Design _ Engineering Services HWY 160 Waterline Replacement 2025 RFQ_1.pdf

949 E. 2nd Avenue Durango, CO 81301

REQUEST FOR QUALIFICATIONS AND PROPOSAL (RFQ/P)

for

DESIGN AND ENGINEERING SERVICES

for the

160 West Waterline Replacement

Project # 1151

Owner:

City of Durango 949 E 2nd Ave Durango, CO 81301 970–375-4994

Milestone Dates:

Mandatory Pre-Bid Site Meeting: July 14, 2025 @ 10:00 am MST Responses Due: August 5, 2025; 3:00 pm MST (Via electronic submittal)

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CONTENTS

I. REQUEST FOR QUALIFICATIONS

A. Invitation

II. OWNER’S BACKGROUND & PROGRAM INFORMATION

A. Owner Background B. Project Description & Scope C. Project Definition D. Supporting Documents E. Anticipated Procurement Schedule F. Submission Instructions

III. PROJECT TEAM

A. City of Durango

IV. SUBMITTAL REQUIREMENTS & CHECKLIST

A. Cover Letter / Letter of Interest B. Firm Information C. Qualification & Availability of Proposed Team D. Similar Project Experience E. Project Approach F. Project Schedule G. Differentiating Characteristics H. References

V. SUBMITTAL SCORING MATRIX

A. Shortlisted Candidates

VI. PROVISIONS

A. Acceptance & Rejection B. No Confidentiality C. RPQ/P Submission & Information D. Contract E. Amendment and Withdrawal of Statements of Qualifications F. Addenda to the RFG/P G. Late Proposals H. Insurance Requirements

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I. REQUEST FOR QUALIFICATIONS

A. INVITATION

The City of Durango (“City” or “Owner”) hereby invites qualified firm(s) and/or individuals (Professional Services Providers) interested in providing Design and Engineering (D/E) services to submit a response to this Request for Qualifications and Proposal (RFQ/P) for the design of the 160 W Waterline Replacement (the “Project”). The Owner desires to retain a highly qualified, capable firm(s) to act as the Engineer throughout the planning and design of the waterline. The Engineer and subconsultants will be expected to collaborate transparently and efficiently with the City.

All official communication with Candidates and questions regarding this RFQ/P will be via the Bidnet site at www.bidnetdirect.com/colorado.

All Candidate inquiries must be submitted via Bidnet by the “Question Deadline” in the schedule noted below. A “Final Addendum” with replies to all questions will be posted on Bidnet.

Direct contact with city elected officials or city staff, other than the Purchasing Manager, during the bid/proposal process, may render the bid/proposal non-compliant. If such an infraction is determined, no further consideration will be given to the bid or proposal at the Purchasing Manager's discretion.

II. OWNER’S BACKGROUND & PROGRAM INFORMATION

A. OWNER BACKGROUND

Founded in 1880, the City of Durango is a thriving experience-based, business-friendly, family-oriented town located in La Plata County. Being in southwestern Colorado, the town of 19,500 people is located close to the Mesa Verde National Park and adjacent to the San Juan National Forest. The location extends many opportunities to enjoy world-class cultural and recreational amenities both within the City of Durango and through easy access to the surrounding regions. Durango’s ease of access comes from its location in the cross section of four highways extending in each of the four cardinal directions. Visitors can also access the city through the nearby Durango-La Plata County Airport.

The 160 West corridor has seen significant growth in the last 20-year period, with the addition of Twin Buttes development, as well as properties being renovated for domestic and commercial use.The Bid Documents and any Addenda issued contain the provisions required for the construction of the Project. Information otherwise obtained from an officer, agent or employee of the Contracting Agency, or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract.

B. PROJECT DESCRIPTION & SCOPE

The City of Durango (Owner) is soliciting engineering services for the design of a new water transmission line along the SH160 West corridor. This new line will serve the Twin Buttes Pressure Zone and portions of other pressure zones within the City. The selected firm shall prepare comprehensive design plans for the replacement of approximately 7,000 linear feet of water main and all associated water services.

http://www.bidnetdirect.com/colorado

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Project Goals:

• Capacity: The new line must be appropriately sized to meet current needs and anticipated future growth within the SH160 West corridor.

