DLA-2025.05 Moving Services FINAL.pdf

Department of Legal Affairs

ITB DLA 2025.05, Moving Services

TITLE PAGE

STATE OF FLORIDA

DEPARTMENT OF LEGAL AFFAIRS

OFFICE OF THE ATTORNEY GENERAL

INVITATION TO BID

ITB DLA-2025.05, MOVING SERVICES

Respondent Name:

Respondent Mailing Address:

City, State, Zip:

Phone Number: ( ) Fax Number: ( )

E-Mail Address:

Federal Employer Identification Number (FEIN):

BY AFFIXING MY SIGNATURE ON THIS BID, I HEREBY STATE THAT I HAVE READ

THE ENTIRE ITB TERMS, CONDITIONS, PROVISIONS, SPECIFICATIONS AND ALL

ITS ATTACHMENTS, INCLUDING THE REFERENCED PUR 1000 AND PUR 1001. I

hereby certify that my company, its employees, and its principals agree to abide by all the terms, conditions, provisions, and specifications during the competitive solicitation and any resulting Contract.

Signature of Authorized Representative:

Printed (Typed) Name and Title:

*An authorized representative is an officer of the respondent’s organization who has legal authority to bind the respondent’s organization to the provisions of the Bid. This usually is the President, Chairman of the Board or owner of the entity.

Table of Contents

SECTION 1 PURPOSE AND GENERAL INFORMATION

1.1 Purpose

1.2 Definitions

1.3 Procurement Officers and Restriction on Communications

1.4 Accessibility for Disabled Persons

1.5 Cooperation with Inspector General

1.6 Convicted Vendor List

1.7 Discriminatory Vendor List

1.8 Antitrust Violator Vendor List

1.9 Public Entity Crime

SECTION 2 ITB PROCESS

2.1 Overview of the ITB

2.2 Schedule of Events

2.3 Mandatory Site Visit

2.4 Question and Answer Period

2.5 Cost of Developing and Submitting Bid and Ownership

2.6 Addendum

2.7 Legal Requirements

2.8 Identical Scoring of Bids

2.9 Conflict of Interest and Disclosure

2.10 Modifications and Withdrawal of Bid

2.11 Bid Tenure

2.12 Non-Exclusive Rights

2.13 Registered to do Business in the State

2.14 Minimum Qualifications and Experience

2.15 License and Certificate of Insurance Requirements

2.16 Subcontractors

2.17 Use of Coercion for Labor or Services

SECTION 3 PURCHASE ORDER CONTENTS

3.1 Purchase Order Terms and Conditions

3.2 Purchase Order Terms and Conditions

3.3 Contract Formation

3.4 Right to Reject All Bids

3.5 Performance Measures

3.6 Financial Consequences

SECTION 4 SCOPE OF WORK (As described in Attachment A)

SECTION 5 INSTRUCTIONS FOR BID SUBMITTAL

5.1 PUR 1001 – General Instructions to Respondents

5.2 Responsive and Responsible (Mandatory Requirements)

5.3 Bid– Two Parts

5.4 Copies of Bids

5.5 Bid Delivery

5.6 Contents of Technical Bid

5.7 Confidential or Exempt Material

SECTION 6 SELECTION METHODOLOGY

6.1 Review of Mandatory Responsiveness Requirements

6.2 Review of Price Response

SECTION 7 BASIS OF AWARD

7.1 Basis of Award

7.2 Notice of Agency Decision

7.3 Attorney Fees

7.4 Prohibition Against Considering Social, Political, or Ideological Interests in Government

Contracting………………………………………………………………………………………………21

7.5 Protest

ATTACHMENT A – SCOPE OF WORK

ATTACHMENT B – PRICE/RATE SHEET

ATTACHMENT C – PUR2024 USE OF COERCION FOR LABOR AND SERVICES

ATTACHMENT D - PUR7801 VENDOR CERTIFICATION FORM

ATTACHMENT E – OFFICE OF ATTORNEY GENERAL PURCHASE ORDER SPECIAL TERMS

AND CONDITIONS

ATTACHMENT F - CERTIFICATE OF LIABILITY INSURANCE EXAMPLE

SECTION 1 PURPOSE AND GENERAL INFORMATION

1.1 Purpose

The purpose of this Invitation to Bid (ITB) is to seek competitive pricing on behalf of the State of Florida, Department of Legal Affairs, Office of the Attorney General, hereafter referred to as the OAG, for the provision of professional moving services.

The Contractor will be responsible for relocating OAG staff assets from 700 Central Avenue, Suite 600 St. Petersburg, Florida 33701 (13,037 square feet) to 3501 East Frontage Road, Suite 300, Tampa, Florida 33607 (7,382 square feet) and 3507 East Frontage Road, Suite #100, Tampa, Florida 33607 (5,879 square feet).

The move is anticipated to take place mid-October 2025. Services will include planning, packing, disassembly, transportation, delivery, reassembly, and post-move clean-up of surplus and disposal with minimal disruption to operations.

1.2 Definitions

In addition to the PUR 1000 and PUR 1001 definitions, the following definitions also apply to this ITB.

In the event of a conflict between the definitions below and the PUR 1000 or PUR 1001, the following definitions will control:

Bid The complete written submission in response to this ITB by a

Respondent.

