Dishwashing_Chemicals.pdf

INVITATION TO BID

#25-JG-067

FOR

DISHWASHING CHEMICALS

Bid 25-JG-067 Posted

Tuesday, August 12, 2025

Bids Due

Before 3:00 pm on September 9, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. DISHWASHING CHEMICAL ITEM SPECIFICATIONS

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

B - Insurance Specifications for Contractors

D - Bid Protest Procedure

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-JG-067

SCOPE OF WORK

SCOPE

The purpose and intent of this Pinellas County School Board (PCSB) invitation to bid is to select manufacturers to provide Dishwashing Chemicals for warehouse stock to be supplied to an estimate of

140 Food & Nutrition Locations at firm, net pricing for the contract period as specified herein. The

Manufacturer and/or its local Distributor shall be required to deliver Dishwashing Chemicals, F.O.B

Destination/Freight Included, to the Walter Pownall Service Center - Warehouse, 11111 S. Belcher Road

Largo, Fl. 33773, for distribution to food & nutrition facilities countywide. Products ordered shall be delivered within 14 business days upon receipt of purchase order. If order cannot be delivered in full due to shortage(s) or any other issues, partial order needs to be delivered, and balance of order delivered within in 14 business days. Should there be a longer delay in the delivery of any product(s), the awarded bidder must notify PCSB personal by email with explanation. PCSB reserves the right to purchase products from another manufacturer and cancel the current purchase order if products are not delivered within 45 days from date of purchase order.

Bids will only be accepted from the Manufacturer; however, the Manufacturer may have products delivered through a Distributor. If manufacturer only uses distributers, then they need to make an agreement between themselves for legal or financial purposes to allow Pinellas County Schools to order product from the manufacturer to be delivered to Walter Pownall Service Center 11111 S. Belcher Road

Largo, Fl. 33773 directly from manufacturer or through their distributor. Pricing quoted shall reflect one price to purchase the product payable to the manufacturer.

DEFINITIONS

• Manufacturer: A person, an enterprise, or an entity that manufacturers goods and owns the factory.

• Distributor: The Manufacturer’s authorized dealer for sales and service for any dishwashing chemicals bid.

DELIVERY INFORMATION

F.O.B Destination/Freight Included:

Walter Pownall Service Center

Warehouse Department

11111 South Belcher Road

Largo, FL 33773-5210

PURCHASING CONTACT

Any questions regarding thisInvitation to Bid should be posted in the Questions & Answers section in

OpenGov.

The procurement contact for this bid is Jena Grage and can be reached at gragej@pcsb.org, Bid# 25-JG-067

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on November 14, 2025, and end November 13, 2026. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for Four (4) additional one (1) year periods.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

Bid# 25-JG-067

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$115,000.00/year , excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

MINIMUM ORDERS

Bidders should not qualify their bids with specific minimum order requirements. The district will not entertain bids submitted with these stipulations and may declare such bids non-responsive.

ESTIMATED USAGE

Quantities listed on the Bid Proposal Form are estimated annual usage figures only and will be ordered throughout the contract period on an as needed basis.

AWARD

The bid will be awarded by line item to the lowest responsive and responsible bidders, based on performance of the products tested at the usage rates and dilution ratios stated on the Pricing Proposal

Form. The District reserves the right to delete any item from the Pricing Proposal Form and award the balance of items at the district’s discretion.

PRODUCT INSTRUCTIONS/TRAINING

Operational charts, with full instructions, must be provided, upon request, for all dish machines, pot washing stations, and other products bid. To fully train each individual employee, The Manufacturer and/or its local

Distributor will conduct “group training programs” on request and demonstrate equipment usage and procedures on site when necessary.

DEFINITIONS OF TERMS

• Hard Water” as used in the following specifications shall be defined as up to 18 grains of hardness per gallon.

• “When Used as Directed” as appears in the specifications is not to be overlooked. The usage rates and dilution ratios stipulated by the vendor in this bid document shall be used not only to determine the apparent low bidder, but will be the ONLY concentrations used in subsequent testing procedures. An

Bid# 25-JG-067 error in any of the applicable items listed below that might result in poor product performance during testing may eliminate the bidder from consideration.

