Design-Build of Kitchen Annex at High Point Detention Center.pdf

Request for Qualifications

For

Design-Build Construction of Kitchen Annex for Highpoint Detention Center

Bid Number: 20329

(REBID #2)

Commodity Code(s):

90610, 90607,90625-27, 90652, 90693, 90735

91815, 92537-38, 95815,96248

Guilford County Purchasing Department

Truist Building

201 West Market Street, Suite #304

Greensboro, NC 27401

PROPOSAL SCHEDULE

(Note: The dates below are subject to change)

Request for Letters of Interest and Qualifications for

Design-Build Construction of Kitchen Annex for Highpoint Detention Center

Bid Number 20329

(REBID #2)

Advertisement Date

August 17, 2026

Non-Mandatory Pre-Proposal

ZoomGov Meeting

August 24, 2026, at 10:00 A.M., Eastern Time

Last Day for Questions

August 31, 2026, at 2:00 P.M., Eastern Time

Proposal Due Date

September 9, 2026, at 2:00 P.M., Eastern Time

I. Project Description

Guilford County is seeking proposals for qualified Design-Build teams to provide upfits to existing facility located at 507 E. Green Drive, High Point, NC. The intent of this RFQ is to select a Design-Build team by qualifications-based selection to provide design, estimating, construction and construction management services to accomplish the renovation goals of Guilford County.

Guilford County seeks to pursue the design-build project delivery method to minimize cost escalation risk, minimize change orders from existing conditions and decrease the overall project schedule. These renovations will take place in an occupied building and must be planned, scheduled and executed to allow operations to continue in the spaces affected. Guilford County believes the collaboration provided by the design-build model will provide the best end-product for the citizens and occupants of our spaces.

The expected schedule for the projects is approximately 18 months to complete the package of work. The selected Design-Builder will be required to provide a performance and payment bond in accordance with provisions of Article 3 of Chapter 44A of the NC General Statutes.

II. General Information

A non-mandatory Pre-Proposal ZoomGov Meeting will be held on August 24, 2026, at 10:00 A.M., as instructed below. You may join the ZoomGov Meeting from your computer, tablet or smartphone

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Meeting ID: 165 743 8344

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III. Scope of Work

The design-build team will provide turnkey architectural design, engineering design, contract administration and construction services for the above-referenced projects. All aspects of the project from design through completion are included in this scope of work.

The County may hire a third-party firm to provide an oversight of the Design-Build team.

IV. Proposed Projects and Budget

Guilford County is constructing a kitchen annex to an existing facility that is currently used as a detention center.

The building was constructed in 1990. The existing facility will need the following upfits/renovations. All work must be in compliance with NC Building codes and Department of Corrections (DOC) code governing the service provided.

1. Construct new annex kitchen with all new equipment while building is occupied to serve approximately

400 individuals

2. Construct new laundry facility with new equipment while leaving the current laundry operational through construction.

3. Internal space configuration requires modifications of load-bearing walls to accommodate the new operational use.

4. Demo and modify the existing kitchen to provide better flow for meal preparation.

5. Various interior finish repairs (cove base, floor tiles, ceilings, paint, etc.)

6. Addition of new loading dock.

7. Demo and install new bathroom facilities to be ADA code compliant.

8. Modification of existing sanitary, roof, and kitchen drains existing in the building.

9. Renovation of fire alarm and sprinkler system.

10. Modification to existing security system

11. Installation of necessary low-voltage wiring to support alarms, cameras and IT infrastructure

12. Installation of door access control to work with existing Detention Center Command Center.

13. Potential modifications to FF&E to meet Department of Corrections (DOC) requirements.

14. Evaluation of lighting levels and condition of existing interior and exterior lighting with potential for replacement or upgrades.

15. Installation of new plumbing fixtures for kitchen, restrooms, and laundry facilities.

16. Installation of new HVAC components for kitchen annex.

17. Evaluation and potential replacement/repair of HVAC components with recommendations to keep or replace based on code requirements and existing component conditions.

