Amended Solicitation - DMA-ITB-337.pdf

DMA-ITB-337 - Generator Installation Facility 1515

STATE OF FLORIDA

DEPARTMENT OF MILITARY AFFAIRS

DMA-ITB-337

BID REGISTRATION

Item(s) for BID Project # 12225006 – DMA-ITB-337 - Generator Installation Facility 1515

Potential proposal/bidders should notify our office by returning this Bid Registration Form as soon as possible. Complete the information below and email this sheet only to Jennifer Adams at jennifer.c.adams16.nfg@army.mil or mail your Bid Registration to:

State of Florida Department of Military Affairs

Camp Blanding Joint Training Center 5629 State Road 16 West, Building #2300

Starke, Florida 32091-9703

Note: Completion/Submission of this form is for informational purposes only and not required. All available documentation and solicitation information will be available on the Vendor Information Portal (https://vendor.myfloridamarketplace.com/) unless otherwise noted. The solicitation document is subject to change. Notice of changes (addenda) will be posted on the Vendor Information Portal. It is the responsibility of all potential proposal/bidders to monitor this site for any changing information prior to submitting your proposal/bid.

Company Name_________________________________________________

Address________________________________________________________

City, State & Zip_________________________________________________

Attn: ___________________________________________________________

Fed ID # ________________________________________________________

Telephone______( )____________________________________________

FAX No. ________( )____________________________________________

Email Address __________________________________________________

Signed ___________________________Date __________________________

For further information on this process, you may telephone (904) 682-3365.

mailto:jennifer.c.adams16.nfg@army.mil https://vendor.myfloridamarketplace.com/

CALENDAR OF EVENTS

The following time schedule will be strictly adhered to in all actions relative to the ITB, unless modified by the Department by addendum to this ITB.

DATE TIME ACTION LOCATION

Wednesday April 16, 2025

4:00 PM

EST

Release of Solicitation

Vendor Information Portal https://vendor.myfloridamarketplace.com/

Friday April 25, 2025

2:00 PM

EST

Mandatory Pre-Bid Site Visit

Camp Blanding Joint Training Center Directorate of Public Works (DPW)

5629 SR 16 West, Bldg. 2067 Starke, FL 32091

Tuesday May 6, 2025

4:00 PM

EST

Last day for vendors to submit questions.

(must be in writing)

Email Questions To:

jennifer.c.adams16.nfg@army.mil and john.d.connor2.nfg@army.mil

Thursday May 8, 2025

4:00 PM

EST

Answers to submitted questions will be posted along with amendments (if any) because of questions received, omissions, changes, etc.

Vendor Information Portal https://vendor.myfloridamarketplace.com/

*Thursday* May 22, 2025

*4:00 PM*

EST

*All Bids Due*

BID OPENNING

4:00 PM EST

*Opening Location:* Camp Blanding Joint Training Center

Post Headquarters, DRM 5629 SR 16 West, Bldg. 2300

Starke, FL 32091

Friday May 23, 2025

4:00 PM

EST

Post Bid Tab & Notice of Intended

Award

Vendor Information Portal https://vendor.myfloridamarketplace.com/

*Indicates Open Public Meeting. All meetings in the calendar of events are open to the public. If you plan to attend the Bid Opening, please allow enough time to clear through the main gate entrance. Bids received after 4:00 PM EST on Thursday, May 22, 2025, will NOT be accepted.

June 5, 2025

June 6, 2025

June 5, 2025 https://vendor.myfloridamarketplace.com/ mailto:jennifer.c.adams16.nfg@army.mil mailto:john.d.connor2.nfg@army.mil

