DJM-14-A32-Q-0004_A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

DJM-14-A32-Q-0004

SF-30 Continuation Sheet

Amendment 0001

The Solicitation Subsections have been amended, corrected, or changed as follows:

1. The minimum order guarantee for this Indefinite Delivery/Indefinite Quantity contract is 10% of the base year amount. The maximum order is 120% of the base year amount.

2. Attachment 1 – Performance Work Statement. Section 2.2 Performance Evaluation matrix is changed to remove “Perform Emergency Service Call Repairs.” Revised matrix shall look as follows:

Performance Objective PWS Para Performance Threshold Perform Preventative Maintenance.

Maintenance performed according to submitted timeline. Barriers are receiving proper PM IAW manufacturer requirements and Industry standards.

Barriers are in good working order and performing properly

1.1 99% of preventative maintenance completed

Perform Inspections. Inspections performed and an accurate report is delivered within 10 days of inspections.

1.0 99% of all reports and supporting documents must be received within 10 working days of inspections

Perform Service for Repairs.

Respond to and repair system within specified time frame, maintains log, uses proper parts.

1.3, 1.5, 1.8 Periodically inspected by JSI/COR

Communicated with the Government Repairs completed within negotiated time frame, schedules kept, on time for scheduled work

1.6, 1.9, 1.10

99% compliance reported by JSI and GSA

3. Attachment 1 – Performance Work Statement. Section VI Deliverables matrix is changed to remove “Emergency Repair Response.” Revised matrix shall look as follows:

Section Description Date Media/Format # of copies

To

1.0 Initial Inspection

and Evaluation (IIE) Report within ten (10) calendar days of the site visit

Email – Microsoft Suite

1 COR

1.0 Repair Request after IIE or PM visit within

ten (10) calendar days

Email – Microsoft Suite

1 COR

1.0 Preventive

Maintenance Checklist and plan

Within ten (10) calendar days after IIE

Email – Microsoft Suite

1 COR

4.0 24/7 Contact info Upon award Email 2 CO/COR

4.4 Training Plan

With the proposal Attachment 5 CO

4.15 Quality Control

Plan

Part of Technical Proposal Part of Technical Proposal

5 CO

4.16 Quality Assurance

Surveillance Plan

(QASP)

Within thirty (30) calendar days after award

Email – Microsoft Suite

1 CO/COR

5.2 Service Summary

Report

Prior to departing site after any barrier maintenance or repair

Email – Microsoft Suite

1 COR

4. Answers to Request for Clarification questions:

PM Plan. 1.1 of the PWS states “Contractor shall develop a PM plan for each barrier and submit to the COR for approval prior to initiating PM.”

Question 1: What should the PM Plan consist of, if anything, in addition to the manufacturer’s recommended PM tasks? –

Answer: Manufacturers recommended PM is the minimum requirement for this solicitation. If an offeror can/will go above the minimum, discuss how this will be achieved in the proposal.

Preventative Maintenance. 1.1 of the PWS states “Crash rated barriers shall receive quarterly PM and non-crash rated semi-annually. Any safety arms associated with a vehicle barrier shall be included as part of the PM plan.”

Vehicle barriers are not necessarily less technically complex nor do they require less preventative maintenance based upon whether they are crash-rated or not. Crash-rating is a function of the engineering of the equipment’s physical structure and not its mechanics.

For example, a hydraulic gate operator for a non-crash rated sliding gate has similar mechanical complexity to the hydraulic operator for a crash-rated steel plate barrier. Both require similar preventative maintenance to prevent mechanical failures.

By stipulating semi-annual maintenance on non-crash rated equipment, there is a higher risk for service calls between visits. Service calls for non-crash rated equipment would not be significantly less expensive than for crash-rated equipment. Conversely, as travel and mobilization costs are a large percentage of PM visits, the financial impact would be less to require quarterly maintenance on all equipment, regardless of crash rating.

Question 2: Will the government consider changing the requirement that all equipment receive quarterly preventative maintenance, regardless of whether the equipment is crash-rated or not?

Answer: No. However, the Government reserves the right to change the schedule based on the results of the Contractor’s final IIE recommendation.

Question 3: Should safety arms associated with a vehicle barrier receive preventative maintenance quarterly or semi-annually?

Answer: Safety arm PM will be conducted at the same time and on the same schedule as the barrier PM.

Emergency Service Calls. Sections 2.2 and Section VI of the PWS refer to Emergency Service Call Repairs, but they are not referred to elsewhere in the PWS. Section VI indicates that the deliverable for “Emergency Repair Response” is 4 hours. The section cited for that deliverable is Section 1.4, which does not describe Emergency Repairs.

Question 4: Is there a requirement for Emergency Service Calls? Will the government provide a written description of those requirements, similar to the description in Section

1.2 for routine service calls?

Answer: No, there is no requirement for emergency service calls. Section 2.2 “Perform Emergency Service Call Repairs” will be removed from the scope. If emergency situations occur, the Government will negotiate a response time and price with the Contractor.

Question 5. What constitutes a “response” for Emergency Service Calls under Section VI? Will acknowledgment by phone or e-mail of the service call meet the response requirement? If so, what is the timeframe required to have a technician onsite, if necessary, following phone/e-mail acknowledgment?

Answer: See Answer to Question 4 above.

Question 6: Will contractor be reimbursed for emergency service calls if no repairs are required? Example: technician is called to site and discovers equipment is not functioning properly due to a user error.

Answer: See Answer to Question 4 above.

OFFICE OF SECURITY CONTRACTS

2604 JEFFERSON DAVIS HIGHWAY, STE. 402

ALEXANDRIA, VA 22301

1. Incorporate the Offerors' Questions and Government responses

2. Incorporate and update information in Solicitation DJM-14-A32-Q-0004