Division 01 Specs Combined.pdf

Eagle Pass I & II Land Port of Entry BRIC Eagle Pass, Texas Kahua #352

July 23rd, 2024 SUMMARY 01 10 00 - Page 1 of 2

SECTION 011000 – SUMMARY DB VERSION

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Eagle Pass I & II Land Port of Entry, Border Roadway Improvement and Construction (BRIC)

B. Project Summary Description: Replace select sections of pavements at the Eagle Pass Land Port of Entry as defined in the design documents.

C. Design Build (DB) Contractor: The DB is the prime contractual entity and Designer of Record (DOR) responsible for the proper execution of the work. Responsibility for accuracy and completeness of the final design, delivering high-quality construction, and demonstrating functional performance of all systems lies solely with the DB. Reference to the DB and DOR (regarded as one entity) are used interchangeably. “Contractor,” “DB Contractor,” DB team,” or DB may be used throughout this text with the same meaning.

D. Project Delivery Method: Design Build

E. Consultants: No Key Consultants

F. CMa: To Be Determined

G. Partnering Consultant: See GSA’s Partnering with the Public Building Service Policy dated March 5, 2014.

H. The Contracting Officer for the project is: Carrie Haman 819 Taylor Street, Suite 11A09 Fort Worth, Texas 76102 Ph: 682-209-1115 carrie.haman@gsa.gov

1.2 WORK SEQUENCE

A. The work shall be conducted in multiple phases across the site. The Contractor shall coordinate phasing and scheduling with GSA and the Port prior to the start of construction.

Before work is started, the Contractor shall arrange/coordinate with the Contracting Officer and Contracting Officer’s Representative (COR) a sequence of procedure, means of access, space for storage of materials and equipment.

mailto:carrie.haman@gsa.gov

SUMMARY 01 10 00 - Page 2 of 2

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with CBP operations at the site which cannot be shut down for construction, including providing labor materials, and other costs necessary to satisfactorily coordinate the Contract work with CBP Land Port of Entry operations.

1.4 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project includes the following Government furnished property to be installed by the Contractor.

The contractor shall advise GSA at least 30 days in advance of when the property shall be delivered.

NOT APPLICABLE.

1.5 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 015950 - Safety and Health.

Existing conditions that are out of alignment (incomplete or substandard) and where exposed by removal of existing work shall be noted and brought to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer. NOT APPLICABLE

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures shall remain in place.

D. Existing utility services with related meters and equipment shall remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011000

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SECTION 011400 - WORK RESTRICTIONS

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to GSA prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain port operations in a safe and functional condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the facility, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep active roadways and work areas free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing site access will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The port is available for the delivery of materials, tools, and supplies between 8 AM and Midnight..

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

10. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

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11. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

12. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

13. Limited parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site as necessary.

14. Cell Phones: Contractor is to provide company cell phones during this contract. Cell phones are only permitted in construction areas and contractor’s office space.

15. No apparatus with an open flame is allowed to be used within the port without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

16. Permits: Refer to FAR 52.236-7

17. The work shall be sequenced to minimize disruption to Port operations, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

18. Coordinate with the GSA Building Manager and the COR for site access.

19. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

20. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

21. Protect port facility from flying debris.

22. Coordinate with the GSA building manager and CBP Port operations as to the use of cameras within the Port.

1.2 GOVERNMENT OCCUPANCY

A. The GSA (or tenant agency) will occupy the site during the entire period of construction. Cooperate with the GSA's and CBP’s representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the GSA and CBP (or other gov agencies) operations.

B. GSA reserves the right to occupy, place, and install equipment in completed areas of the construction prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The GSA's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Upon occupancy, GSA will assume responsibility for maintenance and custodial service for the occupied portions of the work site.

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1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 8:00 AM to 12:00 AM

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt CBP operations in active roadways.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011400

OPTIONS 01 24 00 – Page 1 of 1

SECTION 012400 – OPTIONS

1.1 SUMMARY

A. “Option” means a unilateral right in a contract by which, for a specified time, GSA may elect to purchase additional scope of work, products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an option is the total adjustment from the Base Bid to incorporate the option work into the project.