Table of Contents

1.0 Invitation & General Information

2.0 General Conditions: PUR 1001-General Instructions to Respondents

3.0 General Conditions: PUR 1000-General Contract Conditions

4.0 Special Conditions

5.0 Technical Specifications

6.0 Bid Submittal

Expanded Contents

1.0 Invitation and General

Information

1.1 Invitation

1.2 Purchasing Director

1.3 Contract Administrator/Contract Manager

1.4 Project Manager

2.0 2.0 General Conditions PUR 1001 - General Instructions to Respondents

3.0 3.0 General Conditions PUR 1000 - General Contract Conditions

4.0 4.0 Special Conditions 4.1 MyFloridaMarketPlace

4.2 Minority Business Enterprise (MBE) Utilization

4.3 Communications, Bid Questions & Answers

4.4 Estimated Expenditures

4.5 Qualifications

4.6 Department Reservations and Responsiveness of

Bids

4.7 Vendor’s Contractual Obligations

4.8 Copyrighted Materials

4.9 Costs Incurred in Responding

4.10 Bid Submission

4.11 Bid Opening

4.12 Drug-Free Work Place Preference

4.13 Posting of Intended Award

4.14 Award of Contract

5.0

Technical Specifications 5.1 Introduction

5.2 Scope of Work

5.3 Product Specifications

5.4 Product Acceptance and Consequences

5.5 Prices

5.6 Payment Method

5.7 Security Requirements

6.0 Bid Submittal 6.1 Price Sheet

6.2 Reference Sheet

6.3 Drug Free Workplace

6.4 Minimum Qualifications Statement

6.5 Vendor Certification Regarding Scrutinized Companies

List

6.6 Vendor Check List

Attachments A Price Sheet B Reference Sheet C Drug-Free Workplace Program Certification D Minimum Qualifications Statement E Vendor Certifications F Vendor Check List G Memo M-22-11 H Memo M-22-062

1.0 Invitation and General Information:

1.1 Invitation – The Florida Department of Military Affairs invites vendors to submit a proposal/bid for a new 100kw 208/120-volt 3 phase generator and automatic transfer switch to include installation at building 1515 within the Camp Blanding Joint Training Center located in Starke, Florida.

Vendors submitting a proposal/bid must be registered in MyFloridaMarketPlace prior to contract award. (see NEW REGISTRATION REQUIRED FOR FLORIDA VENDORS section, 4.1). A vendor shall not be considered for an award if not registered in MyFloridaMarketPlace.

1.2 Purchasing Director - The Purchasing Director, acting on the behalf of the Department of Military Affairs, is the sole point of contact with regard to all procurement matters relating to the ITB, from the date of release until the Department's Notice of Agency Decision.

John Connor, Purchasing Director Department of Military Affairs State Quartermaster – P&C P. O. Box 1008 St. Augustine, Florida 32085-1008 Telephone No. (904) 823-0241 Fax No. (904) 823-0153 Email: john.d.connor2.nfg@army.mil

Alternate Physical Address: Department of Military Affairs, State Quartermaster, 82 Marine Street, St Augustine, Florida 32084

1.3 Contract Administrator/Contract Manager – The DMA employee identified below is designated as Contract Administrator and/or Contract Manager and shall act on behalf of the Department of Military Affairs for contractual matters and is responsible for maintaining the contract file, certifying invoices and financial information, final acceptance of all deliverables and serves as a liaison with the Project Manager.

Jennifer Adams, Purchasing Manager Department of Military Affairs Department of Resource Management 5629 State Road 16 West, #2300 Starke, Florida 32091-9703 Telephone No. (904) 682-3365 Fax No. (904) 682-3120 Email: jennifer.c.adams16.nfg@army.mil

1.4 Project Manager - The DMA employee identified below is designated as the Project Manager and shall act on behalf of the Department of Military Affairs. The Project Manager is responsible for enforcing performance of the contract terms and conditions and serves as a liaison with the vendor after the Notice of Agency Decision has been completed and the Contract is executed.

mailto:jennifer.c.adams16.nfg@army.mil

Jeff Collins, Professional Engineering Administrator Department of Military Affairs - DPW 5629 State Road 16 West, #2300 Starke, Florida 32091-9703 Telephone No. (904) 682-2201 Email: Jeffery.l.collins6.nfg@army.mil

2.0 General Conditions: General Instructions to Respondents (PUR1001)

This section explains the General Instructions to Respondents (PUR 1001) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return the document to the Department of Military Affairs.

https://www.dms.myflorida.com/business_operations/state_purchasing/documents _forms_references_resources/state_purchasing_pur_forms

Exception: Item 3- DMA does not currently accept Electronic Submission of Responses.

Exception: Item 5 - Refer to Section 4.3

3.0 General Conditions: General Contract Conditions (PUR 1000) This section explains the General Contract Conditions (PUR 1000) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return this document to the Department of Military Affairs.

https://www.dms.myflorida.com/business_operations/state_purchasing/documents _forms_references_resources/state_purchasing_pur_forms

4.0 SPECIAL CONDITIONS

4.1 MyFloridaMarketPlace: Since July 1, 2003, the Department has been using the State of Florida's web-based electronic procurement system, MyFloridaMarketPlace. BIDDERS MUST BE

REGISTERED IN THE STATE OF FLORIDA'S MYFLORIDAMARKETPLACE SYSTEM BY

DATE OF CONTRACT AWARD OR THEY WILL BE CONSIDERED NON-RESPONSIVE. All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com to complete on-line registration, or call 1-866-352-3776 for assisted registration.

