DMA-ITB-326.docx

Invitation to Bid Tilting Skillet Braising Pans (2) Regional Training Institute (RTI) Building 3410 Camp Blanding Joint Training Center (CBJTC) 5629 State Road 16 West, Starke, FL 32091

Contact Information John D. Connor, Purchasing Director John.D.Connor2.nfg@army.mil (904) 823-0241 Neal Newton, Contract/Grant Manager Neal.Newton@dma.fl.gov (904) 823-0243 82 Marine Street DMA-ITB-326 CBJTC RTI Tilting Skillet Braising Pans (2) Procurement

St. Augustine, FL 32084

STATE OF FLORIDA DEPARTMENT OF MILITARY AFFAIRS

DMA-ITB-324

BID LIST REGISTRATION

Item(s) for BID CBJTC RTI Tilting Skillet Braising Pans (2) Procurement

Potential proposal/bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below email to neal.newton@dma.fl.gov or john.d.connor2.nfg@army.mil or mail to the address below:

State of Florida Department of Military Affairs State Quartermaster – P&C 82 Marine Street P. O. Box 1008 St. Augustine, Florida 32085-1008

Note: Completion/Submission of this form is for informational purposes only. No information will be provided as a result of submission. All available documentation and solicitation information will be available on the Florida Contractor Bid System unless otherwise noted. The Solicitation document is subject to change. Notice of changes (addenda) will be posted on the Florida Contractor Bid System at www.myflorida.com. It is the responsibility of all potential proposal/bidders to monitor this site for any changing information prior to submitting your proposal/bid.

Company Name

Address

City, State & Zip

Attn:

Fed ID #

Telephone ( ) FAX No. ( ) Email Address

For further information on this process, you may telephone (904) 823-0243/0241.

CALENDAR OF EVENTS

The following time schedule will be strictly adhered to in all actions relative to the ITB, unless modified by the Department by addendum to this ITB.

January 9, 2025

C.O.B.

Release of Solicitation MyFlorida.com web site, Contractor Bid System

January 16, 2025

2:00 PM

Final date and time for written question submission.

Questions may be submitted earlier.

January 17, 2025

Anticipated date that questions and response will be posted on the Contractor bid system.

MyFlorida.com web site, Contractor Bid System

January 17, 2025

Anticipated date that solicitation amendment may be posted as a result of questions submissions, omissions, changes or clarifications.

MyFlorida.com web site, Contractor Bid System

January 23, 2025

2:00 PM

3:00 PM

All Proposals/Bids Due - Proposal/Bid Opening

Anticipated Date of Posting Bid Tab for 72 Hour Period Opening location will be at: Saint Francis Barracks, 82 Marine St., St.

Augustine, FL 32084.

January 28, 2025

3:00 PM

Notice of Intended Award

MyFlorida.com web site, Contractor Bid System

C.O.B –By Close of Business, All times are Eastern Daylight Time, unless otherwise stated.

*Bold Print - Meetings Open to Public*

Table of Contents

Expanded Contents

1.2 Purchasing Director

1.3 Contract Administrator

1.4 Project Manager

4.2 Minority Business Enterprise (MBE) Utilization

4.3 Communications, Bid Questions & Answers

4.4 Qualifications

4.5 Department Reservations and Responsiveness of Bids

4.6 Contractor’s Contractual Obligations

4.7 Intellectual Property

4.8 Copyrighted Materials

4.9 Costs Incurred in Responding

4.10 Bid Submission

4.11 Bid Opening

4.12 Identical Evaluation of Responses

4.13 Posting of Intended Award

4.14 Award of Contract

5.2 Scope of Work

5.3 Mandatory Site Visit

5.4 Contractor Responsibilities and Deliverables

5.5 Performance and Consequences

5.6 Invoicing & Payment

5.7 Special Considerations

6.2 References

6.3 Drug Free Workplace

6.4 Required Certifications

6.5 Contractor Check List

B Contractor References Form

1.0 Invitation and General Information:

1.1 Invitation: This solicitation is to procure two (2) Electric Countertop Tilting Skillet Braising Pans (Pressure Version) for the Regional Training Institute (RTI) Dining Facility, building 3410 Avenue C, Camp Blanding Joint Training Center (CBJTC) for the Department of Military Affairs (DMA), 5629 State Road 16 West, Starke, Florida. It is anticipated that one contract will be awarded for a period of three (3) months. The complete term of the contract is expected to begin on or about February 1, 2025, and end on or about April 30, 2025.

