DID_1_REPORT_FD2030-23-02192.pdf

DATA ITEM DESCRIPTION

Title: COMMERCIAL ASSET VISIBILITY (CAV) REPORTING

Number: DI-MGMT-81838 Approval Date: 20110914 AMSC Number: N9211 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: SA/WSS 071.02 Applicable Forms: N/A

Use/relationship:

The Commercial Asset Visibility (CAV) application provides a web-based, automated method of tracking Government owned reparable assets as they flow through the repair cycle at the contractor's repair facility. The main purpose of CAV is to provide an inventory management system for reparable assets while they are at commercial repair vendors. CAV on the World Wide Web allows the contractor to report transactions as they occur. These transactions automatically update the CAV database. An integrated, relational database allows the commercial repair vendors to access their repair data to produce all of the required status and activity reports.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement, as delineated in the contract.

Requirements:

1. Format. The CAV System transactions are processed via the World Wide Web. Input formats and methodology are defined in the Contract Statement of Work.

2. Content. The Contractor reporting shall contain the following transactions, status code changes and report types, as described in the Contract Statement of Work:

A. Receipt of Asset

1) On Contract

2) Not on Contract

3) Procurement

4) "A" Condition

5) Rotable Pool

6) Loaned Asset

B. Inductions C. Items Awaiting Parts D. Re-inductions E. Completions F. Shipments

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DI-MGMT-81838

G. Bulk Shipments H. Proof of Shipment I. Items that are Beyond Economic Repair (BER) J. Survey/Scrap Items K. Reversals L. Report of Discrepancies M. Print DD Form 1348's N. Print Material Movement Documents O. Print CAV Inventory Labels P. Print Item Action Reports Q. Print Repair History Reports R. Print Condition Code Reports S. Print Awaiting Parts Report T. Print Proof of Shipment Reports U. Perform Item Maintenance V. Print Report of Discrepancies (RODs) W. Add and Delete Carriers

3. End of DI-MGMT-81838.

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Title: CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT Number: DI-PSSS-81995A Approved Date: 20201130 AMSC Number: F10209 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 70 (419 SCMS/GUBA) Project Number: PSSS-2020-012 Applicable Forms: N/A Use/Relationship: The Contract Depot Maintenance (CDM) Monthly Production Report provides the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.

a. This DID may be used on any depot level maintenance contract.

b. This DID supersedes DI-PSSS-81995.

Requirements:

1. Reference documents. None.

2. Format. The CDM Monthly Production Report shall be in the Table I format below.

3. Content. The CDM Monthly Production Report shall include the following data, provided by the Production Management Specialist (PMS) and the Contractor, through the end of the month:

3.1 Part I: Blocks 1 through 4 of the report shall contain the following information provided by the PMS:

a. As of date: The day, month, and year (DDMMMYYYY) applicable to the report. Data shall be through the end of the month.

b. Block 1: PMS’s name, PMS’s code, PMS’s email address, and PMS’s phone number.

c. Block 2: Contractor name, the Department of Defense Activity Address Code (DoDAAC) assigned to the contractor for shipment of material, the contractor’s Commercial and Government Entity (CAGE) code, the contractor’s email address, and the contractor’s phone number.

d. Block 3: Contract number and Program (PRGM) or Weapon System (WS) supported.

e. Block 4: Government item manager’s or technical Point of Contact’s (PoC’s) name.

3.2 Blocks A through O of the report shall contain the following information:

a. Block A: Item identification, which shall include the Federal Supply Class (FSC) under

A-1, and the National Item Identification Number (NIIN) of the item being reported under A-2.

b. Block B: Delivery/Call Order number. When the awarded contract is a delivery/call order type, this is the applicable order number. When an item is awarded on more than one order, the order number is repeated for each order until completed. If the current report completes the call, the word “completed” shall be added.

c. Block C: The contract line item number (CLIN), which shall be the CLIN assigned to the National Stock Number (NSN) in the contract.