4.2 Minority Business Enterprise (MBE) Utilization - DMA encourages the recruitment and utilization of certified and non-certified minority businesses. DMA, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that minority businesses have the opportunity to compete for and perform contract work for the DMA in a nondiscriminatory environment.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us.

file://ng/ngflshares/Group.Shares/CBJTC/Sections/DRM/Brittanee-Jennifer-Amanda/Contract%20Folder%20-%20ALL/DMA-ITB-253%20DOT%20Certified%20Lime%20Rock/DMA-ITB-253%20DOT%20Certified%20Limerock%20Solicitation.docx file://ng/ngflshares/Group.Shares/CBJTC/Sections/DRM/Brittanee-Jennifer-Amanda/Contract%20Folder%20-%20ALL/DMA-ITB-253%20DOT%20Certified%20Lime%20Rock/DMA-ITB-253%20DOT%20Certified%20Limerock%20Solicitation.docx file://ng/ngflshares/Group.Shares/CBJTC/Sections/DRM/Brittanee-Jennifer-Amanda/Contract%20Folder%20-%20ALL/DMA-ITB-253%20DOT%20Certified%20Lime%20Rock/DMA-ITB-253%20DOT%20Certified%20Limerock%20Solicitation.docx file://ng/ngflshares/Group.Shares/CBJTC/Sections/DRM/Brittanee-Jennifer-Amanda/Contract%20Folder%20-%20ALL/DMA-ITB-253%20DOT%20Certified%20Lime%20Rock/DMA-ITB-253%20DOT%20Certified%20Limerock%20Solicitation.docx

4.3 Communications, Bid Questions and Answers - No negotiations, decisions or actions shall be initiated or executed by a vendor as a result of any discussion with any State employee. Only those communications that are in writing from the office of Purchasing & Contracts may be considered as duly authorized expressions on behalf of this Department.

Any questions arising from this ITB must be submitted in writing, to the procurement official designated in Sections 1.2 or 1.3 above by Tuesday, May 6, 2025, by 4:00PM EST. DMA’s written response to written inquiries submitted timely by bidders will be posted on the Vendor Information Portal at https://vendor.myfloridamarketplace.com/ under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid/proposal.

Only written inquiries from vendors, which are signed by persons authorized to contractually bind that company, will be recognized by the Department as duly authorized expressions on behalf of the vendor.

4.4 Estimated Expenditures - It is anticipated that DMA will expend approximately $175,000.00 for this project under any contract resulting from this bid. This estimated figure is given only as a guideline for preparing your bid/proposal and should not be construed as representing actual figures under the contract.

4.5 Qualifications

4.5.1 General - The Vendor must prove to the satisfaction of DMA that their company has actively and normally been engaged in business for the services/items being procured under this solicitation for at least three (3) years of continuous operation. (This shall be demonstrated through references which have been in place at least one (1) continuous year). The Bidder shall have available under their direct supervision, the necessary organization, experience, equipment and staff to properly fulfill all the conditions, requirements, and specifications required under this solicitation.

4.5.2 Bidder Qualifications - When submitting the bid, each bidder must submit a written statement, detailing their qualifications that demonstrate they meet the minimum qualifications contained in 4.5.1 and 4.5.2. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

4.5.3 Authorized to do Business in the State of Florida - In accordance with sections 607.1501, 608.501, and 620.169, Florida Statutes, foreign corporations, foreign limited liability companies, and foreign limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

4.5.4 License to conduct services in the State of Florida - If the services being provided require that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

4.6 Department Reservations and Responsiveness of Bids

4.6.1 Valid Proposal - A responsive offer in full compliance with the Invitation to Bid specifications and conditions by a responsible person or firm. The responsiveness of a bid/proposal shall be determined based on the documents submitted with the proposal. Vendors shall submit the original and one (1) copy of the bid/proposal. The responsiveness of the bid/proposal is the responsibility of the Offeror and will be determined during the evaluation process.

a. Responsive offer means a person or firm that has submitted a bid/proposal and conforms in all material respects to the Invitation to Bid.

b. Responsible or qualified Offeror means a person or firm with the capability in all respects to perform fully the Contract requirements and the integrity and reliability to assure good faith performance. Failure to provide information to determine responsibility in response to a condition of a bid/proposal requiring information may be cause for such bid/proposal to be rejected.