18. Evaluation and potential replacement of plumbing components (drains, hot water delivery, etc.

The Design-Build firm will provide a Design Detail cost estimate and Guaranteed Maximum Price. An existing

Schematic Design package will be provided to the Design-Build firm to kick off the project.

The total budget for the proposed scope is estimated at $2.5 million.

V. Criteria for Selection

The following criteria and weighing of the qualifications criteria will be used to evaluate the proposals.

A. Experience with Design-Build project delivery in the Public Sector, with preference given to the design firm and construction firm working together on previous projects

15%

B. Experience working on facilities licensed by the Department of Corrections (DOC). 25%

C. Proximity to, and familiarity with, the area where the project will be located. This includes the ability to recruit local laborers to execute the work.

15%

D. Ability to execute work comparable to the size, complexity and scope included above. 30%

F. Adherence to cost and schedule on previous projects. 15%

VI. Requirements for Electronic Events

1. All Respondents who plan to submit a proposal must register in the Guilford County’s Vendor Self Service

(VSS) System. Instructions to register as a Vendor, update registration and submit bids/proposals are available at: https://www.guilfordcountync.gov/our-county/purchasing/vendor-self-service-vss-program.

2. Electronic responses should be made through Guilford County’s Vendor Self Service automated bidding system at: https://guilfordcountync.munisselfservice.com. For best results, use Chrome as your web

Browser. Click on Vendor Self Service and use the arrow button in the top righthand corner to Login and submit your bid response.

Click on the Bid Number to open it, then Click on Create Bid and follow the instructions for each tab. All responses must be submitted electronically by the event date and close time. There will be NO

EXCEPTIONS. The system cannot accept late submittals.

3. All questions pertaining to this RFQ must emailed to the Guilford County Purchasing Department at

DG_Purchasing@guilfordcountync.gov in accordance with this event schedule. The bid number and title of the project must be referenced in the email. Each question asked will be answered for all Respondents to view by way of an Addendum and posted in the automated bidding system. No question will be considered after the Q&A close date and time. NO EXCEPTIONS. Please note it is the Respondent’s responsibility to review all questions, answers and attachments prior to submitting their response.

4. Respondents are responsible for checking the event for any addendums prior to completion and submission of their response. Addendum acknowledgement and requirements, if any, must be included in each submittal.

5. No information regarding the proposed fee is to be included in responses. However, to complete the items portion of a submittal in Vendor Self Service, open the items tab and only enter a dollar ($1.00) in the online bid response.

6. To complete an electronic submittal, be sure to click the “Submit Bid” button. Your response will not be part of the submitted responses until submitted via the “Submit Bid” button.

7. Respondents are strongly encouraged to submit their proposal with all required documentation at least twenty-four (24) hours in advance. The County will not be responsible for any technical difficulties that may arise and result in the inability to submit.

8. To receive future notification, you must be registered as a Vendor in the Guilford County’s Vendor Self

Service System under Commodity Code 90610, 90607, 90626-27, 90652, 90693, 90635, 91815, 92537-38, 95815, 96248. Please note, Vendors registered under the selected commodity code prior to the opening of this event will receive electronic notification(s) of the activity regarding changes made to the event; however, it is your responsibility to view the event for changes and updates.

[The reminder of this page has been intentionally left blank] https://www.guilfordcountync.gov/our-county/purchasing/vendor-self-service-vss-program https://guilfordcountync.munisselfservice.com/ mailto:DG_Purchasing@guilfordcountync.gov

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

In order to facilitate the analysis of responses to this RFQ, all Respondents are required to prepare their proposals in accordance with the instructions outlined in this section. To be considered for selection, upload your proposal into the

County’s Vendor Self Service System and submit all required supplemental information electronically. No information regarding proposed fees is to be included in responses. Proposals should be prepared as simple as possible and provide a straightforward, concise description of the Respondent’s capabilities to satisfy the requirements of this RFQ. All pages in your response shall be properly formatted and provide the following basic information:

Failure to fully execute and return all required supplemental information and attachments as outlined under

Qualification and Submission Requirements, Tab 1-5 may result in a Provider being deemed non-responsive. Please make sure that you sign and have notarized where noted!

