Designer_RFQ_2025_(1)_(1).docx

Architect/Engineer Selection Form

Administration of Project: Local Agency

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Hollie Dellisanti at 1111 Superior Avenue E, 19th Floor, Cleveland, OH 44114. See Section H of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Hollie.Dellisanti@clevelandmetroschools.org (no phone calls please). Questions will be answered and distributed to those on record as receiving this RFQ. The name of the party submitting a question will not be included on the Q&A document.

Project Overview The electorate recently approved a bond issue for facility improvements. The District is currently engaged in a dynamic facility evaluation process to determine the long-range roll of its buildings in the education of students. At the end of that evaluation process, the District will implement that plan and make improvements to those buildings the community and the Board of Education determine will be long term assets. To make those improvements, the District needs to retain design professionals. This RFQ will be used to shortlist design professionals for various projects funded by the recent bond issue. The design delivery methods will be as permitted by the Ohio Revised Code and the needs of the project and will be either:

A. Project Description

· HVAC upgrades including the addition of air conditioning to schools that do not have it.

· Roof repair, refurbishment, and replacements and other improvements to building envelopes.

· Repair, renovation, refurbishment, structural improvements and/or additions to existing schools.

· New construction of a school or other district facility.

· Parking, sidewalk, playground, ball field improvements and other improvements to District property.

· Generally, design will be consistent with the Ohio School Design Manual (though for demonstrated reasons the District may deviate from the OSDM).

· The District expects the Budget and timing of individual school projects will vary depending on the individual facility needs and the availability of funding but will be in the range of $50,000 to $50,000,000.

B. Scope of Services

The District may select more than one Architect/ Engineer or Criteria Architect/Engineer (collectively “Designer”) to perform services. The selected Designer, as a portion of its required Scope of Services and prior to submitting its proposal for services, will discuss and clarify with the Owner the cost breakdown of the Designer’s Agreement detailed cost components to address the Owner’s project requirements. Participation in the District's Community Inclusion Program is required by the Agreement (a copy of that program is included as if fully re-written herein).

It is anticipated that the parties will agree to a scope definition document and then proceed to Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration and Post-Construction. Larger projects will follow the Program of Requirements, Schematic Documents, Design Development and then Construction Documents with estimating at each stage of Design. Refer to the Ohio School Design Manual for additional information about the type and extent of services required for each phase. The District will use a short form contract for smaller projects and a modified OFCC from for larger projects.

Request for Qualifications (Architect/Engineer)

For projects under $5,000,000 provide not less than 5 hours (excluding travel time) on-site construction administration services each week per school, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. For projects $5,000,000 and above, provide not less than 10 hours of construction administration as described above.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (MP, GC, CMR, DB)

2. Role on Project (CMA, OA, CMR, DB, GC, Trade)

3. Academic Facility

4. K-12 Facility

5. Elementary School (K-5) or High School (9-12)

6. Renovation while occupied

7. Construction on Occupied Site

8. LEED Certification (Reg., Cert., Silver, Gold, Plat.)

9. Ohio Capital Improvement Process (State of Ohio Contracts/OAKS CI)

10. 21st Century School Design

For scope items 1, 2, 5, 7, and 8 listed above, insert one of the noted abbreviations in the Relevant Project Experience Matrix instead of using an “ x ” when applicable to one of the 10 Example Projects.

C. Funding / Estimated Budget

NOTE: The Designer fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the Basic Services for the successful completion of the project, including but not limited to: review and verification of the Program of Requirements provided by the Owner, validation of existing site conditions (but not subsurface or hidden conditions), preparation of cost estimates and design schedules for the project. Fees may be negotiated and allocated for Additional Services (e.g., creation of a Program Requirements, extensive evaluation or validation of site conditions, extensive pre-design investigations, code-required special inspection and testing, Quality Assurance testing during the construction period, and testing due to unforeseen conditions).