Business Days Monday through Friday, excluding state holidays Business Hours 8 a.m. to 5 p.m., Eastern Time Calendar Days All days, including weekends and state holidays Contractor

The Respondent with whom the OAG electronically issues a Purchase Order to.

Minor Irregularity As used in the context of this solicitation, indicates a variation from the ITB terms and conditions which does not affect the price of the Bid, or give the Respondent an advantage or benefit not enjoyed by other Respondents, or does not adversely impact the interests of the OAG.

Purchase Order A legally binding document issued electronically by the OAG to the Contractor for the provision of contractual services or commodities that specify the details of the order.

Respondent Any firm or person who submits a Bid to the OAG in response to this ITB.

State State will be synonymous with the state of Florida and its various agencies and other governmental subdivisions.

Subcontractor Any firm or person other than an employee of the Contractor who performs any services required by the Contract.

Vendor Information Portal (VIP)

The system which allows all State Agencies to advertise solicitations on MyFlorida.com, hosted by the Department of Management Services. It also permits registered Vendors to receive automatic email notification of solicitation advertisements, addendums to solicitation, and exceptional purchases.

The state of Florida’s internet- based vendor information system at: http://vendor.myfloridamarketplace.com.

1.3 Procurement Officers and Restriction on Communications

Pursuant to section 287.057(25), Florida Statutes, Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officers or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a Bid. For expediency, and in the OAG’s sole discretion, the Procurement Officers may initiate phone calls to Respondents to resolve procedural or administrative issues.

***PLACE THE SOLICITATION NUMBER IN THE SUBJECT LINE OF ALL

EMAILS TO THE PROCUREMENT OFFICERS***

The named Procurement Officers for this solicitation are:

Monique Manns Bureau of General Services Office of the Attorney General State of Florida, Department of Legal Affairs 107 West Gaines Street, Collins Building Tallahassee, FL 32301 Telephone 850-414-3419 Email: Monique.Manns@myfloridalegal.com

Mason Hall Bureau of General Services Office of the Attorney General State of Florida, Department of Legal Affairs 107 West Gaines Street, Collins Building Tallahassee, FL 32301 Telephone 850-414-3401 Email: Mason.Hall@myfloridalegal.com

1.4 Accessibility for Disabled Persons

Any person requiring special accommodation due to a disability should advise the Procurement Officers no later than five business days prior to the event for which the accommodation may be needed. A person who is hearing or speech impaired can contact the Procurement Officers by using the Florida Relay Service at (800) 955-8771.

1.5 Cooperation with Inspector General

By submitting a Bid for this solicitation, the Respondent understands its duty, pursuant to section 20.055(5), Florida Statutes, to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing, in the event the Respondent is awarded the Contract. The Respondent will comply with this duty and ensure that subcontracts issued under the Contract, if any, impose this requirement, in writing, on its subcontractors.

1.6 Convicted Vendor List

Pursuant to section 287.133(2)(a), Florida Statutes, “[a] person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, Bid, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, Bid, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, Bids, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in [section 287.017, Florida Statutes] for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.”

1.7 Discriminatory Vendor List

Pursuant to section 287.134(2)(a), Florida Statutes, “[a]n entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, Bid, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, Bid, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, Bids, or replies on leases of real property to a public entity;

may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.”

1.8 Antitrust Violator Vendor List

Pursuant to section 287.137(2)(a), Florida Statutes, “[a] person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, Bid, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, Bid, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, Bid, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.”

1.9 Public Entity Crime

Pursuant to section 287.137(2)(a), Florida Statutes, “[a] person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a response on a contract to provide any goods or services to a public entity;

may not submit a response on a contract with a public entity for the construction or repair of a public building or public work; may not submit a response on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.”

SECTION 2 ITB PROCESS

2.1 Overview of the ITB

An ITB is a method of competitively soliciting a commodity or contractual service under section 287.057(1)(a), Florida Statutes. Respondents may submit questions regarding this ITB to the Procurement Officers during the Question-and-Answer Period described in Section 2.4.

Respondents must submit Bids by the deadline listed in Section 2.2, Schedule of Events.

If the OAG awards a Contract resulting from this ITB, the OAG will award the Contract to the responsible and responsive Respondent whose Bid is deemed to be the lowest responsive bid based upon the criteria set forth in the ITB.

2.2 Schedule of Events

The following time schedule will be strictly adhered to in all actions relative to this ITB, unless modified by the OAG by addendum to this ITB. No liability to the OAG will result from such deviations. All required respondent actions must be completed by the date and time in the schedule.

Event Location Date/Time ITB Posted to VIP https://vendor.myfloridamarketplace.com/ September 4, https://vendor.myfloridamarketplace.com/

Mandatory Site Visit Site Visits will be held at the following locations:

Location #1: 700 Central Avenue, Suite 600, St. Petersburg, Florida 33701 at 9:30am

Location #2: 3501 Frontage Road, Suite 300, Tampa, Florida at (Time)approximately 1:00 pm; and

Location #3: 3507 Frontage Road, Suite 100, Tampa, Florida 33607 immediately after the visit to Location #2 is completed.