Contractors submitting a proposal/bid must be registered in MyFloridaMarketPlace (MFMP) prior to contract award. (See NEW REGISTRATION REQUIRED FOR FLORIDA CONTRACTORS section, 4.1). A Contractor shall not be considered for an award if not registered in MFMP.

1.2 Purchasing Director: The Purchasing Director, acting on the behalf of the Department of Military Affairs, is the sole point of contact regarding all procurement matters relating to the ITB, from the date of release until the Department's Notice of Agency Decision.

John Connor, Purchasing Director Department of Military Affairs State Quartermaster – P&C P. O. Box 1008 St. Augustine, Florida 32085-1008 Telephone No. (904) 823-0241 Email: john.d.connor2.nfg@army.mil

Alternate Physical Address: Department of Military Affairs, State Quartermaster, 82 Marine Street, St Augustine, Florida 32084

1.3 Contract Administrator: The DMA employee identified below is designated as Contract Administrator and shall act on behalf of the Department of Military Affairs for contractual matters and is responsible for maintaining the contract file, certifying invoices and financial information, final acceptance of all deliverables and serves as a liaison with the Project Managers.

Neal Newton, Contract/Grants Manager Department of Military Affairs State Quartermaster – Purchasing & Contracting 82 Marine Street St. Augustine, Florida 32084 Telephone No. (904) 823-0243 Email: neal.newton@dma.fl.gov

1.4 Project Manager: The DMA employees identified below are designated as Project Managers and shall act on behalf of the Department of Military Affairs. The Project Managers are responsible for enforcing the performance of the contract terms and conditions and serve as a liaison with the Contractor after the Notice of Agency Decision has been completed and the Contracts are executed.

Samuel “Dean” Brown, General Services Manager Department of Military Affairs

DPW/CBJTC

5629 SR 16 West Starke, Florida 32091 Telephone No. (904) 682-3587 Email: samuel.d.brown6.nfg@army.mil

2.0 General Conditions: General Instructions to Respondents (PUR1001)

This section explains the General Instructions to Respondents (PUR 1001) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return the document to the Department of Military Affairs.

https://www.dms.myflorida.com/business_operations/state_purchasing/ documents_forms_references_resources/state_purchasing_pur_forms

Exception: Item 3- DMA does not currently accept Electronic Submission of Responses. Exception: Item 5 - Refer to Section 4.3

3.0 General Conditions: General Contract Conditions (PUR 1000) This section explains the General Contract Conditions (PUR 1000) of the solicitation process. This is a downloadable document. Please download and save this document to your computer for further review. There is no need to return this document to the Department of Military Affairs.

https://www.dms.myflorida.com/business_operations/state_purchasing/ documents_forms_references resources/state_purchasing_pur_forms

4.0 SPECIAL CONDITIONS

4.1 MyFloridaMarketPlace

Since July 1, 2003, the Department has been using the State of Florida's web-based electronic procurement system, MFMP. BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA'S MYFLORIDAMARKETPLACE SYSTEM BY DATE OF THE CONTRACT AWARD OR THEY WILL BE CONSIDERED NON-RESPONSIVE. All prospective bidders that are not registered should go to https://Contractor.myfloridamarketplace.com to complete on-line registration or call 1-866-352-3776 for assisted registration.

4.2 Minority Business Enterprise (MBE) Utilization

DMA encourages the recruitment and utilization of certified and non-certified minority businesses. DMA, its Contractors, suppliers, and consultants should take all necessary and reasonable steps to ensure that minority businesses have the opportunity to compete for and perform contract work for the DMA in a nondiscriminatory environment.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at: https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd .

4.3 Communications, Bid Questions and Answers

No negotiations, decisions or actions shall be initiated or executed by a Contractor as a result of any discussion with any State employee. Only those communications that are in writing from the office of Purchasing & Contracts may be considered as duly authorized expressions on behalf of this Department.