• Fire Protection: Design considerations must include adequate flow for fire protection throughout the corridor.

• Integration: The project will incorporate existing upgraded segments that have already been constructed as part of recent development projects in the area.

Project Challenges:

• The SH160 West corridor poses several significant design and construction challenges, including:

• Aging existing infrastructure

• Utility conflicts and subsurface congestion on both sides of the highway

• Complex property and land use constraints

• Limited buildable space

• High-traffic conditions on a major arterial roadway

Design Considerations:

• A hydraulic analysis must be conducted or updated to inform appropriate sizing and performance of the transmission line. The current model was last updated over 20 years ago. The model should address both commercial and residential use, as well as the City’s need for appropriate fire flows in the Twin Buttes pressure zone, while the Wildcat tank is offline for rehabilitation.

• The design alignment should evaluate alternative routes to improve constructability and reduce costs, due to the high density of existing subsurface utilities.

• All necessary subsurface utility investigation (SUE) work is to be conducted/subcontracted by the design firm awarded.

Reference Materials:

• A previous design effort reached 100% design for the segment between Roosa Avenue and the Tech Center. Although that design was deemed too costly to construct, it may serve as a reference for design parameters, alignment challenges, and utility conflicts. - Exhibit A

C. PROJECT DEFINITION

For the purpose of this RFQ/P, the terms set forth below have the following meanings:

“City” means the City of Durango.

“City Council” means the Council of the City of Durango.

“Contractor” means the successful bidder who has been awarded all or parts of the RFQ/P and who enters into a written contract with the City of Durango to perform the work under the RFQ/P.

“Contract” or “Contract Documents” means the Contract entered into by the successful Bidder(s) with the City of Durango to perform the work of the RFQ/P.

“Mandatory” and “Must” mean the requirement that must be met in order for the proposal to receive consideration.

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“Proposal” means the offer a bidder provides in response to this RFQ/P.

“RFQ/P” means Request for Qualifications and Proposal, as some may be amended, supplemented, or modified from time to time by the City of Durango.

“Should” or “Desirable” means a requirement having a significant degree of importance to the objectives of the

RFQ/P.

“DAG” means the Design Advisory Group, or the committee of stakeholders and representatives who will provide guidance, feedback, and recommendations throughout the design process of the project.

D. SUPPORTING DOCUMENTS

• Please find all Exhibits associated with this RFQ/P on www.bidnetdirect.com/colorado.

• Exhibit A – Existing Design Effort plans.

• Compliance with the City of Durango’s Development Standards (found on the City Website and linked below), which include permits and procedures, design standards, zones, and land use specifications:

Plan Navigator

E. ANTICIPATED PROCUREMENT SCHEDULE

TASK DATE

First Advertisement and Public Release on Bidnet June 25, 2025 Second Advertisement June 27, 2025 Mandatory Pre-Proposal Meeting / Optional Site Walk July 14. 2025; 10:00 am MST RFQ/P Question Deadline July 24, 2025; 3:00 pm MST RFP/Q Final Addendum Issued July 30, 2025; 3:00 pm MST RFP/Q Responses Due August 5, 2025; 3:00 pm MST Candidate(s) Notified of Shortlist Selection August 15, 2025 Shortlisted Candidate(s) Proposed Interview Date Week of August 18, 2025 Notice of Intent to Award Week of August 2025, Contract Approved/Official Award September 2025

All bidders must participate in the mandatory pre-proposal meeting on Monday, July 14, 2025, at 10 am MST, before submitting a qualifications submittal. There will be an optional in-person site visit following the mandatory pre-bid meeting. The meeting will be held at SRWRF at 105 South Camino Del Rio, Durango, Colorado, Durango, 81303.

F. SUBMISSION INSTRUCTIONS

1. Statements of Qualifications and Proposal must be submitted electronically through Rocky Mountain EPurchasing (www.bidnetdirect.com/colorado) no later than the proposal deadline in the above schedule.

2. The City of Durango reserves the right to reject any statements of qualifications and to accept the statements of qualifications deemed most advantageous to the best interest of the City.