September 11, Written Questions Submittal Deadline

Email Procurement Officer at:

Monique.Manns@myfloridalegal.com

September 15, Anticipated posting date of Answers to Questions https://vendor.myfloridamarketplace.com/ September 17, Bid Due Date and Opening

The Office of the Attorney General Bureau of General Services, Purchasing Collins Building 107 W. Gaines Street Tallahassee, Florida, 32301

Bids must be addressed to the Procurement Officer.

The public may attend the public opening but may not review any bids, ask questions, or make comments at that time in accordance with section 119.071(1)(b)2, Florida Statutes.

Only the names of Respondents and the names of any firms submitting “no response” will be read aloud.

Bids due September 26, 2025, at 2pm.

Bids opened at 2:30pm.

Anticipated Posting Date of Award https://vendor.myfloridamarketplace.com/ September 30, Anticipated Date for Issuance of the Purchase Order

October 3, 2025 mailto:Monique.Manns@myfloridalegal.com

2.3 Mandatory Site Visit

Mandatory site visits will be held at the times and locations indicated in Section 2.2, Schedule of Events. Attendance and signing of the attendance sheet at each site location is a prerequisite for the Respondent to be deemed responsive under this ITB. During each site visit, Respondents will have the opportunity to ask the OAG verbal questions regarding this solicitation. However, no verbal answers provided by the OAG are binding.

Only written questions submitted and posted in accordance with Section 2.4, Question and Answer Period are binding.

2.4 Question and Answer Period

All written questions regarding this ITB must be received by the Procurement Officer within the time indicated in Section 2.2, Schedule of Events. Except for those asked during the mandatory site visits, no verbal questions or questions submitted after the date specified in Section 2.2 will be addressed. The OAG will answer questions submitted in accordance with Section 2.2 through an addendum and post it on the VIP. Respondents are asked to use the following format when submitting questions:

CONTRACTOR NAME

ITB DLA 2025.05

QUESTION OAG’S ANSWER

2.5 Costs of Developing and Submitting Bid and Ownership

Neither the OAG nor the state of Florida is liable for any of the costs incurred by a Respondent in preparing and submitting a Bid. All Bids become the property of the OAG upon receipt and will not be returned to the Respondents once received. The OAG will have the right to use any ideas or adaptations of ideas contained in any Bids received in response to this ITB. Selection or rejection of a Bid will not affect this right.

2.6 Addendums

The OAG reserves the right to modify this solicitation by addenda. All addenda to this ITB will be posted on the VIP. It is the Respondent’s responsibility to monitor the VIP for any solicitation notifications and addendums.

2.7 Legal Requirements

Applicable provisions of all federal, state, county, and local laws and administrative procedures, regulations, or rules will govern the development, submittal and evaluation of all Bids received in response to this ITB and will govern all claims and disputes which may arise between persons submitting a Bid hereto and the OAG. Lack of knowledge of the law or applicable procedures, regulations or rules by any Respondent will not constitute a cognizable defense against their effect.

2.8 Identical Scoring of Bids

In the event of tied scoring from two or more Respondents, the OAG will determine the order of award in accordance with the law, including giving due weight to preferences set forth in Chapter 287, Florida Statutes. The Procurement Officers will notify the affected Respondents of next steps in the event tied scoring occurs. If the application of the preferences in Chapter 287, Florida Statutes fails to resolve the identical bids, the OAG will determine the award by a means of random selection (e.g., a coin toss or drawing of numbers).

2.9 Conflict of Interest and Disclosure

Respondents must comply with the provisions of section 112.313, Florida Statutes, and disclose in their Bid the name of any officer, director, employee, or other agent is an employee of the OAG or the state of Florida. Respondents must disclose in their Bid the name of any OAG or State employee who owns, directly or indirectly, an interest of five percent or more in the Respondent or its affiliates.

2.10 Modifications and Withdrawal of Bid

A Respondent may modify or withdraw its Bid at any time prior to the submittal deadline, specified in Section 2.2, Schedule of Events, by submitting a request to the Procurement Officers. Requests for modification or withdrawal of a submitted Bid must be in writing and signed by an authorized signatory of the Respondent. Upon receipt and acceptance of such a request, the entire Bid will be returned to the Respondent and will not be considered unless resubmitted by the Bid due date and time.

2.11 Bid Tenure

All Bids are binding for 180 calendar days following the Bid opening date.

2.12 Non-Exclusive Rights

The right to provide the commodities and services which will be granted under the Contract will not be exclusive. The OAG reserves the right to contract for and purchase commodities and services from as many firms as it deems necessary without infringing upon or terminating the Contract.

2.13 Registered to do Business in the State

All limited liability companies, corporations, corporations not for profit, and partnerships seeking to do business with the State must be registered with the Florida Department of State in accordance with the provisions of Chapters 605, 607, 617, and 620, Florida Statutes, respectively, prior to Contract execution. The OAG retains the right to ask for verification of compliance before Contract execution. Failure of the selected Respondent to have appropriate registration may result in withdrawal of Contract award.