Any questions arising from this ITB must be forwarded, in writing, to the procurement official designated in Sections 1.2 or 1.3 above. DMA’s written response to written inquiries submitted timely by bidders will be posted on the Florida Contractor Bid System at https://Contractor.myfloridamarketplace.com, click on "Search Advertisements", under this invitation to bid number to view questions and answers. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid/proposal.

Only written inquiries from Contractors, which are signed by persons authorized to contractually bind that company, will be recognized by the Department as duly authorized expressions on behalf of the Contractor.

4.4 Qualifications

4.4.1 General: The Contractor must prove to the satisfaction of DMA that their company has actively and normally been engaged in business for the services/items being procured under this solicitation for at least three (3) years of continuous operation. (This shall be demonstrated through references which have been in place at least one (1) continuous year). The Bidder shall have available under their direct supervision the necessary organization, experience, equipment, and staff to properly fulfill all the conditions, requirements, and specifications required under this solicitation.

4.4.2 Bidder Qualifications: When submitting the bid, each bidder must submit a written statement, detailing their qualifications that demonstrate they meet the minimum qualifications contained in 4.5.1. Failure by the bidder to provide the above item(s) will constitute a non- responsive determination. Bids found to be non-responsive will not be considered.

4.4.3 Authorized to do Business in the State of Florida: In accordance with sections 607.1501, 608.501, and 620.169, Florida Statutes, foreign corporations, foreign limited liability companies, and foreign limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

4.4.4 License to conduct services in the State of Florida: If the services being provided require that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

4.5 Department Reservations and Responsiveness of Bids

4.5.1 Valid Proposal: A responsive offer in full compliance with the Invitation to Bid specifications and conditions by a responsible person or firm. The responsiveness of a bid/proposal shall be determined based on the documents submitted with the proposal and attendance at the mandatory briefing. Contractors shall submit the original and two (2) copies of the bid/proposal. The responsiveness of the bid/proposal is the responsibility of the Offeror and will be determined during the evaluation process.

a. Responsive offer means a person or firm that has submitted a bid/proposal and conforms in all material respects to the Invitation to Bid.

b. Responsible or qualified Offeror means a person or firm with the capability in all respects to perform fully the Contract requirements and the integrity and reliability to assure good faith performance. Failure to provide information to determine responsibility in response to a condition of a bid/proposal requiring information may be cause for such bid/proposal to be rejected.

4.5.2 General: DMA reserves the right to accept or reject any or all bids/proposals received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of DMA's official file, without obligation to DMA.

4.5.3 Responsiveness of Bids: Proposals/bids will not be considered if not received by DMA on or before the date and time specified as the due date for submission. All proposals/bids must be typed or printed in ink. Offers by facsimile or telephone are not acceptable. A responsive proposal/bid is an offer to perform the scope of services called for in this ITB in accordance with all requirements of this ITB. Proposals/bids found to be non-responsive will not be considered. Proposals/bids may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A proposal/bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. All bid/proposal prices shown on the price sheets submitted are final and mistakes will be at proposer/bidder’s risk.

4.5.4 Other Conditions: Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the United States Comptroller General's List of Ineligible Contractors for Federally Financed or Assisted Projects.

4.6 Contractor’s Contractual Obligations

The Contractor will be required to ensure that each individual, partnership, firm, corporation or subcontractor that performs on this contract, will be subject to, and comply with, the contractual requirements.

4.6.1 Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Contractor utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Contractor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Contractor to perform work pursuant to this Contract, i.e., the Contractor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify. The Department of Homeland Security’s E-Verify system can be found at: http://www.dhs.gov/files/programs/gc_1185221678150.shtm

Compliance with the requirements of this section is required prior to commencing performance under any Contract issued as a result of this solicitation.

4.6.2 Unauthorized Aliens: The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act (8 U.S.C. 1324a). If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

4.6.3 Contractor Certification Regarding Scrutinized Companies: Section 287.135, Florida Statutes prohibits agencies from contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Section List. Both lists are created pursuant to section 215.473 Florida Statutes. The lists are updated quarterly and can be viewed at: https://www.sbafla.com/media/5rjltjyy/2024_12_17_web_update_pfia_prohibited_list.pdf .