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DI-PSSS-81995A

d. Block D: Quantity on contract or delivery order (DO)/call

e. Block E: Reparables received, which shall be the number of reparable items received for repair, and shall include the quantity of reparables received during the report month under E-1 and the cumulative quantity of reparables received from the start of the contract through the report month under E-2.

f. Block F: Miscellaneous (Misc.) assets received that are not part of the contract, in various condition codes, which shall include the quantity received during the report month under F-1 and the cumulative total received from the start of the contract through the report month under F-2.

g. Block G: Reparables (REPS) on hand, which shall be the number of reparables on hand waiting for induction into repair.

h. Block H: Total number of reparables currently inducted (IND) into work.

i. Block I: Quantity of reparables awaiting parts (AWP).

j. Block J: Quantity (QTY) produced (PROD), which shall include the quantity that completed repair and was produced during the report month under J-1 and the cumulative total that completed repair and was produced from the start of the contract through the report month under J-2.

k. Block K: Serviceables (SERV) on hand, which shall be the quantity of serviceables on hand awaiting shipping action.

l. Block L: Serviceables shipped, which shall be the number of serviceables shipped from the repair facility, and shall include the number of serviceables shipped during the report month under L-1 and the cumulative number of serviceables shipped from the start of the contract under L-2.

m. Block M: QTY condemned, which shall include the quantity of reparables condemned during the report month under M-1 and the cumulative quantity of reparables condemned from the start of the contract under M-2.

n. Block N: Misc. Shipped/Condemned Shipped, which shall include the misc. assets received in Block F that are not part of the contract, in various condition codes or condemned assets shipped during the report month under N-1 and the misc. or condemned assets shipped from the start of the contract through the report month under N-2.

o. Block O: Next Month Forecast PROD, which shall be the quantity of items scheduled to be produced next month.

3.3 Part II, Production Summary. A Production Summary shall be included only if:

a. The previously reported production forecast was not shipped,

b. The current production forecast does not equal the contract scheduled quantity, or

c. The Contractor anticipates a problem with production in the near future.

DI-PSSS-81995A

End of DI-PSSS-81995A. 3

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

FSC NIIN

1 2 2 1 2

H.

QTY IND

TO

WORK

i.

AWP

G.

REPS ON

HAND

(Not

Inducted)

DURING REPORTING PERIOD

K.

SERV ON

HAND

(Not

Shipped)

N.

MISC.

SHIPPED/

CONDEMNED

SHIPPED

4. GOVERNMENT ITEM MANAGER OR

TECHNICAL POC

2. CONTRACTOR/DODAAC/CAGE CODE/EMAIL/PHONE # 3. CONTRACT NUMBER/WS/PRGM

Part II, Production Summary

E.

REPARABLES

RECEIVED

1 1 2 1

L.

SERVICEABLES

SHIPPED

M.

QTY

CONDEMNED

A.

ITEM

IDENTIFICATION

B.

DELIVERY/

CALL ORDER

NUMBER

TABLE I. Format of (CDM) Monthly Production Report Due Date:

Within 10 business days of the previous month's last calendar date

Part I

F.

MISC.

RECEIVED

1 2

J.

QTY

PROD

O.

NEXT

MONTH

FORECAST

PROD

CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT

Month and As-Of

Date

(DDMMMYYYY)

1. PMS/PMS CODE/EMAIL/PHONE #

C.

CONTRACT

LINE ITEM

NUMBER

(CLIN)

D.

QTY ON

CONTRACT

OR

DO/CALL

Title: ACQUISITION AND SUSTAINMENT DATA PACKAGE (ASDP) DEFICIENCY REPORT

(DR)

Number: DI-PSSS-81535B Approved Date: 20220715 AMSC Number: F10333 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2022-005 Applicable Forms: N/A

Use/Relationship: The Acquisition and Sustainment Data Package (ASDP) Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in acquisition or repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution (DRI&R).

(Copies of this document are available online at https://www.tinker.af.mil/Resources/Technical- Orders/.)

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

c. This DID interrelates with DI-MGMT-80258, Acquisition and Sustainment Data Package (ASDP) Material Improvement Project (MIP) Report.

(Copies of this document are available online at https://quicksearch.dla.mil.)

d. This DID supersedes DI-PSSS-81535A.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The ASDP Deficiency Report shall be in a text searchable format. The Data Objects/Attributes and Associated Metadata (DOAM) listing shall be in Microsoft Excel spreadsheet format in accordance with the template provided in the DOAM Specification attached to the contract. All data shall be in the English language.

3. Content. The Deficiency Report content shall be as described in Table I.

3.1 DOAM. The completed Deficiency Report template, provided in the DOAM Specification attached to the contract, shall comply with the format requirements (see 2. above) so that it can be ingestible into a Product Lifecycle Management (PLM) solution to ensure proper tying, tracing, and linking to the lowest component of the end item to which the delivered Deficiency Report Information is applicable. Any field that is not applicable shall be marked “NA.”