2.14 Minimum Qualifications and Experience

Respondents must demonstrate experience in commercial or government office relocations and provide documentation showing at least three large-scale commercial office moves, comprised of a minimum of thirty employees relocating from and moving to an office space that is at least 10,000 square feet. Submit with the Bid the following information:

2.14.1 Company or Agency name

2.14.2 Address

2.14.3 City, State, Zip Code

2.14.4 Contact Name, Phone Number, and Email Address

2.14.5 General Description of Work Performed (related to the scope of this solicitation)

2.14.6 Service Dates (Beginning and End Dates)

2.15 License and Insurance Requirements

Respondents must be licensed and insured movers and provide a Certificate of Liability Insurance that meets the coverage limits identified in Attachment F, Certificate of Liability Insurance, for Location #1 and Locations #2 and #3 (combined).

2.16 Subcontractors

Respondent may enter into written subcontracts to perform the services referenced in Section 4, Scope of Work, of the ITB. Anticipated subcontract agreements known at the time of Bid submission must be identified in the Bid. If a subcontract has been identified at the time of Bid submission, a copy of the proposed subcontract must be submitted to OAG. No subcontract that the Contractor enters into with respect to performance under the Contract will in any way relieve the Contractor of any responsibility for the performance of its contractual responsibilities with the OAG. The OAG reserves the right to request and review information in conjunction with its determination regarding a subcontract request.

2.17 Use of Coercion for Labor or Services

Pursuant to section 787.06(13), Florida Statutes, Respondent must sign Attachment C, PUR2024, Use of Coercion for Labor or Services Attestation, and submit the completed form with the Bid. Failure to complete the form in its entirety and submit it with the Bid may result in the Respondent being deemed nonresponsive.

SECTION 3 PURCHASE ORDER CONTENTS

3.1 Purchase Order Term

The Purchase Order will begin on October 3, 2025, or upon issuance of the Purchase Order whichever occurs later, and will end no later than November 30, 2025, or upon OAG final approval of the deliverable, whichever is later. The State of Florida’s performance and obligation to pay under this Purchase Order and any subsequent renewal is contingent upon annual appropriation by the Legislature and satisfactory performance of the Contractor.

3.2 Purchase Order Terms and Conditions

Respondents must become familiar with Attachment E, OAG Purchase Order Special Conditions, which contains administrative, financial, and non-programmatic terms and conditions mandated by federal and state law and administrative code rules. The Purchase Order terms and conditions are non-negotiable.

3.3 Contract Formation

The OAG will issue a Purchase Order to the Contractor pursuant to Section 7, Basis of Award. The Purchase Order will consist of Attachment A, Scope of Work, Attachment B, the Contractor’s Price Page, and Attachment C, the OAG’s Purchase Order Special Conditions.

3.4 Right to Reject All Bids

The OAG reserves the right to reject all Bids. Additionally, the OAG reserves the right to award as determined to be in the best interest of the state, and to accept or reject all offers, or separable portions, and to waive any minor irregularity or omission if the OAG determines that doing so will serve the best interest of the state.

3.5 Performance Measures

Pursuant to section 287.058(1), Florida Statutes, the Purchase Order will include performance measures that specify the required minimum acceptance level of service to be performed. These will be established based on the final determination of tasks and deliverables based on the accepted Bid.

3.6 Financial Consequences

Pursuant to section 287.058(1)(h), Florida Statutes, the Purchase Order will include financial consequences that will apply if the Contractor fails to perform in accordance with the Contract terms. The financial consequences will be established based on the final determination of the performance measures and the Contract amount.

SECTION 4 SCOPE OF WORK

The Contractor agrees to perform the tasks and deliverables outlined in Attachment A, Scope of Work, as described therein.

SECTION 5 INSTRUCTIONS FOR BID SUBMITTAL

5.1 PUR 1001 – General Instructions to Respondents

The State of Florida General Instructions to Respondents (PUR1001,https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_G eneral_Instruct ions_to_Respondents.pdf) is hereby referenced and incorporated in its entirety into this ITB. This is a downloadable document at the hyperlink above.

Respondents should download and save these documents to their computer for further review. Respondents to the solicitation are encouraged to carefully review all materials contained herein and prepare their bids accordingly. There is no need to return the PUR 1001 to the OAG. To the extent any terms contained in this ITB conflict with the terms of the PUR 1001, this ITB controls. The following sections from the PUR 1001 are deleted and replaced with the following:

5.1.1 Electronic Submission of Bids

Bids must be submitted in accordance with Section 5.4, Copies of Bid, of this ITB document.

5.1.2 Questions

Questions must be submitted in accordance with Section 2.4, Question and Answer Period, of this ITB document.

5.1.3 Respondent’s Representation and Authorization

In submitting its Bid, the Respondent understands, represents, and acknowledges the following:

5.1.3.1 The Respondent is not currently under suspension or debarment by the State of Florida or any other governmental authority.

5.1.3.2 The Bid is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any entity or person to submit a complementary or other noncompetitive Bid.

https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instruct https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instruct https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf

5.1.3.3 The prices and amounts have been arrived at independently and without consultation, communication, or agreement with any other Respondent or potential Respondent; neither the prices nor amounts, actual or approximate, have been disclosed (and will not be disclosed prior to the solicitation opening) to any Respondent or potential Respondent.

5.1.3.4 The Respondent will conform to the terms and conditions of the resulting Contract, which is based on Section 4.0, Scope of Work, without exception, or, where any revision or exception is proposed, Respondent will provide a draft of an alternative as determined by the OAG.