• “Soft Water” schools that have water conditioning, reducing hardness to 0 grains per gallon.

REQUIRED SUBMITTALS

• Copy of Safety Data Sheet (SDS) for each item bid prominently identified with its corresponding bid item number from the Pricing Proposal Form. The product manufacturer, product name & product identification number (PIF#) must be entered on the Pricing Proposal Form and must match exactly the product manufacturer, product name & product identification number (PIF#) listed on the SDS.

• Copy of Product Procedure Label/Product Identification Sheet for each item bid prominently identified with its corresponding bid item number from the Pricing Proposal Form. The Product

Procedure Label/Product Identification Sheet must include the dilution ratio of the product.

PRODUCT SAMPLES

Following evaluation of the bid, the two (2) apparent lowest responsive and responsible bidders for each product bid must be prepared to provide samples upon request for testing at two (2) district food & nutrition facilities. Samples shall be provided within four (4) working days from time of request. Samples must be submitted in the same purchase size containers specified. The samples must be labeled with the product name, product identification number and corresponding PCSB bid item number exactly as entered on the pricing proposal form by the bidder and all seals should be intact. This is necessary to identify the proper type, kind and application of the item bid to determine compliance with the bid specifications. Samples submitted may not be sufficient for testing and additional quantities may be requested as outlined below. The original bid samples will be considered the STANDARD SAMPLES for all comparative testing, as described below under;

Bid Compliance Procedure. The Food & Nutrition Department reserves the right to have samples analyzed by an Independent Laboratory prior to contract award. All samples are to be plainly and securely marked with the name of the bidder, bid number, brand and catalog or model number of item, and sent PREPAID to:

Food & Nutrition Department Attn: Danielle Pastore

Facilities & Equipment Coordinator WPSC/Food & Nutrition

11111 South Belcher Road Largo, FL 33773-5210

Office 727-547-7100 X4548 Cell 727-638-3324

Email: pastored@pcsb.org

**PLEASE DO NOT SEND SAMPLES TO THE PURCHASING DEPARTMENT**

SAMPLE TESTING

It is the intent of PCSB Food & Nutrition Department to test the submitted products to determine if all products, when handled, dispensed, diluted, or used according to the manufacturers’ instructions, provide the cleanse ability or dishwashing capacity required. PCSB is set-up with Dema Dispensers Models Titan 2 high temp dish machines, Pot & Pan sinks Dema 153 or Dema PF651GAP & PF652GAP and are maintained by

PCSB. Only the products of the two (2) lowest responsive bidder(s) may be required for testing at two (2) district food & nutrition facilities for one (1) calendar month while school is in session prior to the bid award.

If samples are acceptable, no further testing will be undertaken. A bidder’s products may be rejected if they fail to meet the performance standards of the Food & Nutrition Department. If product is rejected, bidder will be contacted to have their product picked up and the Food & Nutrition Department will go to the next lowest mailto:pastored@pcsb.org

Bid# 25-JG-067 responsive bidder for testing. If all “qualified bidders” fail during the sampling phase, the Food & Nutrition

Department reserves the right to ask bidders to make adjustments to their original recommended dilution ratios in order to meet product performance standards. Pinellas County Schools reserves the right to refer chemicals to a state approved laboratory for testing to verify dilution ratio. Product analysis will be based on active ingredients listed and pH using the standard refractive index.

NEW PRODUCT PROCUREMENT AFTER CONTRACT AWARD

It may be necessary to add new products to this contract after the award is made. The successful bidder (s) shall submit pricing and product specifications to the purchasing department for final approval before delivery of any such items.

BID COMPLIANCE

After the lowest responsive and responsible bidder(s) have been determined, smaller sample standards will be taken from the original bid samples submitted. These standards will be sealed, dated, and properly secured and stored for bid compliance testing over the duration of the contract.

To ensure that the products delivered during the entire period are consistent with those bid and tested, a procedure for both random and selective testing has been established. Samples to be used for compliance comparison testing shall be collected at random, or as directed, from delivery site storerooms. All samples will be drawn from well mixed containers, properly marked, dated, and handled in such a fashion as to ensure their integrity.