4.6.2 General - DMA reserves the right to accept or reject any or all bids/proposals received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of DMA's official file, without obligation to DMA.

4.6.3 Responsiveness of Bids - Proposals/bids will not be considered if not received by DMA on or before the date and time specified as the due date for submission. All proposals/bids must be typed or printed in ink. Offers by facsimile or telephone are not acceptable. A responsive proposal/bid is an offer to perform the scope of services called for in this ITB in accordance with all requirements of this ITB. Proposals/bids found to be non-responsive will not be considered.

Proposals/bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal/bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. All bid/proposal prices shown on the price sheets submitted are final and mistakes will be at proposer/bidder’s risk.

4.6.4 Other Conditions - Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the United States Comptroller General's List of Ineligible Contractors for Federally Financed or Assisted Projects.

4.7 Vendor’s Contractual Obligations - The Vendor will be required to ensure that each individual, partnership, firm, corporation or subcontractor that performs on this contract, will be subject to, and comply with, the contractual requirements.

4.7.1 Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Vendor utilize the U.S.

Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Vendor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Vendor to perform work pursuant to this Contract, i.e., the Vendor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify.

The Department of Homeland Security’s E-Verify system can be found at:

http://www.dhs.gov/files/programs/gc_1185221678150.shtm

Compliance with the requirements of this section is required prior to commencing performance under any Contract issued as a result of this solicitation.

4.7.2 Unauthorized Aliens - The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

4.7.3. Contractor’s Insurance - The Vendor shall not commence any work until they have obtained the following types of insurance. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Military Affairs, Department of Resource Management, Attention: Jennifer Adams, 5629 State Road 16 W, Bldg. 2300, Starke, Florida 32091 within ten (10) days after the ending date of the period for posting the intended award decision.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized licensed Florida Resident Agent.

http://www.dhs.gov/files/programs/gc_1185221678150.shtm

Worker's Compensation Insurance. Contractor shall take out and maintain during the life of this Agreement, Worker's Compensation Insurance for all of its employees connected with the work of this Project and, in case any work is sublet, Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by Contractor. Such insurance shall comply fully with the Florida Worker's compensation law. In case any class of employees engaged in hazardous work under this contract at the site of the Project is not protected under the Worker's Compensation statute, Contractor shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to Owner, for the protection of its employees not otherwise protected. Bodily Injury and Property Damage Insurance. Contractor shall take out and maintain during the life of this Agreement the following insurance policies as shall protect it from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this Agreement whether such operations are by itself or by anyone directly or indirectly employed by him, and the amount of such insurance shall be the minimum limits as follows:

1. Contractor's Comprehensive General Liability Insurance:

$300,000.00 Each Occurrence, Combined Single Limit.

2. Auto Liability Insurance: $100,000.00 Each Occurrence Combined Single Limit.

3. Owner's and Contractor's Protective Liability Insurance: $300,000.00 Each Occurrence, Combined Single Limit.

4. Builder's Risk Insurance, All Risks Form: To be issued on a completed value basis. Installation Floaters and other Inland Marine Forms may be utilized where applicable and are in the best interest of Owner.

Asbestos Abatement Liability Insurance Pollution Endorsement An asbestos abatement Contractor shall procure a pollution endorsement to his public liability insurance, against claim or claims expenses arising from an abatement project, as required by Section 255.56 of the Florida Statutes. The coverage by the endorsement may be of the Claims- Made type

Subcontractor's Insurance. Unless the above policies extend to the operations of all subcontractors, Contractor shall require each subcontractors to procure and maintain during the life of the subcontract, insurance of the type specified above.

"XCU" (Explosion, Collapse, Underground Damage). Contractor's insurance policies shall provide "XCU" coverage for those classifications in which they are applicable.

Broad Form Property Damage Coverage, Products and Completed Operations Coverage.

Contractor's liability policy shall include Broad Form Property Damage Coverage, Products and Completed Operations Coverage.

Contractual Liability Work Contracts. Contractor's Liability Policy shall include Contractual Liability Coverage designed to protect Contractor for contractual liabilities assumed by Contractor in the performance of this Contract.

Indemnification Rider. To the fullest extent permitted by law, Contractor and it's liability insurer shall indemnify and hold harmless Owner from and against liabilities, damages, losses and costs, including but not limited to reasonable attorneys fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor or Contractor’s employees, agents and subcontractors in the performance of work on the Project. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to Owner.