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DI-PSSS-81535B

TABLE I. Deficiency Report Content.

1. From: Address of Originating Activity

2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to T.O.

00-35D-54 for guidance on Screening Points.

Subject: First Part as applicable:

a. Category I Deficiency Report (CAT I DR)

b. Category II Deficiency Report (CAT II DR)

c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).

The second part will be the last two digits of the calendar year.

The third part will be a 4-digit sequence number that is locally assigned.

3. Description of Deficiency:

Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary.

4. Date of Deficiency: Year, month, day deficiency was discovered.

5. National Stock

Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 or D086).

6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.

7. Operating Time at Failure

Hours, cycles, days, miles rounds or others

8. Deficient Item Part Number

Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.

9a. Manufacturer’s CAGE Code

Unique code assigned to suppliers of government or defense agencies.

9b. Manufacturer/Shipper/ City/State

Complete address of manufacturer or shipper.

10. Quantity Number received, inspected, deficient, and in stock.

11. Serial, lot or batch number Complete item serial number.

12a. Item new, repaired or overhauled

Use one to identify item as appropriate.

12b. Date Manufacturer, Repaired or Overhauled

Year/Month/Day

DI-PSSS-81535B

12c. Last Repair Facility CAGE/DoDAAC/Address

13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.

13b. Requisition/Document Number

Obtain from tags/labels on item packaging.

13c. Purchase Order Number.

The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document. This field can also be used to annotate the Delivery Order number (products/supplies) or Task Order number (tasks/services) if known or applicable.

14. Government Furnished Material (GFM)

Yes/No/Unknown

15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration

Date Provide if known.

16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.

17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.

b. NOMENCLATURE – Item name of the next higher assembly.

c. PART NUMBER – Part number assigned to the next higher assembly.

d. SERIAL NUMBER – Serial number from the next higher assembly.

18. End Item a. NSN – National Stock Number associated with the end item.

b. NOMENCLATURE – Name of the end item.

c. TYPE/MODEL – Type or model assigned to the end item configuration.

d. SERIAL NUMBER – Serial number from the end item equipment or system.

19. Current Disposition of Deficient Item

Holding/Disposed or Destroyed/Repaired/Other

20. Location of Deficient Material

Enter the name and location or supply activity that is currently holding the exhibit/deficient material.

End of DI-PSSS-81535B.

Title: Government Property (GP) Inventory Report Number: DI-MGMT-80441D Approval Date: 20200609 AMSC Number: 10184 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: MDA Project Number: MGMT-2020-012 Applicable Forms: None

Use/Relationship: The Government Property (GP) Inventory Report enables the contractor to periodically provide to the Department of Defense (DoD) Service or Agency an inventory listing of GP (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract.

This Data Item Description (DID) is applicable to all contracts where GP will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

This DID supersedes DI-MGMT-80441C.

1. Reference documents. None.

2. Format. The report shall be in an electronic .xls or .xlsx compatible format.

3. Content. The report shall contain the following column headers (i.e., data fields):

A. Contract Number B. Agency or Service Asset Identification Number (GFP Only) C. Contractor Asset Identification Number D. Item Description E. Manufacturer Part Number F. Manufacturer Model Number G. Manufacturer Serial Number H. National Stock Number (NSN) (if applicable) I. Quantity J. Unit of Measure K. Unit Acquisition Cost L. Unique Item Identifier (if registered in the Item Unique Identification (IUID) Registry;

GFP only) M. Asset Location N. Asset Sub-Location (if applicable) O. Type of Government Property (i.e., Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) P. Classification of Government Property (i.e., Communication Security (COMSEC), Equipment (EQP), Material (MAT), Special Test Equipment (STE), or Special Tooling

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DI-MGMT-80441D

(ST))

Q. Date of Last Physical Inventory R. Federal Condition Code

END OF DI-MGMT-80441D

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TITLE: Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report

Number: DI-QCIC-80125B Approval Date: 5 May 2003 AMSC Number: N7495 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable : Yes Office of Primary Responsibility: OS Naval Warfare Assessment Applicable Forms : DD Form 1938 Center, P.O. Box 8000 Corona, CA 91718-8000

Use/ Relationship: The Alert/Safe Alert Report provides the government with information concerning nonconforming items, supplies, and services or safety problems which have adversely impacted, or has potentia l to adversely impact a Government-funded program(s). This interchange of information will help eliminate instances where individual agencies or their contractors acquire supplies and services previously identified as nonconforming by other agencies.