3. Statements of Qualifications and Proposal shall be marked as follows: Engineering Services RFQ/P- 160W Waterline replacement, and your firm’s name.

https://online.encodeplus.com/regs/durango-co-pl/sitenavigator.aspx

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4. Check List – The information required in Section IV of the RFQ/P must be submitted.

5. Thirty (30) Page limit on firms' submitted proposals, please.

III. PROJECT TEAM

A. CITY OF DURANGO – DESIGN ADVISORY GROUP

The City has selected the following professionals for the project team:

• Katie Moody, Capital Improvements Project Manager

• James Law, Utilities Project Design Manager

• Keith Dougherty, City Engineer

• Bret Hodne, Public Works Director

• Greg Mumm, Collection & Distribution Manager

Direct contact with city elected officials or city staff, other than the Purchasing Manager, during the bid/proposal process, may render the bid/proposal non-compliant. If such an infraction is determined, no further consideration will be given to the bid or proposal at the Purchasing Manager's discretion.

IV. SUBMITTAL REQUIREMENTS & CHECKLIST

Submittal shall respond to each item noted below. Please limit response information to relevant information only.

A. COVER LETTER / LETTER OF INTEREST

B. FIRM INFORMATION

Provide a brief history of the firm, including the following information:

• Number of years in business

• Location of the office servicing the project and the size of the staff

• Location of main office, if different, and size of staff

• Location of any proposed subconsultants and size of staff

• Information on any claims or lawsuits your firm has had in the past 10 years

C. QUALIFICATION & AVAILABILITY OF PROPOSED TEAM

• Provide an organizational chart for your proposed team, including roles and responsibilities for each team member and, if applicable, subconsultants

• Provide resumes for all key team members. (Please note proposed key team members are expected to be involved throughout the life of the project and may not be changed without written authorization from the Owner.)

• For short-listed firms: You will be required to provide a copy of the Architect’s and Engineer’s current professional license registration at the time of interview.

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D. SIMILAR PROJECT EXPERIENCE

Provide project profiles for up to five similar projects in progress or completed by your firm. Please include the following:

• Project Description

• Owner with contact information

• A description of which proposed team members were involved on the project

E. PROJECT APPROACH

Provide responses to the following questions in no more the three pages:

• Provide your team’s design philosophy in approaching complex water transmission line design.

• Describe your knowledge and work history of innovative approaches to similar projects.

• Describe how your firm promotes a collaborative approach within your firm and with the Owner and the community.

• How do you approach project challenges such as being over budget, over schedule and ensuring quality of a finished project?

F. PROJECT SCHEDULE

Provide a high-level design schedule showing each design phase. This should clearly identify the design phases, reviews, permitting, and any other important milestones to identify for the success of the project.

G. DIFFERENTIATING CHARACTERISTICS

The City anticipates receiving submittals from a number of firms qualified for this project. Please take up to one page to summarize characteristics of your team or any unique approaches you might suggest as it relates to the City of Durango and its goals.

H. REFERENCES

Provide up to five (5) references from similar projects completed or begun within the past 5 years by your firm with contact information, along with a project description. Identify in the reference list which projects this team has performed collectively. The Owner reserves the right to check additional references beyond those provided in the submittal.

V. SUBMITTAL SCORING MATRIX

Proposals will be evaluated based on the criteria listed below, along with percentage weight for each category, totaling up to 100%. The selection committee will review each firm’s approach to ascertain their understanding of the project and issues to ensure that a proper effort will be devoted to the project, and to entertain the firm’s special perspective on approach, techniques, and work efforts.

SUBMITTAL SECTION POINTS

Cover Letter 5 Points Firm Information 5 Points Qualification & Availability of Proposed Team 20 Points

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Similar Project Experience 20 Points Project Approach 20 Points Proposed Project Schedule 15 Points Differentiating Characteristics 10 Points References 5 Points Total 100 Points

A. SHORTLISTED CANDIDATES

Respondents reasonably subject to being selected based on the criteria set forth in this RFQ/P may be given an opportunity to make a presentation and/or interview with the Evaluation committee. Following any presentation and/or interviews, the most highly qualified Firm(s) will be selected based on demonstrated competence and qualifications; and contract negotiations will begin with the most highly qualified Firm(s) as determined by The City.