Periodic testing of the delivered products will be conducted on a comparative volumetric basis only to determine if the product delivered is equal to the sample standard. An independent testing laboratory will be utilized to compare the two chemicals using, among others, colorimetric, pH moisture balance, and refractometric tests. Adjustments will be made for elapsed time deterioration based on chemical composition and standard sample date (i.e., chlorine level in low-temp sanitizer).

SERVICE REQUIREMENTS

Pinellas County Schools is soliciting bids for its food & nutrition sanitation needs. PCS will provide and maintain its own dispensing equipment and will perform maintenance on this dispensing equipment.

Thus, the cost of providing dispensing equipment or servicing said equipment should not be factored into the cost of the cleaning products.

Bidders are asked to provide the following items, upon request, at no cost to PCS as part of their bid price:

• Free test kits (quantity of 5) to perform titrations for the machine dishwashing detergent. Test kit factors must be included in the bid package to correlate the number of drops of titrating solution to the % concentration of the detergent.

• Wall charts for machine dishwashing, three-compartment sink, and mop sink areas. These wall charts must be customized to contain the exact brand names of the products awarded. A sample of such a wall chart must be included with the bid package.

• Water Fill Line decals for three-compartment sinks, on request.

• Up to 130 SDS binders and wall racks, on request. Initial start of contract the SDS PDF per product shall be sent to Danielle Pastore for distribution to facilities.

EVALUATION PROCESS

A. Different scenario calculations will be used for each product to determine the number of ounces of product needed to perform its intended use based on the manufacturer’s recommended dilution

Bid# 25-JG-067 ratio. The actual cost to the district will be calculated by taking the total number of ounces of product needed times the cost per ounce of the product. The actual numbers used in scenario calculations will not be made available to bidders until after the evaluation process is complete.

B. Our bid evaluation process makes comparisons at costs per ounce diluted in accordance with each manufacturer’s recommendations. As a result, the lowest price per case may not be the lowest cost product when dilution ratios are taken into consideration. When the dilution ratio is listed as a range, (i.e. 1-4 ounces/gallon) the district will use the average of the range listed for all bid scenario calculations.

C. All bid calculations used to determine lowest cost bid will be provided after the evaluation process is complete. That information is not needed by bidders to formulate a competitive bid. We have provided estimated usage figures on the bid proposal form for that purpose.

D. Products must effectively clean and sanitize various areas in the kitchen including ware-washing and surface contact areas for foods. They must properly clean floors and equipment at the lowest cost to the district. How well products meet these expectations will be considered in the evaluation of all products.

CONTAINER LABELING & HANDLING

Each container shall display the chemical identity, dilution ratio and all OSHA required hazardous warnings and the name and address of the manufacturer, importer or other responsible party.

The vendor must package merchandise appropriately and take all necessary precautions to avoid damage in transit. The recipient shall make every attempt to inspect merchandise upon delivery, if possible, and make note of any damage on the bill of lading. Damaged goods discovered after delivery personnel have left, shall be reported to the vendor within ten (10) calendar days of receipt for replacement.

DISCOUNTS, REBATES, AND CREDITS

All goods, services or monies received as the result of any equipment or USDA Foods rebate shall be credited to the School Food Authority’s nonprofit food service account.

CIVIL RIGHTS

The awarded vendor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of

1973; Age Discrimination Act of l975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil

Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be

Bid# 25-JG-067 screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company. To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level 2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined

Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

A. enter a occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase “locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any

PCS property.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the

General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School Year Days of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

http://fieldprintflorida.com/

Bid# 25-JG-067

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods.

Shipments cannot be accepted during these periods. These dates as outlined on the Pinellas County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here: https://www.pcsb.org/staffcalendar.

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

August 12, 2025

Deadline to Additional Information or

Clarifications:

August 26, 2025, 3:00pm

Bids Due: September 9, 2025, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

9/9/25 thru 10/6/25

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

10/7/25 by Food & Nutrition Department

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

On or about October 21, 2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

October 28, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic https://www.pcsb.org/staffcalendar

Bid# 25-JG-067 disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Tuesday, August 26, 2025.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section 119.071(1)(b), F.S.; and

Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified.