This data item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

The GIDEP Operations Manual, S0300-BT-PRO-010 and electronic reporting templates may be obtained from the GIDEP Operations Center or electronically at http://members.gidep.org.

This DID supersedes DI-QCIC-80125A.

Requirements:

10.1 Reference document. The applicable issue of the documents cited herein, includ ing their approval dates and dates of any applicable amendment and revision, shall be as reflected in the contract.

10.2 Format. The Alert/Safe Alert shall be presented on DD Form 1938 or electronically.

10.3 Content. The Alert/Safe Alert Report shall contain all data specified on DD Form 1938 electronic template in accordance with instructions cited on back side of the form and or the guidance of S0300-BT-PRO-010, Chapter 7.

10.4 Media Requirement. The media requirements shall be as specified on the DD Form 1423

CDRL.

10.5 Distribution Statement A: Approved for Public release; distribution is unlimited.

END OF DI-QCIC-80125B.

TITLE: Government Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Response

Number: DI-QCIC-80126B Approval Date: 5 May 2003 AMSC Number: N7496 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable : Yes Office of Primary GIDEP Operations Center Responsibility: OS Naval Warfare Assessment Center Applicable Form: N/A Corona, CA 91718-8000

Use/Relationship: The Response to the GIDEP alert/safe-alert provides information on the applicability and impact of the nonconforming supplies and services regarding the effect of the failure on systems/equipment function, mission, or safety condition.

This DID supersedes DI-QCIC-80126A

Requirements.

10.1 Format. The GIDEP Response format shall be at the contractors’ discretion.

10.2 Content. The Response to a failure experience report shall contain the following information, complete to the extent by usage of the part, component, material, process or equipment, or to the extent dictated by the safety condition.

10.2.1 For nonconforming parts or service, the response shall identify the contract number, specific lots, manufacturing dates, and locations.

10.2.2 The effect of the failure on systems/equipment function, mission, or process.

10.2.3 Identification of date, destination, serial number(s), etc., of any units shipped containing the identified supplies part or service.

10.2.4 Identification of any inspection or failure records of the identified supplies or services and whether they were encountered in the use of these supplies or services.

10.2.5 Reports of any analyses that may have been accomplished on these supplies or services.

10.2.6 Recommendations as to corrective action or disposition of the identified supplies or services.

10.2.7 Identification of the contractor/manufacturer’s contact point and organization.

10.2.8 DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

END OF DI-QCIC-80126B.

TITLE: COUNTERFEIT PREVENTION PLAN

Number: DI-MISC-81832 Approval Date: 20110121 AMSC Number: 9181 Limitation:

DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NRO Applicable Forms: N/A

Use/Relationship: The Counterfeit Prevention Plan will be used by the procurement activity to determine and evaluate the effectiveness of the contractor’s counterfeit protection plan and award fee.

a. This Data Item Description contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements delineated in the statement of work.

b. This DID is related to Parts, Materials and Processes Selection List (PMPSL).

c. This DID is related to “As Designed” and “As Built” Parts List.

d. The Counterfeit Prevention Plan will be updated as counterfeiting methods evolve to include any new indicators, as well as new prevention processes needed (either discovered directly or provided by the Government).

1. The Counterfeit Prevention Plan shall be in contractor format and shall include the following, as a minimum:

a. Procurement practices and procedures to include procurement of all parts and materials from original qualified parts/materials equipment manufacturer (OEM) or it franchised/authorized distributor.

b. Procurement practices and internal processes used for exceptions to buying from

OEM or OEM franchised distributors in cases where items are no longer available including a process to qualify/certify non-OEM parts & materials.

c. Monitoring procedures to include the delivery of test results from random sampling and supply chains surveillance that does not assume any source is safe to identify possible penetration of OEM supply chain.

d. Training/certification program for receiving inspectors.

e. Process to verify counterfeit.

DI-MISC-81832

- 2 -

f. Processes to identify, store, and report counterfeit parts.

g. Process to ensure subcontracts contain the following requirements (As a minimum):

(1) Requirements to procure only from Original Equipment Manufacturer

(OEM) or OEM franchised distributors

(2) Procurement practices and internal processes used for exceptions to buying from OEM or OEM franchised distributors including a process to qualify/certify non-OEM parts & materials obtained

(3) Requirements to monitor supply (including delivery of test results from random sampling and supply chain surveillance that does not assume any source is safe) to identify possible penetration of OEM supply chain

(4) Training/certification program for receiving inspectors

(5) Process to verify counterfeit

(6) Processes to identify, store, and report counterfeit parts.

