Digital_Signage_Cost_Proposal_UPDATED_8_2025.pdf
PDF 196 KB Posted
- Attached to
- Digital Signage Network Services
- Solicitation number
- 25-S-016
- Issued by
- District of Columbia
About this file
This is a Cost Proposal/Bid Form (Bid#25-S-016) issued by Events DC, a District of Columbia event management authority. The document outlines a comprehensive pricing proposal request for potential contractors, requiring detailed financial submissions across multiple contract years including two base years and four optional years. Offerors must provide a capital investment proposal, profit sharing agreement, projected financial pro forma statements, and a break-even analysis using an attached event schedule.
The pricing requirements include specific financial documentation such as a revenue share percentage table, an amortization schedule for potential contract termination, and a provision for reserve accounts set at 1.50% of gross revenues. The proposal mandates that offerors submit loaded hourly labor rate charges and fees for each contract year, with all pricing to exclude taxes. Events DC is exempt from federal and local taxes, and quotes are valid for 90 calendar days. The document emphasizes that the offeror assumes all risks of cost overruns and benefits of cost underruns, with a repurchase price calculation method specified for years 1-6 based on a five-year amortization period.
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Text version
COST PROPOSAL/BID FORM
BID#25-S-016
PRICING
Offerors shall submit a price proposal that reflects its most competitive rates. Each cost proposal shall include:
1. Capital Investment Proposal – Representing the equipment. A summary of the proposal capital investment by year (if no additional investment is planned for a given year, please indicate zero).
YEAR PROPOSED CAPITAL INVESTMENT
Base Year 1 Base Year 2 Optional Year 1 Optional Year 2 Optional Year 3 Optional Year 4
2. Profit Sharing Agreement - Proposed revenue share with Events DC of the gross revenues generated by the sale of services.
YEAR REVENUE SHARE
OVER DOLLAR RANGE
Base Year 1 Base Year 2 Optional Year 1 Optional Year 2 Optional Year 3 Optional Year 4
3. A projected financial pro forma income, balance sheets, and cash flow statements and a descriptive narrative. The statements shall contain at a minimum the following:
i. Year 1 projections by month;
ii. Years 2 through 5 projections by year; and
iii. A break-even analysis showing the Offeror’s projected forecast for profitability.
The Offeror shall use the Event Schedule included as Attachment, to develop the forecast.
4. The Offeror shall include an amortization schedule for the Authority’s purchase of the Offeror’s proposed investment should the Authority terminate the Contract for any reason. The Offeror shall submit a year zero repurchase price which is equal to the estimated combined costs of all systems. The Offeror shall submit a proposed repurchase price for each year between year 1 and year 5. Offerors shall calculate the repurchase price by assuming that the year zero purchase price is fully amortized over a five-year period.
The repurchase price by the Offeror shall not be subject to adjustment if the actual costs differ from the estimated costs. The Offeror shall bear the risk of any cost overruns and the benefits of any cost underruns.
YEAR REPURCHASE PRICE
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
5. The Offeror shall include in its proposal a provision for required reserve accounts based on one and one-half percent (1.50%) of gross revenues. The Offeror shall include in its financial proposal an estimate of the required reserve account funding for the first two (2) years of the Contract based on its revenue pro forma.
6. The Offeror shall include in its proposal loaded hourly labor rate charges and fees for each year of the
Contract.
Events DC’s Standard Contract Provisions Acceptance
(a) Events DC is exempt from Federal Excise Tax, Transportation Tax, and District of Columbia
Sales and Use Taxes. All prices shall exclude all taxes.
(b) Price quote shall be FOB Destination, unless otherwise specified in writing by Events DC.
By checking this box, I confirm that I have received Events DC’s Standard Contract Provisions (Attachment B).
Signed by: Date:
Title: Company:
Quotes are valid for a period of ninety (90) calendar days from date of quote.
| Events DC’s Standard Contract Provisions Acceptance |
| Signed by: Date: |
File details come from the government source that posted it. Updated .