C. Option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 SCHEDULE OF OPTIONS

Base Award: Design

Construction Options - 14 Listed by Section:

Option 1: CIDOCKRD-2 (Eagle Pass II) Option 8: POVPRD-1 (Eagle Pass II) Option 2: COMSRD-4 (Eagle Pass II) Option 9: POVSRD-1 (Eagle Pass II) Option 3: COMPRD-2 (Eagle Pass II) Option 10: POVSCNPY-1 (Eagle Pass I) Option 4: COMSRD-2 (Eagle Pass II) Option 11: POVPRD-1 (Eagle Pass I) Option 5: CIDOCKRD-1 (Eagle Pass II) Option 12: POVSPK-1 (Eagle Pass I) Option 6: CIDOCKRD-3 (Eagle Pass II) Option 13: ADMINPK-3 (Eagle Pass I) Option 7: PORTRD-1 (Eagle Pass II) Option 14: ADMINPK-4 (Eagle Pass I)

END OF SECTION 012400

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SECTION 012500 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance. NOT

APPLICABLE

2. Division 012300 Section "Alternates" for products selected under an alternate. NOT

APPLICABLE

3. Division 012400 Section “Options” for products selected under an option.

4. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or GSA that are not required in order to meet other Project requirements but may offer advantage to Contractor or GSA

1.4 SUBMITTALS for Cause or Convenience:

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A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through PMIS (Kahua) of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form:

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragment with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

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l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. (Coordinate with 013300 Submittals).

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

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g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience the contracting Officer (CO) will consider requests for substitution if received within 30 days of contract award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

Kahua #352

July 23rd, 2024 UNIT PRICES 01 27 00 - Page 1 of 1

SECTION 012700 - UNIT PRICES

PART 1 GENERAL

A. Unit price is defined in the Agreement.

1.1 PROCEDURES

A. Measurement: Method of measurement for each unit price is specified in the section applicable to the work.

B. Verification: The Government reserves the right to reject the Contractor's measurement of work in place that involves use of an established unit price, and to have this work measured at the Government's expense by an independent surveyor.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 UNIT PRICE ITEM SCHEDULE

A. Unit Price Item No. 1: Low Embodied Carbon (LEC) Concrete

1. Description: Low Embodied Carbon Concrete (LEC) according to Division 32 Section Exterior Improvements.

2. Measurement: Cubic Yard of Low Embodied Carbon (LEC) Concrete.

3. Base Bid Quantity: TBD by successful offeror

B. Unit Price Item No. 2: Low Embodied Carbon (LEC) Asphalt

1. Description: Low Embodied Carbon Asphalt (LEC) according to Division 32 Section Exterior Improvements.

2. Measurement: Cubic Yard of Low Embodied Carbon (LEC) Asphalt.

3. Base Bid Quantity: TBD by successful offeror

C. Unit Price Item No. 3: Low Embodied Carbon (LEC) Steel

1. Description: Low Embodied Carbon Steel (LEC) according to Division 32 Section Exterior Improvements.

2. Measurement: Ton of Low Embodied Carbon (LEC) Steel.

3. Base Bid Quantity: TBD by successful offeror

END OF SECTION 012700

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SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into GSA’s Project Management System. Contractor will enter values into the workbook prior to GSA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support GSA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

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Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and demobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in GSA’s Project Management System with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion.

Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Provide a completed IRA D&C Submittal: Contract Reporting Form reflecting any necessary updates with each monthly pay application.

C. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

D. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

E. Payment Request Times: Submit Request for Payment to GSA by the 5th of the month. The period covered by each Request for Payment is one month, ending on the 30th of the month.

1. Submit one electronic draft copy of Request for Payment to the CO or enter in PMIS along with construction progress report seven (7) days prior to the due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

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B. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before the last day of the construction period covered by Request.

C. Certified Payroll: Submit electronic copies of certified payroll and worker-hour report forms, including individual forms for subcontractors of any tier, to the CMa via PMIS. Report form shall include at-site certified payroll and worker-hour information. Even if no work was performed by contractor or subcontractor during reporting period, certified payroll and worker-hour report form shall be submitted for contractors and subcontractors of any tier stating that no work was performed

D. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

E. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submission for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

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9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

F. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

G. Final Payment Application:

1. Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

a. Evidence of completion of Project closeout requirements.

b. Completion of items specified for completion after Substantial Completion.

c. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

d. Updated final statement, accounting for final changes to the Contract Sum.

e. GSA 1142 – Release of Claims Form

f. GSA 2419 Certification of Progress Payments Form

g. 1413 Statement and Acknowledgement

h. Evidence of having returned GSA issued PIV cards

i. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when CO took possession of and assumed responsibility for corresponding elements of the work.

j. Transmittal of required Project construction records to Contracting Officer.

k. Final As-Built Record Drawings

l. Removal of temporary facilities and services.

m. Removal of surplus materials, rubbish, and similar elements.