If a satisfactory contract cannot be negotiated with the most highly qualified firm(s), as set out herein, The City shall formally end negotiations with such firm(s) and shall select the next most qualified firm. The City shall negotiate with such firm(s) at a fair and reasonable price. This process will continue until a successful agreement can be reached by both parties. However, The City may, in its sole discretion, negotiate and award a contract without presentations or interviews, based solely on information supplied in the Statements of Qualifications submitted.

Firms not short-listed will be notified as soon as the short-listed firms are selected.

From the scoring results, the selection committee will shortlist 1-3 firms to invite to an interactive interview. At the time of interviews, initial RFQ/P scoring will be discarded, and all firms will start from equal scoring positions.

The short-listed candidates will be provided with additional information regarding scoring/ranking criteria for interviews. Candidates will be asked to prepare for an interactive work session/interview as well as prepare a design schedule, all to be submitted at the time of the interview.

VI. PROVISIONS

A. ACCEPTANCE & REJECTION

The Owner reserves the right to request additional information which, in the Owner’s opinion, is necessary to ensure that the Owner has complete information with regard to the Professional Service Provider’s competence, business organization, and financial resources to assist in determining if the Professional Service Provider is qualified.

The Owner reserves the right (a) to terminate the Request for Proposals process at any time; (b) to reject any or all proposals; and (c) to waive formalities and minor irregularities in the proposals received. The Owner reserves the right to reject any and all proposals in response to this Request for Proposal that are deemed not to be in the Owner’s best interests. The Owner further reserves the right to amend this Request for Proposal at any time and will notify all recipients accordingly.

B. NO CONFIDENTIALITY

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Please be aware that proposals submitted to the City in response to this RFP shall be subject to the Colorado Open Records Act, Section 24-72-201, et seq., C.R.S. All information included in the proposal may be subject to public inspection and disclosure under the Colorado Open Records Act and proposers should expect that the proposal may be viewed by the general public and competitors following the deadline for submission. Merely marking information as “confidential”, “proprietary”, or otherwise stating an intent to protect the information from disclosure is not necessarily sufficient to prevent disclosure by law.

C. RPQ/P SUBMISSION & INFORMATION

Statements of Qualifications due at the specified date and time must be received at the Owner's location by that date and time to receive consideration. Statements of Qualifications received after the specified date and time are considered late and will not be eligible for review by the Selection Committee. The owner is not responsible for any late proposals received by any other method of delivery.

The Owner is not responsible for the costs incurred in the preparation of this Statement of Qualifications, nor any reimbursements for expenses incurred during the architect and engineering team procurement phase of the project. Statements of Qualifications will not be returned and become the property of the Owner once submitted.

By submitting a proposal, all Candidates agree to the terms and conditions of this RFQ/P, and the RFQ/P will become part of the awarded candidate's contract. The Owner and the Owner’s legal counsel will review the agreement and negotiate terms prior to commencement of work.

Candidates acknowledge that all submissions to this RFQ/P may be subject to the Colorado Open Records Act

(CORA).

Addenda may be issued for this RFQ/P. It is assumed by the Owner that any Candidate providing a submission is responsible for receiving and reviewing all information provided by addenda, and the Candidate shall acknowledge receipt of addenda in their response to this RFQ/P.

D. CONTRACT

If for any reason the selected Candidate, exceeds the project budget, presents unacceptable contract terms, or the Owner determines, at its sole discretion, the contractor is not the best �it for the project, and if subsequent negotiations with the selected Candidate are unsuccessful, the Owner reserves the right to negotiate with the next highest-scoring Candidate.

E. AMENDMENT AND WITHDRAWAL OF STATEMENTS OF QUALIFICATIONS

By submission of a clear and detailed written notice, a bidder may amend or withdraw its Statements of Qualifications prior to the submission deadline. Proposals may not be withdrawn after the submission deadline.