The information publicized is subject to change once the Purchasing Department and District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT UNDER

SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid

Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this

Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

Bid# 25-JG-067

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the

School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the

School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories.

mailto:brownangel@pcsb.org

Bid# 25-JG-067

This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract.

Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection;

and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids.

Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

Bid# 25-JG-067

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

In compliance with 2 CFR Part 200.318-.326 and applicable program regulations, additional parties will be considered only to the extent that their contracts avoid creating a material change in the value of this bid.

Pinellas County School Board reserves the right to review all requests to contract with the awarded vendor.

Prior approval to extend the awarded contract to additional parties is required by Pinellas County School Board

Administrator, Food and Nutrition Department. Additionally, (D.O.E. Regulation #6A1.012 (5): - the consent and agreement of the successful bidder(s) is required to purchase under this bid by other governmental agencies within the state of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking

“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 25-JG-067

DISHWASHING CHEMICAL ITEM SPECIFICATIONS

BID SPECIFICATIONS

ITEM 1. HIGH TEMP DETERGENT (DISH MACHINE)

This product shall be a liquid alkaline detergent, based on potassium hydroxide, with a pH of 12.0-

13.5. The product must be completely soluble in water. This product must provide metal protection for all soft metal such as aluminum, cooper and other metallic food service utensils or provide in writing that it is safe on soft metals in its diluted state. It must contain polymers to control scale in high solids water. Must have agent or consistency to prevent coagulation of the lines and equipment. Recommended packaging to be one 5-gallon pail or two 2.5-gallon containers in a cardboard overpack.

ITEM 2. RINSE ADDITIVE/DRYING AGENT (DISH MACHINE)

This product shall be effective in high temp dish machine operations. This product ingredient is not hazardous according to OSHA 29 CFR 1910 1200. The product will be dispensed directly from the 5-gallon shipping container into the dish machine. It must contain ingredients to promote rapid “sheeting” of water across tableware (plastic or metal) promote drying time of plastic in 1-1.5 minutes in 80-degree condition dish room. It shall contain a blend of non-ionic surfactants and be effective at controlling foam and water hardness. Must have agent or consistency to prevent coagulation of the lines and equipment. The pH of this product shall be between 6 and 8. Product shall be bid based on ratio

(recommended ounces) per 10 gallons of water.

ITEM 3. DEGREASER CLEANER

This product is an all-purpose cleaner/degreaser for the cleaning of soils associated with daily operations of a school kitchen. The product will be available to be diluted at varying concentrations to achieve light duty cleaning tasks as well as heavy degreasing. The product shall be effective in cleaning and removing grease, oil, food soils, synthetic and organic soils from non-porous surfaces such as stainless, vinyl, plastic, ceramic and tile. It should be safe on soft metals such as aluminum and copper in light duty concentrations. The product must be alkaline with a pH in concentrate form of 10-14. The product may contain d-limonene natural citrus solvent as its solvent. It shall not contain chlorine or 2-butoxyethanol as its solvent. Recommended packaging shall be 4/1-gallon containers.

ITEM 4. DISHWASHING DETERGENT (MANUAL)

This product shall be a premium liquid detergent to be utilized in 3 compartment sinks for the daily cleaning of pots, pans, sheet pans, utensils, etc. It must have a cps of less than 500 so that it can be dispensed effectively through a metered proportioning device. Product must exhibit a pH of 7.0-9.0. It must exhibit good sudsing upon introduction into water, grease cutting ability, sustainability, and have a pleasant fragrance. Must have agent or consistency to prevent coagulation of the lines and equipment. Recommended packaging is 5-gallon pail or 2/2.5 gallon.

