submittal

6.1 Price Sheet: Vendors shall complete the price sheet to proposal/bid (Attachment A).

Only prices submitted on supplied price sheet will be considered.

6.2 Reference Sheet: Vendor shall provide three references. (Attachment B)

6.3 Drug Free Workplace Program Certification: Drug-Free Workplace Compliance Form must be signed and returned. (Attachment C)

6.4 Minimum Qualifications Statement: Vendors shall provide a brief description of their work history, which shall include, but not be limited to, business certifications, number of years in business and other information that may demonstrate company stability and reliability. (Attachment D)

6.5 Vendor Certification Regarding Scrutinized Companies Lists: Must be signed and returned. (Attachment E)

6.6 Vendor Checklist: Provided for convenience. (Attachment F)

ATTACHMENT “A”

PRICE SHEET

Price Per One Count for Each Item

Pillowcase, 20 ½” W x 32 ½” L, White Cotton – (400 count each delivery) $ each

Double Sheet, Flat, 81” W x 110” L, White Cotton – (100 count each delivery) $ each

Queen Sheet, Flat, 90” W x 110” L, White Cotton – (250 count each delivery) $ each

King Sheet, Flat, 110” W x 114” L, White Cotton – (50 count each delivery) $ each

Bath Towel, 24” x 48”, White Cotton – (400 count each delivery) $ each

Regular Wash Cloths, 1 lb., 12” x 12”, White Cotton – (400 count each delivery) $ each

VIP Bath Towels, 17 lb., 27” x 54”, White Cotton – (40 count each delivery) $ each

VIP Hand Towels, 4.5 lb., 16” x 30”, White Cotton – (20 count each delivery) $ each

VIP Wash Cloths, 1.5 lb., 13” x 13”, White Cotton – (40 count each delivery) $ each

Rug, Rubber Back, 3’ x 5’, *see below for colors – (100 count, replace 10 weekly)$ each

Scraper Mat, 3’ x 5’, Black Rubber - (16 count, replace as needed) $ each

*The accepted rug colors are multi-color gray/blue, burgundy, or dark green

NOTE: The above item quantities are given as guidelines for cost evaluation and estimate purposes only. DMA makes no guarantee of any minimum order.

Acknowledgment: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Company Name:

Signature:

Date:

Company Name:

FED ID:

Street Address:

Telephone No.

Email Address:

Signature & Date:

Printed name:

Title:

ATTACHMENT “B”

REFERENCE SHEET

The Respondent must list a minimum of three (3) separate and verifiable clients of the Respondent, other than the DMA which have been in place for at least one (1) continuous year. Any information not submitted on this attachment shall not be considered. The clients listed shall be for services similar in nature to that described in this solicitation. The same client may not be listed more than one (1) reference (for example, if the Respondent has completed one project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one (1) of the projects may be listed because the client, the Florida Department of Transportation, is the same). DO NOT LIST DMA WORK ON THIS FORM.

(Please provide at least two (2) Contact Names.)

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Service Dates: Dates must demonstrate at least one (1) continuous year to Approximate Contract Value: $

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

ATTACHMENT “C”

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

Procurement No. DMA-ITB-355 – Linen Service

1, , (Name) (Title) of, , hereby certify that this firm has implemented

(Name of firm) a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes.

(Signature)

287.087 Preference to businesses with drug-free workplace programs. Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (I), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

ATTACHMENT “D”

MINIMUM QUALIFICATIONS STATEMENT

How many years has your business performed the type of services being requested?

Provide a written statement detailing your qualifications:

ATTACHMENT E

VENDOR CERTIFICATIONS

Certification Regarding Scrutinized Companies Lists

Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certification of Employment Eligibility Verification

Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendor utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Vendor to perform work pursuant to this Contract, i.e., the Vendor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge for employers to use E-Verify. The Department of Homeland Security’s E-Verify system can be found at:

I, , (Name) (Title) of, hereby certify that this firm is in compliance (Name of firm) with the above referenced Florida Statute and Executive Order.

(Signature)

ATTACHMENT “F”

VENDOR CHECKLIST

For your convenience, we offer the following checklist of items that must be returned by the proposal/bidding deadline. Bidder shall submit the original and one (1) copy of the bid/proposal. This checklist does not relieve the respondent of the responsibility of ensuring that all requirements of this Bid are included with their Bid submittal.

1. Attachment A - Price Sheet, signed

2. Attachment B - Vendor References

3. Attachment C - Drug Free Workplace Program Certification, signed

4. Attachment D - Minimum Qualifications Statement

5. Attachment E - Vendor Certifications

6. Attachment F - Vendor Check List

NOTE: Address your bid submission to the point of contact specified in section 4.10, and write the following statement on the envelope, package, or courier delivery document: DMA-ITB-355 - Linen Service, Proposal/Bid due Thursday, September 17, 2026 , Opening Time 4:00 PM EST. Late bids will NOT be accepted.