Contractor hereby acknowledges receipt of good and valuable consideration as part of its fee in exchange for giving Owner the indemnification provided above. The limit of such indemnification shall be $1,000,000.00 per occurrence.

Loss Deductible Clause. Owner shall be exempt from, and in no way be liable for any sums of money, which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor and/or Subcontractor providing such insurance.

Certificate of Insurance. Owner shall be furnished proof of coverage of the above required insurance. Said certificate of insurance forms shall be completed, signed by the authorized licensed Florida Resident Agent and returned to the office of Owner. These certificates shall be dated and show:

1. The name of the insured contractor, the specific job by name and number, the name of the insurer, the number of the policy, its effective date, and its termination date.

2. Statement that the Insurer will mail notice to Owner at least thirty (30) calendar days prior to any material changes in provisions or cancellation of the policy.

3. Certificate of Insurance shall be in the form as approved by Insurance Standards Office (ISO) and such Certificate shall clearly state all the coverage’s required in this Section.

4. Certificate of Insurance shall state that Owner and Agent are listed as additional insured on all appropriate policies.

5. Copy of the endorsement or additional insured rider to the General Liability Policy.

DMA shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance.

4.7.4 Preferred Price: The Vendor agrees to submit to the Department at least annually an affidavit from an authorized representative attesting that the Vendor is in compliance with the preferred pricing provision of Section 4(b) of form PUR 1000.

4.7.5 Inspector General Requirements: In accordance with 20.055(5), “It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

4.7.6 Public Records: The Vendor shall comply with Chapter 119, Florida Statutes. Specifically the Vendor shall:

(1) Keep and maintain public records required by the Department to perform the service.

(2) Upon request from the Department’s custodian of public records, or his designee, provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Vendor does not transfer the records to the Department.

(4) Upon completion of the Agreement, transfer, at no cost, to the Department, all public records in possession of the Vendor or keep and maintain public records required by the Department to perform the service. If the Vendor transfers all public records to the Department upon completion of the contract, the Vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Vendor keeps and maintains public records upon completion of the Contract, the Vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Department, upon request from the Department’s custodian of records, or his designee, in a format that is compatible with the information technology systems of the Department.

If the Vendor has questions regarding the application of Chapter 119, Florida Statutes, to the Vendor’s duty to provide public records relating to this Contract, contact the Custodian of Public Records at:

Florida Department of Military Affairs Attn: John Connor 82 Marine Street Saint Augustine, FL 32144 John.D.Connor2.nfg@army.mil

(904) 823-0241

FAX (904) 823-0153

mailto:John.D.Connor2.nfg@mail.mil

4.8 Copyrighted Materials - Copyrighted material will be accepted as part of a proposal/bid only if accompanied by a waiver that will allow DMA to make paper and electronic copies necessary for the use of DMA staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

4.9 Costs Incurred in Responding - This Invitation to Bid does not commit the Department or any other public agency to pay any costs incurred by the bidder in the submission of a bid or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

4.10 Bid Submission

4.10.1 GENERAL - Sealed bids will be accepted until 4:00 PM EST on Thursday, May 22, 2025.

Proposals/bids received after that time and date will not be considered. By submitting a proposal/bid, the bidder represents that it understands and accepts the terms and conditions to be met and the character, quality and scope of services to be provided. The bidder must use the attached "Bid Sheet" to submit their Proposal/bid. All proposals/bids and associated forms must be signed and dated in ink by a duly authorized representative of the bidder. Each bidder must fully acquaint themselves with the conditions relating to the performance of services under the conditions of this solicitation. Bidder shall submit the original and one (1) copy of the bid/proposal.

The ITB number, opening date and time should appear on the envelope of the proposal/bid. DMA does not currently accept electronic submissions.

4.10.2 Mail or Deliver Proposals/Bids to: (DO NOT FAX or EMAIL)

Florida Department of Military Affairs Attention: Jennifer Adams 5629 State Road 16 West, Bldg. #2300 Starke, Florida 32091-9703

4.10.3 Modifications, Re-submittal and Withdrawal - Bidders may modify submitted proposals/bids at any time prior to the due date. Requests for modification of a submitted proposal/bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire proposal/bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified proposal/bid.

4.10.4 Attachment to ITB Submittal – Confidential Material: The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Request for Proposal, Number DMA-ITB-337- Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Bidder upon submission, effective after opening.