ITEM 5. SANITIZER/DISINFECTANT (MANUAL)

Quaternary Ammonium type. Concentrated product PH level 7-8 must be a dual quat approved for use in food service operations as both a third sink sanitizer and as a hard surface disinfectant. It must be EPA registered and available for multiple use dilutions. It shall contain no color or added fragrance. It is intended for use in 3 compartment sinks and sanitizing food service-related prep surfaces, tables, and equipment at 200 p.p.m. At higher concentrations, it shall function as a disinfectant, EPA registered to be effective against Avian Influenza A H5N1 virus, Avian influenza A H9N2/Turkey/Wisconsin virus, Hepatitis B Virus, Hepatitis C Virus, Herpes Simplex virus Type 1, Human Coronavirus, Influenza

A2/Japan virus, Influenza A H1N1 virus, COVID-19 Virus and Norovirus. Properly labeled spray bottles

Bid# 25-JG-067 must be supplied so diluted product can be poured into containers so surface sanitation can be completed. It will be dispensed through a proportioning device provided by Pinellas County

Schools. Recommended packaging is 2/1 gallon/case. Each gallon bottle shall be able to dispense with the Dema 153 or Dema PF651GAP & PF652GAP.

ITEM 6. DESCALER (DISH MACHINE)

Liquid product designed for removing lime scale, hard water deposits, mineral deposits, and food film from stainless steel, ceramic, tile, glass and plastic surfaces. It shall contain low foaming ingredients for use in deliming Dish machines. It shall be effective in all water conditions and be nickel safe for use on ice machines. It must contain phosphoric acid and have a pH of 2.5 or under. Recommended packaging size is 4/1 gallon

ITEM 7. FLOOR CLEANER

Liquid product safe to use in food prep areas with reduced slip additive, no rinse, Low foaming for use in floor cleaning machines, bio enzymatic multi enzyme drain maintenance and medium and pleasant smell

PH level 6 – 8.5. Package 4 / 1 gallon per case

Bid# 25-JG-067

PRICING PROPOSAL

TABLE 1

Note: *Include Conversion formula if converted from p.p.m.

Bid

Item

No.

Description Product

Name

MFR.

Name, Part #, & PIF

Est.

Annual

Quantity

Unit of

Measure *Recommended

Dilution Ratio Fluid

Ounce/Number of Gallons

Cost

Per

Ounce

Case

Pack Cost

Per

Case

No

Bid

1 High Temp

Detergent (Dish

Machine)

3,100 Gallons Fl. oz./10-gals.

2 Rinse Additive/Drying

Agent (Dish

Machine)

1,100 Gallons Fl. oz./10-gals.

3 Degreaser Cleaner 1,100 Gallons Fl. Oz./gal.

4 Dishwashing

Detergent (Manual) 3,000 Gallons Fl. Oz./gal.

5 Sanitizer/Disinfectant

(Manual) 4,000 Gallons Fl. Oz./gal.

6 Descaler (Dish

Machine) 2,000 Gallons Fl. Oz./gal.

7 Floor Cleaner 1,440 Gallons Fl. Oz./gal.

Bid# 25-JG-067

BID PROPOSAL

BIDDER'S CONTACT INFORMATION*

Please download the below documents, complete, and upload.

• Bidder's_Contact_Informatio...

*Response required

DELIVERY OF PRODUCT*

Will products be delivered through a local Distributor?

☐ Yes

☐ No

*Response required

TEST KIT FACTORS*

Test kit factors must be included in the bid package to correlate the number of drops of titrating solution to the % concentration of the detergent.

*Response required

OPERATIONAL / WALL CHARTS*

Provide operational charts with instructions as specified in the bid specifications.

*Response required

SAFETY DATA SHEETS (SDS)*

It is Mandatory that bidders furnish Safety Data Sheets (SDS’s) for each item bid prominently identified with its corresponding bid item number from the Pricing Proposal Form. The product manufacturer, product name and product number (PIF#) entered on the Pricing Proposal Form must match exactly what is listed on the SDS. Failure to furnish SDS’s with your bid will be cause to deem the bid non-responsive for those specific items.

Please upload Safety Data Sheets (SDS's) for each item bid with your submittal.