4.6.4 Liability Insurance: The Contractor shall not commence any work until they have obtained the following types of insurance. Nor shall the Contractor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Contractor shall submit the required Certificates of Insurance to the Florida Department of Military Affairs, Procurement Office, Attention: Neal Newton, 82 Marine Street, St. Augustine, Florida 32084 within ten (10) days after the ending date of the period for posting the intended award decision.

The Contractor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $100,000.00 per person and $300,000.00 each occurrence, and property damage insurance of at least $100,000.00 each occurrence, for the services to be rendered in accordance with this contract.

All insurance policies shall be with insurers qualified and licensed to do business in the State of Florida. Such policies shall provide that the insurance is not cancelable except upon thirty (30) days prior written notice to DMA.

DMA shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor or subcontractor providing such insurance.

4.6.5 Preferred Price: The Contractor agrees to submit to the Department at least annually an affidavit from an authorized representative attesting that the Contractor is in compliance with the preferred pricing provision of Section 4(b) of form PUR 1000.

4.6.6 Public Records: The Contractor shall comply with Chapter 119, Florida Statutes. Specifically, the Contractor shall:

(1) Keep and maintain public records required by the Department to perform the service.

(2) Upon request from the Department’s custodian of public records, or his designee, provide the Department with a copy of the requested records or allow the records to be inspected or DMA-ITB-326 CBJTC RTI Tilting Skillet Braising Pans (2) Procurement copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Contractor does not transfer the records to the Department.

(4) Upon completion of the Agreement, transfer, at no cost, to the Department, all public records in possession of the Contractor or keep and maintain public records required by the Department to perform the service. If the Contractor transfers all public records to the Department upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Department, upon request from the Department’s custodian of records, or his designee, in a format that is compatible with the information technology systems of the Department.

If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Contract, contact the Custodian of Public Records at:

Florida Department of Military Affairs Attn: John Connor 82 Marine Street Saint Augustine, FL 32144 John.D.Connor2.nfg@army.mil (904) 823-0241

FAX (904) 823-0153

4.6.7 Inspector General Requirements: In accordance with 20.055(5), “It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section. Beginning July 1, 2015, each contract, bid, proposal, and application or solicitation for a contract shall contain a statement that the corporation, partnership, or person understands and will comply with this subsection.”

4.7 Intellectual Property

The parties do not anticipate that any intellectual property will be developed as a result of this solicitation. However, any pre-existing software, or other work of authorship used by the Contractor, to create a deliverable but which exists as a work independently of the deliverable, shall remain the property of the Contractor.

4.8 Copyrighted Materials

Copyrighted material will be accepted as part of a proposal/bid only if accompanied by a waiver that will allow DMA to make paper and electronic copies necessary for the use of DMA staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

4.9 Costs Incurred in Responding

This Invitation to Bid does not commit the Department or any other public agency to pay any costs incurred by the bidder in the submission of a bid or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

4.10 Bid Submission

4.10.1 GENERAL: Sealed Proposals/bids will be received until 2:00 PM, local time, on January 23, 2025. Proposals/bids received after that time and date will not be considered. By submitting a proposal/bid, the bidder represents that it understands and accepts the terms and conditions to be met and the character, quality, and scope of services to be provided. The bidder must use the attached "Bid Sheet" to submit their Proposal/bid. All proposals/bids and associated forms must be signed and dated in ink by a duly authorized representative of the bidder. Each bidder must fully acquaint themselves with the conditions relating to the performance of services under the conditions of this solicitation. The bidder shall submit the original and two (2) copies of the bid/proposal. The ITB number, opening date and time should appear on the envelope of the proposal/bid. DMA does not currently accept electronic submissions.

4.10.2 Mail or Deliver Proposals/Bids to: (DO NOT FAX or EMAIL)

Florida Department of Military Affairs Attention: Neal Newton 82 Marine Street Saint Augustine, Florida 32084

4.10.3 Modifications, Re-submittal, and Withdrawal: Bidders may modify submitted proposals/bids at any time prior to the due date. Requests for modification of a submitted proposal/bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire proposal/bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified proposal/bid.