5.1.3.5 If an award is made to the Respondent, the Respondent agrees that it intends to be legally bound to the Contract that is formed with the

OAG.

5.1.3.6 The Respondent has made a diligent inquiry of its employees and agents responsible for preparing, approving, or submitting the Bid, and has been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act, or other conduct inconsistent with any of the statements and representations made in the Bid.

5.1.3.7 The Respondent agrees to indemnify, defend, and hold harmless the OAG and its employees against any cost, damage, or expense which may be incurred or be caused by any error in the Respondent’s preparation of its Bid.

5.1.3.8 All information provided by, and representations made by, the

Respondent may be considered material and may be relied upon by the OAG in awarding the Contract. Any misstatement may be treated as fraudulent concealment from the OAG of the true facts relating to submission of the Bid. A misrepresentation is punishable under law, including, but not limited to, Chapter 817, Florida Statutes.

5.1.3.9 In submitting a Bid, the Respondent understands, represents, and acknowledges the following (NOTE: If the Respondent cannot certify to any of following, the Respondent must submit with its Bid a written explanation of why it cannot do so. The Respondent’s explanations may result in the Respondent being found to not be a responsible or responsive vendor as defined in sections 287.012(25) and (27), Florida Statutes):

5.1.3.9.1 To the best of the knowledge of the person signing the

Bid, the Respondent, its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last 10 years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

5.1.3.9.2 Respondent currently has no delinquent obligations to the State of Florida, including a claim by the State of Florida for liquidated damages under any other contract.

5.1.3.9.3 The Respondent has fully informed the OAG in writing of all convictions of the company, its affiliates (as defined in section 287.133(1)(a), Florida Statutes), and all directors, officers, and employees of the company and its affiliates for violation of state or federal antitrust laws with respect to a public contract and for violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract. This includes disclosure of the names of current employees who were convicted of contract crimes while in the employment of another company.

5.1.3.9.4 Neither the Respondent nor any person associated with it in the capacity of owner, partner, director, officer, principal, investigator, project director, manager, auditor, or position involving the administration of federal funds:

5.1.3.9.4.1 Has within the preceding three years been

convicted of or had a civil judgment rendered against them or is presently indicted for or otherwise criminally or civilly charged for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract;

violation of federal, state, or local government transaction or public contract;

violation of federal, state, or local government transaction or public contract;

violation of federal or state antitrust statutes;

or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or

5.1.3.9.4.2 Has within a three-year period preceding this

certification had one or more federal, state, or local government contracts terminated for cause or default.

5.2 Responsive and Responsible (Mandatory Requirements)

Respondents must complete and submit the following mandatory information or documentation as part of its Bid. Any Bid which does not meet these requirements or contain this information may be deemed non-responsive. The OAG reserves the right to waive any minor irregularity if it is in the best interest of the State to do so.

5.2.1 Attend the mandatory site visit referenced in Section 2.3.

5.2.2 The Bid must be received at the location, date and time specified in Section 2.2, Schedule of Events.

5.2.3 The Title Page must be completed, signed, and returned with the Bid.

5.2.4 Attachment B, Price Sheet must be completed as specified.

5.2.5 Attachment C, PUR 2024 Use of Coercion for Labor and Services

Attestation must be submitted as specified.

5.2.6 Attachment D, PUR 7801 Vendor Certification Form must be completed as specified.

5.2.7 Meet the minimum qualifications and experience requirements described in Section 2.13, Minimum Qualifications and Experience.

5.2.8 Provide proof of licensure and Certificate of Insurance as described in Section

2.15.

5.3 Bid– Two Parts

The Respondent must submit its Technical Bid with the required documentation and Attachment B, Price Sheet, by the date and time set forth in Section 2.2, Schedule of Events, in the following manner:

5.3.1 Separation of Technical and Cost Bids: Respondents must separate the

Technical Bid from the Price Bid and ensure labeling as described in Section

5.6. No pricing information must be contained in the Technical Bid. Pricing information contained in the Technical Bid will render the Bid non-responsive.

5.3.2 Technical Bid: The Respondent’s Bid and required attachments must be submitted in a separate sealed envelope or box and labeled TECHNICAL BID. Attachments C and D must be included in this envelope or box.

5.3.3 Price Bid: Attachment B, Price Sheet, must be submitted at the same time as the Technical Bid; but must be in a separate sealed envelope and labeled Price Sheet, ITB DLA 2025.05. No alterations or amendments to the Price Sheet will be accepted. Any such changes or amendments may render the Bid non-responsive.

5.4 Copies of Bids

Respondents are asked to submit one ORIGINAL and one electronic thumb drive of its Bid including Attachment B, Price Sheet, to the OAG no later than the date and time listed in accordance with Section 2.2, Schedule of Events. In addition, Respondent must also provide an electronic version of the Bid in a single Adobe PDF document file format on portable media. Respondent’s original Bid must contain originals of all documents required to be submitted by Respondents.

5.5 Bid Delivery

It is the Respondent’s responsibility to ensure that its Bid is delivered to the OAG by the specified time and date at the location identified in Section 2.2, Schedule of Events. Bids which, for any reason are not received timely, will not be considered or scored. Unsealed Bids and Bids transmitted electronically are not acceptable and will be declared non-responsive and will not be scored. Bids to this ITB may not be altered after the submission due date and time.