(7) Notification procedure (tailored to specific sub-contractor based on following Notification Procedure)

h. Self-audit of internal processes.

i. Monitor processes at all subcontractor levels processes and verify compliance through on-site audits.

j. Notification Procedure:

(1) Step 1: The contractor shall quarantine all suspect products pending further direction. The contractor shall provide a statement, with problem description, justifying why this is considered suspect and how it was detected. The contractor shall NOT notify the supplier that the items are suspected as being counterfeit items. However, consultation with the OEM is authorized. Make certain the parts and all members of the lot procured for use on this contract are stored in correct environmental controls. These parts need to be protected as evidence.

(2) Step 2: Contractors that identify suspect items shall immediately notify their customer that is the next link toward the prime contractor.

Notification shall be passed up the customer chain until reaching the prime contractor. The prime contractor shall immediately notify the cognizant Contracting Officer (CO) and Contracting Office Technical Representative (COTR) of all suspect items identified.

DI-MISC-81832

- 3 -

(3) Step 3: The contractor shall make certain that the original documentation is secured as evidence and maintain any and all documentation associated with the part to include:

a. Part information such as part identifying number, lot date code, manufacturer information and originator/point of contact information

b. Any information reflecting part procurement/acquisition traceability which should include a copy of the purchase order, any and all correspondence between the buyer and the supplier to include: e-mails, records of phone conversations and paper letters of correspondence

c. Part documentation from the purported original manufacturer, distributors and suppliers (certificate of compliance and certificate of conformance)

d. All visual examination and physical analysis/testing results and the technical data package showing that the parts passed the required screening and qualification tests

e. List of company products affected

(4) Step 4: Determine that the part is or is not counterfeit (Usually accomplished as part of root cause analysis of non-conforming parts and/or materials)

(5) Step 5: If the parts are found to be counterfeit, they shall be isolated and controlled pending direction from law enforcement.

(6) Step 6: The contractor shall provide any additional required information to the government’s investigation team

END OF DI-MISC-81832

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Title: COMPREHENSIVE ENGINE MANAGEMENT SYSTEM (CEMS) REPORTING Number: DI-MGMT-81324C Approval Date: 20150505 AMSC Number: F9543 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing activity: 71 Project Number: MGMT-2015-018

Applicable Forms: CEMS Event Reporting Document, DD Form 2875 (GCSS), DD Form 2875 (CEMS), and Non- Disclosure Statement.

Use/relationship: CEMS reporting is required by all organizations possessing and/or maintaining Air Force (AF) engines or components on behalf of the AF to maintain a complete and accurate worldwide inventory of AF engines, installed assemblies and components. The CEMS reporting data consists of aircraft engine and maintenance status information as directed by the AF propulsion community.

a) This Data Item Description (DID) contains the instructions for reporting engine, assembly and/or component status data to the AF Accountable Property System of Record (APSR), CEMS. It also contains the format and content preparation instructions for the data reporting generated by the specific and discrete task requirement as delineated in the contract.

b) This DID is applicable when contractors are required to report engine and/or component status data to

CEMS.

c) Publications referenced below are available on the CEMS web site, https://www.my.af.mil/gimmsprod/cpmo/.

d) This DID supersedes DI-MGMT-81324B.

1. Reference documents: The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract. Definitions and/or descriptions of the various data codes authorized for entry in the specified blocks of the CEMS Event Reporting Document are contained in United States Air Force Technical Order (TO) 00-25-254-1.

2. Format. Unless an agreed upon approved interface exists, all required input is via the reporting process known as

CEMS.