D. Services Required (see note below) E. Anticipated Schedule

Electrical, Plumbing, Food Service Consultant, Auditorium Consultant,

Hazardous Materials evaluation

F. Community Inclusion Goal

Others

NOTE: The primary Designer shall be (1) a registered architect holding a license and certificate of authorization issued by the Ohio Architects Board pursuant to ORC Chapter 4703, (2) a landscape architect holding a license and certificate of authorization issued by the Ohio Landscape Architects Board pursuant to ORC Chapter 4703, or (3) a professional engineer or professional surveyor holding a license and certificate of authorization issued by the Ohio Engineers and Surveyors Board pursuant to ORC Chapter 4733.

G. Evaluation Criteria for Selection

· Demonstrate ability to meet Owner’s scope, budget, and schedule on previous projects.

· Previous experience compatible with the proposed project (e.g., $50,000 to $50,000,000).

· Relevant past work of prospective firm’s proposed consultants.

· Past performance of prospective firm and its proposed consultants.

· Qualifications and experience of individuals directly involved with the project.

· Proposer’s previous experience (number of projects, sizes of projects) when working with its proposed consultants.

· Specification writing credentials and experience.

· Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource.

· Approach to and success of using partnering and Alternative Dispute Resolution.

· Proximity of prospective firms to the project site.

· Proposer’s apparent resources and capacity to meet the needs of this project.

· Past experience with Design-Assist/Design Build.

· See rating form at end of this RFQ.

Interested Design Firms are required to submit the Commitment to Participate in the District's Community Inclusion Program. Firms in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ should indicate its intent to contract with and use DBE certified Business Enterprise(s), as a part of the Designer’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith form(s) with complete documentation must be attached to the Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage.

For all Statement of Qualifications, please identify the DBE certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ.

H. Submittal Instructions Other Industry Credentials

ACEC: American Council of Engineering Companies

AIA or FAIA: American Institute of Architects

CCCA: Certified Construction Contract Administrator (CSI)

CCM: Certified Construction Manager (CMAA)

CCS: Certified Construction Specifier (CSI)

CDT: Construction Document Technologist (CSI)

CMAA: Construction Management Association of America

CPE: Certified Professional Estimator (American Society of Professional Estimators)

CSI or FCSI: Construction Specifications Institute

DBIA or Associate DBIA: Design-Build Institute of America (list credentials, not memberships)

NCARB: National Council of Architectural Registration Boards (list certification only)

NCIDQ: National Council for Interior Design Qualifications

NSPE: National Society of Professional Engineers

Request for Qualifications (Architect/Engineer) continued

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov.

Paper copies of the Statement of Qualifications should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Also, please label the CD or thumb drive project and firm name.

Facsimile or e-mailed copies of the Statement of Qualifications may be rejected.

Firms are requested to identity professional registrations and credentials including but not limited to: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, DBIA, CPE, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

LEED Credentials: Leadership in Energy & Environmental Design (Green Building Certificate Institute)

GA: Green Associate

AP: LEED AP (Legacy LEED Accredited Professional without specialty)

AP +: (see below)

LEED AP BD+C (Building Design and Construction)

LEED AP ID+C (Interior Design and Construction specialty)

LEED AP O+M (Operations and Maintenance specialty)

LEED AP ND (Neighborhood Development specialty)

LEED AP Homes (Specialty for residential LEED construction)

Proposal Firm

City, State, Zip

1. Primary Firm Location, Workload and Size (Maximum 10 points)

3 to 10 professionals

More than 10 professionals

2. Primary Firm Qualifications(Maximum 30 points)

3. Key Consultant Qualifications (Maximum 20 points)

4. Overall Team Qualifications (Maximum 10 points)

5. Overall Team Experience (Maximum 30 points)

*Must be comprised of professional design services consulting firm(s) and NOT the primary firm **Leadership in Energy & Environment Design administered by the Green Building Certification Institute Subtotal

Notes:

Evaluator:

Name

Signature

Date