June 5, 2025

4.10.5 Bid Bond – Bid Guarantee - On projects where the base bid and sum of all additive alternates exceeds $100,000, the bid proposal shall be accompanied by a bid guarantee of not less than five (5) percent of the amount of the bid.

The bid bond may be a certified check, a cashier's check, treasurer's check, bank draft or Bid Bond made payable to Owner. If a bid bond is submitted, it must be signed by a Florida Licensed Resident Agent who holds a current Power of Attorney from the Surety Company issuing the Bond and the Power of Attorney must be attached to the Bid Bond. Such check or Bid Bond shall be submitted with the understanding that it shall guarantee that the Bidder (a) will not withdraw its bid for sixty (60) days after the scheduled date of opening of the bids; (b) will enter into a written contract with Owner in accordance with the form of Agreement attached as Exhibit 1 within ten

(10) calendar days after receiving the executable copies, and (c) will diligently pursue the required Performance Bond and Labor and Material Payment Bond and provide such bonds within twenty

(20) calendar days after receiving the Agreement. In the event Bidder fails to perform as described in the preceding sentence, the Bidder shall be liable to Owner for the full amount of the bid guarantee as representing the damage to Owner on account of the default.

The Bid Bonds or checks shall be returned to all except the apparent lowest two qualified Bidders after the formal opening of bids. The remaining Bid Bonds or checks will be returned to the two lowest Bidders after Owner and the accepted Bidder have executed the Agreement and the Performance Bond and Labor and Material Payment Bond have been approved by Owner. If the required Agreement and Bonds have not been executed within sixty (60) calendar days after the date of the opening of the bids, then the Bid Bond or check of any Bidder will be returned upon its request, provided it has not been notified of the acceptance of its bid prior to the date of such request.

SURETY COMPANIES ACCEPTABLE TO STATE

To be acceptable to the State as Surety for Bid Bonds, Performance Bonds and Labor and Material Payment Bonds, a Surety Company shall comply with the following provisions:

1. The Surety Company shall have a currently valid Certificate of Authority, issued by the State of Florida, Office of Insurance Regulation, authorizing it to write surety bonds in the State of Florida.

2. The Surety Company shall have currently valid Certificate of Authority issued by the

United States Department of Treasury under Sections 9304 to 9308 of Title 31 of the United States Code.

3. The Surety Company shall be in full compliance with the provisions of the Florida

Insurance Code.

4. The Surety Company shall have at least twice the minimum surplus and capital required by the Florida Insurance Code at the time the RFP is issued.

4.11 Bid Opening - The sealed bids will be opened by the DMA’s Procurement Office personnel at Building #2300, 5629 State Road 16 West, Starke, Florida 32091 on Thursday, May 22, 2025, June 5, 2025 at 4:00PM EST. All bid openings are open to the public, if you plan on attending the opening, please plan accordingly as it may take a few minutes to clear the main gate.

4.12 “Drug Free Workplace” Preference - Whenever two or more bids, which are equal with respect to price, quality, and service are received, a bid received from a business that certified that it has implemented a drug-free work place program in accordance with Section 287.087, F.S., will be given preference in the award process. The "Drug-Free Workplace Program Certification" must be completed for this preference. (Attachment C)

4.13 Posting of Intended Award

4.13.1 General - DMA's decision will be posted on the Vendor Information Portal at https://vendor.myfloridamarketplace.com/ on Friday, May 23, 2025 June 6, 2025 by 4:00 PM and will remain posted for a period of seventy two (72) hours. Any bidder who is adversely affected by the DMA's recommended award or intended decision must file:

1. A written notice of protest within seventy-two (72) hours after posting of the intended award, and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier's check or money order may be accepted) payable to the DMA must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. If the notice advises of the bond requirement but a bond or statutorily authorized alternate is not posted when required, the agency shall summarily dismiss the petition.

4.13.2 Inability to post-in the event DMA is unable to post as defined above, DMA will notify all bidders by email.

4.13.3 Request to Withdraw Bid - Requests for withdrawal will be considered if received by DMA, in writing, within seventy-two (72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

4.14 Award of the Contract - Services will be authorized to begin when the Vendor receives a written document incorporating the terms and conditions of the solicitation, the vendor’s proposal/bid indicating the encumbrance of funds and award of the contract.