3. Content.

3.1 Access to CEMS: In order to accomplish access to government computer systems for the purpose of reporting the following is required:

a. The minimum of a favorable National Agency Check with Inquiries (NACI) is required for any contractor accessing Department of Defense (DoD) information systems. Procedures concerning Industrial Security Clearances and Investigations can be found at http://www.dss.mil/isp/index.html.

b. An DD FM 2875 must be completed and sent by fax or signed email to the AF Portal Program Office:

gcssaf.opsandsupport@gunter.af.mil, or faxed to the AF Portal Program Office (DSN 596-5771, or faxed to the AF Portal Program Office DSN 596-5771, Commercial 334-416-5771; Option 7) to obtain an AF Portal Account. DD FM 2875, as well as additional information may be obtained at https://www.my.af.mil, by accessing “View Account Requirements & Benefits.”

c. After AF Portal access is obtained, a DD Form 2875, a copy of the DoD Information Assurance Awareness Training Certificate (Course: ZZ133098) and a Nondisclosure Statement must be completed requesting access to CEMS and e-mailed to CEMS.PMO.Security@us.af.mil. The form and Nondisclosure Statement may be downloaded from https://www.my.af.mil/gimmsprod/cpmo/, by clicking on the “Forms” folder and clicking “System Access.” Instructions are included with the form. The DoD Cyber Awareness Challenge (Course: ZZ133098) may be completed:

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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http://www.dss.mil/isp/index.html mailto:gcssaf.opsandsupport@gunter.af.mil https://www.my.af.mil/

DI-MGMT-81324C

https://golearn.csd.disa.mil/kc/login/login.asp?kc_ident=kc0001&blnAccess=TRUE for Dot-Mil Users and http://iase.disa.mil/eta/cyberchallenge/launchPage.htm for Dot-Com users.

d. You can only access CEMS via the AF Portal. The CEMS PMO, (405)734-7874, DSN: 884-7874, or Toll Free: 1-800-956-7351, should be contacted for further information.

3.2 Inputs to CEMS: Description of Entries on the CEMS Event Reporting document.

Block 1 - CII Designation. Direct reporting and mail-in enter CII as shown in the CII table.

Block 2 - S/N (10 Max Alpha Numeric characters). Enter the S/N as express below for position 1 thru 4 and using the last 6 characters listed on the data plate. CEMS does not recognize a dash (-). If dashes (-) are encountered on the engine, assembly or part data plate, the dash will be replaced with a zero for reporting purposes. If data plate contains any other special character, contact the CEMS PMO for instructions.

Example: 629-1234 will be input to CEMS as “0062901234.” The standard method of structuring serial numbers in CEMS is as follows:

MM = Manufacturer’s Code (two position) Z = Zero (0) C = Engine module symbol as follows:

Basic Engine E Augmentor A Fan F Compressor C Turbine (LPT) L Turbine (HPT) H Gearbox G Turbine T X= An alpha or numeric character

NOTE

• With the exception of the F107 engine, all century series engines (i.e. F100, F101,etc.) and T56 engines use structure MMZCXXXXXX, where column 5 through 10 are the values obtained from the last 6 positions on the data plate. The field will be moved to the right and zero filled on the left.

• Examples: F100-100 Engine “PW0E680092.” “T56 engine S/Ns prior to 113432 will reflect the old S/N structure in CEMS of MMZZXXXXXX. T56 gearbox S/Ns prior to S/N 33641 will reflect the old S/N structure in CEMS of ZZMCXXXXXX. T56 engine 113432 and beyond will use MMZCXXXXXX.”

• Example: (AD0E113432), Gearbox 33641 and beyond will use MMZCXXXXXX.

• Example: (AD0G033641), All other aircraft engines use structure MMZZXXXXXX, where column 5 through 10 are values obtained from the last 6 positions on the data plate. The field will be moved to the right and zero filled on the left.

• Example: J75-17 Engine “PW00611438.” All tracked assemblies and parts and all non-F100 modules use structure 10 positions. All 10 positions are values obtained from the data plate. The field will be moved to the right and zero filled on the left. The alpha O will be converted to numeric 0 and the alpha I will be converted to numeric 1 for reporting purposes.

Block 3 - Occurrence Date and/or Hour. Enter the actual Julian date and time the status change occurred.

Block 4 - SRAN. Enter SRAN of the activity preparing report.

Block 5 - Command. Enter the applicable major and subcommand codes.

Block 6 - Organization Code. Alpha characters for local use and is one position alpha, excluding “X” or a numeric “1” to indicate engine(s) in a deployed status.

Block 7 - Engine Ownership Account. Enter the one position engine ownership account code. Account codes A, B, C, E, G, K, L, N, P, R, S, and Z are Air Force engines. Transfers between these accounts will be made on routine reports (code R, block 8). Account codes D, F, H, J, T, and W are other than Air Force engines. Transfer between Air Force and other than Air Force accounts will be made on K type report (block 8). All uninstalled engine transfers on K type reports must be documented and a copy of the document maintained as prescribed in referenced TO. If account code J is reported, see instructions (block 19). Engines transferred to classified project (L account, routine report) will not be reported thereafter until returned or until the classified project is canceled. Returns from a classified project will be reported as a receipt to the A-account on a routine report. Engines assigned to ground training (S account) require no subsequent reporting except when engines are installed, removed, or transferred, or when assignment to S account terminates. Engines installed and removed for training are to be considered as installed at all times. Engines received from other than Air Force activities for repair and return are to be retained in the activity’s account while on hand. If an exchange of engines with the Air Force is to be accomplished, the transfers between accounts will be made on K type reports.

Block 8 - Engine Type Report. Enter the appropriate report code IAW the referenced TO.

Block 9 - Part Number. Enter the part number from the data plate.

Block 10 - Transaction Code. Circle the appropriate transaction code.

Block 11 - Condition Code. Circle the appropriate engine condition code.

Block 12 - Miscellaneous System Update. Circle the appropriate system update code.

Block 13 - To-From Command and/or SRAN. Enter the shipped to-from SRAN. Report the owning command code for tenant shipments and receipts. Block will be blank for reports of transfer to or from classified projects.

Block 14 - Type of Shipping Device. Optional.

Block 15 - Engine Related How Mal Codes. Enter the engine related How Mal Code that best identifies the symptom that is causing the removal.

Block 16 - Reason for Return to Overhaul. Enter appropriate reason for return to overhaul code.

Block 17 - Reparable Engine S/N. Optional or enter the S/N of the reparable engine being replaced by the serviceable shipment. This number or the word stock will be furnished by the EIM. If a number or the word stock is not furnished by the EIM, enter “Not Furn.”

Block 18 - PRIMARY/SECONDARY HOW MAL INDICATOR, P (Primary) S (Secondary) (CIRCLE ONE)

Block 19 - SAP number. On K reports for engines gained to or from a SAP country, enter the six position SAP ID number contained in the supplementary address field, card columns 45 through 50, of the DD Form 1348-1A. If the SAP number is not listed in the supplementary address field, contact the prime EIM.

Block 20 - Document Number-NSN. Enter the debit or credit number from the document covering gain and loss transactions. For all shipments and receipts of uninstalled engines to-from a different SRAN reporting activity, enter the TCN from card columns 30 through 43 of the DD Form 1348-1A or block six of DD Form 1149, REQUISITION AND INVOICE/SHIPPING DOCUMENT. If not received with the engine, contact the previous SRAN EM for the TCN the engine was shipped with.

Also, if the shipment has been reported to CEMS, the TCN will appear on part 2 of the EMDL. For uninstalled reimbursable account transfer (K type report), to a non-Air Force account (SAP, Navy, Army, FAA, etc.), report the requesting activities requisition number obtained from the prime EIM.

Document numbers are constructed following the guidance in DOD 4000 25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP), or per instructions in AFM 23-110 and/or applicable Supply Local Operating Instructions.

Position 1-6 DOD Activity Address - Code of Activity assigning the num-ber e.g. FJ2039 (FJ suffix is used for Air Force reporting and EJ suffix is used for Contractor)

Position 7 Last digit of the calendar year Position 8-10 Julian day of document assignment Position 11-12 S/N assigned by activity Position 13-14 Two digit alpha engine ID code

NSN is constructed as follows:

Position 1-4 Federal Stock Class, e.g., 2840 Position 5-6 Country Code, e.g., 01 (USA) Position 7-13 National Item Identifier Number (NIIN) e.g., 5869746

Position 14-15 Material Management Code (MMC), e.g., RU, if applicable

Block 21 - Engine Flying Time. For non-parts tracked (status) engines, enter TSO. Time is recorded in days, hours, or minutes as required by engine TMSM. The number is right justified with a single decimal place. The fraction of hours is rounded (up or down) to the nearest tenth of an hour. Time will be reported in whole minutes for the J69- 406 engines. Time will be recorded in whole calendar days on the F107 and F112 engines.

Block 22 - Cycle Sortie Count. Enter cycle sortie count.

Block 23 - TMSM. Enter the TMSM for the engine that is being reported. TMSM is defined as a 12 position field for TMS and Modification of a given engine family.

