Digital_Signage_Cost_Proposal_UPDATED_8_2025.pdf

COST PROPOSAL/BID FORM

BID#25-S-016

PRICING

Offerors shall submit a price proposal that reflects its most competitive rates. Each cost proposal shall include:

1. Capital Investment Proposal – Representing the equipment. A summary of the proposal capital investment by year (if no additional investment is planned for a given year, please indicate zero).

YEAR PROPOSED CAPITAL INVESTMENT

Base Year 1 Base Year 2 Optional Year 1 Optional Year 2 Optional Year 3 Optional Year 4

2. Profit Sharing Agreement - Proposed revenue share with Events DC of the gross revenues generated by the sale of services.

YEAR REVENUE SHARE

OVER DOLLAR RANGE

Base Year 1 Base Year 2 Optional Year 1 Optional Year 2 Optional Year 3 Optional Year 4

3. A projected financial pro forma income, balance sheets, and cash flow statements and a descriptive narrative. The statements shall contain at a minimum the following:

i. Year 1 projections by month;

ii. Years 2 through 5 projections by year; and

iii. A break-even analysis showing the Offeror’s projected forecast for profitability.

The Offeror shall use the Event Schedule included as Attachment, to develop the forecast.

4. The Offeror shall include an amortization schedule for the Authority’s purchase of the Offeror’s proposed investment should the Authority terminate the Contract for any reason. The Offeror shall submit a year zero repurchase price which is equal to the estimated combined costs of all systems. The Offeror shall submit a proposed repurchase price for each year between year 1 and year 5. Offerors shall calculate the repurchase price by assuming that the year zero purchase price is fully amortized over a five-year period.

The repurchase price by the Offeror shall not be subject to adjustment if the actual costs differ from the estimated costs. The Offeror shall bear the risk of any cost overruns and the benefits of any cost underruns.

YEAR REPURCHASE PRICE

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

5. The Offeror shall include in its proposal a provision for required reserve accounts based on one and one-half percent (1.50%) of gross revenues. The Offeror shall include in its financial proposal an estimate of the required reserve account funding for the first two (2) years of the Contract based on its revenue pro forma.

6. The Offeror shall include in its proposal loaded hourly labor rate charges and fees for each year of the

Contract.

Events DC’s Standard Contract Provisions Acceptance

(a) Events DC is exempt from Federal Excise Tax, Transportation Tax, and District of Columbia

Sales and Use Taxes. All prices shall exclude all taxes.

(b) Price quote shall be FOB Destination, unless otherwise specified in writing by Events DC.

By checking this box, I confirm that I have received Events DC’s Standard Contract Provisions (Attachment B).

Signed by: Date:

Title: Company:

Quotes are valid for a period of ninety (90) calendar days from date of quote.