2. Issuance of Certificate for Payment will constitute representations made separately by the CMa to the CO - based on their individual observations at Site and data comprising Application for Payment - that work has progressed to point indicated and that - to the best of Construction

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Manager's knowledge, information, and belief - quality of work is in accordance with Contract Documents.

H. Foregoing representations are subject to evaluation of work for conformance with Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from Contract Documents correctable prior to completion, and to specific qualifications expressed by CMa.

I. Issuance of Certificate for Payment will further constitute representation that Contractor is entitled to payment in amount certified. However, issuance of Certificate for Payment will not be representation that the CMa has:

1. Made exhaustive or continuous on-site inspections to check quality or quantity of work.

2. Reviewed construction means, methods, techniques, sequences or procedures.

3. Reviewed copies of requisitions received from subcontractors and material suppliers and other data requested by Contracting Officer to substantiate Contractor's right to payment.

4. Made examination to ascertain how or for what purpose the Contractor has used money previously paid on account of Contract Sum.

J. The CMa may decide not to certify payment and may withhold Certificate for Payment in whole or in part, to extent reasonably necessary to protect the Government, if in CMa's opinion representations to CO required in above paragraph cannot be made. If the CMa is unable to certify payment in amount of Application, CMa will notify Contractor and CO in writing of CMa's reasons for withholding certification in whole or in part. If Contractor and CMa cannot agree on a revised amount, the CMa will promptly issue Certificate for Payment for the amount for which the CMa is able to make such representations to the CO.

K. The CMa may also decide not to certify payment or, because of subsequently discovered evidence or subsequent observations, may nullify whole or part of Certificate for Payment previously issued, to such extent as may be necessary in the CMa's opinion to protect the CO from loss because of:

1. Defective work not remedied.

2. Third party claims filed or reasonable evidence indicating probable filing of such claims.

3. Failure of Contractor to make payments properly to Subcontractors or for labor, materials, or equipment.

4. Reasonable evidence that work cannot be completed for unpaid balance of Contract Sum.

5. Damage to Contracting Officer or another contractor.

6. Reasonable evidence that work will not be completed within the Contract Time and that unpaid balance would not be adequate to cover actual or liquidated damages for anticipated delay.

7. Persistent failure to carry out work in accordance with the Contract Documents.

L. Neither CO or designated representative nor CMa shall have obligation to pay or to see to payment of money to a Subcontractor except as may otherwise be required by law.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 01 29 00

PROJECT MANAGEMENT SYSTEM 01 30 00 - Page 1 of 2

SECTION 01 30 00 - PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS) Kahua

1.1 SUMMARY

A. For the purposes of this document and the Division One Specifications, the term ‘GSA Project Management Information System’ will refer to PMIS.

B. For the purposes of this document, the designation ‘Contractor’ shall refer to the DB, CMa or other entities that are contracted by GSA to utilize the PMIS to fulfill contractual obligations for the delivery of a specified project.

C. The Contractor shall use GSA’s PMIS for use on the project.

1.2 DEFINITION

A. PMIS is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. In-General:

1. The Contractor shall effectively manage the PMIS including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use the PMIS to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within the GSA PMIS to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review PMIS to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in PMIS. If a subcontractor or vendor does not obtain a license to PMIS, the contractor will be responsible for uploading and processing documents in the system on their behalf.

B. Contents of the PMIS

1. The Contractor shall use PMIS as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents. All the submittals, RFI’s, Invoices, design, daily report, weekly meeting minutes, etc. should be gone through PMIS.

PROJECT MANAGEMENT SYSTEM 01 30 00 - Page 2 of 2

1.4 SCHEDULING REQUIREMENTS

A. The Project Schedule shall be produced using widely used, commercially available computer software (Microsoft Project) that is capable of generating and monitoring a CPM schedule.

Contractor provided schedules should be uploaded/imported to Kahua on a recurring basis.

1.5 ACCESS, EQUIPMENT AND TRAINING

A. Access and Equipment

1. PMIS is web-accessible and can therefore be accessed via any compatible computer with an Internet connection. Information for requesting an account, accessing the PMIS and equipment needed is available on the Project Management Information System - Access site. GSA will not furnish any equipment related to accessing PMIS.

B. GSA Project Management System Training

1. GSA will provide no cost training to familiarize team members with the PMIS system. That being stated, GSA will not reimburse the A/E for any travel related to any PMIS training.

Training videos via YouTube and reference guides are available on the Project Management Information System - Training site.

C. GSA Project Management System Support

1. GSA will provide PMIS system administration and end-user support for the duration of the project. To request assistance email kahuasupport@gsa.gov.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 (Homeland Security Presidential Directive 12) security clearance is not required to access the GSA PMIS. Further information on HSPD-12 may be found at the following website:

www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein.

