DMA-ITB-337 - Q&A - Addendum 1.pdf

DMA-ITB-337

12225006 Camp Blanding Joint Training Center Generator Installation at Facility 1515

Answers to Questions and

Addendum No. 1

Questions and Answers

The Department has received the following questions and the Department’s answers are provided in the table listed below:

No. Question Answer

1 I didn’t see any bonding requirements for this project in the package. Can you tell me if there is a bid Bond or Letter requirement for this project?

Yes. The bond requirements are added to the solicitation in Addendum No. 1 – see next page for details.

2 Will you accept a Winco Generator? Yes. If the Winco model is equal to or greater than the Generac specified in the solicitation.

3 Can we pour new concrete over the existing manual transfer switch pad if we bond the new concrete to the existing by means of drilling holes in the side of the existing pad and installing rebar?

Yes. That is acceptable with the understanding that the existing pad should not be lower than the new pad to avoid holding water.

4 Is there a place to apply for permit? Yes. Permitting will be through the Clay County Building Department with a private inspection agency.

5 Are 5 bollards enough? No. Six (6) are needed. Placement will be determined once the generator location is determined.

6 Can we tap the existing line power for shore power if protected by breaker or fuse?

Yes. Only for temporary power during construction.

7 I don’t see any requirement for load banking, is it required?

Yes. Two (2) hours.

8 The new Florida building code require generators to be a minimum of 10” from the existing building (FYI).

Generator placement will be determined once the generator submittal is approved. Placement will be no more than 20’ from ATS.

9 Is there a preferred source for the 100 gallons of fuel required?

No. It must be diesel.

10 Is temporary power required during the shutdown?

Do we need to provide a portable generator and leads?

CBJTC will provide a temporary generator and cables. The contractor will be responsible for connecting the generator to the exterior panel that supplies power to the two outside freezers.

11 Do we need to dispose of the old existing manual transfer switch off site?

Yes.

12 Is there a place to dispose of construction debris on base?

No.

13 Do we need to haul off all related debris?

Yes. All construction debris will need to be removed from base property and disposed of properly by the contractor.

14 I’m reaching out to see if you would accept a WINCO generator for this bid.

Yes. If the WINCO generator is equal to or greater than the basis of design (Genrac-SD100) it will be acceptable.

No other questions were received.

Addendum No. 1

The Department hereby amends DMA-ITB-337 as noted within this Addendum. For revisions, underlines represent additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency’s decision must be filed with the DMA Purchasing Director. Protests may be filed by courier, hand delivery, or U.S. mail at Florida Department of Military Affairs, State Quartermaster, Attention: John Connor, 82 Marine Street, St. Augustine, FL. 32084. Protests may also be filed by email at john.d.connor2.nfg@army.mil . It is the filing party’s responsibility to meet all filing deadlines.

The Contract Administrator/Contract Manager, Jennifer Adams, should be copied in such filings by email at jennifer.c.adams16.nfg@army.mil .

Please note: This addendum does not need to be returned with the bid.

1. The Calendar of Events page is hereby amended as follows:

- The Bid Opening Date was changed to Thursday, June 5, 2025, at 4:00 PM EST.

- Last sentence is amended to read; “Bid received after 4:00 PM EST on Thursday, June 5, 2025, will not be considered.”

2. Addition of Section 4.10.5 – Bid Bond

BID GUARANTEE

On projects where the base bid and sum of all additive alternates exceeds $100,000, the bid proposal shall be accompanied by a bid guarantee of not less than five (5) percent of the amount of the bid.

The bid bond may be a certified check, a cashier's check, treasurer's check, bank draft or Bid Bond made payable to Owner. If a bid bond is submitted, it must be signed by a Florida Licensed Resident Agent who holds a current Power of Attorney from the Surety Company issuing the Bond and the Power of Attorney must be attached to the Bid Bond. Such check or Bid Bond shall be submitted with the understanding that it shall guarantee that the Bidder (a) will not withdraw its bid for sixty (60) days after the scheduled date of opening of the bids; (b) will enter into a written contract with Owner in accordance with the form of Agreement attached as Exhibit 1 within ten (10) calendar days after receiving the executable copies, and

(c) will diligently pursue the required Performance Bond and Labor and Material Payment Bond and provide such bonds within twenty (20) calendar days after receiving the Agreement. In the event Bidder fails to perform as described in the preceding sentence, the Bidder shall be liable to Owner for the full amount of the bid guarantee as representing the damage to Owner on account of the default.

The Bid Bonds or checks shall be returned to all except the apparent lowest two qualified Bidders after the formal opening of bids. The remaining Bid Bonds or checks will be returned to the two lowest Bidders after Owner and the accepted Bidder have executed the Agreement and the Performance Bond and Labor and Material Payment Bond have been approved by Owner. If the required Agreement and Bonds have not mailto:john.d.connor2.nfg@army.mil mailto:jennifer.c.adams16.nfg@army.mil been executed within sixty (60) calendar days after the date of the opening of the bids, then the Bid Bond or check of any Bidder will be returned upon its request, provided it has not been notified of the acceptance of its bid prior to the date of such request.

SURETY COMPANIES ACCEPTABLE TO STATE

To be acceptable to the State as Surety for Bid Bonds, Performance Bonds and Labor and Material Payment Bonds, a Surety Company shall comply with the following provisions:

1. The Surety Company shall have a currently valid Certificate of Authority, issued by the State of Florida, Office of Insurance Regulation, authorizing it to write surety bonds in the State of Florida.

2. The Surety Company shall have currently valid Certificate of Authority issued by the United States Department of Treasury under Sections 9304 to 9308 of Title 31 of the United States Code.

3. The Surety Company shall be in full compliance with the provisions of the Florida Insurance Code.

4. The Surety Company shall have at least twice the minimum surplus and capital required by the Florida Insurance Code at the time the RFP is issued.

3. Section 4.10 Bid Submission is hereby amended as follows:

- (Section 4.10.1) The Bid Opening Date was changed to June 5, 2025.

- (Section 4.11) The Bid Opening Date was changed to June 5, 2025.

4. Attachment “F” Vendor Checklist is hereby amended as follows:

- (Note) The Bid Opening Date was changed to Thursday, June 5, 2025, at 4:00 PM EST.

No other changes were made.