*Response required

PRODUCT PROCEDURE LABEL/PRODUCT IDENTIFICATION SHEET*

It is Mandatory that bidders furnish Product Procedure Label/Product Identification sheets for each item bid prominently identified with its corresponding bid item number from the Pricing Proposal Form.

Failure to furnish Product Procedure Label/Product Identification sheets with your bid will be cause to deem the bid non-responsive for those specific items.

Please upload Product Procedure Label/Product Identification sheets for each item bid with your submittal.

*Response required https://government-project.s3.us-west-2.amazonaws.com/188865/f822f91c-1b34-4166-a325-384e66f2a86e_Bidder%27s_Contact_Information_25-JG-067.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4EWTYKVQJ%2F20250812%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250812T132215Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIBQlOtTWVLhOxkn33Za5Q6r6z63B2ZY%2B1BIyT8dpStLoAiEAqnwji6LaB6PkZtuqOW%2BNZ45t8E%2BL7AjqfjDO0llluoMqgwUIFhACGgw4OTIzNjQ2ODc2NzIiDDIYG5D5%2B26RPcig4CrgBNt2N8x7TUfOhMx%2FFXQV%2B6tBkFbqCWEAgyXOTedzTwdEclseXvRC4B%2B3Rv4p1Ko%2F%2FdnpgpQ4cn8V%2Blx7qb4s0nR6QQL80cUFxjVC8hX34NiDz3%2BpwheXMiC1eo9JrylyaHL3V6GxwQJ2YDq1mDFVQVQWZLqpgk1ia05N2wPfUuskKMkt242YBrtMQKlQYUIC92xExZW4Ry9jYWkyypmDjP5uADgfoWIbwnIYneqNHexn7Oc%2BgC%2F2uKovA8wh4%2BeZyW6AkM%2BdSts3LXx07NOADYXNFe9ztxLgwNnrJr%2FGmCrh7GFx%2B%2F2NsnhHSLiqY60j4wdDjCIfEs5yS2wTOEpNOWdtAQBYEv3UFCOnZUjOFt%2FTAyC6KtAMdte0JeANmEc6WZ%2F3AO08MtTzOHiUV48rKNYQ2GHYjhW6QZaX3tTDe7MJp%2B52LEuqt1F0eJNmH0XAlGZiyAOQCU5UNyc5X1DpA1zyAxrWpcaFihg3qkM8nUfccT98AxQzSmvSgerWTmnh88DXmVTCyJLTCM2GdAFp4ccaBQh%2FAdia51Ch36e60wiVV%2F74qd5ShtXTSEdhRMSi0vsGbqaLS4iyoG%2FdtWCsjDpPbf9TZC0SCcsdr8GSd%2F6DMeq3P3QoM4%2FaxClmMk%2Blyfu55AYzTYa%2BCeRl2tYp2UCUXWf22ziNgDck12KPqzmcCEIpNwY9Wj0kBGeTpBSCPrVS%2BR39K7XulnM5Xtr3hQORgYLsF5lRX%2F3SpEhDMhGmyNZTRlu8OYcSSeDXjJNKbxiCMLkls4u5IdnFMeUgjSxGnN3QmkxiZ4snLyoEt%2Br5MNj67MQGOpsBokBVz55zSracPvSfvIELjRAB4OGhaC043Gv%2BniNbKIMTidpucYPlpUVB0hI4RJoBEkDIx0nLeNhOo7DXBRfUyT91g3n7uMdG6MefLpVNyeoyo%2BsCfvz83VBK5pzrPKlgGPgnhHqibFKgCrxmcxYFxvWSkcMGf91UnUpS7KelC7jbc5CrD%2F%2BoxYFGEU2IxgAUMaTtCB88SX%2F6sr0%3D&X-Amz-Signature=8c660d8cfc06a48e9c85345527cb619d13052692c9081c975236dc89e99eb6ba&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Bidder%27s_Contact_Information_25-JG-067.docx%22&x-id=GetObject

Bid# 25-JG-067

FORMS

Please review all forms in this section.

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

CERTIFICATE OF INSURANCE*

Please download the below instructions and then upload your Certificate of Insurance.

• Insurance_Specifications_fo...

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

http://www.uscis.gov/portal/sit…