1.8 DOCUMENT SECURITY

A. PMIS security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 01 30 00

https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/access-project-management-tool https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/access-project-management-tool https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/training-project-management-tool https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/training-project-management-tool mailto:kahuasupport@gsa.gov http://www.gsa.gov/hspd12

PROJECT MANAGEMENT & COORDINATION 01 31 00 - Page 1 of 11

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION DB V

PART 1 GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination (including the coordination of pre construction submittals)

2. Coordination drawings

3. Conservation

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eye bolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

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4. Progress meetings.

5. Project closeout activities.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of civil systems

2. Indicate required installation sequences.

3. Comply with shop drawing requirements for sheet size and submittal methods specified in

GSA FY23 01 33 00 SUBMITTAL PROCEDURES.

B. Work installed prior to full coordination and resolution of detected clashes shall be at the Contractor’s risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In the event that interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

1.4 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operations.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid https://docs.google.com/document/d/1frkQGar_J3bpS2eQoXch89pujorgdP1kYBghbMcdQQw/edit#heading=h.qv8ku2z689wv

PROJECT MANAGEMENT & COORDINATION 01 31 00 - Page 3 of 11 contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in GSA FY23 01 59 50 SAFETY and HEALTH .

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.6 CONFERENCES AND MEETINGS

A. Schedule and conduct meetings and conferences at the project site, unless otherwise indicated. Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the Contracting Officer and Construction Manager of scheduled meeting dates and times. The Contractor shall prepare the meeting agenda and distribute to all invited attendees at least 48 hours prior to the meeting. Record significant discussions and agreements achieved and submit draft minutes to the CM and GSA COR for review and approval within three business days after the meeting. Distribute the meeting minutes to the project team via PMIS.

B. Project Kickoff Meeting: This typically coincides with the Contracting Officer’s Notice to Proceed:

1. Agenda: The following shall be covered in the Kick-Off Meeting:

a. Introduction of stakeholders.

https://docs.google.com/document/d/1Iu0_uhiS7kQ-sDcJberfSqSUXLkMBn-sKKdrV71xdUo/edit#heading=h.d4stvmaw2v3q

PROJECT MANAGEMENT & COORDINATION 01 31 00 - Page 4 of 11

b. Program requirements review.

c. Concept development.

d. Discussion about any unresolved procurement phase questions and any issues pertaining to the project performance requirements.

e. Discussion of how these issues will be addressed during the project.

f. Presentation of the preliminary design and construction schedule.

g. Review of action items

C. Pre-construction Conference: Schedule a pre-construction conference before starting construction], but no later than 14 business days after approval of the 100% Construction Documents. Hold the conference at or near the project site. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: All key DB team representatives including major subcontractors, suppliers, GSA, CMa, and other concerned parties shall attend the conference. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work. Other participants may include

a. Tenant Occupants – Customs and Border Protection (CBP)

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Project Communications including the use of (PMIS) - Kahua

b. Tentative construction schedule

c. Phasing

d. Critical work sequencing and long-lead items

e. Designation of key personnel and their duties

f. Procedures for processing field decisions and Change Orders

g. Procedures for RFIs

h. Procedures for testing and inspecting

i. Procedures for processing Applications for Payment

j. Distribution of the Contract Documents

k. Submittal procedures

l. LEC requirements

m. Preparation of Record Documents

n. Work restrictions

o. Notification requirements

p. Responsibility for temporary facilities and controls

PROJECT MANAGEMENT & COORDINATION 01 31 00 - Page 5 of 11

q. Construction waste management and recycling

r. Parking availability

s. Work and storage areas

t. Equipment deliveries and priorities

u. First aid and reporting injuries/incidents

v. Security

w. Project Safety and Health program

x. Progress cleaning

y. Working hours

3. Minutes: The Contractor shall record and distribute meeting minutes within 7 calendars day of the meeting.

D. Pre-installation Conferences: Conduct a pre-installation conference at the project site before each construction activity that requires coordination with other construction. The conference shall be scheduled a minimum of 1 week before the scheduled start of an activity.

1. Attendees: GSA, installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow shall attend the meeting. Advise the Construction Manager of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents

b. Options

c. Related RFIs

d. Related Change Orders

e. Purchases

f. Deliveries

g. Submittals

h. Possible conflicts

i. Compatibility problems

j. Time schedules

k. Weather limitations

l. Manufacturer's written recommendations

m. Warranty…