5.6 Contents of Technical Bid

5.6.1 To assist the OAG in reviewing the Bid, Respondents are encouraged to use the format and headings below. Failure to use this format may result in information being overlooked and negatively impact the Respondent’s score.

Table of Contents

TAB 1 Required Documentation

A. Signed Title Page B. Minimum Qualifications and Experience Outline C. Responses or Disclosures Required by the PUR 1001 D. Attachment C, Use of Coercion for Labor and Services E. Attachment D, PUR7801 Vendor Certification Form

F. Licensure and Certificate of Insurance Documentation

TAB 2 Narrative describing Respondent’s plan for carrying out the tasks and deliverables referenced in Attachment A, Scope of Work

TAB 3 Respondent’s Corporate/Business Information

5.6.2 Tab 1 Required Documentation

5.6.2.1 Title Page

The Title Page must be executed as required and returned with the

Bid pursuant to Section 5.2, Responsive and Responsible (Mandatory Requirements). Failure to return a properly executed Title Page will render the Bid non-responsive. Respondents should also submit a transmittal letter that includes the name and title of authorized representative submitting the Bid, other than what is stated on the Title Page, if applicable, and all joint proposing firms or subcontractors.

5.6.2.2 Minimum Qualifications and Experience

Provide a detailed outline reflecting Respondent having met the minimum qualifications and experience requirements outlined in Section 2.14.

5.6.2.3 Responses or Disclosures Required by PUR 1001

5.6.2.3.1 Submit in detail any disclosures required by Section 6 of the PUR 1001

5.6.2.3.2 Submit in detail any disclosures required by Section 9 of the PUR 1001, as modified by Section 5.1 of this ITB. If Respondent is unable to certify any of the provisions contained therein, submit a written explanation of why the Respondent cannot do so. The Respondent’s explanations may result in the OAG finding the Respondent not to be a responsible or responsive vendor as defined in sections 287.012(25) and (27), Florida Statutes.

5.6.2.4 Attachment C, PUR 2004 Use of Coercion for Labor and

Services must be submitted as outlined in Section 2.16.

5.6.2.5 Provide a response for each Customer Indicator question not marked “N/A” on Attachment D, PUR 7801 Vendor Certification Form. Failure to provide a response not marked “N/A” will result in the Respondent being deemed non-responsive.

5.6.3 Tab 2 Narrative Bid

This section of the Respondent’s Bid must fully address in detail Respondent’s plan for carrying out the services outlined in Attachment A, Scope of Work. Respondent must also indicate if subcontractors will be used and for which services and provide a copy of subcontracts (if any) as specified in Section 2.16.

5.6.4 Tab 3 Business/Corporate Information

This section should identify the organizational structure and any key personnel that will perform the Contract and include the following information:

5.6.4.1 Date established, ownership (public company, partnership, subsidiary, etc.);

5.6.4.2 If the Respondent has defaulted on a contract, or had a contract terminated for cause, within the past five years, describe the facts surrounding the default or termination in detail;

5.6.4.3 Respondent must certify they are not delinquent paying taxes to the federal government, the State, or any governmental authority. If the Respondent is unable to certify, describe the facts surrounding each such delinquency in detail;

5.6.4.4 If the Respondent has filed for bankruptcy protection within the past five years or is currently in the process of filing or planning to file for bankruptcy protection or financial restructuring or refinancing, describe the facts surrounding these financial situations in detail. Each Respondent will disclose any current or contingent liabilities that may impact on its ability to timely perform the Contract;

5.6.4.5 If the Respondent has any pending or threatened litigation by or against the State, or any other governmental authority, describe the facts of each pending or threatened instance of litigation in detail.

5.7 Confidential or Exempt Material

Notwithstanding any provisions to the contrary, public records must be made available pursuant to Chapter 119, Florida Statutes, the Public Records Act, or other provisions of Florida law. If a Respondent considers any portion of its Bid to be confidential, exempt, trade secret, or otherwise not subject to disclosure pursuant to Chapter 119, Florida Statutes, the Florida Constitution, or other authority, the Respondent must segregate and clearly mark those portions it deems exempt as “CONFIDENTIAL”.

Simultaneously, with submitting a unredacted copy of the Bid, the Respondent will provide the OAG with a separate, redacted paper and electronic copy of its Bid and briefly describe in writing the grounds for claiming exemption from the public records law, including the specific statutory citation for such exemption. The redacted copy must contain the solicitation name, number, and the name of the Respondent on the cover and must be clearly titled “REDACTED COPY”. The Respondent must protect, defend, and indemnify the OAG for all claims arising from or relating to the determination that the redacted portions of its Bid are confidential, proprietary, trade secret, or otherwise not subject to disclosure. Respondent’s failure to submit a redacted copy with its Bid or to specify the grounds upon which the claim of exemption from disclosure is based, constitutes authorization by the Respondent for the OAG to produce the entire documents, data, or records submitted by the Respondent in response to a public records request for the records.

