DID_SHIPPING.pdf

This is a Data Item Description (DID) document that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID (Identification Number DI-MGMT-80503) is applicable when contractors receive government materiel during performance of defense contracts. The report enables contractors to notify the government when freight contents do not agree with shipping documents and provides basic documents required to support adjustment of property and financial inventory accounting records and to provide information as a basis for claims. The applicable form is SF 364, with AMSC Number A6284. The report is prepared in sequence by year, month, and day, with a four-digit report number derived from the contract DOD Activity Address Code (DODAAC) followed by a sequential number (001-9999). The preparation instructions detail specific data entry requirements for 15 items on the form, including: date of preparation, report number, recipient address (TO), shipper name and address (FROM), shipper's name (if different), number and date of invoice, transportation document type and identifying number, shipment number and contract/document number, office administering the contract, requisitioner's number, NSN or part number and nomenclature, unit of issue, quantity shipped/billed and received, discrepancy quantity and unit price, discrepancy code, action code, remarks, funding and accounting data, preparer's name/title/phone number, and distribution addresses for copies. The form includes standardized discrepancy codes and action codes to classify the nature and requested resolution of shipping or packaging discrepancies. Distribution of the completed report is unlimited for public release.