5.0 Technical Specifications

5.1 Introduction – This solicitation is for the installation of a new 100kw 208/120-volt 3 phase generator and automatic transfer switch at building 1515 at Camp Blanding Joint Training Center (CBJTC) in Starke, Florida, by the Department of Military Affairs (DMA). Your bid should include all materials and labor.

5.2 Scope of Work – Provide a new diesel generator, 3 phase 100Kw (.80 P.F.) 208/120 volt, 4 wire generator in an AL weatherproof sound attenuated enclosure. (Generac SD100 or approved equal) and is to have a 100% rated 3 pole circuit breaker rated at least 22KAIC with 24vdc shunt trip.

Provide a 220-gallon subbase fuel tank with 100 gallons of fuel. Tank installation shall meet FL DEP and NFPA 30 requirements.

Provide generator concrete pad per manufacturer’s recommendations. Concrete minimum 3500psi, provide all necessary leveling and compaction for generator pad.

Provide soil compaction to 98% every 8” lift.

Demo existing 800-amp manual transfer switch.

All existing service raceways and conductors are to be reused.

ATS will be service rated, 3R, 250 volts, 3 pole, 800-amp, pedestal mounted. Basis of design is ASCO 300 Automatic transfer switch.

Generator, enclosure, fuel tank and ATS will be grounded per 2020 NEC and manufacturers recommendations.

Provide all required warning labels per OSHA and NEC on new equipment and existing electrical equipment.

Generator will have a 2.5-amp battery trickle charger and a 120-volt circuit for the battery charger will be supplied from ATS.

Provide a break glass emergency power shunt trip button on equipment rack next to ATS.

All conduits underground shall be SCH 40 PVC and transition to galvanized rigid steel before passing through concrete and above ground. All exposed conduits shall be GRC. All conductors shall be stranded copper with THHN insulation, sized per NEC. (Aluminum conductors are not permitted).

Pedestal posts will be 3-½ GRS filled with concrete, rounded at the top of posts. Pedestal post shall be a minimum 3’ in the ground and encased in concrete no less than 12” around.

All excavation will be hand dug (no mechanical digging). All power outages will be coordinated with CBJTC project manager and scheduled around conference center activities (after hours).

Provide product submittal for generator, generator pad, ATS and any other material used on project before ordering.

The generator’s start up will be done by a manufacturer certified technician, providing a 2-hour load bank test report.

Provide a one-year parts and labor warranty on all installed products and equipment. Generator is to have a minimum 2-year warranty.

Provide six, 6” x 8’ schedule 40 steel bollards encased in 18” of concreate, minimum, depth 4’ below grade. Bollards are to be primed and painted with 2 coats of or sleeved with Safety Yellow.

The contractor is responsible for applying for, obtaining and paying for all required permits, fees, inspections and certifications (private inspection agency is required). It is the bidder’s responsibility to examine the site so as to familiarize themselves with all site conditions before submitting their bid. Any later claims for additional money due to unseen conditions will not be accepted. Installation is to be per state code, local code and CBJTC standards.

5.3 Product Specifications – Diesel generator is to be a 3 phase 100Kw (.80 P.F.) 208/120 volt, 4 wire generator in an AL weatherproof level 1 sound attenuated enclose (Generac SD100or approved equal); generator is to have a 100% rated 3 pole circuit breaker rated at least 22KAIC with 24vdc shunt trip; ASCO 300ATS is to be service rated, 3R, 250 volts, 3 pole, 800 amp, pedestal mounted; all conduit underground shall be SCH 40 PVC and transition to galvanized rigid steel before passing through concrete and above ground; all conductors stall be stranded copper with THHN insulation, sized per NEC (aluminum conductor NOT permitted).

Any deviation from the specification herein must be clearly pointed out within the bid; otherwise, it will be considered that the items offered are in strict compliance with these specifications and the successful bidder will be held responsible. Deviations must be explained in detail on separate, attached sheet(s).

5.4 Product Acceptance and Consequences – Any items delivered to the Department which do not meet these specifications or that are found to be poorly manufactured, will be deemed defective and will not be accepted by the Department, but will be returned to the contractor at the contractor’s expense, for replacement. Replacement of any and all items found to be defective will be made without any cost to the Department, including, but not limited to, labor, transportation and fuel. As it may be impossible to inspect all items at the time of delivery, the Department will be afforded a period of five (5) business days to inspect and accept the delivered items.

In the event the product fails to meet the minimum level of acceptance specified above, DMA will not pay invoices until the product delivery is satisfactorily completed.