SECTION 6 SELECTION METHODOLOGY

6.1 Review of Mandatory Responsiveness Requirements

The Procurement Officers will review each Bid to determine whether the Bid satisfies the requirements of Section 5.6, Contents of Technical Bid. Only those Bids that meet these requirements will be deemed responsive. A Respondent who submits a Bid that does not satisfy the requirements of Section 5.6 will be deemed non-responsive and will not be considered for Contract award.

6.2 Review of Price Response

The Procurement Officers will use the Respondent’s submitted Attachment B, Price/Rate Sheet to determine the lowest responsive bid.

SECTION 7 BASIS OF AWARD

7.1 Basis of Award

If the OAG awards a Contract resulting from this ITB, the OAG will award the Contract to the responsible and responsive Respondent that submits the lowest responsive bid as described in Section 6.2, Review of Price Response. The OAG intends to make a single award; however, the Department reserves the right to make no award or issue multiple awards as determined to be in the best interest of the State.

The OAG reserves the right to determine which Bids are responsive and responsible at any time during the solicitation. In accordance with sections 287.012(25) and 287.057(1)(a)4, Florida Statutes, the OAG may reject a Bids if it fails to demonstrate that the Respondent has the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract. See section 287.012(25), Florida Statutes and section 287.057(1)(a)4, Florida Statutes. The OAG may request additional information pertaining to the Respondent’s ability and qualifications to accomplish all services described in this ITB as deemed necessary during the ITB or after contract award.

7.2 Notice of Agency Decision

At the conclusion of the evaluations, the OAG will announce its intended decision.

Notice will be posted on the VIP. The OAG will award to the responsible and responsive Respondent(s) determined to have the lowest responsive bid as specified in Section 6.2, Review of Price Response. The OAG reserves the right not to make an award under this solicitation, as determined to be in the best interest of the State.

7.3 Attorney Fees

In the event of a dispute prior to or post award, each party responding to this solicitation is responsible for its own attorney fees and costs, except as otherwise provided by law.

7.4 Prohibition Against Considering Social, Political, or Ideological Interests in

Government Contracting

Pursuant to section 287.05701, Florida Statutes, the OAG will not take into consideration, request documentation or give preference to a Contractor based on their social, political, or ideological interests.

7.5 Protests

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

A notice of intent to protest must be received by the Agency Clerk, with notice given to the Procurement Officers for the intent to protest, within the time prescribed in section 120.57(3), Florida Statutes.

Only documents delivered by the U.S. Postal Services, a private delivery service or in person during business hours (8:00 a.m. to 5:00 p.m. Eastern Time) will be accepted. Documents received after hours will be filed the following business day.

No filing may be made by email or any other electronic means. All filings must be made with the Agency Clerk ONLY and are only considered “filed” when stamped by the official stamp of the Agency Clerk. It is the responsibility of the filing party to meet all filing deadlines.

The Agency Clerk’s mailing address is:

Agency Clerk Florida Department of Legal Affairs Office of the Attorney General PL-01, The Capitol Tallahassee, FL 32399

The Agency Clerk’s physical address for hand deliveries is:

Agency Clerk Florida Department of Legal Affairs Office of the Attorney General 107 W. Gaines St. Tallahassee, FL 32301

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

ATTACHMENT A

SCOPE OF WORK

1. PURPOSE: This scope of work is for the provision of moving services to relocate OAG staff assets from 700 Central Avenue, Suite 600, St. Petersburg, Florida (Location #1) to 3501 East Frontage Road, Suite 300, Tampa, Florida 33607 (Location #2) and 3507 East Frontage Road, Suite 100, Tampa, Florida 33607 (Location #3).

2. TERM: This scope of work will begin on October 3, 2025, or the date on which the purchase order is issued, whichever is later. It will end no later than November 30, 2025, or upon OAG final approval of the completed deliverable. The State of Florida’s performance and obligation to pay under this purchase order and any subsequent renewal is contingent upon an annual appropriation by the Legislature and satisfactory performance of the Contractor.

3. CONTRACTOR RESPONSIBILITIES: The Contractor will perform the following tasks as specified:

3.1 Task List: The Contractor will perform the following tasks for each location as specified:

3.1.1 Develop a detailed Relocation Plan that includes at a minimum, an inventory list, labeling system, crate and box deliveries and pickup, transportation, reassembly, and clean up and submit it to the OAG Contract Manager no later than 72 hours after issuance of the Purchase Order.

3.1.2 Pre-Move Services

a. Meet with the OAG at 700 Central Avenue, Suite 600, St. Petersburg, FL 33701 to provide expectations and guidance for the relocation process and provide the OAG crates or boxes five days prior to the scheduled move in accordance with the Relocation Plan.

b. Participate in weekly Microsoft Teams calls with OAG staff and other stakeholders as directed by the OAG.

3.1.3 Packing and Preparation

a. Provide all labor, materials, labels, and equipment necessary for safe and organized packing throughout the purchase order term. This must include, at a minimum, crates or boxes for employees to pack up OAG’s assets, furniture dollies, padding and wrapping material for the project, and computer bags.

b. Disassemble all furniture and shelving, as required, to prepare for transport.

c. Move all boxes in the OAG file room from 700 Central Avenue, Suite 600, St. Petersburg, Florida 33701 to 3507 East Frontage Road, Suite 100, Tampa, Florida 33607. Disassemble and dispose of all shelving in the file room after all boxes have been removed.

d. Ensure sensitive equipment (e.g., computers, printers, etc.) are securely protected throughout the packing, transport, reassemble and delivery process.