Tab 1: Letter of Interest (Cover Letter).

This section should be submitted as a standalone document (No form provided)

Tab 2: Project Team Organization Chart

2.1 Discuss the project team structure and provide an organizational chart of staff involved to deliver the project.

2.2 Pursuant to section 143-128.1A 8(a), provide a list of licensed contractors, licensed subcontractors and design professionals that the design-builder proposes to use for the project’s design and construction. Staff proposed in the RFQ may only be changed by written approval from Guilford

County prior to the Design-Build entity making any staffing changes (see NCGS 143-128.1A section 8(f)).

2.3 Provide resumes of construction superintendent(s), project manager(s) and project executive(s) who will be involved in the project.

2.4 Provide resumes of cost estimating staff who will be involved in the project.

2.5 Certify that each design professional listed on the design-build team, including sub-consultants, was selected based on demonstrated competence and qualification for the services provided, see NCGS 143-

128.1A section 8(e).

Tab 3: Relevant Experience & Other Important Factors

3.1 Provide a list of public sector renovations using the design-build delivery method performed in the past 8 years, with emphasis on the previous 8 years with emphasis on the previous 5 years.

Preferably the design and construction team can demonstrate past projects where they have teamed together using the design-build delivery method.

- Include budget, schedule and scope of the project

- Include a summary of change orders showing original GMP and final as-built cost

3.2 Provide a list of similar projects for previous Public Sector design-build projects that have been completed recently (less than 5 years).

3.3 Discuss the project approach in grouping the work by site or trade and how the team will minimize cost and schedule using the design-build approach.

3.4 Provide a discussion of current workload and capacity to execute approximately $2.2 million of work in approximately 2 years, beginning in late 2022.

3.5 Proximity to and familiarity with the areas where project is located

3.6 Discuss any litigation currently active or resolved in the past 5 years.

Tab 4: References

4.1 Provide a list of references to include phone numbers and contact names. Include current contact information pertaining to recent projects.

Tab 5: Attachments

Please download, complete, sign, date and notarize Attachments 1 through 5 where noted. The completed forms must be uploaded with your online qualification submission. Attachments 6 through 10 are for informational purposes only and do not require completion or submission.

• Attachment 1 – Information Sheet

On your completed Information Sheet – Attachment 1, please include the Primary Contact person’s name and email address which will be used by the County for all future communication.

• Attachment 2 – Addendum Acknowledgement

Respondents are required to acknowledge all addenda received and include the completed form with their submission. If no Addendum was issued, please indicate N/A for Not Applicable on the Addendum form.

• Attachment 3 – E-Verify Affidavit The E-Verify Affidavit is required to document the Respondent’s compliance with applicable North

Carolina laws regarding employment eligibility verification. By executing the affidavit, the respondent certifies, as applicable under North Carolina law, its participation in the E-Verify program and compliance with the legal requirements for verifying the work authorization of newly hired employees.

• Attachment 4 – Non-Collusion Affidavit

The non-collusion affidavit is required to certify that the respondent’s submission was prepared independently and without collusion, fraud, or any agreement with other respondents that could restrict or eliminate competition. The affidavit helps preserve the integrity of the procurement process by promoting fair and open competition.

• Attachment 5 – W9 Form

• Attachment 6 – RFQ Respondent Checklist

This checklist is intended to help identify the forms, certifications, and supporting documentation required as part of the solicitation package. The checklist is provided for convenience only. Respondents remain solely responsible for submitting a complete and compliance response.

• Attachment 7 – Sample Contract

The attached contract is provided for informational purposes only to familiarize respondents with general terms and conditions that may apply to any resulting agreement. The award of a proposal does not constitute acceptance or execution of the attached contract. The final contract will be negotiated, reviewed and executed between the County and the successful respondents and may be modified as necessary to reflect the final scope of services, negotiated terms and applicable legal requirements.

• Attachment 8 – Proposed Annex Blocks, Demo & Site Plan

• Attachment 9 – Building Layout

• Attachment 10 – Questions and Answers from Previous Solicitation

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