5.5 Prices – Bid prices will be firm, net, delivered prices, F.O.B destination.

5.6 Payment Method – This solicitation may result in multiple payments to the contractor. The

Vendor shall submit a pay application monthly, to the attention of the Department’s appointed Project Manager. The Pay application must include all back up information including Invoices and schedule of values. The schedule of values must be completed and accepted by the project manager prior to NTP. The Department’s Project Manager, or their designee, shall be responsible for enforcing performance of the contract terms and conditions and he shall serve as liaison with the vendor and shall review all invoice prices for payment.

Payment shall be made in accordance with 215.422 and 287.0585 of the Florida Statutes, which states the vendors' rights and the State Agency’s responsibilities concerning interest penalties and time limits for payment of invoices. The vendors Federal Employment Identification Number and the Agency’s Contract Number/Purchase Order Number must appear on all invoices. Invoices that must be returned to the Vendor due to preparation errors will result in a delay in payment.

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

5.7 Security Requirements - CBJTC has 24-hour security and entry control procedures.

Contractors will be briefed on an as needed basis concerning traffic routing and work site security restrictions. Access Control Rosters for contractors are required and will be obtained prior to the contractor’s initial service date. The names of all the contractor’s employees who will be working at the facility will be listed on the document, which shall be printed on the contractor’s Company letterhead and submitted to the Provost Marshal, or his representative, at the Provost Marshal’s Office which is located inside the Welcome Center at the Main Gate of the facility. Access Control Rosters are approved by the Provost Marshal. Due to tightened security measures, submit a copy of the vehicle registration and proof of insurance for each vehicle that will be on facility, and also a copy of each individual’s driver’s license. These are required prior to beginning any type of contracted work.

PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Due to the instability of world events, there may be times during the performance period of this contract that the contractor might be asked to leave the base during higher threat conditions.

6.0 Bid Submittal

6.1 Price Sheet: Vendors shall complete the price sheet to proposal/bid (Attachment A). Only prices submitted on supplied price sheet will be considered.

6.2 Reference Sheet: Vendor shall provide three references. (Attachment B)

6.3 Drug Free Workplace: Drug-Free Workplace Compliance Form must be signed and returned.

(Attachment C)

6.4 Minimum Qualifications Statement: Vendors shall provide a brief description of their work history, which shall include, but not be limited to, business certifications, number of years in business and other information that may demonstrate company stability and reliability.

(Attachment D)

6.5 Vendor Certification Regarding Scrutinized Companies Lists: Must be signed and returned. (Attachment E)

6.6 Vendor Checklist: Provided for convenience. (Attachment F)

ATTACHMENT “A”

PRICE SHEET

DMA-ITB-337 – 12225006 CBJTC Conference Center Generator Installation Facility 1515

$________________ = 100 kw Generator $________________ = Generator Install $________________ = Automatic Transfer Switch (equipment) $________________ = Automatic Transfer Switch Install $________________ = Generator Concrete Pad $________________ = Bollards $________________ = Electrical Raceways $________________ = Electrical Conductors $________________ = General Conditions $________________ = Grand Total

Acknowledgment: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Company Name:________________________________________ FEID#:_________________

Street Address:

City, State & Zip ________________________________________________________________

Telephone No.____________________ Email Address:________________________________

Signature:______________________________________ Date:___________________________

Printed name: _______________________________ Title:______________________________

ATTACHMENT “B”

REFERENCE SHEET

The Respondent must list a minimum of three (3) separate and verifiable clients of the Respondent, other than the DMA which have been in place for at least one (1) continuous year. Any information not submitted on this attachment shall not be considered. The clients listed shall be for services similar in nature to that described in this solicitation. The same client may not be listed more than one (1) reference (for example, if the Respondent has completed one project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one (1) of the projects may be listed because the client, the Florida Department of Transportation, is the same). DO NOT LIST DMA WORK ON THIS FORM. (Please provide at least two (2) Contact Names.)

Company Name:

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Service Dates: Dates must demonstrate at least one (1) continuous year to Approximate Contract Value: $

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

ATTACHMENT “C”

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

Procurement No. DMA-ITB-337 – Project 12225006 Conference Center Generator Installation Facility 1515

I,___________________________________,________________________________ (Name) (Title) of, ______________________________, hereby certify that this firm has implemented (Name of firm) a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes.

_____________________________________________Date: ____________________

(Signature)

287.087 Preference to businesses with drug-free workplace programs. Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (I), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement…