DHS RFP Specific Terms and Conditions~2.docx
DOCX document 18 KB Posted
- Attached to
- DHS RFP DRS TECHNICAL WRITER BUSINESS
- Solicitation number
- 26-444DHS-CENOF-B-49610
- Issued by
- Illinois
About this file
This document contains the specific terms and conditions for contracts issued by the Illinois Department of Human Services (IDHS). The vendor is classified as an independent contractor and will not receive employee benefits or employment rights through the contract. The vendor is responsible for providing its own equipment and supplies necessary to perform services, though any DHS-provided equipment or supplies must be used exclusively for official state business. The vendor will not be reimbursed for travel, lodging, or meal expenses incurred during contract performance.
DHS reserves the right to reduce payment amounts or the scope of required supplies and services at its sole discretion based on budgetary considerations, with good faith negotiation required if reductions occur. If the contract involves protected health information, the vendor must comply with the Health Insurance Portability and Accountability Act (HIPAA) and applicable state and federal record retention requirements, including the six-year retention provision under HIPAA. Indemnification claims will be governed by the State Employee Indemnification Act, though DHS makes no representation that an independent contractor vendor will qualify for coverage under that statute.
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| Terms and Conditions .pdf | ||
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| C2D-vendor-answer-sheet.docx | DOCX document | |
| Questions and Answers Template~3.xlsx | XLSX spreadsheet | |
| Technical Writer RFP Final.docx | DOCX document | |
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| c2d-vendor-guidance-v.24.4~7.pdf | ||
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Text version
IDHS Specific Terms and Conditions |X| Agency Specific Terms and Conditions
1.1.1. TRAVEL EXPENSES. DHS will not compensate the Vendor for expenses related to travel, lodging or meals.
1.1.2. INDEPENDENT CONTRACTOR. The Vendor is an independent contractor under this Contract and neither the Vendor nor any employee or agent of the Vendor is an employee of DHS and does not acquire any employment rights with DHS or the State of Illinois by virtue of this Contract. The Vendor will provide the agreed services and achieve the specified results free from the direction or control of DHS as to the means and methods of performance. The Vendor will be required to provide its own equipment and supplies necessary to conduct its business; provided that in the event that, for its convenience or otherwise, DHS makes any such equipment, supplies or both available to the Vendor, the Vendor’s use of such equipment or supplies provided by DHS pursuant to this Contract shall be strictly limited to official DHS or State of Illinois business and not for any other purpose, including any personal benefit or gain.
1.1.3. LAWSUITS. Indemnification will be governed by the State Employee Indemnification Act (5 ILCS 350/1 et seq.) as interpreted by the Illinois Attorney General. DHS makes no representation that the Vendor, an independent contractor, will qualify or be eligible for indemnification under said Act.
1.1.4. REDUCTIONS IN AMOUNTS PAYABLE. Notwithstanding any other provision herein to the contrary, the amount payable, or estimated amount payable, to the Vendor under this Contract is subject to a reduction as necessary or advisable, based upon actual or projected budgetary considerations, at the sole discretion of DHS, or as may be directed by the Office of the Governor. If such a reduction occurs, DHS shall negotiate in good faith regarding any reduction in the supplies and/or services required by this Contract.
1.1.5. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT. If applicable, the Vendor certifies that it is in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Pub. Law 104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act 42 U.S.C. §§1320d-2 through 1320d-7, in that it may not use or disclose protected health information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. The Vendor further certifies that it is in compliance with all applicable State and Federal record retention provisions, including, but not limited to, the six-year record retention provision in HIPAA.
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