4.10.4 Attachment to ITB Submittal – Confidential Material: The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Request for Proposal, Number DMA-ITB - 326-Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Bidder upon submission, effective after opening.

4.11 Bid Opening

The sealed bids will be opened by the DMA’s Procurement Office personnel at Saint Francis Barracks (SFB), 82 Marine Street, St. Augustine, Florida 32084 on December 3, at 2:00 PM. All bid openings are open to the public, if you plan on attending the opening, please plan accordingly as it may take a few minutes to clear the Security Desk at the main entrance to SFB.

4.12 Identical Evaluation (Tied Score) of Responses

In the event the evaluation/bid process results in identical scores, DMA will select a respondent based on the criteria identified in Rule 60A-1.011 F.A.C. and applicable Florida Law.

4.13 Posting of Intended Award

4.13.1 General: DMA's decision will be posted on the Florida Contractor Bid System (VBS), on or about December 3, 2024, and will remain posted for a period of seventy two (72) hours. Any bidder who is adversely affected by the DMA's recommended award or intended decision must file a protest in accordance with Florida Statute Section 120.57(3).

4.13.2 Inability to Post: If DMA is unable to post as defined above, DMA will notify all bidders by electronic notification on the Florida Contractor Bid System, by email, and/or by phone.

4.13.3 Request to Withdraw Bid: Requests for withdrawal will be considered if received by DMA, in writing, within seventy-two (72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon an obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

4.14 Award of the Contract

Services will be authorized to begin when the Contractor receives a written document (contract) incorporating the terms and conditions of the solicitation, the Contractor’s proposal/bid indicating the encumbrance of funds and award of the contract. DMA may elect to make award for individual sites based on funding availability.

5.0 Statement of Work

The object of this project is to procure two (2) Electric Countertop Tilting Skillet Braising Pans (Pressure Version) for the Regional Training Institute (RTI) Dining Facility, building 3410 Avenue C, Camp Blanding Joint Training Center (CBJTC) for the Department of Military Affairs (DMA), 5629 State Road 16 West, Starke, Florida. It is anticipated that one contract will be awarded for a period of three (3) months to facilitate ordering and delivery. The complete term of the contract is expected for ordering and delivery period to begin on or about February 1, 2025, and end on or about April 30, 2025.

The awarded contractor will coordinate a meeting with designated Project Manager within one week of contract award to discuss ordering and delivery of equipment.

5.1 Scope of Work

Contractor/Vendor to procure and provide kitchen equipment with the following specification. DMA will obtain a separate Electrical Contractor to install the equipment once it is received.

5.1.1 TWO (2) TILTING SKILLET BRAISING PAN, COUNTERTOP, PRESSURE VERSION, ELECTRIC MODELS

Specifications or with similar/equivalent specifications:

· Two (2), Multifunctional Cooking Center, 6.5 gallon pans, pressure cooking option,

· Integrated energy management system, 85° to 480°F temperature range, with up to (4) individually controlled heating zones,

· 6‐point sensor core temperature probe,

· Auto Lift (baskets and arm required for use),

· Portioned water dispenser, retractable hand shower,

· ethernet interface, Wi-Fi enabled,

· Electrical supply 208/240v/60/3‐ph, 23.0 kW,

· 2 years parts and labor warranty,

· Provide certified Chef to conduct 4 hours/location specialized application training with personnel,

· Two (2) Installation Kits, includes parts for: water connection, electric hardwiring, & copper drain line,

· Two (2) Stands with (2) pull out shelves, (6) pairs of supporting rails, top & side panels, open rear, two (2) Caster Kits, (4) casters, (not height adjustable).

