DIR_Procedures_Presentation.pdf

Department of Industrial

Relations(DIR)

Compliance

DIR Registration

The awarding body (AB) is responsible for administering its project and ensuring that public funds are used appropriately

ABs are responsible for completing the PWC-100 form online through the DIR.

ABs must also ensure that all public works contractors are in compliance with all labor laws.

Public works projects over $25,000 and maintenance projects over $15,000 must be reported to the California Department of Industrial Relations within 30 days of award.

Subject to a civil penalty of one hundred dollars ($100) for each day in violation of either requirement, not to exceed an aggregate penalty of ten thousand dollars ($10,000) for each project.

An awarding body who has willfully violated the requirements of this section or chapter with respect to two or more public works contracts or projects in any 12-month period, the awarding body shall be ineligible to receive state funding or financial assistance for any construction project undertaken by or on behalf of the awarding body for one year.

DIR Registration Cont’d

Applies to prime and sub contractors

Must notify the prospective respondents/bidders in the bid documents and cannot accept a bid if they are not registered with the DIR.

Must check the DIR and ensure registration before awarding a contract to a vendor.

If change orders are issued, the PWC-100 needs to be updated.

If subs are added, the PWC-100 needs to be updated.

• To register your projects please select the following https://www.dir.ca.gov/pwc100ext/

• Create your account with account with User ID and Password.

• The Awarding Body: County of Orange/”Agency Name”

Project Registration – PWC-100

Please note the password changes every 90 days and share with end users**

Maintenance Project Examples

Routine, recurring and usual work for the preservation of any public owned or operated facility using public funds.

Routine Maintenance contracts:

Plumbing

Landscape maintenance including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems

HVAC

Roofing

Street Sweeping

Minor painting

Carpeting, flooring, etc.

Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including but not limited to dams, reservoirs, power plants, and electrical transmission lines of 230,000 volts and higher.

Log In Page

• Once you have successfully logged into the site you will have the following options.

➢ Create A Project

➢ Update A Project

➢ Awards That Need To Be Submitted

➢ User Accounts

➢ Create An Awarding Body

• To enter one-time contracts (CT), Purchase Orders (PO), and Master agreements please do the following:

Select Create a Project → Create New Project → Next

Project Information

• Fill out required fields

• Field Descriptions →

Project Information Fields

• Project Award Date: the date you executed the contract.

• Awarding Body: County of Orange/”Agency Name”

• Project Name: Enter the project name on the Contract

• Project #: Enter the Procurement file folder #

• Brief Description: Enter a brief description of work

• Contract Number: Enter the contract number issued from CAPS + ( CT, MA, PO)

• Contract Amount: Enter the total cost of the project

➢ Update amount if any increases are issued

• Total Project Cost: Enter the total cost of the project

➢ Update amount if any increases are issued

• Number of Prime Contractors: This field is populated for you.

• Alternative Model: This field is already populated for you.

• Physical Address: Enter the address location of the work site. If no address is provided on the project but a location is listed select the location button and enter the cross streets. If those two options are not available then use “Agency” address

• Do not complete Billing Address.

Select → NEXT https://ocgov-my.sharepoint.com/personal/helen_hernandez_occr_ocgov_com/Documents/DIR%20Procedure%20Manuel%202015-2016.pdf

Project Dates

Use the County project manager’s worksheet to complete this section or use the guidelines below.

• First Advertised Bid: MM/DD/YYYY. If no advertised bid then use the contract signed date.

• Estimated or Actual Start: the effective date of the contract or use execution of contract to PM and contractor.

• Estimated or Actual Completion: Project Working Days or the term of the contract

../../../../../../../Desktop/DPA Items/Trainings/County Project Manager DIR Registration Worksheet.pdf

Propositions

• The information for propositions questions is provided by the County project manager, refer to the project manager’s worksheet. If you do not have the worksheet and if you can’t reach the project manager, you can verify with your supervisor if it is alright to answer NO.

*Note: your answers above are most likely No, however it is It is the awarding departments responsibility to check their contracts to see if these are yes or no. ** *

Compliance and Agreements

• To answer the questions please refer to the county project manager’s worksheet. If you do not have the worksheet for this project and if you are unable to reach the pm by phone or e-mail you can verify with your supervisor if it is alright to answer the questions with a Yes and two No’s.

**Note: Public works selects yes for the first one and no for the last two. It is the awarding departments responsibility to check their contracts to see if these are yes or no. **

• If the project does have a Project Labor Agreement (PLA) you will need to e-mail a copy to publicworks@dir.ca.gov

• Once you have completed the necessary fields for screen you need to select Save → Next.

mailto:publicworks@dir.ca.gov

Contractor Information:

• Fill out the Project Manager portion using the contractor contact in the Notices section of the contract.

• Select Add Contractor and fill out the next screen

General Contractor 1

• Enter the contractor’s business license # then select search. The fields will automatically populate, just add the email address provided.

• License look up:

https://www2.cslb.ca.gov/onlineservices /CheckLicenseII/checklicense.aspx

• Select the type of work under the Classifications list, then select Save

• Select Primary → Save → Submit https://www2.cslb.ca.gov/onlineservices/CheckLicenseII/checklicense.aspx

Submit

• After you have submitted the project into the DIR you will receive a message that says congratulation, your PWC -100 has been submitted.

• Print this page showing the date for the file folder.

• Select print PWC-100 and save a copy as a PDF to the electronic project folder.

https://ocgov-my.sharepoint.com/personal/helen_hernandez_occr_ocgov_com/Documents/DIR%20REGISTRATION-Santiago%20Canyon%20Road%20Safety%20Improvment%20Project.pdf

• Notate the DIR# provided in the Project Information section on the requisition.

• The DIR# will need to be provided to the Contractor.

• If you have more than one contract you may select the Menu button to bring you back to the home page.

Submit

Questions??