Position 1-3 Type (alphanumeric, right justified, prefix with spaces) Position 4-7 Model (alphanumeric, right justified, prefix with zeros) Position 8-10 Series (alphanumeric, right justified, prefix with zeros) Position 11-12 Modification (alphanumeric, left justified, suffix with spaces) Reference TMSM table.

Block 24 - NHA Designation. When entry is required and the NHA is an aircraft, enter the seven position alphanumeric MDS; or enter the NHA seven position alphanumeric CII code. When entry is required and the report initialized (TCC 6N) an uninstalled tracked item, fill all seven positions with nines.

Standard MDS structure is as follows:

Position 1-3 Mission (alphanumeric, right justified, prefix with spaces)

Position 4-6 Design (alphanumeric, right justified, prefix with zeros) Position 7 Series (alphanumeric)

Block 25 - NHA S/N Structure. For aircraft S/N, use YYNNNNNNNN where YY is year of manufacture and NNNNNNNN is the tail number prefixed with zeros. When an initialization entry (TCC 6N) is required on an uninstalled tracked item, fill all 10 positions with nines.

Block 26 - Position Number. If the engine being reported is applicable to a single QPA, enter the digit one. For multiple engine aircraft, engines will be numbered from left to right from pilot’s position. Missiles and tracked assemblies/parts are exempt from this entry.

Block 27 - Is used when additional information is required on CEMS Event Report, i.e., Reason for Delay Codes.

End of DI-MGMT-81324C

1. CII DESIGNATION 2. SERIAL NUMBER 3. OCCURRENCE 4. SRAN 5. CMD 6. ORG 7. ACCT

3a. DATE 3b. HOUR

8. Type Report 9. PART NUMBER 14. SHIPPING DEVICE 13a. CMD

12. MISC SYSTEM UPDATES

GAIN SERVICEABLE COMMAND CODE CHANGE 2C 15. ENG RELATED 16. REASON FOR 17. REPARABLE ENG

NEW PRODUCTION A BUILT-UP B ACCOUNT CODE CHANGE 2D HOW MAL CODE RETURN TO OVHL SERIAL NUMBER

REIMBURSABLE B RAW R ORG CODE CHANGE 2M

NON-REIMBURSABLE C MDS/POSITION CHANGE 2P

EXCHANGE D REVERSE SHIP/TRANS 2R 18. PRIMARY/SECONDARY HOW MAL 19. SAP NUMBER

REPARABLE ADD TIME 6A INDICATOR (CIRCLE ONE) P S

LOSS CONDEMNED C REACTIVATE CONDEMN (PARTS) 6B

ATTRITION W WITH QEC F CONDEMN (PARTS) 6C 20. DOCUMENT NUMBER/NSN

FOR PARTS X WITHOUT QEC G UPDATE TO UNKN (PARTS) 6D

SALVAGE/DPDO Y MINOR OVHL K ENGINE ID CHANGE 6E

OTHER Z MAJOR OVHL L AIRCRAFT TIME UPDATE 6F 21. ENGINE FLYING TIME 22. CYCLE/SORTIE

QUICK TURN Q MASS LOSS (PARTS) 6G

INSTALLED SINGLE ENGINE UPDATE 6H

RECEIVED R INSTALLED MASS INITIALIZATION (PARTS) 6I 23. TMSM 24. NHA DESIGNATOR

TRANSFERRED T ACTIVE A INITIALIZE/SRAN CHG (PARTS) 6N

TRANSIENT U INACTIVE Z MAINTENANCE UPDATE 6P

OTHER V SUBTRACT TIME 6S 25. NHA SERIAL NUMBER 26. POSITION

INITIALIZE WINDOW VALUES 6T

UNINSTALLED UPDATE 6U

ENMCS E EGT UPDATE (F108 ONLY) 6W 27. REMARKS

WORK COMPLETED F MANUAL TIME CHANGE 6X

TEST CELL REJECT G

WORK STOPPED H

WORK STARTED J

REMOVED TRANSIENT K

REMOVED OTHER L

CHANGE IN MAINT M

AWAIT DISPOSITION N

ISSUE MAINTENANCE P

RECEIVED R

SHIPPED S

STORAGE STORAGE

STORAGE INSTALLED 8 THREE POINT CONNECTION Z

CEMS EVENT REPORTING, Dec-14

10. TRANSACTION 11. CONDITION

CEMS EVENT REPORT

13. TO/FROM

13b. SRAN