5.1.2 Any questions from Contractors concerning this solicitation shall be submitted in writing, identifying the submitter, to Neal Newton or John Connor at the addresses specified in Sections 1.4 and 1.3 above or by email to Neal.Newton@dma.fl.gov or John.D.Connor2.nfg@army.mil by 2:00 PM EST on January 16, 2025, Email inquiries are preferred. All questions and/or changes to the solicitation will be posted on DMS Contractor Bid System (VBS) by January 17, 2025 C.O.B. It is the prospective Contractor’s responsibility to periodically check the VBS. DMA bears no responsibility for any delays, or resulting impacts, associated with a prospective Contractor’s failure to obtain the information made available through the DMS Contractor Bid System.

INFORMATION WILL NOT BE PROVIDED BY TELEPHONE. Any information received via telephone shall not be binding on DMA and shall not be relied upon by any prospective bidder.

5.2 Contractor Responsibilities and Deliverables

5.2.1 The Contractor shall have three years’ experience at a minimum and the contractor along with his/her employees shall be registered with Florida Department of Business Regulations to provide restaurant equipment.

5.2.2 The Contractor shall notify the Project Manager twenty-four (24) hours in advance of any delays in ordering and/or delivery that will affect the original delivery date of equipment.

5.2.3 DMA shall not be liable or responsible for any accidents, loss of personal property or any other damage that may arise as a result of this contract. Furthermore, the contractor shall agree to indemnify and hold harmless the DMA for any and all claims, demands, lawsuits or any other action arising from the services/labor under this contract. Any accidents while working on post must be reported immediately to the Facility Manager.

5.2.4 The Contractor, Sub-Contractors and their employees shall cooperate with the DMA and shall carry out their work in a manner as not to hinder, delay or impede the work process of DMA personnel.

5.2.5 The Contractor and Sub-Contractors must remain in compliance with all state and/or Federal laws currently in effect. Any new laws that may come into effect during the contractual period (including renewals) must also be complied with and incorporated into this existing contract.

5.3 Performance and Consequences:

The services shall be scheduled to begin on or about February 1, 2025. The Contractor will provide a company Point of Contact (POC) to ensure effective communications with the DMA Project Manager or his designee. This information shall include a name, business telephone number, cell phone number, if applicable, and an email address.

On-site deliveries must be pre-coordinated and approved by the DMA designated Project Manager or his designee prior to commencement of activities. The Contractor is required to have frequent communication and closely coordinate all work with the DMA Project Manager to ensure the quality of the work being conducted while on the property.

In the event the contractor fails to meet the minimum level of service identified in the Statement of Work, DMA will not pay invoices until the work is satisfactorily completed.

5.4 Invoicing and Payment

The contractor shall submit two invoices one upon evidence of Tilting Skillets (2) ordered and one at the completion of the equipment delivery approved by the DMA Project Manager as received undamaged. Invoices must identify products ordered and services performed. The services must be approved by DMA Project Manager, or his designee, prior to payment authorization. Payment may be withheld until such time as all scheduled equipment delivery has been completed and approved by the Project Manager or his designee. The invoice shall contain the Contract number, ITB number and the appropriate Contractor identification number.

Payment shall be made in accordance with 215.422 and 287.0585 of the Florida Statutes, which govern time limits for payment of invoices. Invoices that must be returned to the Contractor due to preparation errors will result in a delay in payment.

5.5 Special Considerations

5.5.1 All submittals, meeting minutes, correspondence, and reports are to be held in the strictest confidence. The release of information (written, electronic, or verbal) pertaining to any aspect of the services is not to be released to the public without written permission from the DMA Project Manager.

5.5.2 Security Requirements

CBJTC has 24-hour security and entry control procedures. Contractors will be briefed on an as needed basis concerning traffic routing and worksite security restrictions. Access Control Rosters for contractors deliveries are required and will be obtained prior to the contractor’s initial delivery date. The name(s) of all the contractor’s delivery employee(s) who will be delivering to the facility will be listed on the document, which shall be printed on the contractor’s Company letterhead and submitted to the Project Manager, or his representative, at the Project Manager’s Office at CBJTC. Access Control Rosters are approved by the Project Manager. Due to tightened security measures, submit a copy of the vehicle registration and proof of insurance for each vehicle that will be on facility, and a copy of each individual’s driver’s license. These are required prior to delivery any type of equipment.

PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Due to the instability of world events, there may be times during the performance period of this contract that the contractor might be asked to leave the Armory during higher threat conditions.

6.0 Bid Submittal

Contractors shall provide a brief description of their company history, which shall include but not be limited to business certifications, number of years in business and other information that may demonstrate company stability and reliability. (Attachment D)

6.1 Price Sheet: Contractors shall complete the price sheet to proposal/bid (Attachment A). Only prices submitted on the supplied price sheet will be considered. All pricing will be used in determining the overall bid price. Award and renewals are contingent upon funding availability.

6.2 Reference Sheet: Contractor shall provide three references. (Attachment B)

6.3 Drug Free Workplace: Attachment “C” Drug-Free Workplace Compliance Form must be signed and returned.

6.4 Contractor Certification Regarding Scrutinized Companies Lists: Attachment E must be signed and returned.

6.5 Contractor Checklist: Provided for convenience.

ATTACHMENT A BID SHEET

CBJTC RTI – Tilting Skillets Braising Pans (2) Pressure Version Procurement

Provide cost of two (2) Tilting Skillets Braising Pans and total cost of project to delivery.

Contract Period for Three (3) Months

Camp Blanding Joint Training Center (CBJTC) – Regional Training Institute (RTI)

$_____ ___ X 2 =

Acknowledgment: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Signature:

Date: Printed name:

ATTACHMENT B

Reference Sheet

The Respondent must list a minimum of three (3) separate and verifiable clients of the Respondent, which have been in place for at least one (1) continuous year. Any information not submitted on this attachment shall not be considered. The clients listed shall be for services similar in nature to those described in this solicitation. The same client may not be listed more than one (1) reference (for example, if the Respondent has completed one project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one (1) of the projects may be listed because the client, the Florida Department of Transportation, is the same). Please provide at least two (2) Contact Names.

Company Name:

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Company Name:

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

Company Name:

Address:

Contact Name:

Alternate Contact Name:

Phone:

Email:

Description of Work:

ATTACHMENT C

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

Procurement No. DMA-ITB-326 CBJTC – RTI Tilting Skillets Braising Pans (2)

of , hereby certify that this firm has implemented (Name of firm) a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes.

Date: (Signature)

287.087 Preference to businesses with drug-free workplace programs. Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (I), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Attachment D

MINIMUM QUALIFICATIONS STATEMENT

How many years has your business performed the type of services being requested?

Provide a written statement detailing your company and employee qualifications:

ATTACHMENT E CONTRACTOR CERTIFICATIONS

Certification Regarding Scrutinized Companies Lists

Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Contractor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject a company to civil penalties, attorney’s fees, and/or costs.

Certification of Employment Eligibility Verification

Employment Eligibility Verification: Executive Order 11-02, signed January 4, 2011, by the Governor of Florida, requires contracts to expressly require that Contractor utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of:

(a) All persons employed during the Contract term by Contractor to perform employment duties within Florida; and,

(b) All persons (including subcontractors) assigned by Contractor to perform work pursuant to this Contract, i.e., the Contractor must require its subcontractors to utilize the E-Verify system for its employees assigned to this Contract.

E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the United States. There is no charge to employers to use E-Verify. The Department of Homeland Security’s E-Verify system can be found at: http://www.dhs.gov/files/programs/gc_1185221678176.shtm

of, hereby certify that this firm is in compliance (Name of firm) with the above referenced Florida Statute and Executive Order.

Date: (Signature)

ATTACHMENT F

CONTRACTOR CHECKLIST

For your convenience, we offer the following checklist of items that must be returned by the proposal/bidding deadline. The bidder shall submit the original and two (2) copies of the bid/proposal. This checklist does not relieve the respondent of the responsibility of ensuring that all requirements of this Bid are included with their Bid submittal.___

NOTE: Address your Bid submission to the point of contact specified in section 4.11 and write the following: DMA- ITB-326 CBJTC _RTI Tilting Skillets Braising Pans (2), Proposal/Bid due January 23, 2025, and opening time 2:00 PM on the envelope, package, or courier delivery document. DMA does not currently accept electronic submissions.___ image2.jpeg image3.jpeg image1.png