3.1.4 Transportation Requirements

a. Provide trucks of appropriate size to transport office property as needed throughout the Purchase Order term.

b. Ensure all property is loaded, secured, and transported safely between sites throughout the Purchase Order term.

c. Ensure all OAG property is securely locked in the Contractor’s truck from the time of pick-up until delivery.

d. Coordinate transportation dates and times with the OAG. Ensure transportation services occurs on the dates and times approved by the

3.1.5 Delivery and Setup Requirements

a. Unload and place furniture, equipment, and files in designated locations per OAG’s floor plan.

b. Reassemble furniture and equipment as required.

c. Remove all packaging materials and debris and Contractor owned equipment from premises.

3.1.6 Post-Move Services

a. Pick up empty crates or boxes 5 business days after delivery to the new site.

b. Conduct a final walkthrough with the OAG as directed.

c. Provide written reports on any damage, missing items, or incident as needed and submit it to the OAG.

3.2 Deliverables: Contractor will complete and submit the following deliverables to the OAG in the time and manner specified:

3.2.1 Upon Completion: Moving and Relocation Services for Locations #1, #2 and #3 as specified in Tasks 3.1.1 through 3.1.6.

4. Performance Measures and Financial Consequences: All deliverables and related tasks must be completed 100% as specified. Failure to satisfactorily complete or submit a deliverable in the time and manner specified will result in a financial consequence as indicated below:

4.1: Failure to submit the Relocation Plan as specified in Task 4.1.1 will result in a

TBD reduction from that month’s invoice for each business day it is not submitted as specified.

4.2: Failure to complete Tasks 4.1.2 through 4.1.6 as specified will result in a TBD reduction from that month’s invoice for each business day that task is not met.

5. Method of Payment:

5.1 A purchase order will be issued to the Contractor.

5.2 The method of payment for this purchase order is fixed price, fixed fee.

5.3 The Contractor will not receive payment in advance for goods or services described in this scope of work.

5.4 The Contractor must submit an invoice upon completion of all deliverables that provides a detailed accounting of the deliverables performed during the invoice period for which payment is requested.

5.5 The Contractor is responsible for the performance of all tasks and deliverables contained in this Scope of Work.

6. OAG Contract Manager: The Contract Manager for this scope of work is: TBD.

7. Controlling Terms and Conditions:

7.1 Scope of Work

7.2 OAG Purchase Order Terms and Conditions

7.3 OAG Invitation to Bid No. DLA 2025.05, Moving Services

7.4 Relevant portions of the Contractor’s Response to the OAG’s Invitation to Bid.

ATTACHMENT B

Price/Rate Sheet

Instructions:

Respondent must complete Attachment B in its entirety by providing a fixed price, fixed fee cost to complete the moving services outlined in Attachment A, Scope of Work for all three locations. Respondent’s proposed pricing must be firm prices, and all inclusive.

It is the Respondent’s responsibility to take into consideration items, including but not limited to, overhead, salaries, operating margin, travel, labor, materials, equipment, incidental expenses, and subcontractor costs (if any) when calculating the proposed pricing.

No changes or modifications to this Price/Rate Sheet will be accepted. Any changes or modifications made to this Price/Rate Sheet may cause the Respondent to be deemed non-responsive and ineligible for award.

The Bid will be awarded to the responsive, responsible Respondent that submits the lowest Total Bid Price.

Total Bid Price for the Relocation Project described in Attachment A, Scope of Work

BY AFFIXING MY SIGNATURE, I AM CONFIRMING THAT I HAVE READ AND UNDERSTAND

THE TERMS AND CONDITIONS OF THIS ITB, AND THAT I AM THE INDIVIDUAL

AUTHORIZED TO BIND MY FIRM/ORGANIZATION TO THE SAME TERMS AND CONDITIONS

OF THIS ITB AND THE PRICING OFFERED HEREIN.

RESPONDENT NAME: ________________________________

RESPONDENT MAILING ADDRESS: ___________________________________

CITY: _____________________ STATE:___________ ZIP CODE:___________

TELEPHONE: _______________FEID #: ____________________

PRINTED NAME AND TITLE: _______________________________________________

AUTHORIZED SIGNATURE __________________________ Date: ______________

ATTACHMENT C

PUR 2024 USE OF COERCION FOR LABOR AND

SERVICES

ITB DLA 2025.05 Moving Services

Pursuant to section 787.06(13), Florida Statutes, this portion of the form must be completed by an officer or representative of the nongovernmental entity executing, renewing, or extending a contract with a governmental entity.

does not use coercion for labor or services as defined in section 787.06, Florida Statutes.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Entity Name:

Representative/Officer’s Printed Name:

Representative/Officer’s Title:

Signature: Date

ATTACHMENT D

Vendor Certification Form

I hereby certify the following on behalf of the vendor/Respondent identified below:

Customer Indicator (Required, N/A, Determined by Vendor)

Vendor Indicator (Check one of the following:

Certified or N/A)

Certification