F. ADDENDA TO THE RFQ/P

The City reserves the right to amend this RFQ/P by an addendum at any time prior to the date set for receipt of proposals. Addenda will be posted on the Rocky Mountain E-Purchasing System website as soon as available, and it shall be the responsibility of bidders to obtain all addenda. Firms registered for the paid notification service on the Rocky Mountain E-Purchasing System shall be notified of addenda. It shall be the responsibility of firms registered for the no-charge, no-notification service on the Rocky Mountain E-Purchasing System to monitor the Rocky Mountain E-Purchasing System for any addenda. If revisions are of such magnitude to warrant, in the City’s

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G. LATE PROPOSALS

Any submission received after the submission deadline will not be accepted or considered.

H. INSURANCE REQUIREMENTS

A. The Successful Contractor shall not commence work under this Agreement until it has obtained all insurance required by the contract documents and such insurance has been approved by the City. The Contractor shall not allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained and approved. For the duration of this Agreement, the Contractor must maintain the insurance coverage required in this section.

B. The Successful Contractor shall procure and maintain, at its own cost, the following policy or policies of insurance. The Contractor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to the contract documents by reason of its failure to procure or maintain insurance or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types.

C. Successful Contractor shall procure and maintain, and shall cause each Subcontractor of the Contractor to procure and maintain (or shall insure the activity of Contractor’s Subcontractors in Contractor’s own policy with respect to), the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the City. All coverages shall be continuously maintained from the date of commencement of the Work. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

D. Worker’s Compensation insurance to cover obligations imposed by the Workers’ Compensation Act of Colorado and any other applicable laws for any employee engaged in the performance of Work under this contract, and Employers’ Liability insurance with minimum limits of Five Hundred Thousand Dollars ($500,000) each accident, Five Hundred Thousand Dollars ($500,000) disease – policy limit, and Five Hundred Thousand Dollars ($500,000) disease – each employee.

E. Comprehensive General Liability insurance with minimum single limits of One Million Dollars ($1,000,000) each occurrence and Two Million Dollars ($2,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interest’s provision.

F. Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than One Million Dollars ($1,000,000) each occurrence and Two Million Dollars ($2,000,000) aggregate with respect to each of Contractor’s owned, hired and/or non-owned vehicles assigned to or used in performance of the services. The policy shall contain a severability of interest’s provision.

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G The policies required above, except for the Workers’ Compensation insurance and Employer’s Liability insurance, shall be endorsed to include the City, and its officers and employees, as additional insured. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or its employees, shall be excess and not contributory insurance to that provided by Contractor. The additional insured endorsement for the Comprehensive General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

H. Certificates of insurance shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and copies of such certificates shall be forwarded to the City prior to start of Work. Each certificate shall identify the Project and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least 30 days prior written notice has been given to the City. If the words “endeavor to” appear in the portion of the certificate addressing cancellation, those words shall be stricken from the certificate by the agent(s) completing the certificate. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

I. Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the contract, or at its discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by the Contractor to the City upon demand, or the City may offset the cost of the premiums against any monies due to Contractor from the Owner.

Prior to start of work, Certificates of Insurance shall be furnished to the Financial Services Department as evidence of the existence of such insurance. To the Financial Services Department, City of Durango 949 E. 2nd Avenue, Durango, CO 81301. purchasing@durangoco.gov .

The policies required above, except for the Workers’ Compensation insurance and Employer’s Liability insurance, shall be endorsed to include the City, and its officers and employees, as additional insured. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers, or its employees shall be excess and not contributory insurance to that provided by the Contractor. The additional insured endorsement for the Comprehensive General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

Certificates of insurance shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and copies of such certificates shall be forwarded to the City prior to the start of Work. Each certificate shall identify the Project and shall provide that the coverages afforded under the policies shall not be cancelled, terminated, or materially changed until at least 30 days prior written notice has been given to the City. If the words “endeavor to” appear in the portion of the certificate addressing cancellation, those words shall be stricken from the certificate by the mailto:purchasing@durangoco.gov

160 West Waterline Replacement (RFQ/P) Page 12 of 12 rev 6/24/2025 agent(s) completing the certificate. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the contract, or at its discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by the Contractor to the City.

End Of Request for Qualifications